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Home My WebLink About238621 10/28/14 ® � CITY OF CARMEL, INDIANA VENDOR: 00350182 ONE CIVIC SQUARE HUMANE SOCIETY FOR HAMILTON COIQWK AMOUNT: $****"5,000.00* CARMEL, INDIANA 46032 1721 PLEASANT ST CHECK NUMBER: 238627 MaioN SUITE B CHECK DATE: 10/28/14 NOBLESVILLE IN 46060 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1096 4239039 BARKTEMBER 5,000.00 GENERAL PROGRAM SUPPL Carmel a Clay Parks&Recreation CHECK REQUEST 7C1BY: �'Date: 9/12/2014 T Y S 2014 Check payable to: Name: Humane Society for Hamilton County Address: 1721 Pleasant Street, Suite B City, State, Zip Noblesville, IN 46060 Mail check to payee X Return check to requestor Check Amount: $5,000.00 Date Reauired: September 30,2014 Check needed for: Per Memorandum of Understanding, Bartkember net proceeds from 2014 go to benefit the Humane Society for Hamilton County. To be paid from: PO flif applicable): Budget account-GL# 1096.60.3 1M Budget Line Description: Rec Special Events Invoice(s)MUST be attached. Requested by(print): Traci Broman Requested by(signature): Approved by(signature of Division Manager): on this date 2 If?-. q Form revised 7-7-08 Shared/Forms/Business Services/Check Request Form/Check Request(rev 7-7-08) i Carmel @ ClayC�TNrrID OCT 18 2014 Parks&Rccrcation BY. Partnership Memorandum of Understanding Between Carmel Clay Parks&Recreation(CCPR) And Humane Society for Hamilton County(HSHC) For Barktember This Memorandum of Understanding(MOU)establishes a Special Event Partnership between Carmel Clay Parks&Recreation and Humane Society of Hamilton County. 1. MISSION The mission of Carmel Clay Parks&Recreation is to acquire,develop and program safe park lands and facilities for recreation and preservation purposes.The objective Is to.enhance the neighborhoods.of.the City and Township,build a sense of community and positive image,and encourage citizens to view Carmel Clay Parks&Recreation as a valued investment in their daily lives. The mission of Humane Society for Hamilton County:Saving Lives.Educating Communities.Completing Families. Together,the Parties enter into this Memorandum of Understanding to mutually promote Barktember. Accordingly,CCPR and HSHC,operating under this MOU agree as follows: 11. PURPOSE AND SCOPE CCPR and HSHC describe the intended results or effects that the organizations hope to achieve,and the area(s) that the specific activities will cover. • Why the collaboration was formed o CCPR agreed to work In collaboration with HSHC in order to share the benefits of the Barktember event as a Donation to the Humane Society for Hamilton County. • Benefits for CCPR o CCPR benefits by partnering on this event because it creates brand awareness of our facilities and of the parks we maintain and supports the department's mission and vision,along with increasing attendance at this event with the help of the Humane Society for Hamilton County. • Target Population o Dog owners within Hamilton County I • Benefit(s)to Target Population o Provides a unique and fun event for Dogs and their ownersl Ili. RESPONSIBILITIES Each party will appoint a person to serve as the official contact and coordinate the activities of each organization in carrying out this MOU.The Initial appointees of each organization are: Traci Broman,Events Supervisor Jennifer Judd,Mngr of Marketing&Public Relations Carmel Clay Parks&Recreation Humane Society for Hamilton County 1235 Central Park Drive East 1721 Pleasant Street,Suite B Carmel,iN 46032 Noblesville,IN 46060 317.573.5243 317.219.3324 TBroman@carmelclayparks.com hamlltonhumanesoclety@gmaflcom 1 !�xT7 OCr � Carmel Clay 133 Y: � 2014 Paries&Recreation CCPR will organize and run event in benefit of net proceeds being donated to the Humane Society for Hamilton County.Humane Society for Hamilton County will assist in event through various roles specified onsite, Including trash pickup,water bowls,and more,as needed.CCPR created marketing materials and both organizations helped promote this event through social media,websites,emails,etc. IV. TERMS OF UNDERSTANDING The term of this MOU is for September 6,2014 from the effective date of this agreement and may be extended upon written mutual agreement.Either organization may terminate this MOU upon thirty(30) days written notice without penalties or liabilities. Authorization The signing of this MOU is not a formal undertaking.it implies that the signatories will strive to reach,to _the.:bestof_their ability,_the.objectives stated In the.MO.U. On behalf of the organization I represent,I wish to sign this MOU'and contribute to its further development. Carmel Clay Parks& ecreation Signature: Date: Printed Name: Z��o Title: Humane clety N oun Date: — �, Signature: y� Printed Name: �' ` Title: r u 6 2 N ._A�.��._ ._' .��< � � .,�., IV- . - 3/27/2_01_4 nderson & BecO Band 1 9471 $350.001 4340800 $350.00 _ 8/7/2014 Fast Signs ,Banner changes! 2565; $15.001 4239039 $15.00_ ' I I -- Total Projected $3;65 00 Actual Total $365.00 i Participant Fee !#of Participants_ i Day Of i $10 i _ 414 $4,140.00' _....__. Pre-Reg $10 j 132 j $1,320.00 Donation $411 $41.00 I g e°_ �� .:ToR fors2015 Bariernber5tart U „_$95 CCP00 { $5,000.00 Net Proceeds To Humane Society i � I ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 00350182 Humane Society for Hamilton County Terms 1721 Pleasant Street, Suite B Noblesville, IN 46060 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 9/12/14 Check Request MOU Bartktember net proceeds $ 5,000.00 Total $ 5,000.00 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer Voucher No. Warrant No. 00350182 Humane Society for Hamilton County Allowed 20 1721 Pleasant Street, Suite B Noblesville, IN 46060 In Sum of$ $ 5,000.00 ON ACCOUNT OF APPROPRIATION FOR 109 -Monon Center Po#or INVOICE No. CCT#/TITL AMOUNT Board Members Dept# 1096-60 Check Requesi 4239039 $ 5,000.00 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except i 23-Oct 2014 Signature $ 5,000.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund I