HomeMy WebLinkAboutBPW 06-04-14 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, June 4, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the May 21, 2014 Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution No. BPW-06-04-14-02; Long Ridge Estates Section 3; Street Signs
and Common Area Sidewalks; Tim Berry, Platinum Properties
3. CONTRACTS
a. Request for Purchase of Goods and Services; Monika Herzig; ($600.00): Jazz
on the Monon; Nancy Heck, Director of the Department of Community Relations
b. Request for Purchase of Goods and Services; Nelson Alarm Company;
($17,850.00): Tower Site DVR; Terry Crockett, Director of the Department of
Information Systems
c. Request for Purchase of Goods and Services; Nelson Alarm Company;
($26,150.00): Indiana Design Center DVR; Terry Crockett, Director of the
Department of Information Systems
4. CITY FACILITIES/STREETS USE
a. Request to Use Gazebo and Common Area; Various Saturdays; 2014; There
are conflicts with other events; Hong Bo Lin, Indianapolis Chinese Performing
Arts Institute
b. Request to Use City Streets; Neighborhood Picnic; Saturday, June 21, 2014;
1:00 p.m. to 11:00 p.m.; Kingswood HOA
c. Request to Use Gazebo and Common Area; Reception; Sunday, July 6, 2014;
Noon to 10:00 p.m.; Heather Brock
d. Request to Use Center Green; Wedding; Saturday, September 20, 2014; 2:00
p.m. to 6:00 p.m.; Rebecca Bohn
e. Request to Use Gazebo and Common Area; Program; Sunday, August 17,
2014; 6:30 p.m. to 9:00 p.m.; Katherine Dill, Carmel Clay Historical Society
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the
Monon; Robert Potokar, HOA Traditions on the Monon
b. Request for Variance Approval; The Seasons of Carmel Apartments;
Entrance Sign in Right of Way; Nick Churchill, Pittman Partners
c. Request for Stormwater Technical Manual Variance; Deer Run Subdivision;
Benjamin Deichmann, SJCA Engineers
d. Request for Stormwater Technical Manual Variance; Tom Wood Audi;
Roger Ward, Roger Ward Engineering
e. Request for Stormwater Technical Manual Variance; Gateway Shops; Trent
Baxter, Versatile Construction Group
f. Request for Stormwater Technical Manual Variance; Overbrook Farms
Section 2 and 3; Dave Sexton, Terra North Site
g. Request for Temporary Construction Entrance; The Playschool at Legacy;
Brian Cross, CivilSite Group
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak
Ridge; Thomas and Heidi Heldt
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 21, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the May 7, 2014 Regular meeting approved 2-0.
BID OPENINGS AND AWARDS
Bid Award for the Cool Creek Bank Stabilization Project; Yardberry; ($253,223.00); this was the
lowest most responsive bid; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Lease Termination Agreement; Nextel Communications;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; James VanSlambrook; ($595.00); Jazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Jazz on the Monon; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Heather Ramey Clark; ($600.00); Jazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; St. Paul and the Broken Bones; ($3,500.00); Art of Wine
Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Acknowledging Receipt of Contract; INDOT; Main Street from Illinois to Guilford; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Techlite; ($77,300.00); LED Street Light Refit Kits;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Ground Rules; ($47,500.00); Unified Development
Ordinance; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; Additional Services #1; Malinowski Consulting;
($19,000.00); Medicare Ambulance Cost Reporting; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services #9; Crossroad Engineers; 2014
Drainage Review; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo and Common Area; Memorial; May 6, 2015; 2:00 p,m. to 9:00 p.m.; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Run; May 30, 2014; 10:00 a.m. to Noon; Stephanie Stewart, Special
Olympics; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request to Use City Street; 5K Run; August 2, 2014; 5:00 a.m. to Noon; Jeff Hess; Carmel 5K for
Haiti; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Run/Walk; June 21, 2014; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo
Brothers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Water Reimbursement Agreement; Falcon Nest; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Easement Agreement; Keshav Note; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Easement Agreement; J.B. & M.J.M.; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Variance; 12080 Abney Run Drive; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Variance; 12348 St. Armands Circle; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Carmel High School Athletic Field; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Commercial Curb Cut; Point Blank Range and Gun Shop; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure/Concrete Curb Removal; 741 1st Avenue NW; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Curb Cut/Variance; 40 Bennett Road; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Resolution No. BPW-05-21-14-01; Acknowledging Receipt of Contract: Arts Grant; Actors Theatre of
Indiana; ($102,080.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-02; Acknowledging Receipt of Contract: Arts Grant; International
Talent Academy; ($13,920.00; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.)
Resolution No. BPW-05-21-14-03; Acknowledging Receipt of Contract: Arts Grant; Museum of
Miniatures; ($12,530.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-04; Acknowledging Receipt of Contract: Arts Grant; Young Voices
Inspire; ($2,785.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-05; Acknowledging Receipt of Contract: Arts Grant; Indiana Wind
Symphony; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-06; Acknowledging Receipt of Contract: Arts Grant; Indianapolis
Children’s Choir; ($3,710.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-07; Acknowledging Receipt of Contract: Arts Grant; Indianapolis
Symphonic Choir; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-08; Acknowledging Receipt of Contract: Arts Grant; Booth Tarkington
Civic Theater; ($185,600.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-09; Acknowledging Receipt of Contract: Arts Grant; Carmel Arts
Council; ($13,825.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-10; Acknowledging Receipt of Contract: Arts Grant; Carmel
Community Players; ($13,920.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
Resolution No. BPW-05-21-14-11; Acknowledging Receipt of Contract: Arts Grant; Carmel Symphony
Orchestra; ($190,240.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-12; Acknowledging Receipt of Contract: Arts Grant; Central Indiana
Dance Ensemble; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-13; Acknowledging Receipt of Contract: Arts Grant; Gregory Hancock
Dance; ($41,760.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-14; Acknowledging Receipt of Contract: Arts Grant; Indiana Ballet
Conservatory; ($18,560.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:03 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer