HomeMy WebLinkAbout238651 10/28/14 4�r.c�gy�i
CITY OF CARMEL, INDIANA VENDOR: 368118
J' '. CHECK AMOUNT: $*******529.76*
.�; , ONE CIVIC SQUARE MATRIX INTEGRATION
9; =Q CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 238651
.y��TON�' JASPER IN 4.7546 CHECK DATE: 10/28/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
102 4463100 24635 1055042 529.76 COMMAND VEHICLE
Hewlett Packard• e Microsoft
VMware• •Aruba
Cisco Systems• •Juniper
Mitel-
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• Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
Bill to: Ship to
City of Carmel City of Carmel
Terry Crockett Terry Crockett - Fire Dept
Carmel City Hall One Civic Square
One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order# Account ID, Salesperson Ship Via Terms Invoice# Invoice Date Page
24635 CARMEL BALLINGER DROP SHIP Net 30 INV1055042 10/9/2014 1
Quan vItem# w Description Serial# µ� Unit Price Extended Price
1.00 HP INDIANA QPA QPA #13079 LOCID# 10025751 $0.00 $0.00
1 JE007AS HP-V1910-24G-POE 365W SWITCH $529.76 $529.76
CN48BX30PC
Card/Check# ORD# AQ106158 Subtotal $529.76
THANK YOU!! BWL Misc $0.00
COMMENTS. Tax $0.00
Freight $0.00
i
Due: 11/8/20 4 Total $529.76
Batch ID: 10/9/14BWL Payment Received $0.00
Invoice Balance Due $529.76
Please spay from this invoice.All past due charges are subject to a 13/4% per month penalty.
SAVE THIS RECEIPT.IT IS YOUR=PROOF OF PURCHASE FOR.WARRANTYREPAIltS.
r .
Terms and conditions on the reverse side.
White Copy-Customer Yellow Copy-File WWW.MATRIXINTEGRATION.COM PLEASE PAY FROM THIS INVOICE
,
TERMS AND CONDITIONS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIDiITATION OF LIABILITY: Matrix shall not under any circumstances be liable to the
computers,telephone equipment or related products'or services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services").Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to these'terms and Conditions which shall prevail damage to other pioPe.rty or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Ma- inability to use the Goods and Services or by any performance or non-performance wider,or
trix"). Neither this order not any interest therein shall be assigned by Customer except with the breach of,these'Perms and Conditions.Matrix's soh:liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
2. PAYMENT:Customer agrees to pay deposit or down payment as requh ed by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental orconsequential
agrees to pay to Matrix the amount indicated on the'Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the pad of Matrix as to the Goods or Services delivered hereunder
AFTERDUEDATESTATEDONINVOICEFROMTHEDATEOFINVOICEATTHERATF, must be commenced within one year atter the cause of,action has occurred..
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales 13.'RETURNS ANDALLOWANCES: Because ofthc nature of Matrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign- and Matrix's agreements with vendors;,Matrix only provides for a ten(10)calendar day return
consign-
ment or conditional sales basis. Payment for the Goods and Services delivered hereunder shall policy based on deliver),date.. There shall be a fifteen percent 15% restockingfee on an
constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to P y D' P' ( ) R
Customer or listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in full is received by Matrix.In the event ofa returned curred specific to your sale. Any returned Goods must be in new,resalable condition and
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed tine greater include original boxes,shrink-wrapped documentation and system software. Any return of
of thirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars(5250.00) Goods must be accompanied by an RMA#provided by Matrix.There are no returns or ref Inds
of the amount due. In regard to open accounts,lease and sales contracts,property and title shall of any kind on any commercial software,opened or unopened. If a software vendor guarantees
vest in the Customer only when all monies owed by said Customer have been verified by Matrix satisfaction of their product,it will be your responsibility to seek a refund directly with that
as having been paid to Matrix in fill]. vendor if you are not satisfied. Matrix docs not support money-back guarantees on software.
Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk_ iS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
of Customer. Matrix is not liable for delays or failure to ship due to fire,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
enemy or other causes beyond,the control of Matrix. With respect,to.'Matrix,all shipments are : ' "made by non-certified personnel-ma'y.void your-manufacturer's warranty. Under-those circum
F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to stances,any repairs would be classified as out-of-warranty,and be charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix,reserves die right to rates aiid replacement parts. ,Matrix makes no warranty as to the suitability of Customer's work
select.the appropriate carrier. Special.requests including,but'not limited to-inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
"imiallatioh,and'call liefore.'delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of you data: It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with fill power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged.the Customer must file a ments as due and perform any,acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including;but'nbt limited'to,th filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure,to file claim within the with respect to any Goods'and Services sold.by Matrix,to Customer.
specified time required for each vendor or,if no vendor,five(5)days'alter receipt of Goods and
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW: .All•disputes between-the parties,whether or notarising out of
these Perms and Conditions,will be governed by the laws of the Stateof hndiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix'ssole tvanan- agrees to submit to the jurisdiction of and agrees all lawsuits'relating to any disputes between
ties of its Goods and Services,there are no understandings,agreements,representations,or war- the Customer and Matrix will tr brought only in a state court located in Dubois County,,
ranties;express or implied(including any regarding the merchantability or fitness for articular Indiana or the United States District Court for the Southern Districtbf Indiana. THE CUS-
P P ( g y g P' TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDiNG.CLAIM,OR COUNTERCLAIM WHETHER IN CONTRACT ORTORT,AT LAW
of Matrix identified in these Terms and Conditions,all risks related to the quality and performance OR IN EQUITY,ARISING OUT OF OR RF,LATfNG 1NANY WAY TO THESE TERMS AND
of the(foods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDIPIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES.-
6. EXPRESS WARRANTIES: The express warranties of Matrix areas follows: 16. MITIGATION: if Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS 1S,
RANTY(IF ANY)WHICH SHALL BE BETWEEN]'HE MANUFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale, and
ONLY WITH AUTHORIZATION FROM MANUFACTURER,WiLL MATRIX ACP AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY T14E MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN AN'Y COMMERCIALLY REASONABLE PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WAIVES ANY NOTICE OF TIME, PLACE AND
^^ r" T^Ttr I XSF T�f1T13QE ZEDILY_TItE_MfuN1 CTURGR. ANY COST TI4AF MANNER OF SALE.
MATRIX INCURS WHILE ACTING AS SAID AGENT OR MAKING SAID WARRANTY —
REPAIRS SHALL BE IIIF,OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Tenns and Condi-
MENT BY MANUFACTURER. MATRIX MAY,Al'ANY TIME,DECIDE NOT TO ACT AS tions,along with any Credit Application,Invoice,Acknowledgement,Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a pats,constitutes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 1S. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due,. order was:ehtcred,the approximate�shipping time and other pertinent information.-It is the
unless a lower amount is specified by applicable late). Customer's obligation to examine this acknowledgement carefully and notify-Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative andlor labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by.the Customer,depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm ship date is necessary,Customer-must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER.CHANGES:All.changes to an order must be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. DIATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or further remedies provided in law or cyuity. No waiver ofa breach of any provision of these Terms of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. INSOLVENCY:Matrix may forthwith cancel this order in the event of the happening of any insurrection,acts of terrorism,war or other reason ofa like nature not tine fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing'of a vol n- excuse for the period of the delay Matrix's performance and the period for the performance shall
tart'petition in bankruptcy,the filing of any involuntary petition to have Customer declared be extended for a period equivalent to tine period of such delay.
bankrupt provided it is not vacated within thirty(30)days from the date of filing,the appointment
of a receiver or trustee for Customer provided such appointment is.not vacated within thirty(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Valerie Lange IN SUM OF $
417 Main Street
Jasper, IN 47546
$529.76
ON ACCOUNT OF APPROPRIATION FOR
Carmel Fire Department
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
24635 1055042 102-631.00 $529.76 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
' -
i
Fire Chief
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
1055042 $529.76
1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer