HomeMy WebLinkAboutBPW-03-05-14 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, March 5, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the February 5, 2014 Regular Meeting
b. Minutes from the February 19, 2014 Regular Meeting
2. BID OPENING/AWARDS
a. Bid Opening for 96th Street Granite City to Parkwood Crossing Water Main;
John Duffy, Director of the Utilities Department
b. Request for Proposal Opening; Brookshire Golf Cart Fleet; Bob Higgins,
GM/Superintendent Brookshire Golf Course
c. Bid Award for Water Treatment Plant 1 – Filter; Maddox Industrial
Contractors; ($788,300.00); this was the lowest most responsive bid; John
Duffy, Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution NO. BPW-03-05-14-01; Kendall Wood Subdivision; Guard Rail;
Mike Hargis, Earth Resources
b. Resolution NO. BPW-03-05-14-02; Village of West Clay; Section 8002; Storm
Water Quality Devise; Keith Lash, Brenwick
c. Resolution No. BPW-03-05-14-03; Village of West Clay; Village Center
Townhomes Phase I; Storm Water Quality Structure; Keith Lash, Brenwick
4. CONTRACTS
a. Request for Purchase of Goods and Services; Service First Cleaning;
($3,600.00); Office Cleaning; Mike Hollibaugh, Director of the Department of
Community Services
b. Request for Purchase of Goods and Services; Bartlett Tree Experts;
($75,000.00); Tree Work; Mike Hollibaugh, Director of the Department of
Community Services
c. Request for Purchase of Goods and Services; T.M.T., Inc; ($60,000.00);
Ground Maintenance; Mike Hollibaugh, Director of the Department of
Community Services
d. Request for Purchase of Goods and Services; Shade Tree Unlimited;
($40,000.00); Trees; Mike Hollibaugh, Director of the Department of
Community Services
e. Request for Purchase of Goods and Services; Howard Wickersham;
($12,180.00); Sodium Chloride with anti-clumping agent; Dave Huffman,
Street Commissioner
f. Resolution No. BPW-03-05-14-04; Acknowledging Receipt of Contract with
Majors Supply & Ground Maintenance; ($225,000.00); Salt; Dave Huffman,
Street Commissioner
g. Request for Purchase of Goods and Services; Additional Service #6;
Crossroad Engineers; ($9,253.20); On Call Engineering and Inspection
Services; Jeremy Kashman, City Engineer
h. Request for Purchase of Goods and Services; Additional Service #5;
Crossroad Engineers; ($9,970.00); Miscellaneous Engineering Services;
Jeremy Kashman, City Engineer
i. Request for Purchase of Goods and Services; Additional Service #3;
Schneider Corporation; ($9,820.00); 106th Street Path Design; Design
Supplement; Jeremy Kashman, City Engineer
j. Request for Utility Reimbursement Agreement; AT&T; ($231,884.11);
Illinois Street Extension; Jeremy Kashman, City Engineer
5. CITY FACILITIES/STREETS/USE
a. Request to Use Gazebo and Common Area; Fund Raiser; Saturday, March
22, 2014; Noon to 5:00 p.m.; Claudia Benz, The Thirst Project
b. Request to Use City Streets; Marathon; Saturday; April 18, 2015; Set up
Friday, April 17, 2015; Carmel Marathon, Todd Oliver
c. Request to Use Gazebo and Common Area; Wedding; Sunday, September
21, 2014; 10:00 a.m. to 6:00 p.m.; Katie Neville
d. Request to Use Council Chambers; Meeting; Thursday, April 17, 2014; 6:30
p.m. to 9:00 p.m.; Hank Thompson, Lake Forest HOA
e. Request to Use City Streets; Triathlon; April 27, 2013; 8:45 a.m. to 11:15
a.m.; Carmel Swim Club (Item is being held by Nancy Heck pending
Information Regarding US31 Road Conditions)
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the
Monon; Robert Potokar, HOA Traditions on the Monon
b. Conflict of Interest Disclosure Statements; Nancy Heck
c. Resolution BPW-034-05-14-05; A Resolution of the Board of Public Works
and Safety of the City of Carmel Indiana; Regarding the Partial Release of
an Easement; Gary Duncan, Assistant City Engineer
d. Request for Dedication of Public Right Of Way; Randall Bypass/Butler
Hyundai; Andrew Taylor, American Structurepoint
e. Request for Secondary Plat; B&B Park; 12650 Clay Center Road; David
Marks, Williams Creek Consulting
f. Request for Open Pavement Cut and Frontage Road Closure; East Side of
Meridian Medical Plaza and Ritz Charles Properties; Radlie Storer, Gradex,
Inc.
7. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak
Ridge; Thomas and Heidi Heldt
8. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, FEBRUARY 5, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Member; Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the January 15, 2014 Regular Meeting was approved 2-0.
BID OPENINGS/AWARDS
Bid Opening for the Television Pipe Inspection System; Mayor Brainard opened and read the bids
aloud;
Company Amount
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the 2014 Landscaping – East of Meridian; Mayor Brainard opened and read the bids
aloud;
Company Amount
Hittle Landscaping $82,834.65
EA Outdoor $62,000.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to EA Outdoor which was the
lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Bid Opening for the 2014 Landscaping – West of Meridian; Mayor Brainard opened and read the bids
aloud;
Company Amount
Hittle Landscaping $71,860.45
EA Outdoor $62,000.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to EA Outdoor which was the
lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Bid Opening for 2014 Mowing – East of Meridian; Mayor Brainard opened and read the bids aloud;
Company Amount
Hittle Landscaping $115,682.02
EA Outdoor $152,260.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to Hittle Landscaping which was
the lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Opening for 2014 Mowing – West of Meridian; Mayor Brainard opened and read the bids aloud;
Company Amount
Hittle Landscaping $114,391.81
EA Outdoor $158,858.00
The bids were given to Dave Huffman, Street Commissioner for review and recommendation. At the
end of the meeting Dave Huffman requested the Board award the bid to Hittle Landscaping which was
the lowest and most responsive bid; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Award for 2014 Police Vehicles; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
Bid Award Plant 4 Chemical Feed; MK Betts; ($100,900.00); Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
Bid Award Well 30; MK Betts; ($246,100.00); Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Bid Award 106th Water main Extension; CSU, Inc. ($116,501.00); Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Signal Construction; ($24,180.00); Traffic Signal
Maintenance; Board Member Watson moved to approve. Mayor Brainard seconded. Award approved
2-0.
Request for Purchase of Goods and Services; American Structurepoint; Additional Service #3;
($39,780.00); Construction Inspection Illinois Street; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; American Structurepoint; Additional Service #4;
($19,100.00); Wetland Inspection Illinois Street; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; PEG Content Transmission; AT&T and City of Carmel;
Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Rob DeRocker & Associates; ($125,000.00); Public
Relations; Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-
0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; Change Order No. 1;
(increase $1,738.08); Retail Parkway Extension; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; Change Order No. 2;
(increase $2,345.21); Retail Parkway Extension; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Rust Construction; Change Order No. 1; (decrease
$5,687.12); Wetland Mitigation Site – Bray Homestead; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Purchase of Goods and Services; Hunt Paving; Change Order No. 2 - FINAL; (increase
$4,541.38); Brings total of changes over 20%; Auman & Nappanee Neighborhood ; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Veterans Memorial Plaza; Memorial Day Ceremony; May 23, 2014; 9:00 a.m. to 2:00
p.m.; Meg Osborne; Board Member Watson moved to approve. Mayor Brainard seconded. Award
approved 2-0.
Request to Use Gazebo and Common Area; Holiday of Square; November 22, 2014; 8:00 a.m. to 9:00
p.m.; Meg Osborne; Board Member Watson moved to approve. Mayor Brainard seconded. Award
approved 2-0.
Request to Use Caucus Room; November 18, 2014; 10:00 a.m. to 2:00 p.m.; Meg Osborne; Board
Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request to Use Center Green; Friday, February 7, 2014; 8:00 p.m. to 10:00p.m.; Game Truck
Parking; Kelly Wilson, SEP; Board Member Watson moved to approve. Mayor Brainard seconded.
Award approved 2-0.
Request to Use Gazebo and Center Green; Earth Hour Celebration; Saturday, March 29, 2014; 8:00
p.m. to 10:00 p.m.; Alexia Donahue-Wold; Board Member Watson moved to approve. Mayor
Brainard seconded. Award approved 2-0.
Request to Use Caucus Room; Energy Efficiency Work Shop; Tuesday, February 18, 2014; 11:00 a.m.
to 1:30 p.m.; Kristina Wheeler, on behalf of Hoosier Environmental Council; Board Member Watson
moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request to Use City Streets; Shamrock Shuffle Run; Saturday, March 15, 2014; 7:00 a.m. to 2:00 p.m.;
Jayson Parker, Tatum’s Bags of Fun; Board Member Watson moved to approve. Mayor Brainard
seconded. Award approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Conflict of Interest Disclosure Statements; Richard Viehe, Scott Osborne, Gregory Webb, Carmel Fire
Department; Rebecca Chike, I/S Department; Items acknowledged
Request for Right Of Way Dedication; Reading Tree Park Subdivision – 136th Street; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Replat; West Carmel Commons, Lots 1&2; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Variance; CWC, Inc. ; (Butler Hyundai); Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for New Street Light Approval; Burlington Lane and Spring Mill Road; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Curb Cut; Reading Tree Park Subdivision; Board Member Watson moved to approve.
Mayor Brainard seconded. Award approved 2-0.
Request for Road Closure; Path Closure; Open Pavement Cut; Board Member Watson moved to
approve. Mayor Brainard seconded. Award approved 2-0.
Request for Stormwater Technical Standards Variance; Prime Car Wash; 9805 N. Michigan Road;
Board Member Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
Request for Right of Entry; CIHS NEWCO, LLC;/St. Vincent’s; 106th and US 31; Board Member
Watson moved to approve. Mayor Brainard seconded. Award approved 2-0.
APPEAL HEARING
Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt
Mrs. Heidi Heldt, Ashley Ulbricht, Assistant City Attorney and Gary Duncan, Assistant City Engineer,
addressed the Board. There was extension discussion. Mayor Brainard requested the item be
continued to give the two parties time to discuss options.
ADD ON
Dave Huffman, Street Commissioner requested to add on a contract for the purchase of salt. Mayor
Brainard inquired as to whether this had been submitted to legal. Item had been approved by legal.
Mayor requested a written legal opinion that this purchase and contract were allowable.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:34 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, FEBRUARY 19, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the February 5, 2014 Regular Meeting was approved 2-0.
BID OPENINGS/AWARDS
Bid Opening for Water Treatment Plant No. 1 – Filter Addition; Board Member Burke opened
and read the bids aloud;
Company Amount
MK Betts $792,900.00
Maddox $788,300.00
General Piping $260,000.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the 116th and Towne Road Street Lighting Project; Board Member Burke
opened and read the bids aloud;
Company Amount
James Drews $54,975.00
Morphey Construction $49,485.00
The bids were given to Gary Duncan, Assistant City Engineer for review and recommendation.
At the end of the meeting
CONTRACTS
Request for Purchase of Goods and Services; E&B Paving; Change Order #5; (+49,606.79);
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; LPA – Interlocal Agreement; INDOT; 106th Street
Paths West of Meridian; Estimated Cost for City; ($360,000.00); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Perennials Plus; ($20,000.00); Flowers; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; MK Betts; Change Order #1; (-77,841.50); Waste
Water Final Clarifier Improvements; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Central Indiana Hardware; ($28,769.50); Doors;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Purchase of Goods and Services; Savor Indiana – License Agreement; ($90,000.00);
Video Production; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Extraordinary Indiana – License Agreement;
($90,000.00); Video Production; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; DLZ; ($176,900.00); 116th and Hazel Dell
Roundabout Design; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution 02-19-14-01; A Resolution of the Board of Public Works and Safety of the City of
Carmel Indiana, Regarding the Purchase of Real Property; (Brookshire Swimming Pool); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Japanese Garden; Ceremony; March 20, 2014; 4:00 p.m. to 5:30 p.m.; Rain
Location Council Chambers; Marcia Roberts, Carmel Green Teen; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Wedding; August 8, 2014; Noon to midnight;
Rehearsal; August 7, 2014; 5:00 p.m. – 8:00 p.m.; Justine Campbell; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Wedding; August 30, 2014; 2:00 p.m. to 5:00 p.m.;
Rehearsal; August 29, 2014; 4:00 p.m. to 5:00 p.m.; Crystal Hughes; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Areas; Wedding; Saturday, September 20, 2014, 3:00 p.m.
to 1:00 a.m.; Rehearsal; September 19, 2014; 7:00 p.m. to 9:00 p.m.; Felicia Myers; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Indiana Design Center Parking Garage; Porch Fest; September 14, 2014; 9:00
a.m. to 7:00 p.m.; Ron Carter/Sue Finkam; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Grant of Perpetual Storm Water Easement; Mainstreet Health and Wellness Suites;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Replat Approval; North Augusta – Section 1 Lots 1-3 and West Carmel Marketplace,
Part of Block H; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Commercial Curb Cut; 146th/River Road; Ricker’s Convenience Store; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Signature Page Revision; Brookshire Golf Course Amended and Restated
Conservation Easement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Lane Closure and Open Pavement Cut; 96th and Cedar Point Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance; Reading Tree Park Subdivision; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Pathway Closure; Hazel Dell Parkway and Ivy Hill Drive; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cuts/Road Closure/Sidewalk Closure; 4th Avenue SW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request Road Closure and Open Pavement Cut; 103rd Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variance; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variance; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:08 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
(317) 846-7431
(317) 846-9980 FAX
www.brookshiregolf.com
Request for Proposals – City of Carmel
Brookshire Golf Course Golf Cart Fleet Proposal
Overview
The City of Carmel, Brookshire Golf Course, is accepting proposals for the supply of a golf cart fleet. The golf
course consists of 18 holes of public golf, a driving range and practice area, and a Pro Shop and Snack Bar.
Brookshire Golf Course is located at 12120 Brookshire Pkwy, Carmel, IN 46033. Questions concerning
proposals should be directed to:
Bob Higgins
GM/Superintendent
Brookshire Golf Course
317-249-2716
All sealed responses to this request shall be opened at the Carmel Board of Public Works and Safety
meeting dated March 5, 2014, at 10:00 am local time. Responses should be clearly marked “RFP-
Brookshire Golf Carts” on the outside of the envelope and delivered to the office of the Clerk Treasurer no
later than 10:00am on March 5, 2014.
Method of Selection
The City of Carmel will review all proposals submitted and reserves the right to request additional information
from all or some of the respondents. Following the review, the City may select the proposal that, in the opinion
of the City, is best able to meet the needs of Brookshire Golf Course. The City reserves the right to reject any
and all responses submitted or to cancel this RFP at any time. Any and all costs associated with the preparation
of a response and participation in this RFP process shall be the responsibility of the respondent.
Proposal Information
All responses shall include the following information as it pertains to this RFP, and shall be separated to be
shown in a-la-carte selection fashion. If multiple options are available through a specific vendor, please show all
options which apply. All vehicles shall be new, and not used condition. Please include as Exhibit A:
-Price per electric cart for a fleet that will total between 60 and 75 carts
-Price per cart for a long wheel base gas utility vehicle with utility bed
-Price per cart for short wheel base gas utility vehicle with utility bed
-Price per unit for a utility vehicle used for a driving range picking cart, with appropriate protection
devices
-Price per unit for a beverage vehicle
All electric golf carts for the fleet should be equipped as follows:
-All carts are to be white
-Numerical identification of each cart
-Two divot bottles per cart
-Foldable front windshield
-Information display holders
(317) 846-7431
(317) 846-9980 FAX
www.brookshiregolf.com
-Six (6), eight (8) volt battery configuration system
-Battery gauge
-Single point battery filling system
-All carts shall have front bumpers
-Towing capability
-Adjustable speed setting
With the proposal for the fleet of electric golf carts, not dependent on number of carts, the following items shall
also be included, with prices shown separately for each item. Please include as Exhibit B:
-Three (3) towing apparatus or bars
-One hand held diagnostic and/or programming device
Financing Options
Although the City reserves the right to select financing from outside sources, each proposal shall also include the
following financing information for consideration. All information should take into consideration a six on/six off
payment option, with payments to be made from May until October. Numerical factors will be multiplied by the
total amount of equipment to be decided on to calculate monthly payment. Please include as Exhibit C:
-Numerical lease factor for 3 year lease option
-Numerical lease factor for 4 year lease option
-Numerical lease factor for 5 year lease option
-Residual buyout price, per cart, for 3, 4, and 5 year lease options
The City shall also consider the financing of the golf cart fleet for the purpose of purchase. The following
options should be included in proposals. All information should again take into consideration a six on/six off
payment with a One Dollar purchase at the end of term:
-Finance rate for a 4 year purchase
-Finance rate for a 5 year purchase
-Finance rate for a 6 year purchase
Special Considerations
Any special considerations which can be taken into account, and are to the benefit of the City and Brookshire
Golf Course should be explained and described as to how they are of benefit. Examples would include rebates,
or financing considerations. Please include as Exhibit D.
Warranty Information
All proposals being considered by the City and Brookshire Golf Course must include a written warranty, and
associated explanation of the warranty. The explanation shall include a breakdown and description of specific
parts covered and the period of time for which they are covered. Also, please provide the address and contact
(317) 846-7431
(317) 846-9980 FAX
www.brookshiregolf.com
information for any local service suppliers which will be responsible for warranty work and or service. Please
include as Exhibit E.
Cart Rental
Included in all proposals, please explain cart rental opportunities which may arise on special occasions for the
golf course. Site from where carts will be shipped, cost per cart per day, delivery fees, and any other special
considerations which may be considered.
Also included in considerations should be the availability of 40 electric golf carts to be used by Brookshire from
the time of proposal acceptance until the time of delivery of new fleet. Please include as Exhibit F.
References
Include any references, to include similar types of facilities using similar types of vehicles, which are within 100
miles of Brookshire Golf Course. Please include as Exhibit G.
NTB-1 CITY OF CARMEL
Notice To Bidders
Bid Notice
City of Carmel
Sealed Bids for the City of Carmel, Indiana, 96TH St. Granite City to Parkwood
Crossing Water Main, will be received by the City of Carmel, Indiana, ("Owner") at
the office of the Clerk Treasurer in City Hall, One Civic Square, Carmel, Indiana
46032, until 10:00 a.m., local time, on MARCH 5, 2014, Any Bid received after
the designated time will be returned to the Bidder unopened. The Bids will be
publicly opened and read by the Board of Public Works and Safety at 10:00 a.m.
on MARCH 5, 2014 in Council Chambers at City Hall. The Bid should be clearly
marked "BID ENCLOSED: 96TH ST. GRANITE CITY TO PARKWOOD CROSSING
WATER MAIN” on the outside of the envelope, and as otherwise set forth in the
Bid Documents.
In general, the work consists of: the INSTALLATION of 993 LFT of 12” DR-11
HDPE water main via horizontal directional drilling. Along with 230LFT of 24” DR-
17 poly casing, and all as required by these Bidding Documents, the Agreement
Between Owner and Contractor, General Conditions, Special Conditions (the
“Agreement”), Specifications and Drawings.
*An alternate bid is also being requested for Open Cut 743 LFT of 12” DI pipe
along with 250 LFT of 12” DR-11 poly in 24” DR-17 Casing.
A Pre-Bid Meeting will be held on FEBRUARY 25, 2014 at 2:00pm in the City’s
Distribution Office at 3562 131st St. W., Carmel, Indiana, 46032. Copies of the
Bidding Documents may be examined at the office of the Utility Director, or at the
office of CrossRoad Engineers, P.C., ("Engineer") 3417 Sherman Drive, Beech
Grove, IN 46107, without charge. Copies may be obtained from the latter office
upon the non-refundable deposit of $150.00 check only, made payable to
CrossRoad Engineers, P.C., for each set of Bidding Documents.
Bids must be submitted on the forms found in the Bid package, must contain the
names of every person or company interested therein, and shall be accompanied
by:
(1) Revised Form No. 96 as prescribed by the Indiana Board of
Account and as required in the Instruction to Bidders, including a
financial statement, a statement of experience, a proposed plan or
plans for performing the Work and the equipment the Bidder has
available for the performance of the Work;
(2) Bid Bond in the amount of ten percent (10%) of the total Bid
amount, including alternates with a satisfactory corporate surety or
by a certified check on a solvent bank in the amount of ten percent
(10%) of the amount of the Bid. The Bid Bond or certified check
shall be evidence of good faith that the successful Bidder will
execute within fifteen (15) calendar days from the acceptance of
the Bid, the Agreement as included in the Bidding Documents. The
Bid Bond or certified check shall be made payable to the Owner.
NTB-2 CITY OF CARMEL
Notice To Bidders
Any Bid may be withdrawn prior to the scheduled closing time for receipt of Bids,
but no bidder shall withdraw his Bid within sixty (60) days after the actual opening
of the Bids.
All Bid Bonds and certified checks of unsuccessful bidders will be returned by the
Owner upon selection of the successful Bidder and execution of the Agreement,
and provision of the required Performance Bond and Payment Bond.
Wage rates on the Project shall not be less than the prevailing wage scale as
determined in accordance with Ind. Code §5-16-7, et seq., and the Contractor
must conform to the antidiscrimination provisions of Ind. Code §5-16-6 et seq.
A Performance Bond with good and sufficient surety, acceptable to the Owner
and Engineer, shall be required of the successful Bidder in an amount equal to at
least one hundred percent (100%) of the Contract Price, conditioned upon the
faithful performance of the Agreement.
The Contractor shall execute a Payment Bond to the Owner, approved by Owner
and Engineer and for the benefit of the Owner, in an amount equal to one
hundred percent (100%) of the Contract Price. The Payment Bond is binding on
the Contractor, their subcontractor, and their successors and assigns for the
payment of all indebtedness to a person for labor and services performed,
material furnished, or services rendered. The Payment Bond must state that it is
for the benefit of the subcontractors, laborers, material suppliers, and those
performing services. The surety of the Payment Bond may not be released until
one (1) year after the Owner’s final settlement with the Contractor.
All out-of-state corporations must have a certificate of authority to do business in
the State. Application forms may be obtained by contacting the Secretary of
State, State of Indiana, Statehouse, Indianapolis, Indiana 46204.
The successful Contractor will be required to enroll in and verify the work
eligibility status of all employees hired after the date of this Contract through the
E-Verify program. The Contractor and Subcontractors will be required to sign an
affidavit concerning employment of unauthorized aliens. A copy of the affidavit is
included in the Bid Documents.
The Owner reserves the right to reject and/or cancel any and all Bids,
solicitations and/or offers in whole or in part as specified in the solicitation when it
is not in the best interests of the governmental body as determined by the
purchasing agency in accordance with IC 5-22-18-2. The Owner also reserves
the right to waive irregularities in any Bid, and to accept any Bid which is deemed
most favorable to the Owner.
NTB-3 CITY OF CARMEL
Notice To Bidders
Diana Cordray
Clerk Treasurer
City of Carmel, Indiana