HomeMy WebLinkAboutBPW 05-21-14 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 21, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 7, 2014 Regular Meeting
2. BID OPENINGS AND AWARDS
a. Bid Award for the Cool Creek Bank Stabilization Project; Yardberry Landscape;
($252,822.00); This was the lowest most responsive bid; John Duffy, Director of the
Department of Utilities
3. CONTRACTS
a. Request for Purchase of Goods and Services; Lease Termination Agreement;
Nextel Communications; Douglas Haney, City Attorney
b. Request for Purchase of Goods and Services; James VanSlambrook; ($595.00);
Jazz on the Monon; Nancy Heck, Director of Community Relations
c. Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Jazz on
the Monon; Nancy Heck, Director of Community Relations
d. Request for Purchase of Goods and Services; Heather Ramey Clark; ($600.00);
Jazz on the Monon; Nancy Heck, Director of Community Relations
e. Request for Purchase of Goods and Services; St. Paul and the Broken Bones;
($3,500.00); Art of Wine Entertainment; Nancy Heck, Director of Community
Relations
f. Request for Acknowledging Receipt of Contract; INDOT; Main Street from
Illinois to Guilford; Jeremy Kashman, City Engineer
g. Request for Purchase of Goods and Services; Techlite; ($77,300.00); LED Street
Light Refit Kits; Dave Huffman, Street Commissioner
h. Request for Purchase of Goods and Services; Ground Rules; ($47,500.00); Unified
Development Ordinance; Mike Hollibaugh, Director of the Department of Community
Services
i. Request for Purchase of Goods and Services; Additional Services #1; Malinowski
Consulting; ($19,000.00); Medicare Ambulance Cost Reporting; Chief Matt
Hoffman, Carmel Fire Department
j. Request for Purchase of Goods and Services; Additional Services #9; Crossroad
Engineers; 2014 Drainage Review; Jeremy Kashman, City Engineer
4. CITY FACILITIES/STREETS USE
a. Request to Use Gazebo and Common Area; Memorial; May 6, 2015; 2:00 p,m. to
9:00 p.m.; Ann Gallagher, Carmel Police Department
b. Request to Use City Streets; Run; May 30, 2014; 10:00 a.m. to Noon; Stephanie
Stewart, Special Olympics
c. Request to Use City Street; 5K Run; August 2, 2014; 5:00 a.m. to Noon; Jeff Hess;
Carmel 5K for Haiti
d. Request to Use City Streets; Run/Walk; June 21, 2014; 8:00 a.m. to 10:00 a.m.;
Don Carr, Tuxedo Brothers
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Water Reimbursement Agreement; Falcon Nest; John Duffy, Director
of the Utilities Department
c. Request for Easement Agreement; Keshav Note; John Duffy, Director of the Utilities
Department
d. Request for Easement Agreement; J.B. & M.J.M.; John Duffy, Director of the
Utilities Department
e. Request for Variance; 12080 Abney Run Drive; Patsy Farmer
f. Request for Variance; 12348 St. Armands Circle; Al Temple
g. Request for Stormwater Technical Manual Variance; Carmel High School Athletic
Field; Michael DeBoy, DLDS Land Development
h. Request for Commercial Curb Cut; Point Blank Range and Gun Shop; Jon
Scheidler, Snelling Engineer
i. Request for Lane Restriction/Sidewalk Closure/Concrete Curb Removal; 741 1st
Avenue NW; John Edwards, Elevation Excavation
j. Request for Curb Cut/Variance; 40 Bennett Road; Tom McHaffie, McHaffie &
Company
k. Resolution No. BPW-05-21-14-01; Acknowledging Receipt of Contract: Arts
Grant; Actors Theatre of Indiana; ($102,080.00)
l. Resolution No. BPW-05-21-14-02; Acknowledging Receipt of Contract: Arts
Grant; International Talent Academy; ($13,920.00)
m. Resolution No. BPW-05-21-14-03; Acknowledging Receipt of Contract: Arts
Grant; Museum of Miniatures; ($12,530.00)
n. Resolution No. BPW-05-21-14-04; Acknowledging Receipt of Contract: Arts
Grant; Young Voices Inspire; ($2,785.00)
o. Resolution No. BPW-05-21-14-05; Acknowledging Receipt of Contract: Arts
Grant; Indiana Wind Symphony; ($11,135.00)
p. Resolution No. BPW-05-21-14-06; Acknowledging Receipt of Contract: Arts
Grant; Indianapolis Children’s Choir; ($3.710.00)
q. Resolution No. BPW-05-21-14-07; Acknowledging Receipt of Contract: Arts
Grant; Indianapolis Symphonic Choir; ($11,135.00)
r. Resolution No. BPW-05-21-14-08; Acknowledging Receipt of Contract: Arts
Grant; Booth Tarkington Civic Theater; ($185,600.00)
s. Resolution No. BPW-05-21-14-09; Acknowledging Receipt of Contract: Arts
Grant; Carmel Arts Council; ($13,825.00)
t. Resolution No. BPW-05-21-14-10; Acknowledging Receipt of Contract: Arts
Grant; Carmel Community Players; ($13,920.00)
u. Resolution No. BPW-05-21-14-11; Acknowledging Receipt of Contract: Arts
Grant; Carmel Symphony Orchestra; ($190,240.00)
v. Resolution No. BPW-05-21-14-12; Acknowledging Receipt of Contract: Arts
Grant; Central Indiana Dance Ensemble; ($11,135.00)
w. Resolution No. BPW-05-21-14-13; Acknowledging Receipt of Contract: Arts
Grant; Gregory Hancock Dance; ($41,760.00)
x. Resolution No. BPW-05-21-14-14; Acknowledging Receipt of Contract: Arts
Grant; Indiana Ballet Conservatory; ($18,560.00)
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 7, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:03 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the April 16, 2014 Regular meeting approved 3-0.
BID OPENINGS AND AWARDS
Bid Notice for the Cool Creek Bank Stabilization Project; Mayor Brainard opened and read the bids
aloud;
Company Amount
Morphey Construction $278,300.00
Yardberry $253,223.00
HIS Constructors $325,865.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Notice for the Old Town Alley – 5th Street to 7th Street NE Project; Mayor Brainard opened and
read the bids aloud;
Company Amount Alternative
Globe Asphalt $135,332.82 $149,542.64
Calumet $161,900.00 $161,390.00
Morphey Construction $197,900.00 $227,053.00
The bids were given to Gary Duncan, Assistant City Engineer, for review and recommendation. The
bid was awarded to Globe Asphalt, which was the lowest most responsive bid.
Request for Invitation to Quote; 106th and Keystone Barrier Wall Repair; No Quotes were Received.
CONTRACTS
Request for Purchase of Goods and Services; Wild’s Restoration Services; ($12,656.00); Water
Damage Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; TMT; ($38,903.80); Mulching and Weed Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Additional Service Agreement #4; Christopher Burke
Engineering; ($10,000.00); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Midwest Golf and Turf; ($294,298.00); Golf Carts;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Utility Reimbursement Agreement; Citizen’s Water; ($71,530.66); Illinois Street Project;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Service First Cleaning; ($6,708.00); Cleaning City Hall;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Braden Business Systems; ($2,080.00); Copier; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets; Race; September 13, 2014; 7:30 a.m. to 11:30 a.m.; John Corcoran, Clay
Middle School; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Race; October 11, 2014; 7:30 a.m. to 10:00 a.m.; Jen Gallegos,
University High School; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Close City Streets; Art of Wine; July 19, 2014; 10:00 a.m. to Midnight; Megan McVicker;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Street and Center Green; Run/Walk; November 27, 2014; 5:00 a.m. to 12:00 p.m.,
Heart Reach Carmel; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Street and Center Green; Run/Walk; November 26, 2015; 5:00 a.m. to 12:00 p.m.,
Heart Reach Carmel; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Street and Center Green; Run/Walk; November 24, 2016; 5:00 a.m. to 12:00 p.m.,
Heart Reach Carmel; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Race; July 4, 2014; 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo Brothers
Request to Use Gazebo and Common Area; Concert; June 20, 2014, 5:00 p.m. to 10:00 p.m.; Indiana
Wind Symphony; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use City Streets; Cycling Race; May 31, 2014; 7:00 a.m. to 6:00 p.m.; Darren Reno,
TrueSport.com; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Resolution No. BPW-05-07-04-01; A Resolution Requesting the Financing, Construction and
Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of a Credit Against
the Payment of Parks and Recreation Impact Fees; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Conflict of Interest Statements; Doug Haney, Mike Sheeks
Request for Vacation of Right of Way; Blackwell Park Phase 2; Burnett Court; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Gray Oaks Subdivision; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 12114 and 12103 Crestwood Drive; 8” private drainage tile in easement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 11832 Somerset Way East; Fence in easement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 13925 Wilmuth Drive; Fence in easement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; 140 4th Street NW; Private drainage tile and grading in easement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Manual Variance; Flix Brewhouse; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Manual Variance; St. Mary & St. Mark Coptic Church; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Manual Variance; Bear Creek Subdivision; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrance/Sidewalk Closure; 12341 Brompton Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Entrance Modification; Central Park North Campus Dog Park; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Temporary Construction Entrances; Woodland Terrace of Carmel; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10203 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer