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Clerk-Treasurer COMMON COUNCIL
1V CIL
MEETING AGENDA
MONDAY, OCTOBER 6, 2014 - 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. September 15, 2014 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll- $1,469,352.39
b. General Claims - $3,647,699.50
c. Retirement- $89,198.58
d. Wire Transfers: Month of September 2014 - $1,237,510.95
9. COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Carmel Redevelopment Commission
f. Tania Castroverde Moskalenko, President/CEO; The Center for the Performing Arts
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414
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10. OLD BUSINESS
a. Third Reading of Ordinance D-2180-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Authorizing the Issuance of the City of Cannel, Indiana
Economic Development Revenue Bonds, Series 2014 (KG Main LLC Project—not to
exceed$3,825,000); Sponsor: Councilor Snyder. Remains in the Finance, Administration
and Rules Committee(10/16/14).
b. Second Reading of Ordinance D-2183-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the
Clerk-Treasurer of the City of Cannel, Indiana, for the Year 2015; Sponsor(s):
Councilor(s) Rider, Schleif, Seidensticker, Sharp and Snyder.
c. Second Reading of Ordinance D-2184-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the
Cannel City Court for the Year 2015; Sponsor(s): Councilor(s) Seidensticker, Finkam,
Rider and Snyder.
d. Second Reading of Ordinance D-2185-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Fixing Salaries of Appointed Officers and Employees of the City
of Cannel, Indiana, for the Year 2015; Sponsor(s): Councilor(s) Seidensticker and Snyder.
e. Second Reading of Ordinance D-2186-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Fixing Salaries of Elected Officials of the City of Carmel,
Indiana, for the Year 2015; Sponsor(s): Councilor(s) Rider, Schleif, Seidensticker, Sharp
and Snyder.
11. PUBLIC HEARINGS
a. First Reading of Ordinance D-2187-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Establishing the Appropriations for the 2015 Budget
($131,020,555); Sponsor(s): Councilor(s) Schleif, Seidensticker, Sharp and Snyder.
(Notice Published 9/12/14 and 9/19/14).
b. First Reading of Ordinance Z-592-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Proposing to Repeal Chapter 10, Article 1, Chapter 22 of the
Cannel City Code and Adding Cannel City Code Chapter 10, Article 5, Establishing a
Flood Hazard Areas Ordinance; Sponsor: Councilor Rider.
c. First Reading of Ordinance Z-593-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Proposing to Repeal Certain Definitions in Chapter 3 of the
Zoning Ordinance; Sponsor: Councilor Rider.
d. First Reading of Ordinance Z-594-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Establishing the Green House Cottages of Cannel Planned Unit
Development District; Sponsor: Councilor Seidensticker.
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e. First Reading of Ordinance Z-595-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Establishing the Grannan Grove Planned Unit Development
District(9.774 Acres located south of and adjacent to 141St Street and west of Shelborne
Road); Sponsor: Councilor Rider.
12. NEW BUSINESS
a. First Reading of Ordinance D-2191-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2, Article 1, Division III, Section 2-13
(Capital Asset Policy) of the Carmel City Code; Sponsor(s): Councilor(s) Finkam,
Schleif, Seidensticker, Sharp and Snyder.
b. First Reading of Ordinance D-2192-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 143 to the Carmel City
Code, Thereby Establishing the City of Cannel "Stormwater Management Fund#250";
Sponsor: Councilor Seidensticker.
c. Resolution CC-10-06-14-01; A Resolution of the Common Council of the City of
Cannel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued at Over
$25,000 (6 Properties) and Associated with the City's Road Improvement Projects;
Sponsor: Councilor Rider.
d. Resolution CC-10-06-14-02; A Resolution of the Common Council of the City of
Cannel, Indiana, Approving Certain Matters in Connection with the Old Meridian
Economic Development Area(KG Main Project; The Olivia on Main); Sponsor:
Councilor Snyder.
e. Resolution CC-10-06-14-03; A Resolution of the Common Council of the City of
Cannel, Indiana, Approving Certain Matters in Connection with the Cannel Downtown
Economic Development Area (Designating Motor Court East and West Allocation Area
and the Pedcor Office 5 Allocation Area); Sponsor(s): Councilor(s) Seidensticker and
Rider.
f. Resolution CC-10-06-14-04; A Resolution of the Common Council of the City of
Cannel, Indiana, Approving Certain Matters in Connection with the City Center
Redevelopment Area(Designating the Kent Building Allocation Area); Sponsor(s):
Councilor(s) Seidensticker and Rider.
g. Resolution CC-10-06-14-05; A Resolution of the Common Council of the City of
Cannel, Indiana, Approving Certain Matters in Connection with the Legacy Economic
Development Area(Remove Certain Parcels (90) of Residential Property from the
Economic Development Area and Allocation Area) and Plan; Sponsor(s): Councilor(s)
Schleif and Snyder.
h. Resolution CC-10-06-14-06; A Resolution of the Common Council of the City of
Cannel, Indiana,Regarding an Intergovernmental Transfer of Real Property Interest
(3`d/4th Avenue SW); Sponsor(s): Councilor(s) Finkam,Rider and Snyder.
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i. Resolution CC-10-06-14-07; A Resolution of the Common Council of the City of
Carmel, Indiana, Affirming Resolution CC-07-07-14-01 As Amended, Regarding the C3
Plan, Transportation Plan Amendments; Sponsor(s): Councilor(s) Seidensticker, Sharp
and Snyder
j. Resolution CC-10-06-14-08; A Resolution of the Common Council of the City of
Cannel, Indiana, To Set Taxes Payable in 2015 and Authorization of Borrowing Between
Funds; Sponsor(s): Councilor(s) Carter, Snyder and Rider.
13. OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENT
16. ADJOURNMENT
14K)Ci/14 CC Meeting Agenda
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COMMON COUNCIL
MEETING MINUTES
MONDAY, OCTOBER 6, 2014 - 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President W. Eric Seidensticker, Council Members Sue Finkam, Carol
Schleif, Richard L. Sharp, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk-Treasurer Diana L.
Cordray and Deputy Clerk Lois Craig.
Mayor Brainard called the meeting to order at 6:00 p.m.
Pastor Luther Brunette, Carmel Lutheran Church,pronounced the Invocation.
Mayor Brainard, led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Sharp made a motion to approve the minutes from the September 15, 2014 Regular Meeting.
Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called
for the vote. Minutes were approved 7-0.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
Stephen Brooks addressed the Council regarding a conflict of interest for Councilor Rider. According to
the Attorney General's website, the owner of Divvy's (restaurant) is Pedcor.
Deborah Newman, President of Carmel Town HOA, informed the Council that she was representing
Carmel Town and they are in favor of Ordinance Z-594-14 (Green House Cottages).
COUNCIL,MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS:
Councilor Sharp spoke regarding a recent article in the paper listing the Town of Fisher's Councilor's
salary. The article compared all Council salaries within Hamilton County.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
Councilor Seidensticker addressed the Council regarding the Carmel High School Ambassadors Cabaret
and Silent Auction that will be held on Sunday, October 26, 2014 from 1 —4 p.m.
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ACTION ON MAYORAL VETOES:
There were none.
CLAIMS:
Councilor Sharp made a motion to approve payroll in the amount of$1,469,352.39, claims in the
amount of$3,647,699.50 and retirement in the amount of$89,198.58. Councilor Finkam seconded.
There was no Council discussion. Council President Seidensticker called for the vote. Payroll, Claims
and Retirement were approved 7-0.
Wire Transfers: Month of September 2014. Councilor Finkam made a motion to acknowledge wire
transfers in the amount of$1,237,510.95. Councilor Sharp seconded. There was no Council discussion.
Council President Seidensticker called for the vote. Wire Transfers were acknowledged 7-0.
COMMITTEE REPORTS:
Councilor Sharp reported that the Finance, Administration and Rules Committee had met and discussed
Ordinance D-2180-14 which remains in committee. They also discussed Ordinance D-2183-14,
Ordinance D-2184-14, Ordinance D-2185-14 and Ordinance D-2186-14 which were referred back to
Council with a unanimous favorable recommendation. The next meeting will be held on Thursday,
October 16, 2014 at 5:30 p.m.
Councilor Sharp reported that the Land Use, Annexation and Economic Development Committee had
not met. The next meeting will be held on Tuesday, October 28, 2014 at 5:30 p.m.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Schleif reported that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on Thursday,November 6, 2014 at 6:00 p.m.
Dave Bowers, Council Appointee to the Redevelopment Commission and Corrie Meyer, Executive
Director for the Carmel Redevelopment Commission, presented a report and were available for
questions of the Council. There was brief Council discussion. Mayor Brainard addressed the Council.
Tania Castroverde Moskalenko,President/CEO of The Center for the Performing Arts,provided an
update of the first quarter and was available for questions of the Council. There was brief Council
discussion.
OLD BUSINESS
Council President Seidensticker announced the Third Reading of Ordinance D-2180-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Authorizing the Issuance of the City
of Carmel, Indiana Economic Development Revenue Bonds, Series 2014 (KG Main LLC Project—not
to exceed$3,825,000); Sponsor: Councilor Snyder. Remains in the Finance, Administration and Rules
Committee(10/16/14). This item was not discussed.
2
Council President Seidensticker announced the Second Reading of Ordinance D-2183-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed
Officers and Employees of the Clerk-Treasurer of the City of Carmel, Indiana, for the Year 2015.
Councilor Sharp made a motion to approve Ordinance D-2183-14. Councilor Rider seconded. There
was no Council discussion. Council President Seidensticker called for the vote.
Ordinance D-2183-14 was adopted 7-0.
Council President Seidensticker announced the Second Reading of Ordinance D-2184-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Appointed
Officers and Employees of the Carmel City Court for the Year 2015. Councilor Sharp made a motion to
approve Ordinance D-2184-14. Councilor Schleif seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Ordinance D-2184-14 was adopted 7-0.
Council President Seidensticker announced the Second Reading of Ordinance D-2185-14; An
Ordinance of the Common Council of the City of Cannel, Indiana, Fixing Salaries of Appointed
Officers and Employees of the City of Cannel, Indiana, for the Year 2015. Councilor Sharp presented
proposed Ordinance D-2185-14 As Amended VERSION A-9/18/14 to the Council for discussion and
made a motion to amend Ordinance D-2185-14. Councilor Schleif seconded. There was no Council
discussion. Council President Seidensticker called for the vote. The motion was approved 7-0.
Councilor Sharp made a motion to approve Ordinance D-2185-14 As Amended. Councilor Schleif
seconded. There was no Council discussion. Council President Seidensticker called for the vote.
Ordinance D-2185-14 As Amended was adopted 7-0.
Council President Seidensticker announced the Second Reading of Ordinance D-2186-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Fixing Salaries of Elected Officials
of the City of Cannel, Indiana, for the Year 2015. Councilor Sharp made a motion to approve
Ordinance D-2186-14. Councilor Finkam seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Ordinance D-2186-14 was adopted 7-0.
PUBLIC HEARINGS
Council President Seidensticker announced the First Reading of Ordinance D-2187-14; An Ordinance
of the Common Council of the City of Cannel, Indiana, Establishing the Appropriations for the 2015
Budget($131,020,555); (Notice Published 9/12/14 and 9/19/14). Councilor Snyder made a motion to
move this item into business. Councilor Sharp seconded. Mayor Brainard presented this item to the
Council. There was no Council discussion. Council President Seidensticker opened the Public Hearing
p.m. Seeing no one who wished to speak, Council President Seidensticker closed the Public
at 6:39 S ,
p g p
Hearing at 6:40 p.m. There was no Council discussion. Council President Seidensticker Laid this item
on the Table until November 3, 2014.
Council President Seidensticker announced the First Reading of Ordinance Z-592-14; An Ordinance
of the Common Council of the City of Carmel, Indiana,Proposing to Repeal Chapter 10,Article 1,
Chapter 22 of the Carmel City Code and Adding Cannel City Code Chapter 10, Article 5,Establishing a
Flood Hazard Areas Ordinance. Councilor Rider made a motion to move this item into business.
Councilor Schleif seconded. Councilor Rider referred to Ashley Ulbricht, Assistant City Attorney, to
present this item to the Council. There was no Council discussion. Council President Seidensticker
opened the Public Hearing at 6:42 p.m. Seeing no one who wished to speak, Council President
Seidensticker closed the Public Hearing at 6:43 p.m. There was no Council discussion. Council
3
President Seidensticker referred Ordinance Z-592-14 to the Utilities, Transportation and Public Safety
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance Z-593-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Proposing to Repeal Certain Definitions in
Chapter 3 of the Zoning Ordinance. Councilor Rider made a motion to move this item into business.
Councilor Finkam seconded. Councilor Rider referred to Ashley Ulbricht, Assistant City Attorney, to
present this item to the Council. There was no Council discussion. Council President Seidensticker
opened the Public Hearing at 6:45 p.m. Seeing no one who wished to speak, Council President
Seidensticker closed the Public Hearing at 6:45:30 p.m. There was no Council discussion. Council
President Seidensticker referred Ordinance Z-593-14 to the Utilities, Transportation and Public Safety
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance Z-594-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Green House Cottages of
Cannel Planned Unit Development District. Councilor Rider made a motion to move this item into
business. Councilor Finkam seconded. Council President Seidensticker referred to Justin Moffett, Old
Town Design Group, to address the Council. Andrew Greenwood, Old Town Development,presented
this item to the Council. There was brief Council discussion. Council President Seidensticker opened
the Public Hearing at 7:07 p.m.
The following individual addressed the Council in favor of this item:
Mike Irwin, Trustee, Carmel United Methodist Church
Seeing no one else who wished to speak, Council President Seidensticker closed the Public Hearing at
7:08 p.m. There was no Council discussion. Council President Seidensticker referred Ordinance
Z-594-14 to the Land Use, Annexation and Economic Development Committee for further review and
consideration.
Council President Seidensticker announced the First Reading of Ordinance Z-595-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Grannan Grove Planned Unit
Development District(9.774 Acres located south of and adjacent to 141 s`Street and west of Shelborne
Road). Councilor Rider made a motion to move this item into business. Councilor Schleif seconded.
Councilor Rider referred to Jim Shinaver, Attorney,Nelson Frankenberger, representing the petitioner,
to present this item to the Council. There was brief Council discussion. Council President Seidensticker
opened the Public Hearing at 7:15 p.m. Seeing no one who wished to speak, Council President
Seidensticker closed the Public Hearing at 7:15:30 p.m. There was no Council discussion. Council
President Seidensticker referred Ordinance Z-595-14 to the Land Use, Annexation and Economic
Development Committee for further review and consideration.
NEW BUSINESS
Council President Seidensticker announced the First Reading of Ordinance D-2191-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1, Division III,
Section 2-13 (Capital Asset Policy) of the Cannel City Code. Councilor Snyder made a motion to move
this item into business. Councilor Finkam seconded. Councilor Snyder presented this item to the
Council. Clerk-Treasurer,Diana L. Cordray, addressed the Council. There was no Council discussion.
4
Council President Seidensticker referred Ordinance D-2191-14 to the Finance, Administration and Rules
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance D-2192-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Adding Chapter 2, Article 4, Section 143 to the
Carmel City Code, Thereby Establishing the City of Carmel "Stormwater Management Fund#250".
Councilor Sharp made a motion to move this item into business. Councilor Schleif seconded. Council
President Seidensticker referred to Jeremy Kashman, City Engineer, to present this item to the Council.
Councilor Sharp made a motion to suspend the rules and not send this item to committee and vote this
evening. Councilor Rider seconded. There was no Council discussion. Council President Seidensticker
called for the vote. The motion was approved 7-0. Councilor Sharp made a motion to approve
Ordinance D-2192-14. Councilor Schleif seconded. There was no Council discussion. Council
President Seidensticker called for the vote. Ordinance D-2192-14 was adopted 7-0.
Council President Seidensticker announced Resolution CC-10-06-14-01; A Resolution of the Common
Council of the City of Carmel, Indiana, Expressing Interest in the Purchase of Certain Properties Valued
at Over$25,000 (6 Properties) and Associated with the City's Road Improvement Projects. Councilor
Rider made a motion to move this item into business. Councilor Sharp seconded. Councilor Rider
referred to Jeremy Kashman, City Engineer, to present this item to the Council. There was brief Council
discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-01. Councilor Rider
seconded. There was no Council discussion. Council President Seidensticker called for the vote.
Resolution CC-10-06-14-01 was adopted 7-0.
Council President Seidensticker announced Resolution CC-10-06-14-02; A Resolution of the Common
Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Old Meridian
Economic Development Area(KG Main Project; The Olivia on Main). Councilor Snyder made a
motion to move this item into business. Councilor Schleif seconded. Councilor Snyder presented this
item to the Council and referred to Bruce Donaldson, Attorney, Barnes &Thornburg, to address the
Council. There was brief Council discussion. Council President Seidensticker referred Resolution
CC-10-06-14-02 to the Finance, Administration and Rules Committee for further review. There was
brief Council discussion. Councilor Carter made a motion to overturn the Chair and vote on this item
this evening. Councilor Snyder seconded. There was no Council discussion. Council President
Seidensticker called for the vote. The motion to overturn the Chair was approved 4-3 (Councilors
Schleif, Seidensticker and Sharp opposed). Councilor Rider made a motion to approve Resolution
CC-10-06-14-02. Councilor Finkam seconded. There was no Council discussion. Council President
Seidensticker called for the vote. Resolution CC-10-06-14-02 was adopted 6-1 (Councilor Seidensticker
opposed).
Council President Seidensticker announced Resolution CC-10-06-14-03; A Resolution of the Common
Council of the City of Cannel, Indiana, Approving Certain Matters in Connection with the Cannel
Downtown Economic Development Area(Designating Motor Court East and West Allocation Area and
the Pedcor Office 5 Allocation Area). Councilor Rider made a motion to move this item into business.
Councilor Finkam seconded. Councilor Rider referred to Corrie Meyer, Executive Director, Carmel
Redevelopment Commission, to present this item to the Council. Bruce Donaldson, Attorney, Barnes &
Thornburg addressed the Council. There was brief Council discussion. Mayor Brainard addressed the
Council. Council President Seidensticker referred Resolution CC-10-06-14-03 to the Finance,
Administration and Rules Committee and also to the Land Use, Annexation and Economic Development
Committee for further review and consideration.
5
Council President Seidensticker announced Resolution CC-10-06-14-04; A Resolution of the Common
Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the City Center
Redevelopment Area(Designating the Kent Building Allocation Area). Councilor Sharp made a motion
to move this item into business. Councilor Schleif seconded. Councilor Rider referred to Bruce
Donaldson, Attorney, Barnes &Thornburg to present this item to the Council. There was no Council
discussion. Council President Seidensticker referred Resolution CC-10-06-14-04 to the Finance,
Administration and Rules Committee and also to the Land Use, Annexation and Economic Development
Committee for further review and consideration.
Council President Seidensticker announced Resolution CC-10-06-14-05; A Resolution of the Common
Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Legacy
Economic Development Area(Remove Certain Parcels (90) of Residential Property from the Economic
Development Area and Allocation Area) and Plan. Councilor Sharp made a motion to move this item
into business. Councilor Schleif seconded. Councilor Snyder referred to Richard Starkey,Attorney,
Barnes &Thornburg, to present this item to the Council. There was no Council discussion. Councilor
Sharp made a motion to approve Resolution CC-10-06-14-05. Councilor Rider seconded. There was no
Council discussion. Council President Seidensticker called for the vote.
Resolution CC-10-06-14-05 was adopted 7-0.
Council President Seidensticker announced Resolution CC-10-06-14-06; A Resolution of the Common
Council of the City of Carmel, Indiana, Regarding an Intergovernmental Transfer of Real Property
Interest(3rd/4th Avenue SW). Councilor Sharp made a motion to move this item into business. Councilor
e
Snyder seconded. Councilor Finkam referred to Corrie Meyer, Executive Director, Carmel
Redevelopment Commission, to present this item to the Council. There was no Council discussion.
Councilor Sharp made a motion to approve Resolution CC-10-06-14-06. Councilor Carter seconded.
There was brief Council discussion. Council President Seidensticker called for the vote.
Resolution CC-10-06-14-06 was adopted 7-0.
Council President Seidensticker announced Resolution CC-10-06-14-07; A Resolution of the Common
Council of the City of Carmel, Indiana, Affirming Resolution CC-07-07-14-01 As Amended, Regarding
the C3 Plan, Transportation Plan Amendments. Councilor Schleif made a motion to move this item into
business. Councilor Rider seconded. Councilor Sharp presented this item to the Council. There was
brief Council discussion. Councilor Sharp made a motion to approve Resolution CC-10-06-14-07.
Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called
for the vote. Resolution CC-10-06-14-07 was adopted 4-3 (Councilors Carter, Finkam and Rider
opposed).
Council President Seidensticker announced Resolution CC-10-06-14-08; A Resolution of the Common
Council of the City of Carmel, Indiana, To Set Taxes Payable in 2015 and Authorization of Borrowing
Between Funds. Councilor Sharp made a motion to move this item into business. Councilor Snyder
seconded. Councilor Carter presented this item to the Council. There was brief Council discussion.
Council President Seidensticker Laid this item on the Table until November 3, 2014.
OTHER BUSINESS
There was none.
6
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENT
ADJOURNMENT
Mayor Brainard adjourned the meeting at 8:28 p.m.
Respectfully submitted, Cl p rk-Treasurer Diana L. Cordray 1i A C
Approved,
4. 7- -,________ ,H\
1 fres Brainard, Mayor
ATTEST:
a/_
I, / L j , is
Diana L. Cordray, IAMC, Clerk-Tr;.surer
I
1 0/06/1 4 CC Meetilig.Minutes
7
CARMEL REDEVELOPMENT COMMISSION
_ CITY COUNCIL OCTOBER,2014 REPORT
Carmel Redevelopment Commission
STRATEGIC HIGHLIGHTS
• The CRC adopted a Fiscal Policy Resolution at its last meeting,a copy is attached.
• The final phase of City Center is underway. A Reallocation request of the Carmel Downtown '
Economic Development Area is before you. This is the first approval request to get construction of
the public parking garage and final buildings underway in City Center.
• At a Special Meeting on 10/1,the CRC accepted an offer to sell the Shapiro's Building for a value of
$2.1 million. $1M will be received in cash within two weeks,at closing. $1.1M will go towards
eliminating(1)Secondary Installment Contract held by Village Financial and paying towards the
second Secondary Installment Contract held by Village Financial. This deal structure meets 2014
budget expectations and eliminates debt at the same time.
• Also at the Special Meeting on 10/1,the CRC accepted a settlement agreement from the
potentially-liable structural engineer associated with the Palladium dome construction.
• Keystone Group has requested TIF Funds for the Olivia on Main project. Keystone Group has
committed to perform all CRC obligations from the 2011 Project Agreement. Further negotiations
are underway. The request is before the Council Finance Committee.
FINANCIAL HIGHLIGHTS
August Beginning Balance $ 887,523
August Revenues $ 289,246
August Expenditures $ 629,923
August Ending Balance $ 546,845
FUNCTIONAL HIGHLIGHTS
• CRC staff,the CRC Treasurer,and Clerk Treasurer(CT)staff are meeting bi-weekly to coordinate
administration of CRC funds. Attendees at the last meeting were Corrie Meyer,Mike Lee,Diana
Cordray,and Mike Shaver.
• Original records transferred to and/or documents shared with CT office for record-keeping:
DATE DOCUMENT METHOD
9/25/2014 Energy Center Contracts Email
9/26/2014 Original Midwest Constructors Contract(Mezz) _ Hand-Delivered
9/26/2014 Original Midwest Constructors Contract(Nash) Hand-Delivered
_ 9/26/2014 Original Midwest Constructors Change Order 1(Mezz) Hand-Delivered
9/29/2014 Original Consent to Encroach(Mezz transformer) Hand-Delivered
9/29/2014 Original First Amendment to Access and Use Declaration Hand-Delivered
(Tarkington Garage egress easement)
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 11
CART iEL R`EpyE LP M:E TT COQ MI3SS ON -
g
9/29/2014 Original Amended and Restated Declaration of Covenants and Hand-Delivered
Easements(Parcels 5 and 10)
9/29/2014 Original Fourth Amendment to Easement Agreement Use of Phase 1 Hand-Delivered
Contaminated Site(Parcel 10)
9/29/2014 Original Fourth Amendment to Easement Agreement Use of Phase II Hand-Delivered
Contaminated Site(Parcel 10)
LOOKING AHEAD
• Planning for the 2015 Budget cycle will begin this month. CRC staff anticipates having a 2015
budget before the Council in November for review.
Respectfully submitted,
Corrie Meyer,AICP,RLA,LEED AP
Director
Carmel Redevelopment Commission/Department
October 2,2014
Prepared for David Bowers and Brad Meyer
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 12
.;k5e;°°'
fINAN GIALSTATEMENT:-
Financial Statement
AUGUST MONTH-END FINANCIAL BALANCE
Ending Balance without Restricted Funds $ 546,845
Ending Balance with Restricted Funds $2,434,689
SUMMARY OF CASH
For the Month Ending August 31,2014
DESCRIPTION ACTUAL BUDGET VARIANCE
Cash Balance 8/1/14
1101 Cash $ 482,942.63 $ 482,942.63
1110 TIF 404,580.03 404,580.03 -
Total Cash $ 887,522.66 $ 887,522.66
Receipts
1101 Cash $ 289,245.69 $ 289,186.59 59.10
1110 TIF
Developer Payments
Total Receipts $ 289,245.69 $ 289,186.59 59.10
Disbursements
1101 Cash $ 225,342.93 $ 226,734.47 $ 1,391.54
1110 TIF 404,580.03 404,580.03 -
Total Disbursements $ 629,922.96 $ 631,314.50 $ 1,391.54
1101 Cash $ 546,845.39 $ 545,394.75 $ 1,450.64
1110 TIF 0.00 0.00 -
Cash Balance 8/31/14 $ 546,845.39 $ 545,394.75 $ 1,450.64
Total Usable Funds $546,845.39 $545,394.75 $1,450.64
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 13
FINANCIAL STATEMENT
FUND BALANCES AND OUTSTANDING RECEIVABLES
As of August 31,2014
Restricted Funds
Energy Center Reserve $ 501,642
Civic Rent Reserve 801,680
Supplemental Reserve Fund 584,522
Sub-total: 1,887,844-
Cash (as seen in Summary of Cash table)
TIF 0
Non TIF 546,845
Sub-total: 546,845
Total Funds $2,434,689
Outstanding Receivables
Energy Consumption Payments(1) 10,462
Total Outstanding Receivables $10,462
(1)Amounts due reflects September 2014 for Office Building One and
September 2014 for the Tarkington. REI Real Estate Services,LLC acts as
property manager on behalf of the CRC and collects the Energy
Consumption Payments to be forwarded.
STATEMENT OF CHANGES IN EQUITY
MONTH END. AUGUST 2014
DESCRIPTION REVENUE EXPENSES
Total Receipts(TIF) 0
Total Receipts(Non TIF): $289,246
Expenditures(TIF) $404,580
Expenditures(Non TIF) 225,343
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 14
N A�� CIAL°z $PoAZE` � t . � .am;fF1
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Financial Update
TIF REVENUE AND DEBT
As of the approved June budget,projected TIF Revenue was estimated at$17,532,007.
Bond debt payments were made in June and July. Another payment will be made in December of 2014.
Below are the anticipated payments based on the June approved CRC budget;
MONTH TOTAL
June 2014 $ 484,228
July 2014 $8,276,336
December 2014 $8,774,841
GOING CONCERN
The CRC is managing expenditures to maintain a balanced budget in anticipation of lower TIF Revenue.
With construction projects underway or getting started,we will be coordinating closely with contractors to
minimize unknown change orders.
TAKEAWAYS
• Month-end balance is positive.
• Transferred excess TIF funds to Supplemental Reserve Fund,as outlined in the Revenue Deposit
Agreement.
• CRC passed Fiscal Policy Resolution 2014-16
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 15
PROJECT UPDATES-, q. a e .
Project Updates
CITY CENTER
• Developer Partner:Pedcor Companies
• Allocation Area:City Center
• Project Summary:
• Use:Mixed-Use
•
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Figure 1 City Center Master Plan,provided by Pedcor City Center Development Company
r
• Phase 1—complete
1) Apartments—Apartment demand remains strong which supports the occupancy and rental rates.
Current occupancy is at 96%.
2) Retail—Currently,Pedcor leases on 91%of the total 79,570 in LSE The remaining 9%(the old
Mangia,Holy Cow,&Sports Authority locations)of unleased space have future tenants for them,
and are working through the space planning process. Pedcor anticipates to be 100%leased by fall
of 2014.
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 16
PROJECT UPDATES s .
• Nash Building/Parcel 73
1) Project Status-under construction
a) The Nash underground parking garage is 95%complete and currently ; ...�
on budget. The Nash Building,first floor retail has passed rough-in
inspection with insulation and drywall to commence. Storefront/glass ' 1a„1 kt'
installation continues. Second and third floor apartments are : :s rfi' , nfis'
receiving primer,paint,cabinetry,trim,tile&other finish work. ` ' ' u
Granite measurements have been taken. Balcony,masonry,&EFTS y
work continues on the exterior. The project is on budget and remains ;M'
on schedule,with an anticipated completion date of fall 2014. Provided by Pedcor City Center
Approximately half of the 9,000 sf of the retail space has been leased Dev.Co.1
with strong prospects for the remaining commercial space.
2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
None
3) CRC Commitments
Provide streetscape along Rangeline Road.
a) Budget
Budget
Design/Engineering $5,000(majority of contract pd.in 2013)per
June'14 Budget
Construction $100,000 per June'14 Budget
Available funds for construction project due to
increased revenue $242,179
b) Design Consultant:American Structurepoint
c) CRC Commitment Schedule
Design%Complete 100%
Construction Start Date October 2014
Anticipated Project Completion November 2014
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 17
PROJECT UPDATES
• Phase 2
1) Project Status-designs are schematic and construction has not started.
a) In addition to the Reallocation request,we are anticipating a request to issue TIF Bonds to
fund public improvements on the Phase 2 site before year's end. With timely successful
approvals,construction will begin in 2015 on the seven(7)buildings noted below.
2) Proposed Construction/Use Sequence
PROJECT USE PROJECT DESIGN RENDERINGS,
START DATE PROVIDED BY PEDCOR
Garage A three to four story parking structure with :Fall 2014 r
Park East approximately 470.to 625 parking spaces, (garage only) ! °�'°
which will include up to approximately r • ,d
28,000 square feet of luxury apartments gyp =and commercial retail/office space. �EJIII ,,i' + Gil
Baldwin/ A four story building,of approximately Spring 2015
Chambers 64,000 square feet,which will include
luxury apartments and commercial { p
`retail/office space. Pedcor is currently ISA ,17
working with four commercia1',businesses _ I ,
who will occupy approximately 14,000 sf of r `� t"
the commercials ace
Holland A five story building;of approximately Fall 2015
63,000 square feet,which will include s
luxury apartments and commercial
retail/office space. t
Playfair A five story building,of approximately Fall 2015
63;000 square feet,which will include
'luxury apartments and commercial
retail/office space
Garage See Garage East note above. Fall 2015
Retail
Pedcor A two story building,of approximately Fall 2015 \
Office 5 20,000 square feet,which will include office
space.
. t
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 18
PROJECT UPDATES
Kent A three story building,of approximately Fall 2015 N '
111,000 square feet of luxury apartments.
Wren A seven story building,of approximately Fall 2016
88,000 square feet,which will includes
luxury apartments and commercial ��
office/retail space. "i' try x. I
� adz
' .�,
Windsor A four story building,of approximately Fall 2017
64,000 square feet,which will include
luxury apartments and commercial
office/retail space.
Eastern A building,of approximately 76,000 to Fall 2017
Motor 91,000 square feet,which will include
Court Site luxury apartments and commercial
office/retail space designed so that in the
future it could be in whole,or in part,
converted to hotel rooms and/or hotel
amenities.
Ili., -_..---- -------_--
Hotel A four story hotel,of approximately 44,000 TBD
square feet,which will include parking.
3) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Reallocation of Carmel On-docket,10/6/14 Introduced in September.
Downtown Economic Resolutions 2014-14 and Public Hearing proposed in
Development Area 2014-15 October.
TIF Bond request November Introduce in October
4) CRC Commitments
No commitments have been formalized. Initial discussions have begun. Proposed commitments will
be introduced with the TIF Bond request
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 19
PROJECT UPDATES,
THE MEZZ/ MONON LOFTS
• Developer Partner:Anderson Birkla
• Allocation Area:City Center
• Project Summary:
• Use:Primary Residential. 42 residential units with 12,000 square feet of office.
• Total project budget:$7.7mm
• Secured Tenants:Fat Atom,Vocare,Anderson Birkla
tt i f k y _
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Figure 2 Image provided by Anderson Birida
• Anticipated Project Schedule
Office Move In November,2014
Residential Move In November,2014
Project complete December,2014
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 10
•
PROJECT UPDATES'
• Mezz Building(3rd Avenue)
1) Project Status-under construction
a) Building 1 Framing is 99%complete. 4,4; Jr
Frame punch is 98%completed. r . t. _.
b) First floor steel framing is 70%complete.
c) Building 1 MEP"S-Plumbing Unit Rough s. 6L-2- 1-L '',a
is 85%completed.Electrical Rough is 1 1� {In
90%complete.Fire Suppression rough is "" R 1n L1.: `
100%completed,HVAC Rough is 95%
completed.
d) Building 1-Roof install is 90%completed.
e) Building 1-Tyvek,Windows,&doors are 100%completed.
• Monon Lofts Building(Monon side)
1) Project Status-under construction
a) Building 2-Framing is 100%complete. `. '"''"y
Frame punch is 98%completed. 1
b) Building 2-Tyvek,Windows,Doors are
100%installed. "'
c) First floor steel framing is 70%complete. f 1 011
d) Building 2 MEP"S-Plumbing 2nd is 90% =3� - i 1�
complete.Electrical rough is 90% _ j Y
complete,Fire Suppression rough is it ��I)lil" ' ,'
100%complete.HVAC rough is 95%complete.
e) Building 2 roof is 90%completed
f) Material received in the warehouse are:Plumbing,lighting fixtures,tubs,marble vanity sinks,
mirrors,windows and screens and wood for the spiral stairs.
2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
None
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 111
ep
PROJECT UPDATES!'
Sao
3) CRC Commitments
Provide parking spaces on 3'd Ave and streetscape on the west and south side of the building and
relocate street utilities.Site Improvements,Monon Connection path,Small pocket park(by developer)
a) Budget
Design/Engineering $8,900 for Utility Relocation Per approved June'14 CRC budget
Not to exceed$75,000 for
Design/Engineering site design;/engineering Per approved June'14 CRC budget
Invoices are expected to be paid
November. Calumet Civil
Site Construction $67,021 (3rd Ave) Contractors.
Invoices are expected to be paid in
Utility Relocation $250,000 December.
Invoices are expected to be paid
November/December. Midwest
Site Construction $242,979(site work) Constructors.
b) Design Consultant:American Structurepoint
c) Construction Contractor:Calumet Civil Contractors/Duke Energy/Midwest Constructors
d) CRC Commitment Schedule
Design%Complete 100%
Proposed Construction Start Date September 2014
Anticipated Project Completion November for site work
-One Enclosure-
October 2,2014 CRC Report for October 6,2014 City Council Meeting Page 112
•
RESOLUTION.NO 2014-16
RESOLUTION OF THE CITY OF CARMEL REDEVELOPMENT COMMISSION
CARMEL,INDIANA
WHEREAS, the Carmel Redevelopment Commission.("-CRC"). seeks to clarify and mernorialiZe
the roles, responsibilities and obligations of the parties associated with the management,.administration
and oversight of the CRC's finances, including such financial records'and reports as arc now required by
IC 36-7=14.et seq.; and.
WHEREAS, IC 36-7-14 et'soq. and City of Cannel (the"City")Ordinance D-210g-12,'establish
that the City's fiscal official(the Clerk-Treasurer)shall serve as the CRC's TreaSuret;,and
WHEREAS, since the creation of the CRC, the Clerk-Treasurer has served as the CRC Ti easurer
except for a period of time betWeen August 1, 2010 and Decen-ihor 31, 2013-when the CRC contracted
with an accounting furri and appointed its own Treasurer,independent of the Clerk-Treasurer;and
WHEREAS, the CRC May opt to appoint real estate experts as financial consultants to assist in
carrying out fiscal management.
WHEREAS, the CRC'Tretisurel-.'s duties, obligations and responsibilities are outlined in IC 3.6-7-
14 et seq.
NOW,IIIEREFORE,the CRC resolves as follows:
1. The foregoing Recitals are incorporated herein 1?y this reference.
2. SDefinitions:
Financial consultants— individuals or firms providing the following ditties: bend counsel,
financial advising, aCeouriting,and administration..
Administer—processing, archiving, categorizing, annotating and filing.
3.. Annual Budget
a. CRC Director and financial consultants will prepare an annual.CRC budget.
b. The CRC Treasurer will review the.annual CRC budget.
c. The Commissioners:Shall review,modify and adopt the annual CRC budget.
d. The Cannel City Council will review the annual CRC budget.
e The CRC will operate within its adopted budget allowing fluid movement of funds
between line items in order to avoid line item shortfalls as priorities and needs dictate.
Page 1 of 5
f. The CRC will revise its budget as _needed throughout the year in order. to •more
accurately reflect current anticipated revenues and expenditures and changing,priorities
and mission Objectives.
g. The CRC will budget to reimburse the City`s General Fund for the Department of
Redevelopment's budget. The reimbursement made at the end of the year will be equal
to the actual expenditures made by the Department of Redevelopment.
h. The :CRC is responsible for determining and approving the transfer of funds to and
from reserves established by the CRC. The CRC Treasurer shall cause the transfer of
reserve,funds:as directed by the Commission.
4. Approval and Payment of Invoices
a. The CRC Director and financial consultants will review invoices and prepare the
claims.
b. The claims shall be presented to the.Commissioners:for review and approval.
c: Upon approval by the CRC,the.CRC Treasurer,shall administer the Claims..
5. Annual Audit and Reports
a. The CRC Treasurer will keep the financial records of the CRC updated and'available
for audit by the State Board of Accounts(SBOA).
b. The CRC Director and the financial consultants"will assist the CRC Treasurer during
the.SBOA audit asneeded.
c.. The CRC Director will review and;financial consultants will prepare the annual rep orts
due.by March lst'and August la of each.year,`asxequired by IC 36-744-1.3.
d. Copies of the reports will be provided to the members:of the CRC.
e. The CRC Treasurrer will review and submit the annual reports prepared by financial
consultants through the States.Gateway system as required and will provide copies to
the City Administration.and City Council as-outlined in the statute.
f The CRC Treasurer may delegate responsibilities to CRC financial consultants as
needed and with the consent of the'CRC.,
6. Determination of Excess incremental Assessed Values
a. Financial consultants will prepare the annual notice concerning Excess.Incremental
Assessed Value for the impacted taxing entities.
Page2 of 5
b. The CRC Director will review the notices and present the findings to,the CRC hoard
for its'approVal.
C. Upon approval by the CRC,the financial consultants will mail the Annual Excess Tax
Increment:Funding.("TIF")Notifieasions.
7, Required Savings Calculations and Transfers
a. Financial consultants will calculate the semi7anntial excess TIF attributable to the
Lease Rental Revenue Refunding Bonds, Series 2014-(Performing Pats Center Project)
savings that will be transferred to the Supplemental Reserve Fund as per the Revenue
Deposit Agreement dated NOvembet 20,2012 and amended beceinher,5,2013. and
amended May 29,2014.
b. The CRC Director shall review the calculations made by'thc financial consultants,and
present the findings to the-CRC.
c: The CRC'Director shall notify the CRC Treasurer who shall then cause the requested
transfer of to the Supplemental Reserve Fund.
8. Debt Service Payments
a. The Clerk-Treasurer shall notify the CRC Director when the scheduled debt service
Obligations of the CRC have beenscheduled forpayment.
h. The Clerk-Treasurer shall immediately notify the CRC DiteCtor,Commissioners,City
Administration, and City Council if it is anticipated that.a debt service payment will he
delayed or short:of the scheduled paythent arriount.
c. Any notice from thoClerk-Treasurer shall be provided writing.andsetved upon the
CRC Directorby e-mail and writing.
d. Financial Consultants shall calculate the subordinated-Secondary Installment Contracts
as necessary and summarized in the document presented to the CRC on"September 17,
2014.
Meetings
a. The CRC Director and the CRC Treasurer, or their designees, are obligated to attend
she publiomeetings--ofthe CRC or review the videos of thepublic meetings.
b. The financial consultants shall attend the meetings of the CRC at the direction of the
CRODirector.
c. Financial consultants will prepare the monthly financial information Packet for the
Commissioners.
Page 3 of 5
d. The CRC.board and CRC Treasurer are:responsible for it viewing:the financial
infonnation packet.
1 Q. Miscellaneous
a. Receipts of the CRC shall be dirPcted:t.o the attention of the CRC Ti Mr:Proper
rPPOPting,
b. The Clerk-Treasurer shall clepbsit,cheeks to 902(CRC)
c. The CRC'Treasuter:shall be respoiiSible to establish and administer all necessary files
and records in accordance with the Department of.LOCal-GOverimierit Finance and
SBOA guidelineS.
d. In the event that finaneial queStions:arise from thaptihlic. C•tyCOUtieil,atidtor City
AcitnitlistratiOTI,the CRC Director shall coordinate Appropriate:reSpotigeg,and
documentation,not the financial consultants appointed by the,CRC,in effort to create
adequate; timely, and consistentresponses.
11. This Resolution shall take effect immediately upon its adoption.
Page 4 ei'.5
4 .
SO RESOLVED this 17th day of September, 2014,
CARMEL REDEVELOPMENT COMMISSION'
BY: ,
4 i /
I
liliAdm Haininer 1res. cut
Date::I—17—2-0 if
.,,,(—'N1 n '----,)
C
David C.Bowers,Vice President
Date:
NO- PrBtili-
aradley P. Meyer, Secretary
Date:
-.Pik
4K- fr •f
''.-----, 41,..
Jet ro' = 1 Member
Date.
i
(
j.)
William Brooks, nib
Date: 1 r7 ifp
7e
CRC Resolution No.2014-16
Page,5,of 5
1