HomeMy WebLinkAboutBPW 06-16-14 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, June 18, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Tabled: Minutes from the May 21, 2014 Regular Meeting
b. Minutes from the June 4, 2014 Regular Meeting
2. BID/QUOTE OPENINGS/AWARDS
a. Bid Opening for 106th Street: Orchard Crossing to Westfield Boulevard Water
Main Installation; John Duffy, Director of the Department of Utilities
b. Bid Opening for Manhole Rehabilitation; John Duffy, Director of the Department of
Utilities
c. Bid Opening for Fire Vehicle; Chief Matt Hoffman, Carmel Fire Department
3. PERFORMANCE RELEASES
a. Resolution No. BPW-06-18-14-01; National Bank of Indianapolis; Al Wurster,
Wurster Construction
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Service #1; ($1,000.00);
MEG & Associates; Moon Cake Festival; Nancy Heck, Director of the Department of
Community Relations
b. Request for Purchase of Goods and Services; Additional Service #7; ($395,300.00);
Main Street Reconstruction-Illinois Street to Old Meridian Street; Jeremy
Kashman, City Engineer
c. Request for Purchase of Goods and Services; Resolution #BPW-06-18-14-02;
Acknowledging Receipt of Contract; Lease with Brookshire Home Owners
Association regarding Brookshire Pool; Mayor James Brainard
5. CITY FACILITIES/STREETS USE
a. Tabled: Request to Use Gazebo and Common Area; Various Saturdays; 2014;
There are conflicts with other events; Hong Bo Lin, Indianapolis Chinese Performing
Arts Institute
b. Request to Use Gazebo and Common Area; Wedding; Saturday, October 18, 2014;
6:00 a.m. to Midnight; Rehearsal, Friday October 17, 2014; 8:00 a.m. to 9:00 p.m.;
Kari Porter
c. Request to Use Gazebo and Common Area; Wedding; Saturday, October 4, 2014;
2:00 p.m. to 8:00 p.m.; Rehearsal; Friday; October 3; 5:00 p.m. to 6:00 p.m.;
Danielle Krouse
d. Request to Use Roof of Tarkington Parking Garage; Fireworks Watching;
Thursday July 3rd and Friday July 4th, 2014; 5:00 p.m. to Midnight; Jeff Worrell
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Secondary Plat Approval; Hadley Grove; Todd Borgman, Weihe
Engineers
c. Request for Variance; The Bridges Giant Eagle/GETGO; Andrew Taylor, American
Structurepoint
d. Request for Variance; Seasons of Carmel; Bradley Schrage, American Structurepoint
e. Request for Variance; 10571 Noma Court; Tree in Easement; Sakib Khalid/Kiran
Naqvi
f. Request for Variance; Fence in Easement; 5734 Prelude Lane; Mark/Jennifer
Shinkle
g. Request for Variance; 13458 Abercorn Street; Lainey Scheetz
h. Request for Stormwater Technical Variance; Butler Hyundai; Bradley Schrage,
American Structurepoint
i. Request for Stormwater Technical Variance; Hazel Dell Church; David Lach,
Cripe
j. Request for Curb Cut; 98th and Westfield; Bradley Schrage, American Structurepoint
k. Request for Curb Cuts; The Bridges; Bradley Schrage, American Structurepoint
l. Request for Temporary Construction Entrance; Hazel Dell Christian Church;
David Lach, Cripe
m. Request for Lane Closure/Pavement Cut; 141 Ute Drive; Installation of new Water
Service; James Gravelie
7. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
8. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 21, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the May 7, 2014 Regular meeting approved 2-0.
BID OPENINGS AND AWARDS
Bid Award for the Cool Creek Bank Stabilization Project; Yardberry; ($253,223.00); this was the
lowest most responsive bid; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Lease Termination Agreement; Nextel Communications;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; James VanSlambrook; ($595.00); Jazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Jazz on the Monon; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Heather Ramey Clark; ($600.00); Jazz on the Monon;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; St. Paul and the Broken Bones; ($3,500.00); Art of Wine
Entertainment; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Acknowledging Receipt of Contract; INDOT; Main Street from Illinois to Guilford; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Techlite; ($77,300.00); LED Street Light Refit Kits;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Ground Rules; ($47,500.00); Unified Development
Ordinance; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; Additional Services #1; Malinowski Consulting;
($19,000.00); Medicare Ambulance Cost Reporting; Mayor Brainard moved to approve. Board
Member Burke seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services #9; Crossroad Engineers; 2014
Drainage Review; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo and Common Area; Memorial; May 6, 2015; 2:00 p,m. to 9:00 p.m.; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Run; May 30, 2014; 10:00 a.m. to Noon; Stephanie Stewart, Special
Olympics; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-
0.
Request to Use City Street; 5K Run; August 2, 2014; 5:00 a.m. to Noon; Jeff Hess; Carmel 5K for
Haiti; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Run/Walk; June 21, 2014; 8:00 a.m. to 10:00 a.m.; Don Carr, Tuxedo
Brothers; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Water Reimbursement Agreement; Falcon Nest; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Easement Agreement; Keshav Note; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Easement Agreement; J.B. & M.J.M.; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Variance; 12080 Abney Run Drive; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Variance; 12348 St. Armands Circle; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Carmel High School Athletic Field; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Commercial Curb Cut; Point Blank Range and Gun Shop; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure/Concrete Curb Removal; 741 1st Avenue NW; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request for Curb Cut/Variance; 40 Bennett Road; Mayor Brainard moved to approve. Board Member
Burke seconded. Request approved 2-0.
Resolution No. BPW-05-21-14-01; Acknowledging Receipt of Contract: Arts Grant; Actors Theatre of
Indiana; ($102,080.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-02; Acknowledging Receipt of Contract: Arts Grant; International
Talent Academy; ($13,920.00; Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.)
Resolution No. BPW-05-21-14-03; Acknowledging Receipt of Contract: Arts Grant; Museum of
Miniatures; ($12,530.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-04; Acknowledging Receipt of Contract: Arts Grant; Young Voices
Inspire; ($2,785.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-05; Acknowledging Receipt of Contract: Arts Grant; Indiana Wind
Symphony; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-06; Acknowledging Receipt of Contract: Arts Grant; Indianapolis
Children’s Choir; ($3,710.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-07; Acknowledging Receipt of Contract: Arts Grant; Indianapolis
Symphonic Choir; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-08; Acknowledging Receipt of Contract: Arts Grant; Booth Tarkington
Civic Theater; ($185,600.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-09; Acknowledging Receipt of Contract: Arts Grant; Carmel Arts
Council; ($13,825.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-10; Acknowledging Receipt of Contract: Arts Grant; Carmel
Community Players; ($13,920.00); Mayor Brainard moved to approve. Board Member Burke
seconded. Request approved 2-0.
Resolution No. BPW-05-21-14-11; Acknowledging Receipt of Contract: Arts Grant; Carmel Symphony
Orchestra; ($190,240.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-12; Acknowledging Receipt of Contract: Arts Grant; Central Indiana
Dance Ensemble; ($11,135.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
Resolution No. BPW-05-21-14-13; Acknowledging Receipt of Contract: Arts Grant; Gregory Hancock
Dance; ($41,760.00); Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Resolution No. BPW-05-21-14-14; Acknowledging Receipt of Contract: Arts Grant; Indiana Ballet
Conservatory; ($18,560.00); Mayor Brainard moved to approve. Board Member Burke seconded.
Request approved 2-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:03 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JUNE 4, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:03 a.m.
MEMBERS PRESENT
Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the May 21, 2014 Regular meeting were tabled.
PERFORMANCE RELEASES
Resolution No. BPW-06-04-14-02; Long Ridge Estates Section 3; Street Signs and Common Area
Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Monika Herzig; ($600.00): Jazz on the Monon; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Nelson Alarm Company; ($17,850.00): Tower Site DVR;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Nelson Alarm Company; ($26,150.00): Indiana Design
Center DVR; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
CITY FACILITIES/STREETS/USE
TABLED 6/4/14: Request to Use Gazebo and Common Area; Various Saturdays; 2014; There are
conflicts with other events; Hong Bo Lin, Indianapolis Chinese Performing Arts Institute
Request to Use City Streets; Neighborhood Picnic; Saturday, June 21, 2014; 1:00 p.m. to 11:00 p.m.;
Kingswood HOA; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Gazebo and Common Area; Reception; Sunday, July 6, 2014; Noon to 10:00 p.m.;
Heather Brock; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Center Green; Wedding; Saturday, September 20, 2014; 2:00 p.m. to 6:00 p.m.;
Rebecca Bohn; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Gazebo and Common Area; Program; Sunday, August 17, 2014; 6:30 p.m. to 9:00
p.m.; Katherine Dill, Carmel Clay Historical Society; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Variance Approval; The Seasons of Carmel Apartments; Entrance Sign in Right of Way;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Deer Run Subdivision; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Tom Wood Audi; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Gateway Shops; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Manual Variance; Overbrook Farms Section 2 and 3; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance; The Playschool at Legacy; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADD ON
Request for two Add-ons;
Request for Purchase of Goods and Services; Williams Creek Consulting; Mike Hollibaugh, Director
of the Department of Community Services; ($48,000.00); Mid Town Design
Request for Purchase of Goods and Services; Global Asphalt; Jeremy Kashman, City Engineer,
($135,332.82); Old Town Alley Project
Board Member Burke moved to add on; Board Member Watson seconded. Items added 2-0. Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:03 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer