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Home My WebLink AboutBPW 12-04-13 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, December 4, 2013 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 20, 2013 Regular Meeting 2. BID OPENING/AWARDS a. Quote Opening for Exterior Pressure Washing and Mildew Removal on its 750,000 Gallon Spheriodal Elevated Tank; John Duffy, Director of the Department of Utilities b. Bid Award for Birdleborne Drainage Improvements; Sub Surface of Indiana; ($348,000.00) this was the lowest most responsive bid; Mike McBride, City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW-12-04-13-01; Heather Knoll, Section 3B; Sidewalks; Wes Livingston, Ryland Homes b. Resolution No. BPW-12-04-13-02; Lakeside Park Sections 4,6,7; Ty Rinehart, Drees Homes c. Resolution No. BPW-12-04-13-03; Stafford Place Section 3; Asphalt Streets; Ty Rinehart, Drees Homes d. Resolution No. BPW-12-04-13-04; Penn Circle; Water and Sanitary Sewer; John Duffy, Direct of the Department of Utilities e. Resolution NO. BPW-12-04-13-05; Kendall Wood; Curbs and Sidewalks; Steve Wilson, SAW Development f. Resolution NO. BPW-12-04-13-06; VOWC; Section 8002; Sidewalks; Kurt Karns, Karns, Inc. 4. CONTRACTS a. Request for Purchase of Goods and Services; US Department of The Interior; Geological Survey; Joint Funding Agreement; Mike McBride, City Engineer b. Request for Purchase of Goods and Services; Additional Service #2; Omni Centr for Public Media; ($11,000.00); Cable Channel Productions; Nancy Heck, Director of the Department of Community Relations c. Request for Purchase of Goods and Services; Surroundings by Natureworks; ($3,765.00); City Center Decorations; Planters/Pots, Holiday Lighting Awnings; Garland; Nancy Heck, Director of the Department of Community Relations d. Request for Purchase of Goods and Services; Malinowski Consulting; ($19,000.00); Medicare Ambulance Cost Report; Chief Matt Hoffman, Carmel Fire Department e. Request for Purchase of Goods and Services; Additional Service #4; Crossroad Engineers; ($58,000.00); 116th and Gray Road Roundabout Right of Way Services; Mike McBride, City Engineer f. Request for Purchase of Goods and Services; Leach and Russell; ($10,320.00); HVAC Maintenance; Jeff Barnes, Facility Maintenance; Chief Tim Green, Carmel Police Department; Chief Matt Hoffman, Carmel Fire Department g. Request for Purchase of Goods and Services; Additional Service #1; Regal Printing; ($2,470.00); Signage; Nancy Heck, Director of the Department of Community Relations h. Request for Purchase of Goods and Services; Murray & Trettel, Inc.; ($3,675.00) Weather Command; Dave Huffman, Street Commissioner i. Request for Purchase of Goods and Services; Change Order #1; Renascent; ($21,992.59); Nash Building Utility Relocation; Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a. Request to Use Gazebo and Common Area; Wedding; September 27, 2014; Rehearsal; September 26, 2014; Amanda Price 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Easement; 146th Street; Mark and Gina Sell c. Request for 2014 Health Plan Fixed Costs; ($175,000.00); BAS Health; Barb Lamb, Director of Human Resource d. Request for Variance; LDS Indianapolis Temple; 116th and Springmill; Installation of irrigation system; Reuel Reeder, LDS Temple e. Request for Lane Closure/Sidewalk Restriction; Rangeline and Carmel Drive; William Wire, AT&T f. Request for Lane Closure, Pathway Closure and Open Pavement Cut; 116th and Illinois; Jeff Moore, Robinson Trenching g. Request for Lane Closure/Open Pavement Cut; 10 Locations; Brian Cravens, AT&T h. Request for Lane Restriction/Open Pavement Cut; 111th and Penn; Michael Haynes, AT&T 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 20, 2013 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 6, 2013 Regular Meeting were approved 3-0. BID OPENINGS/AWARDS Bid Opening for the Illinois Extension; Mayor Brainard opened and read the bids aloud; Company Amount Altrn 1 Altrn 2 Milestone Contractors $6,223,00.00 $940,000.00 $321,000.00 Rieth Riley $6,532,252.81 $1,117,399.59 $258,402.25 Gradex $5,549,192,30 $955,375.37 $243,702.96 Crider & Crider $6,022,190.34 $974,680.49 $262,875.83 Engledow $320,674.00 The bids were given to Mike McBride, City Engineer Review and Recommendation Bid Opening for the Pennsylvania Parkway Water Main; Mayor Brainard opened and read the bids aloud; Company Amount Culy Construction $1,446,324.00 Rieth Riley $1,568,600.00 Beaty Construction $1,322,396.00 Atlas Excavation $1,022,860.00 TSW Utility $1,367,168.50 Gradex $1,129,857.30 F&K Construction $1.427,784.00 Brackney, Inc. $1,190,500.00 Lykins Contracting $1,159,620.00 The bids were given to John Duffy, Director of the Department of Utilities for Review and Recommendation Quote Opening for the 2013 LED Street Light Retrofit; Mayor Brainard opened and read quotes aloud; Company Amount Altrn Altrn Techlite $63,050.00 $14,250.00 $77,300.00 The Quotes were given to Dave Huffman, Street Commissioner for Review and Recommendation. Bid Award 2014 Salt Bid – Utility; Morton Salt, ($81,69/ton); This was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-11-20-13-01; Long Ridge Estates Section #B; Streets, Curbs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-20-13-02; Kendall Wood; On Site Streets; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-20-13-03; Village of West Clay, Section 8002; Asphalt and Stone Base; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Expo Design; ($6,000.00); Retro fit for fountain structure – custom light; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; ($649,960.00); Illinois Street Extension – Construction Inspection; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; ($80,000.00); 136th Street Path – Keystone to Gray Road Design (LPA Project); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Crossroad Engineers; ($103,000.00); Main Street Path, Keystone to Gray Road Design; (LPA Project); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use Caucus Room; Meeting; Tuesday, January 14, 2014; 6:30 p.m. to 8:30 p.m.; Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Closure of Caucus Room; Meeting; Various Dates; Carmel Clay Historical Society; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Request for Secondary Plat Approval; Longridge Estates Section 3B; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval; The Legacy Towns & Flats Phase II; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Driveway Modification; 14155 Stallion Court; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication of Right of Way; Meijer Outlots B; Carmel Corners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Manual Variance; Pilgrim Lutheran Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Manual Variance; B&B Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Manual Variance; Central Park North Campus; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction; Open Pavement Cuts; Nineteen (19) Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Sidewalk Closure; Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Nancy Heck, Director of Community Relationsl requested to add a contract to the agenda. Board Member Burke moved to add item. Board Member Watson seconded. Request to add approved 3-0. Request to Purchase Goods and Services; Daniel McFeely; ($99,000); Economic Development Consultant; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:22 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer City of Carmel Water Utility One Civic Square Carmel, IN 46032 Request for Quotation 750,000 Gallon North Elevated Tank Pressure Washing The City of Carmel requests quotations for exterior pressure washing and mildew removal on its 750,000 gallon spheriodal elevated tank. The tank is located on 146th Street and is 107 feet to the low water level. Scope of work consists of: Low pressure water clean all exterior surfaces and appurtenances at 3,000 – 5,000 psi to remove all dirt, algae, or other foreign material. Mechanical abrasion by soft bristle brushes is permitted as is the use of biodegradable algaecides. Use of caustic soda or any other chemical that may damage the existing coating is prohibited. Work is to be completed no later than February 1, 2014, weather permitting. Attached are the following; Price quote Form E-Verify Form Your quote will be opened at the City of Carmel Board of Public Works and Safety meeting on December 4, 2013 at 10:00 a.m.. Your quote must be submitted in a sealed envelope to the Clerk Treasurer’s Office located at One Civic Square, Carmel, Inidiana -46032 – before 10:00 a.m. on December 4, 2013. The envelope must be marked “Quote- Water Tower Washing”. Your current Certificate of Insurance must be included with your quote. The public is welcome to attend the opening of quotes. For questions about the quote procedures please call 317-571-2451. To arrange a site visit please call 317-733-2855. Submit quotation by 10:00 a.m on Dec, Utilities Director, City of Carmel, One Civic Square, Carmel, IN 46032.