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HomeMy WebLinkAbout10-6-2014 1111/O/iii��a 'uF-CqR--�` �w� II _ ` City ®f Carme �����oui/1f1111)1 Clerk-Treasurer COMMON COUNCIL 1V CIL MEETING AGENDA MONDAY, OCTOBER 6, 2014 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS 4. APPROVAL OF MINUTES a. September 15, 2014 Regular Meeting 5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL 6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS 7. ACTION ON MAYORAL VETOES 8. CLAIMS a. Payroll- $1,469,352.39 b. General Claims - $3,647,699.50 c. Retirement- $89,198.58 d. Wire Transfers: Month of September 2014 - $1,237,510.95 9. COMMITTEE REPORTS a. Finance, Administration and Rules Committee b. Land Use, Annexation and Economic Development Committee c. Parks, Recreation and Arts Committee d. Utilities, Transportation and Public Safety Committee e. Report from the Carmel Redevelopment Commission f. Tania Castroverde Moskalenko, President/CEO; The Center for the Performing Arts ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414 1 10. OLD BUSINESS a. Third Reading of Ordinance D-2180-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing the Issuance of the City of Cannel, Indiana Economic Development Revenue Bonds, Series 2014 (KG Main LLC Project—not to exceed$3,825,000); Sponsor: Councilor Snyder. Remains in the Finance, Administration and Rules Committee(10/16/14). b. Second Reading of Ordinance D-2183-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the Clerk-Treasurer of the City of Cannel, Indiana, for the Year 2015; Sponsor(s): Councilor(s) Rider, Schleif, Seidensticker, Sharp and Snyder. c. Second Reading of Ordinance D-2184-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the Cannel City Court for the Year 2015; Sponsor(s): Councilor(s) Seidensticker, Finkam, Rider and Snyder. d. Second Reading of Ordinance D-2185-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the City of Cannel, Indiana, for the Year 2015; Sponsor(s): Councilor(s) Seidensticker and Snyder. e. Second Reading of Ordinance D-2186-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Elected Officials of the City of Carmel, Indiana, for the Year 2015; Sponsor(s): Councilor(s) Rider, Schleif, Seidensticker, Sharp and Snyder. 11. PUBLIC HEARINGS a. First Reading of Ordinance D-2187-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Establishing the Appropriations for the 2015 Budget ($131,020,555); Sponsor(s): Councilor(s) Schleif, Seidensticker, Sharp and Snyder. (Notice Published 9/12/14 and 9/19/14). b. First Reading of Ordinance Z-592-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Proposing to Repeal Chapter 10, Article 1, Chapter 22 of the Cannel City Code and Adding Cannel City Code Chapter 10, Article 5, Establishing a Flood Hazard Areas Ordinance; Sponsor: Councilor Rider. c. First Reading of Ordinance Z-593-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Proposing to Repeal Certain Definitions in Chapter 3 of the Zoning Ordinance; Sponsor: Councilor Rider. d. First Reading of Ordinance Z-594-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Establishing the Green House Cottages of Cannel Planned Unit Development District; Sponsor: Councilor Seidensticker. 2 e. First Reading of Ordinance Z-595-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Grannan Grove Planned Unit Development District(9.774 Acres located south of and adjacent to 141St Street and west of Shelborne Road); Sponsor: Councilor Rider. 12. NEW BUSINESS a. First Reading of Ordinance D-2191-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division III, Section 2-13 (Capital Asset Policy) of the Carmel City Code; Sponsor(s): Councilor(s) Finkam, Schleif, Seidensticker, Sharp and Snyder. b. First Reading of Ordinance D-2192-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 143 to the Carmel City Code, Thereby Establishing the City of Cannel "Stormwater Management Fund#250"; Sponsor: Councilor Seidensticker. c. Resolution CC-10-06-14-01; A Resolution of the Common Council of the City of Cannel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at Over $25,000 (6 Properties) and Associated with the City's Road Improvement Projects; Sponsor: Councilor Rider. d. Resolution CC-10-06-14-02; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Old Meridian Economic Development Area(KG Main Project; The Olivia on Main); Sponsor: Councilor Snyder. e. Resolution CC-10-06-14-03; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Cannel Downtown Economic Development Area (Designating Motor Court East and West Allocation Area and the Pedcor Office 5 Allocation Area); Sponsor(s): Councilor(s) Seidensticker and Rider. f. Resolution CC-10-06-14-04; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the City Center Redevelopment Area(Designating the Kent Building Allocation Area); Sponsor(s): Councilor(s) Seidensticker and Rider. g. Resolution CC-10-06-14-05; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Legacy Economic Development Area(Remove Certain Parcels (90) of Residential Property from the Economic Development Area and Allocation Area) and Plan; Sponsor(s): Councilor(s) Schleif and Snyder. h. Resolution CC-10-06-14-06; A Resolution of the Common Council of the City of Cannel, Indiana,Regarding an Intergovernmental Transfer of Real Property Interest (3`d/4th Avenue SW); Sponsor(s): Councilor(s) Finkam,Rider and Snyder. 3 i. Resolution CC-10-06-14-07; A Resolution of the Common Council of the City of Carmel, Indiana, Affirming Resolution CC-07-07-14-01 As Amended, Regarding the C3 Plan, Transportation Plan Amendments; Sponsor(s): Councilor(s) Seidensticker, Sharp and Snyder j. Resolution CC-10-06-14-08; A Resolution of the Common Council of the City of Cannel, Indiana, To Set Taxes Payable in 2015 and Authorization of Borrowing Between Funds; Sponsor(s): Councilor(s) Carter, Snyder and Rider. 13. OTHER BUSINESS 14. ANNOUNCEMENTS 15. EXECUTION OF DOCUMENT 16. ADJOURNMENT 14K)Ci/14 CC Meeting Agenda 4 COMMON COUNCIL MEETING MINUTES MONDAY, OCTOBER 6, 2014 - 6:00 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard, Council President W. Eric Seidensticker, Council Members Sue Finkam, Carol Schleif, Richard L. Sharp, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk-Treasurer Diana L. Cordray and Deputy Clerk Lois Craig. Mayor Brainard called the meeting to order at 6:00 p.m. Pastor Luther Brunette, Carmel Lutheran Church,pronounced the Invocation. Mayor Brainard, led the Pledge of Allegiance. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS: There were none. APPROVAL OF MINUTES: Councilor Sharp made a motion to approve the minutes from the September 15, 2014 Regular Meeting. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. Minutes were approved 7-0. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL: Stephen Brooks addressed the Council regarding a conflict of interest for Councilor Rider. According to the Attorney General's website, the owner of Divvy's (restaurant) is Pedcor. Deborah Newman, President of Carmel Town HOA, informed the Council that she was representing Carmel Town and they are in favor of Ordinance Z-594-14 (Green House Cottages). COUNCIL,MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS: Councilor Sharp spoke regarding a recent article in the paper listing the Town of Fisher's Councilor's salary. The article compared all Council salaries within Hamilton County. Councilor Snyder addressed the Council regarding the Hamilton County Humane Society. Councilor Seidensticker addressed the Council regarding the Carmel High School Ambassadors Cabaret and Silent Auction that will be held on Sunday, October 26, 2014 from 1 —4 p.m. 1 ACTION ON MAYORAL VETOES: There were none. CLAIMS: Councilor Sharp made a motion to approve payroll in the amount of$1,469,352.39, claims in the amount of$3,647,699.50 and retirement in the amount of$89,198.58. Councilor Finkam seconded. There was no Council discussion. Council President Seidensticker called for the vote. Payroll, Claims and Retirement were approved 7-0. Wire Transfers: Month of September 2014. Councilor Finkam made a motion to acknowledge wire transfers in the amount of$1,237,510.95. Councilor Sharp seconded. There was no Council discussion. Council President Seidensticker called for the vote. Wire Transfers were acknowledged 7-0. COMMITTEE REPORTS: Councilor Sharp reported that the Finance, Administration and Rules Committee had met and discussed Ordinance D-2180-14 which remains in committee. They also discussed Ordinance D-2183-14, Ordinance D-2184-14, Ordinance D-2185-14 and Ordinance D-2186-14 which were referred back to Council with a unanimous favorable recommendation. The next meeting will be held on Thursday, October 16, 2014 at 5:30 p.m. Councilor Sharp reported that the Land Use, Annexation and Economic Development Committee had not met. The next meeting will be held on Tuesday, October 28, 2014 at 5:30 p.m. Councilor Carter reported that the Parks, Recreation and Arts Committee had not met. Councilor Schleif reported that the Utilities, Transportation and Public Safety Committee had not met. The next meeting will be held on Thursday,November 6, 2014 at 6:00 p.m. Dave Bowers, Council Appointee to the Redevelopment Commission and Corrie Meyer, Executive Director for the Carmel Redevelopment Commission, presented a report and were available for questions of the Council. There was brief Council discussion. Mayor Brainard addressed the Council. Tania Castroverde Moskalenko,President/CEO of The Center for the Performing Arts,provided an update of the first quarter and was available for questions of the Council. There was brief Council discussion. OLD BUSINESS Council President Seidensticker announced the Third Reading of Ordinance D-2180-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing the Issuance of the City of Carmel, Indiana Economic Development Revenue Bonds, Series 2014 (KG Main LLC Project—not to exceed$3,825,000); Sponsor: Councilor Snyder. Remains in the Finance, Administration and Rules Committee(10/16/14). This item was not discussed. 2 Council President Seidensticker announced the Second Reading of Ordinance D-2183-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of the Clerk-Treasurer of the City of Carmel, Indiana, for the Year 2015. Councilor Sharp made a motion to approve Ordinance D-2183-14. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. Ordinance D-2183-14 was adopted 7-0. Council President Seidensticker announced the Second Reading of Ordinance D-2184-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed Officers and Employees of the Carmel City Court for the Year 2015. Councilor Sharp made a motion to approve Ordinance D-2184-14. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. Ordinance D-2184-14 was adopted 7-0. Council President Seidensticker announced the Second Reading of Ordinance D-2185-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the City of Cannel, Indiana, for the Year 2015. Councilor Sharp presented proposed Ordinance D-2185-14 As Amended VERSION A-9/18/14 to the Council for discussion and made a motion to amend Ordinance D-2185-14. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. The motion was approved 7-0. Councilor Sharp made a motion to approve Ordinance D-2185-14 As Amended. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. Ordinance D-2185-14 As Amended was adopted 7-0. Council President Seidensticker announced the Second Reading of Ordinance D-2186-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Elected Officials of the City of Cannel, Indiana, for the Year 2015. Councilor Sharp made a motion to approve Ordinance D-2186-14. Councilor Finkam seconded. There was no Council discussion. Council President Seidensticker called for the vote. Ordinance D-2186-14 was adopted 7-0. PUBLIC HEARINGS Council President Seidensticker announced the First Reading of Ordinance D-2187-14; An Ordinance of the Common Council of the City of Cannel, Indiana, Establishing the Appropriations for the 2015 Budget($131,020,555); (Notice Published 9/12/14 and 9/19/14). Councilor Snyder made a motion to move this item into business. Councilor Sharp seconded. Mayor Brainard presented this item to the Council. There was no Council discussion. Council President Seidensticker opened the Public Hearing p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public at 6:39 S , p g p Hearing at 6:40 p.m. There was no Council discussion. Council President Seidensticker Laid this item on the Table until November 3, 2014. Council President Seidensticker announced the First Reading of Ordinance Z-592-14; An Ordinance of the Common Council of the City of Carmel, Indiana,Proposing to Repeal Chapter 10,Article 1, Chapter 22 of the Carmel City Code and Adding Cannel City Code Chapter 10, Article 5,Establishing a Flood Hazard Areas Ordinance. Councilor Rider made a motion to move this item into business. Councilor Schleif seconded. Councilor Rider referred to Ashley Ulbricht, Assistant City Attorney, to present this item to the Council. There was no Council discussion. Council President Seidensticker opened the Public Hearing at 6:42 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at 6:43 p.m. There was no Council discussion. Council 3 President Seidensticker referred Ordinance Z-592-14 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Seidensticker announced the First Reading of Ordinance Z-593-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Proposing to Repeal Certain Definitions in Chapter 3 of the Zoning Ordinance. Councilor Rider made a motion to move this item into business. Councilor Finkam seconded. Councilor Rider referred to Ashley Ulbricht, Assistant City Attorney, to present this item to the Council. There was no Council discussion. Council President Seidensticker opened the Public Hearing at 6:45 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at 6:45:30 p.m. There was no Council discussion. Council President Seidensticker referred Ordinance Z-593-14 to the Utilities, Transportation and Public Safety Committee for further review and consideration. Council President Seidensticker announced the First Reading of Ordinance Z-594-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Green House Cottages of Cannel Planned Unit Development District. Councilor Rider made a motion to move this item into business. Councilor Finkam seconded. Council President Seidensticker referred to Justin Moffett, Old Town Design Group, to address the Council. Andrew Greenwood, Old Town Development,presented this item to the Council. There was brief Council discussion. Council President Seidensticker opened the Public Hearing at 7:07 p.m. The following individual addressed the Council in favor of this item: Mike Irwin, Trustee, Carmel United Methodist Church Seeing no one else who wished to speak, Council President Seidensticker closed the Public Hearing at 7:08 p.m. There was no Council discussion. Council President Seidensticker referred Ordinance Z-594-14 to the Land Use, Annexation and Economic Development Committee for further review and consideration. Council President Seidensticker announced the First Reading of Ordinance Z-595-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Grannan Grove Planned Unit Development District(9.774 Acres located south of and adjacent to 141 s`Street and west of Shelborne Road). Councilor Rider made a motion to move this item into business. Councilor Schleif seconded. Councilor Rider referred to Jim Shinaver, Attorney,Nelson Frankenberger, representing the petitioner, to present this item to the Council. There was brief Council discussion. Council President Seidensticker opened the Public Hearing at 7:15 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at 7:15:30 p.m. There was no Council discussion. Council President Seidensticker referred Ordinance Z-595-14 to the Land Use, Annexation and Economic Development Committee for further review and consideration. NEW BUSINESS Council President Seidensticker announced the First Reading of Ordinance D-2191-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division III, Section 2-13 (Capital Asset Policy) of the Cannel City Code. Councilor Snyder made a motion to move this item into business. Councilor Finkam seconded. Councilor Snyder presented this item to the Council. Clerk-Treasurer,Diana L. Cordray, addressed the Council. There was no Council discussion. 4 Council President Seidensticker referred Ordinance D-2191-14 to the Finance, Administration and Rules Committee for further review and consideration. Council President Seidensticker announced the First Reading of Ordinance D-2192-14; An Ordinance of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 143 to the Carmel City Code, Thereby Establishing the City of Carmel "Stormwater Management Fund#250". Councilor Sharp made a motion to move this item into business. Councilor Schleif seconded. Council President Seidensticker referred to Jeremy Kashman, City Engineer, to present this item to the Council. Councilor Sharp made a motion to suspend the rules and not send this item to committee and vote this evening. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. The motion was approved 7-0. Councilor Sharp made a motion to approve Ordinance D-2192-14. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. Ordinance D-2192-14 was adopted 7-0. Council President Seidensticker announced Resolution CC-10-06-14-01; A Resolution of the Common Council of the City of Carmel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at Over$25,000 (6 Properties) and Associated with the City's Road Improvement Projects. Councilor Rider made a motion to move this item into business. Councilor Sharp seconded. Councilor Rider referred to Jeremy Kashman, City Engineer, to present this item to the Council. There was brief Council discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-01. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. Resolution CC-10-06-14-01 was adopted 7-0. Council President Seidensticker announced Resolution CC-10-06-14-02; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Old Meridian Economic Development Area(KG Main Project; The Olivia on Main). Councilor Snyder made a motion to move this item into business. Councilor Schleif seconded. Councilor Snyder presented this item to the Council and referred to Bruce Donaldson, Attorney, Barnes &Thornburg, to address the Council. There was brief Council discussion. Council President Seidensticker referred Resolution CC-10-06-14-02 to the Finance, Administration and Rules Committee for further review. There was brief Council discussion. Councilor Carter made a motion to overturn the Chair and vote on this item this evening. Councilor Snyder seconded. There was no Council discussion. Council President Seidensticker called for the vote. The motion to overturn the Chair was approved 4-3 (Councilors Schleif, Seidensticker and Sharp opposed). Councilor Rider made a motion to approve Resolution CC-10-06-14-02. Councilor Finkam seconded. There was no Council discussion. Council President Seidensticker called for the vote. Resolution CC-10-06-14-02 was adopted 6-1 (Councilor Seidensticker opposed). Council President Seidensticker announced Resolution CC-10-06-14-03; A Resolution of the Common Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Cannel Downtown Economic Development Area(Designating Motor Court East and West Allocation Area and the Pedcor Office 5 Allocation Area). Councilor Rider made a motion to move this item into business. Councilor Finkam seconded. Councilor Rider referred to Corrie Meyer, Executive Director, Carmel Redevelopment Commission, to present this item to the Council. Bruce Donaldson, Attorney, Barnes & Thornburg addressed the Council. There was brief Council discussion. Mayor Brainard addressed the Council. Council President Seidensticker referred Resolution CC-10-06-14-03 to the Finance, Administration and Rules Committee and also to the Land Use, Annexation and Economic Development Committee for further review and consideration. 5 Council President Seidensticker announced Resolution CC-10-06-14-04; A Resolution of the Common Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the City Center Redevelopment Area(Designating the Kent Building Allocation Area). Councilor Sharp made a motion to move this item into business. Councilor Schleif seconded. Councilor Rider referred to Bruce Donaldson, Attorney, Barnes &Thornburg to present this item to the Council. There was no Council discussion. Council President Seidensticker referred Resolution CC-10-06-14-04 to the Finance, Administration and Rules Committee and also to the Land Use, Annexation and Economic Development Committee for further review and consideration. Council President Seidensticker announced Resolution CC-10-06-14-05; A Resolution of the Common Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Legacy Economic Development Area(Remove Certain Parcels (90) of Residential Property from the Economic Development Area and Allocation Area) and Plan. Councilor Sharp made a motion to move this item into business. Councilor Schleif seconded. Councilor Snyder referred to Richard Starkey,Attorney, Barnes &Thornburg, to present this item to the Council. There was no Council discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-05. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker called for the vote. Resolution CC-10-06-14-05 was adopted 7-0. Council President Seidensticker announced Resolution CC-10-06-14-06; A Resolution of the Common Council of the City of Carmel, Indiana, Regarding an Intergovernmental Transfer of Real Property Interest(3rd/4th Avenue SW). Councilor Sharp made a motion to move this item into business. Councilor e Snyder seconded. Councilor Finkam referred to Corrie Meyer, Executive Director, Carmel Redevelopment Commission, to present this item to the Council. There was no Council discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-06. Councilor Carter seconded. There was brief Council discussion. Council President Seidensticker called for the vote. Resolution CC-10-06-14-06 was adopted 7-0. Council President Seidensticker announced Resolution CC-10-06-14-07; A Resolution of the Common Council of the City of Carmel, Indiana, Affirming Resolution CC-07-07-14-01 As Amended, Regarding the C3 Plan, Transportation Plan Amendments. Councilor Schleif made a motion to move this item into business. Councilor Rider seconded. Councilor Sharp presented this item to the Council. There was brief Council discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-07. Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called for the vote. Resolution CC-10-06-14-07 was adopted 4-3 (Councilors Carter, Finkam and Rider opposed). Council President Seidensticker announced Resolution CC-10-06-14-08; A Resolution of the Common Council of the City of Carmel, Indiana, To Set Taxes Payable in 2015 and Authorization of Borrowing Between Funds. Councilor Sharp made a motion to move this item into business. Councilor Snyder seconded. Councilor Carter presented this item to the Council. There was brief Council discussion. Council President Seidensticker Laid this item on the Table until November 3, 2014. OTHER BUSINESS There was none. 6 ANNOUNCEMENTS There were none. EXECUTION OF DOCUMENT ADJOURNMENT Mayor Brainard adjourned the meeting at 8:28 p.m. Respectfully submitted, Cl p rk-Treasurer Diana L. Cordray 1i A C Approved, 4. 7- -,________ ,H\ 1 fres Brainard, Mayor ATTEST: a/_ I, / L j , is Diana L. Cordray, IAMC, Clerk-Tr;.surer I 1 0/06/1 4 CC Meetilig.Minutes 7 CARMEL REDEVELOPMENT COMMISSION _ CITY COUNCIL OCTOBER,2014 REPORT Carmel Redevelopment Commission STRATEGIC HIGHLIGHTS • The CRC adopted a Fiscal Policy Resolution at its last meeting,a copy is attached. • The final phase of City Center is underway. A Reallocation request of the Carmel Downtown ' Economic Development Area is before you. This is the first approval request to get construction of the public parking garage and final buildings underway in City Center. • At a Special Meeting on 10/1,the CRC accepted an offer to sell the Shapiro's Building for a value of $2.1 million. $1M will be received in cash within two weeks,at closing. $1.1M will go towards eliminating(1)Secondary Installment Contract held by Village Financial and paying towards the second Secondary Installment Contract held by Village Financial. This deal structure meets 2014 budget expectations and eliminates debt at the same time. • Also at the Special Meeting on 10/1,the CRC accepted a settlement agreement from the potentially-liable structural engineer associated with the Palladium dome construction. • Keystone Group has requested TIF Funds for the Olivia on Main project. Keystone Group has committed to perform all CRC obligations from the 2011 Project Agreement. Further negotiations are underway. The request is before the Council Finance Committee. FINANCIAL HIGHLIGHTS August Beginning Balance $ 887,523 August Revenues $ 289,246 August Expenditures $ 629,923 August Ending Balance $ 546,845 FUNCTIONAL HIGHLIGHTS • CRC staff,the CRC Treasurer,and Clerk Treasurer(CT)staff are meeting bi-weekly to coordinate administration of CRC funds. Attendees at the last meeting were Corrie Meyer,Mike Lee,Diana Cordray,and Mike Shaver. • Original records transferred to and/or documents shared with CT office for record-keeping: DATE DOCUMENT METHOD 9/25/2014 Energy Center Contracts Email 9/26/2014 Original Midwest Constructors Contract(Mezz) _ Hand-Delivered 9/26/2014 Original Midwest Constructors Contract(Nash) Hand-Delivered _ 9/26/2014 Original Midwest Constructors Change Order 1(Mezz) Hand-Delivered 9/29/2014 Original Consent to Encroach(Mezz transformer) Hand-Delivered 9/29/2014 Original First Amendment to Access and Use Declaration Hand-Delivered (Tarkington Garage egress easement) October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 11 CART iEL R`EpyE LP M:E TT COQ MI3SS ON - g 9/29/2014 Original Amended and Restated Declaration of Covenants and Hand-Delivered Easements(Parcels 5 and 10) 9/29/2014 Original Fourth Amendment to Easement Agreement Use of Phase 1 Hand-Delivered Contaminated Site(Parcel 10) 9/29/2014 Original Fourth Amendment to Easement Agreement Use of Phase II Hand-Delivered Contaminated Site(Parcel 10) LOOKING AHEAD • Planning for the 2015 Budget cycle will begin this month. CRC staff anticipates having a 2015 budget before the Council in November for review. Respectfully submitted, Corrie Meyer,AICP,RLA,LEED AP Director Carmel Redevelopment Commission/Department October 2,2014 Prepared for David Bowers and Brad Meyer October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 12 .;k5e;°°' fINAN GIALSTATEMENT:- Financial Statement AUGUST MONTH-END FINANCIAL BALANCE Ending Balance without Restricted Funds $ 546,845 Ending Balance with Restricted Funds $2,434,689 SUMMARY OF CASH For the Month Ending August 31,2014 DESCRIPTION ACTUAL BUDGET VARIANCE Cash Balance 8/1/14 1101 Cash $ 482,942.63 $ 482,942.63 1110 TIF 404,580.03 404,580.03 - Total Cash $ 887,522.66 $ 887,522.66 Receipts 1101 Cash $ 289,245.69 $ 289,186.59 59.10 1110 TIF Developer Payments Total Receipts $ 289,245.69 $ 289,186.59 59.10 Disbursements 1101 Cash $ 225,342.93 $ 226,734.47 $ 1,391.54 1110 TIF 404,580.03 404,580.03 - Total Disbursements $ 629,922.96 $ 631,314.50 $ 1,391.54 1101 Cash $ 546,845.39 $ 545,394.75 $ 1,450.64 1110 TIF 0.00 0.00 - Cash Balance 8/31/14 $ 546,845.39 $ 545,394.75 $ 1,450.64 Total Usable Funds $546,845.39 $545,394.75 $1,450.64 October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 13 FINANCIAL STATEMENT FUND BALANCES AND OUTSTANDING RECEIVABLES As of August 31,2014 Restricted Funds Energy Center Reserve $ 501,642 Civic Rent Reserve 801,680 Supplemental Reserve Fund 584,522 Sub-total: 1,887,844- Cash (as seen in Summary of Cash table) TIF 0 Non TIF 546,845 Sub-total: 546,845 Total Funds $2,434,689 Outstanding Receivables Energy Consumption Payments(1) 10,462 Total Outstanding Receivables $10,462 (1)Amounts due reflects September 2014 for Office Building One and September 2014 for the Tarkington. REI Real Estate Services,LLC acts as property manager on behalf of the CRC and collects the Energy Consumption Payments to be forwarded. STATEMENT OF CHANGES IN EQUITY MONTH END. AUGUST 2014 DESCRIPTION REVENUE EXPENSES Total Receipts(TIF) 0 Total Receipts(Non TIF): $289,246 Expenditures(TIF) $404,580 Expenditures(Non TIF) 225,343 October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 14 N A�� CIAL°z $PoAZE` � t . � .am;fF1 =. =..._.,_ .,st9'�.. =. .:". .. ,.°4FU,..�.. .��� ._d. '=rrd.��i4 ,ta.3. .,,,.�� _.....: .'. � `�'_.a®,� . .r= e 't : Financial Update TIF REVENUE AND DEBT As of the approved June budget,projected TIF Revenue was estimated at$17,532,007. Bond debt payments were made in June and July. Another payment will be made in December of 2014. Below are the anticipated payments based on the June approved CRC budget; MONTH TOTAL June 2014 $ 484,228 July 2014 $8,276,336 December 2014 $8,774,841 GOING CONCERN The CRC is managing expenditures to maintain a balanced budget in anticipation of lower TIF Revenue. With construction projects underway or getting started,we will be coordinating closely with contractors to minimize unknown change orders. TAKEAWAYS • Month-end balance is positive. • Transferred excess TIF funds to Supplemental Reserve Fund,as outlined in the Revenue Deposit Agreement. • CRC passed Fiscal Policy Resolution 2014-16 October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 15 PROJECT UPDATES-, q. a e . Project Updates CITY CENTER • Developer Partner:Pedcor Companies • Allocation Area:City Center • Project Summary: • Use:Mixed-Use • q 1 _ :,-r,., .... i-E! ,i7 4 J, i' ,, ..: - .,e -,..! sou i[ ----ft_. 1 .may_ L.enaa '�- 74.--.,,��t 17 i s U.N,� ,;.•o , i IL r� ELM °f-. ' . ,�. .� o I . 1{.,— Q to .i t _ ® :*EMOTING too 0 � '��`yC = !t-.., c9 9� .� ., II � ::L�wo o _ r c��� ;I: - A .;....t. = rlvalo� a•.LUt z ._ .._ _ ., < :;;. \ a`"' 1A_,v\'l I.W. [W:1 :: d -..7:-.----.. '.0 ,}� 1 4 -Jima ---tID� • t. „" g .; y'_n T-JI ® _ ; 1 . , . - �" P • ' Ii--.- ?r' �,4 , ' I rE E :ww+ ../ S i 1 ililNKE; ., r`r _ `17Te�l llL fr t »;1�1`r .. . t (1' ri r -:t. ! .,,1 r :ri&... 1 u.1 f M^u ' .wa.0 al I e Figure 1 City Center Master Plan,provided by Pedcor City Center Development Company r • Phase 1—complete 1) Apartments—Apartment demand remains strong which supports the occupancy and rental rates. Current occupancy is at 96%. 2) Retail—Currently,Pedcor leases on 91%of the total 79,570 in LSE The remaining 9%(the old Mangia,Holy Cow,&Sports Authority locations)of unleased space have future tenants for them, and are working through the space planning process. Pedcor anticipates to be 100%leased by fall of 2014. October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 16 PROJECT UPDATES s . • Nash Building/Parcel 73 1) Project Status-under construction a) The Nash underground parking garage is 95%complete and currently ; ...� on budget. The Nash Building,first floor retail has passed rough-in inspection with insulation and drywall to commence. Storefront/glass ' 1a„1 kt' installation continues. Second and third floor apartments are : :s rfi' , nfis' receiving primer,paint,cabinetry,trim,tile&other finish work. ` ' ' u Granite measurements have been taken. Balcony,masonry,&EFTS y work continues on the exterior. The project is on budget and remains ;M' on schedule,with an anticipated completion date of fall 2014. Provided by Pedcor City Center Approximately half of the 9,000 sf of the retail space has been leased Dev.Co.1 with strong prospects for the remaining commercial space. 2) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None 3) CRC Commitments Provide streetscape along Rangeline Road. a) Budget Budget Design/Engineering $5,000(majority of contract pd.in 2013)per June'14 Budget Construction $100,000 per June'14 Budget Available funds for construction project due to increased revenue $242,179 b) Design Consultant:American Structurepoint c) CRC Commitment Schedule Design%Complete 100% Construction Start Date October 2014 Anticipated Project Completion November 2014 October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 17 PROJECT UPDATES • Phase 2 1) Project Status-designs are schematic and construction has not started. a) In addition to the Reallocation request,we are anticipating a request to issue TIF Bonds to fund public improvements on the Phase 2 site before year's end. With timely successful approvals,construction will begin in 2015 on the seven(7)buildings noted below. 2) Proposed Construction/Use Sequence PROJECT USE PROJECT DESIGN RENDERINGS, START DATE PROVIDED BY PEDCOR Garage A three to four story parking structure with :Fall 2014 r Park East approximately 470.to 625 parking spaces, (garage only) ! °�'° which will include up to approximately r • ,d 28,000 square feet of luxury apartments gyp =and commercial retail/office space. �EJIII ,,i' + Gil Baldwin/ A four story building,of approximately Spring 2015 Chambers 64,000 square feet,which will include luxury apartments and commercial { p `retail/office space. Pedcor is currently ISA ,17 working with four commercia1',businesses _ I , who will occupy approximately 14,000 sf of r `� t" the commercials ace Holland A five story building;of approximately Fall 2015 63,000 square feet,which will include s luxury apartments and commercial retail/office space. t Playfair A five story building,of approximately Fall 2015 63;000 square feet,which will include 'luxury apartments and commercial retail/office space Garage See Garage East note above. Fall 2015 Retail Pedcor A two story building,of approximately Fall 2015 \ Office 5 20,000 square feet,which will include office space. . t October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 18 PROJECT UPDATES Kent A three story building,of approximately Fall 2015 N ' 111,000 square feet of luxury apartments. Wren A seven story building,of approximately Fall 2016 88,000 square feet,which will includes luxury apartments and commercial �� office/retail space. "i' try x. I � adz ' .�, Windsor A four story building,of approximately Fall 2017 64,000 square feet,which will include luxury apartments and commercial office/retail space. Eastern A building,of approximately 76,000 to Fall 2017 Motor 91,000 square feet,which will include Court Site luxury apartments and commercial office/retail space designed so that in the future it could be in whole,or in part, converted to hotel rooms and/or hotel amenities. Ili., -_..---- -------_-- Hotel A four story hotel,of approximately 44,000 TBD square feet,which will include parking. 3) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC Reallocation of Carmel On-docket,10/6/14 Introduced in September. Downtown Economic Resolutions 2014-14 and Public Hearing proposed in Development Area 2014-15 October. TIF Bond request November Introduce in October 4) CRC Commitments No commitments have been formalized. Initial discussions have begun. Proposed commitments will be introduced with the TIF Bond request October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 19 PROJECT UPDATES, THE MEZZ/ MONON LOFTS • Developer Partner:Anderson Birkla • Allocation Area:City Center • Project Summary: • Use:Primary Residential. 42 residential units with 12,000 square feet of office. • Total project budget:$7.7mm • Secured Tenants:Fat Atom,Vocare,Anderson Birkla tt i f k y _ -)- a ' '1 o , };. J ) ') '� ) ) ) ' 3 ' hSAT.NSnc,,,Q{U7:5 „� 1 5 men '_$•r l l l t l}I �+� .A Lk °-v p,°. > ?`' S�4 1Tl �'Y..a..a 5 Y� 1 -,)�'+1 }'4' §S I* MX ,,",., ♦!t �'" ? ,t OFFICE PARKING GARAGE Y` �, ;_ T �' , '1' ; gy {{�{{ x�(i(i:ASVIW4T I 3,,,,,,1?„.. .,-.:.,,. � C FA [ ... k I +•• tf1 N i i �CENT,A '� i:�# ' i �iy � _ pq y t , .� ,. THEATER wag MIN . ;it v- 4 ; � OFFICE �� 1 y �T r $ -;4,,„„ k 04 'ti ruwk , fMfl0¢Y.. .a.� axa b L v ? �-- v� dr ; �,''S� , .? l � ,r 9 � JRAAENU �`a i� . 1*1 .- T -i 1i }t r ,a Figure 2 Image provided by Anderson Birida • Anticipated Project Schedule Office Move In November,2014 Residential Move In November,2014 Project complete December,2014 October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 10 • PROJECT UPDATES' • Mezz Building(3rd Avenue) 1) Project Status-under construction a) Building 1 Framing is 99%complete. 4,4; Jr Frame punch is 98%completed. r . t. _. b) First floor steel framing is 70%complete. c) Building 1 MEP"S-Plumbing Unit Rough s. 6L-2- 1-L '',a is 85%completed.Electrical Rough is 1 1� {In 90%complete.Fire Suppression rough is "" R 1n L1.: ` 100%completed,HVAC Rough is 95% completed. d) Building 1-Roof install is 90%completed. e) Building 1-Tyvek,Windows,&doors are 100%completed. • Monon Lofts Building(Monon side) 1) Project Status-under construction a) Building 2-Framing is 100%complete. `. '"''"y Frame punch is 98%completed. 1 b) Building 2-Tyvek,Windows,Doors are 100%installed. "' c) First floor steel framing is 70%complete. f 1 011 d) Building 2 MEP"S-Plumbing 2nd is 90% =3� - i 1� complete.Electrical rough is 90% _ j Y complete,Fire Suppression rough is it ��I)lil" ' ,' 100%complete.HVAC rough is 95%complete. e) Building 2 roof is 90%completed f) Material received in the warehouse are:Plumbing,lighting fixtures,tubs,marble vanity sinks, mirrors,windows and screens and wood for the spiral stairs. 2) Council and/or CRC Action Items ACTION ITEM CITY COUNCIL CRC None October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 111 ep PROJECT UPDATES!' Sao 3) CRC Commitments Provide parking spaces on 3'd Ave and streetscape on the west and south side of the building and relocate street utilities.Site Improvements,Monon Connection path,Small pocket park(by developer) a) Budget Design/Engineering $8,900 for Utility Relocation Per approved June'14 CRC budget Not to exceed$75,000 for Design/Engineering site design;/engineering Per approved June'14 CRC budget Invoices are expected to be paid November. Calumet Civil Site Construction $67,021 (3rd Ave) Contractors. Invoices are expected to be paid in Utility Relocation $250,000 December. Invoices are expected to be paid November/December. Midwest Site Construction $242,979(site work) Constructors. b) Design Consultant:American Structurepoint c) Construction Contractor:Calumet Civil Contractors/Duke Energy/Midwest Constructors d) CRC Commitment Schedule Design%Complete 100% Proposed Construction Start Date September 2014 Anticipated Project Completion November for site work -One Enclosure- October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 112 • RESOLUTION.NO 2014-16 RESOLUTION OF THE CITY OF CARMEL REDEVELOPMENT COMMISSION CARMEL,INDIANA WHEREAS, the Carmel Redevelopment Commission.("-CRC"). seeks to clarify and mernorialiZe the roles, responsibilities and obligations of the parties associated with the management,.administration and oversight of the CRC's finances, including such financial records'and reports as arc now required by IC 36-7=14.et seq.; and. WHEREAS, IC 36-7-14 et'soq. and City of Cannel (the"City")Ordinance D-210g-12,'establish that the City's fiscal official(the Clerk-Treasurer)shall serve as the CRC's TreaSuret;,and WHEREAS, since the creation of the CRC, the Clerk-Treasurer has served as the CRC Ti easurer except for a period of time betWeen August 1, 2010 and Decen-ihor 31, 2013-when the CRC contracted with an accounting furri and appointed its own Treasurer,independent of the Clerk-Treasurer;and WHEREAS, the CRC May opt to appoint real estate experts as financial consultants to assist in carrying out fiscal management. WHEREAS, the CRC'Tretisurel-.'s duties, obligations and responsibilities are outlined in IC 3.6-7- 14 et seq. NOW,IIIEREFORE,the CRC resolves as follows: 1. The foregoing Recitals are incorporated herein 1?y this reference. 2. SDefinitions: Financial consultants— individuals or firms providing the following ditties: bend counsel, financial advising, aCeouriting,and administration.. Administer—processing, archiving, categorizing, annotating and filing. 3.. Annual Budget a. CRC Director and financial consultants will prepare an annual.CRC budget. b. The CRC Treasurer will review the.annual CRC budget. c. The Commissioners:Shall review,modify and adopt the annual CRC budget. d. The Cannel City Council will review the annual CRC budget. e The CRC will operate within its adopted budget allowing fluid movement of funds between line items in order to avoid line item shortfalls as priorities and needs dictate. Page 1 of 5 f. The CRC will revise its budget as _needed throughout the year in order. to •more accurately reflect current anticipated revenues and expenditures and changing,priorities and mission Objectives. g. The CRC will budget to reimburse the City`s General Fund for the Department of Redevelopment's budget. The reimbursement made at the end of the year will be equal to the actual expenditures made by the Department of Redevelopment. h. The :CRC is responsible for determining and approving the transfer of funds to and from reserves established by the CRC. The CRC Treasurer shall cause the transfer of reserve,funds:as directed by the Commission. 4. Approval and Payment of Invoices a. The CRC Director and financial consultants will review invoices and prepare the claims. b. The claims shall be presented to the.Commissioners:for review and approval. c: Upon approval by the CRC,the.CRC Treasurer,shall administer the Claims.. 5. Annual Audit and Reports a. The CRC Treasurer will keep the financial records of the CRC updated and'available for audit by the State Board of Accounts(SBOA). b. The CRC Director and the financial consultants"will assist the CRC Treasurer during the.SBOA audit asneeded. c.. The CRC Director will review and;financial consultants will prepare the annual rep orts due.by March lst'and August la of each.year,`asxequired by IC 36-744-1.3. d. Copies of the reports will be provided to the members:of the CRC. e. The CRC Treasurrer will review and submit the annual reports prepared by financial consultants through the States.Gateway system as required and will provide copies to the City Administration.and City Council as-outlined in the statute. f The CRC Treasurer may delegate responsibilities to CRC financial consultants as needed and with the consent of the'CRC., 6. Determination of Excess incremental Assessed Values a. Financial consultants will prepare the annual notice concerning Excess.Incremental Assessed Value for the impacted taxing entities. Page2 of 5 b. The CRC Director will review the notices and present the findings to,the CRC hoard for its'approVal. C. Upon approval by the CRC,the financial consultants will mail the Annual Excess Tax Increment:Funding.("TIF")Notifieasions. 7, Required Savings Calculations and Transfers a. Financial consultants will calculate the semi7anntial excess TIF attributable to the Lease Rental Revenue Refunding Bonds, Series 2014-(Performing Pats Center Project) savings that will be transferred to the Supplemental Reserve Fund as per the Revenue Deposit Agreement dated NOvembet 20,2012 and amended beceinher,5,2013. and amended May 29,2014. b. The CRC Director shall review the calculations made by'thc financial consultants,and present the findings to the-CRC. c: The CRC'Director shall notify the CRC Treasurer who shall then cause the requested transfer of to the Supplemental Reserve Fund. 8. Debt Service Payments a. The Clerk-Treasurer shall notify the CRC Director when the scheduled debt service Obligations of the CRC have beenscheduled forpayment. h. The Clerk-Treasurer shall immediately notify the CRC DiteCtor,Commissioners,City Administration, and City Council if it is anticipated that.a debt service payment will he delayed or short:of the scheduled paythent arriount. c. Any notice from thoClerk-Treasurer shall be provided writing.andsetved upon the CRC Directorby e-mail and writing. d. Financial Consultants shall calculate the subordinated-Secondary Installment Contracts as necessary and summarized in the document presented to the CRC on"September 17, 2014. Meetings a. The CRC Director and the CRC Treasurer, or their designees, are obligated to attend she publiomeetings--ofthe CRC or review the videos of thepublic meetings. b. The financial consultants shall attend the meetings of the CRC at the direction of the CRODirector. c. Financial consultants will prepare the monthly financial information Packet for the Commissioners. Page 3 of 5 d. The CRC.board and CRC Treasurer are:responsible for it viewing:the financial infonnation packet. 1 Q. Miscellaneous a. Receipts of the CRC shall be dirPcted:t.o the attention of the CRC Ti Mr:Proper rPPOPting, b. The Clerk-Treasurer shall clepbsit,cheeks to 902(CRC) c. The CRC'Treasuter:shall be respoiiSible to establish and administer all necessary files and records in accordance with the Department of.LOCal-GOverimierit Finance and SBOA guidelineS. d. In the event that finaneial queStions:arise from thaptihlic. C•tyCOUtieil,atidtor City AcitnitlistratiOTI,the CRC Director shall coordinate Appropriate:reSpotigeg,and documentation,not the financial consultants appointed by the,CRC,in effort to create adequate; timely, and consistentresponses. 11. This Resolution shall take effect immediately upon its adoption. Page 4 ei'.5 4 . SO RESOLVED this 17th day of September, 2014, CARMEL REDEVELOPMENT COMMISSION' BY: , 4 i / I liliAdm Haininer 1res. cut Date::I—17—2-0 if .,,,(—'N1 n '----,) C David C.Bowers,Vice President Date: NO- PrBtili- aradley P. Meyer, Secretary Date: -.Pik 4K- fr •f ''.-----, 41,.. Jet ro' = 1 Member Date. i ( j.) William Brooks, nib Date: 1 r7 ifp 7e CRC Resolution No.2014-16 Page,5,of 5 1