HomeMy WebLinkAboutBPW 02-19-14 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, February 19, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the January 15, 2014 Regular Meeting
2. BID OPENING/AWARDS
a. Bid Opening for Water Treatment Plant No. 1 – Filter Addition; John Duffy,
Director of the Utilities Department
b. Bid Opening for 116th and Towne Road Street Lighting Project; Mike McBride,
City Engineer
3. CONTRACTS
a. Request for Purchase of Goods and Services; E&B Paving; Change Order #5;
(+49,606.79); Illinois Street Extension; Mike McBride, City Engineer
b. Request for Purchase of Goods and Services; LPA – Interlocal Agreement;
INDOT; 106th Street Paths West of Meridian; Estimated Cost for City;
($360,000.00); Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Perennials Plus; ($20,000.00);
Flowers; Dave Huffman, Street Commissioner
d. Request for Purchase of Goods and Services; MK Betts; Change Order #1;
(-77,841.50); Waste Water Final Clarifier Improvements; John Duffy, Director of
the Department of Utilities
e. Request for Purchase of Goods and Services; Central Indiana Hardware;
($28,769.50); Doors; Jeff Barnes, Facility Maintenance
f. Request for Purchase of Goods and Services; Savor Indiana – License Agreement;
($90,000.00); Video Production; Nancy Heck, Director of the Department of
Community Relations
g. Request for Purchase of Goods and Services; Extraordinary Indiana – License
Agreement; ($90,000.00); Video Production; Nancy Heck, Director of the
Department of Community Relations
h. Request for Purchase of Goods and Services; DLZ; ($176,900.00); 116th and Hazel
Dell Roundabout Design; Mike McBride, City Engineer
i. Resolution 02-19-14-01; A Resolution of the Board of Public Works and Safety of
the City of Carmel Indiana, Regarding the Purchase of Real Property; (Brookshire
Swimming Pool); Steve Engelking, Director of the Department of Administration
4. CITY FACILITIES/STREETS/USE
a. Request to Use Japanese Garden; Ceremony; March 20, 2014; 4:00 p.m. to 5:30
p.m.; Rain Location Council Chambers; Marcia Roberts, Carmel Green Teen
b. Request to Use Gazebo and Common Area; Wedding; August 8, 2014; Noon to
midnight; Rehearsal; August 7, 2014; 5:00 p.m. – 8:00 p.m.; Justine Campbell
c. Request to Use Gazebo and Common Area; Wedding; August 30, 2014; 2:00 p.m.
to 5:00 p.m.; Rehearsal; August 29, 2014; 4:00 p.m. to 5:00 p.m.; Crystal Hughes
d. Request to Use Gazebo and Common Areas; Wedding; Saturday, September 20,
2014, 3:00 p.m. to 1:00 a.m.; Rehearsal; September 19, 2014; 7:00 p.m. to 9:00
p.m.; Felicia Myers
e. Request to Use Indiana Design Center Parking Garage; Porch Fest; September 14,
2014; 9:00 a.m. to 7:00 p.m.; Ron Carter/Sue Finkam
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Grant of Perpetual Storm Water Easement; Mainstreet Health and
Wellness Suites; Adlai Chester, Mainstreet Asset Management
c. Request for Replat Approval; North Augusta – Section 1 Lots 1-3 and West
Carmel Marketplace, Part of Block H; Brian Cross, Civil Site Group
d. Request for Commercial Curb Cut; 146th/River Road; Ricker’s Convenience
Store; Eric Carter, Weihe Engineers
e. Request for Signature Page Revision; Brookshire Golf Course Amended and
Restated Conservation Easement; Mike McBride, City Engineer
f. Request for Lane Closure and Open Pavement Cut; 96th and Cedar Point Drive;
Richard Newell, Citizens Energy Group
g. Request for Lane Restriction/Sidewalk Closure; Shirley Hunter, Duke Energy
h. Request for Temporary Construction Entrance; Reading Tree Park Subdivision;
Greg Ilko, Crossroad Engineers
i. Request for Lane Closure/Pathway Closure; Hazel Dell Parkway and Ivy Hill
Drive; Jessica Herrington, Duke Energy
j. Request for Open Pavement Cuts/Road Closure/Sidewalk Closure; 4th Avenue
SW; John Edwards, Elevation Excavation
k. Request Road Closure and Open Pavement Cut; 103rd Street; Mike Jaskela, Reith-
Riley Construction
l. Request for Stormwater Technical Standards Variance; Ross Nixon, American
Structurepoint
m. Request for Stormwater Technical Standards Variance; Brett Huff, Stoeppelwerth
& Associates
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, FEBRUARY 5, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Member; Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 15, 2014 Regular Meeting was approved 2-0.
BID OPENINGS/AWARDS
Bid Opening for the Television Pipe Inspection System; Mayor Brainard opened and read the bids
aloud;
Company Amount
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the 2014 Landscaping – East of Meridian; Mayor Brainard opened and read the bids
aloud;
Company Amount
Hittle Landscaping $82,834.65
EA Outdoor $62,000.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to EA Outdoor which was the
lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Bid Opening for the 2014 Landscaping – West of Meridian; Mayor Brainard opened and read the bids
aloud;
Company Amount
Hittle Landscaping $71,860.45
EA Outdoor $62,000.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to EA Outdoor which was the
lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Bid Opening for 2014 Mowing – East of Meridian; Mayor Brainard opened and read the bids aloud;
Company Amount
Hittle Landscaping $115,682.02
EA Outdoor $152,260.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to Hittle Landscaping which was
the lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Opening for 2014 Mowing – West of Meridian; Mayor Brainard opened and read the bids aloud;
Company Amount
Hittle Landscaping $114,391.81
EA Outdoor $158,858.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to Hittle Landscaping which was
the lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Award for 2014 Police Vehicles; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Award Plant 4 Chemical Feed; MK Betts; ($100,900.00); Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
Bid Award Well 30; MK Betts; ($246,100.00); Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Bid Award 106th Water main Extension; CSU, Inc. ($116,501.00); Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Signal Construction; ($24,180.00); Traffic Signal
Maintenance; Board Member Watson moved to approve. Mayor Brainard seconded. Award approved
2-0.
Request for Purchase of Goods and Services; American Structurepoint; Additional Service #3;
($39,780.00); Construction Inspection Illinois Street; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint; Additional Service #4;
($19,100.00); Wetland Inspection Illinois Street; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; PEG Content Transmission; AT&T and City of Carmel;
Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Rob DeRocker & Associates; ($125,000.00); Public
Relations; Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-
0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; Change Order No. 1;
(increase $1,738.08); Retail Parkway Extension; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; Change Order No. 2;
(increase $2,345.21); Retail Parkway Extension; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Rust Construction; Change Order No. 1; (decrease
$5,687.12); Wetland Mitigation Site – Bray Homestead; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Hunt Paving; Change Order No. 2 - FINAL; (increase
$4,541.38); Brings total of changes over 20%; Auman & Nappanee Neighborhood ; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Veterans Memorial Plaza; Memorial Day Ceremony; May 23, 2014; 9:00 a.m. to 2:00
p.m.; Meg Osborne; Board Member Watson moved to approve. Mayor Brainard seconded. Award
approved 2-0.
Request to Use Gazebo and Common Area; Holiday of Square; November 22, 2014; 8:00 a.m. to 9:00
p.m.; Meg Osborne; Board Member Watson moved to approve. Mayor Brainard seconded. Award
approved 2-0.
Request to Use Caucus Room; November 18, 2014; 10:00 a.m. to 2:00 p.m.; Meg Osborne; Board
Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request to Use Center Green; Friday, February 7, 2014; 8:00 p.m. to 10:00p.m.; Game Truck
Parking; Kelly Wilson, SEP; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Request to Use Gazebo and Center Green; Earth Hour Celebration; Saturday, March 29, 2014; 8:00
p.m. to 10:00 p.m.; Alexia Donahue-Wold; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request to Use Caucus Room; Energy Efficiency Work Shop; Tuesday, February 18, 2014; 11:00 a.m.
to 1:30 p.m.; Kristina Wheeler, on behalf of Hoosier Environmental Council; Board Member Watson
moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request to Use City Streets; Shamrock Shuffle Run; Saturday, March 15, 2014; 7:00 a.m. to 2:00 p.m.;
Jayson Parker, Tatum’s Bags of Fun; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Conflict of Interest Disclosure Statements; Richard Viehe, Scott Osborne, Gregory Webb, Carmel Fire
Department; Rebecca Chike, I/S Department; Items acknowledged
Request for Right Of Way Dedication; Reading Tree Park Subdivision – 136th Street; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Replat; West Carmel Commons, Lots 1&2; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Variance; CWC, Inc. ; (Butler Hyundai); Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for New Street Light Approval; Burlington Lane and Spring Mill Road; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Curb Cut; Reading Tree Park Subdivision; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Road Closure; Path Closure; Open Pavement Cut; Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
Request for Stormwater Technical Standards Variance; Prime Car Wash; 9805 N. Michigan Road;
Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Right of Entry; CIHS NEWCO, LLC;/St. Vincent’s; 106th and US 31; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
APPEAL HEARING
Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt
Mrs. Heidi Heldt, Ashley Ulbricht, Assistant City Attorney and Gary Duncan, Assistant City Engineer,
addressed the Board. There was extension discussion. Mayor Brainard requested the item be
continued to give the two parties time to discuss options.
ADD ON
Dave Huffman, Street Commissioner requested to add on a contract for the purchase of salt. Mayor
Brainard inquired as to whether this had been submitted to legal. Item had been approved by legal.
Mayor requested a written legal opinion that this purchase and contract were allowable.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:34 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer