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HomeMy WebLinkAboutBPW 070214 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, July 2, 2014 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the June 18, 2014, Regular Meeting 2. BID/QUOTE OPENINGS/AWARDS a. Bid Opening for Sale of Real Estate; 300 Mallard Court, Carmel Indiana 46032; Steve Engelking b. Bid Opening for Sale of Real Estate; 301 Mallard Court, Carmel Indiana 46032; Steve Engelking c. Bid Opening for Sale of Real Estate; 303 Pintail Court, Carmel Indiana 46032; Steve Engelking d. Bid Award for the Fire Engine; Hoosier Fire; ($583,949.00); This was the only bid received; Chief Matt Hoffman, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution No. BPW-07-02-14-01; Bennett Tech Park Frontage Road; Right of Way; Lanny Sledge, REI 4. CONTRACTS a. Request for Purchase of Goods and Services; Institute for Public Safety; ($14,450.00); Chief Matt Hoffman, Carmel Fire Department b. Request for Purchase of Goods and Services; Rieth-Riley Construction; ($42,000.00); Repair of Barrier Wall 106th and Keystone; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Fine Promotions; ($7,000.00); Wine glasses, wrist bands, shirts for Art and Design Event; Nancy Heck, Director of Community Relations d. Request for Purchase of Goods and Services; Bluebridge; ($6,900.00); Develop design visitor app; Nancy Heck, Director of Community Relations 5. CITY FACILITIES/STREETS USE a. Request to Use City Streets; Run; September 21, 2014; 9:00 a.m. to Noon; Sally Hubbard b. Request to Use City Streets; Tour-de-Carmel; Saturday, September 20, 2014; 8:00 a.m. to Noon; Carmel Clay Parks and Recreation c. Request to Use Gazebo and Common Areas; Festival; October 24 through October 26, 2014; Fall Pumpkin Festival, Carmel Arts Council d. Request to Use Gazebo and Common Area; Koi Show; June 11 through 14, 2015; Richard D. Thomas e. Request to Use City Streets; Fall Event; October 25, 2014; 9:00 a.m. to 9:00 p.m.; Clay Terrace General Manager 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Resolution BPW 07-02-14-02; Request to Donate 1999 Chevy Suburban to Jackson Township, Hamilton County, Indiana; Chief Matt Hoffman, Carmel Fire Department c. Request for Secondary Plat Approval; Westmont Section 2A; Brett Huff, Stoepplewerth d. Request for Stormwater Technical Manual Variance; Deer Run Subdivision; Benjamin Deichmann, AJCA Engineers e. Request for Open Pavement Cut; Recreational Pathway Closure; Curb Cut; Stormwater Technical Manual Variance; Indiana Municipal Power Agency; Becky Feigh, Civil & Environmental f. Request for Commercial Curb Cut; Sidewalk Closure; 1661 W. Main; Eric Wetzel, Dix Homes g. Request for Driveway Width Modification; 120 4th Street N.W.; Steven and Rhonda Maynard 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JUNE 18, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:15 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Mayor Brainard joined the meeting at 10:18 a.m. Deputy Clerk; Sandy Johnson MINUTES Minutes for the May 21, 2014 Regular meeting were approved 2-0. Minutes for the June 4, 2014 Regular meeting were approved 2-0. BID/QUOTE OPENING/AWARD Bid Opening for 106th Street: Orchard Crossing to Westfield Blvd Water Main Installation; Board Member Burke opened and read the bid aloud; Company Amount Culy Contracting $179,986.00 CSU, Inc. $193,279.10 TPI $148,740.00 Midwest Mole $192,546.00 Atlas Excavating $231,609.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for Manhole Rehabilitation; Mayor Brainard opened and read the bid aloud; Company Amount Shepherd Group $514,870.00 Lake Count Sewer $490,826.00 ProShot Concrete $527,696.00 Front Range Engineering $288,550.00 Culy Contracting $259,221.00 Municipal & Contract Sealing $275,771.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Opening for Fire Vehicle; Mayor Brainard opened and read the bid aloud; Company Amount Hoosier Fire Equipment $583,949.00 The Bids were given to Chief Matt Hoffman, Carmel Fire Department, for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW-06-18-14-01;National Bank of Indianapolis; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #1; ($1,000.00); MEG & Associates; Moon Cake Festival; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #7; ($395,300.00); Main Street Reconstruction-Illinois Street to Old Meridian Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Resolution #BPW-06-18-14-02; Acknowledging Receipt of Contract; Lease with Brookshire Home Owners Association regarding Brookshire Pool; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Withdrawn 6/18/14: Request to Use Gazebo and Common Area; Various Saturdays; 2014; There are conflicts with other events; Hong Bo Lin, Indianapolis Chinese Performing Arts Institute Request to Use Gazebo and Common Area; Wedding; Saturday, October 18, 2014; 6:00 a.m. to Midnight; Rehearsal, Friday October 17, 2014; 8:00 a.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Wedding; Saturday, October 4, 2014; 2:00 p.m. to 8:00 p.m.; Rehearsal; Friday; October 3; 5:00 p.m. to 6:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Roof of Tarkington Parking Garage; Fireworks Watching; Thursday July 3rd and Friday July 4th, 2014; 5:00 p.m. to Midnight; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER Request for Secondary Plat Approval; Hadley Grove; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; The Bridges Giant Eagle/GETGO; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Seasons of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 10571 Noma Court; Tree in Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Fence in Easement; 5734 Prelude Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 13468 Abercorn Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variance; Butler Hyundai; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Variance; Hazel Dell Christian Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cut; 98th and Westfield; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Curb Cuts; The Bridges; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Temporary Construction Entrance; Hazel Dell Christian Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closure/Pavement Cut; 141 Ute Drive; Installation of new Water Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10:25 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer   300 Mallard Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 300 Mallard Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Ninety Thousand One Hundred and 00/100 Dollars ($90,100.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information Packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 300 Mallard Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 28 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as per plat thereof recorded in Plat Cabinet 1, Slide 446, as Instrument No. 94- 33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 28; thence South 85 degrees 40 minutes 43 seconds West (bearing assumed) 34.93 feet along the south line of said Lot to point designated “332” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 168.56 feet to the north line of said Lot and point designated “333” on said Plat; thence North 88 degrees 45 minutes 11 seconds East 34.82 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 166.69 feet along the east line of said Lot to the point of beginning and containing 5838 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-028.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 301 Mallard Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 301 Mallard Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Seventy-Four Thousand Nine Hundred Fifty and 00/100 Dollars ($74,950.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 301 Mallard Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 29 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as per plat thereof recorded in Plat Cabinet 1, Slide 446, as Instrument No. 94-33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 29; thence South 88 degrees 45 minutes 11 seconds West (bearing assumed) 36.44 feet along the south line of said Lot to point designated “330” on said Plat; thence Northerly 48.07 feet along an arc to the left having a radius of 729.00 feet and subtended by a long chord having a bearing of North 1 degree 45 minutes 17 seconds East and a length of 48.06 feet to point designated “331” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 136.08 feet to the north line of said Lot and point designated “332” on said Plat; thence North 85 degrees 40 minutes 43 seconds East 34.93 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 185.95 feet along the east line of said Lot to the point of beginning and containing 6472 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-029.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 303 Pintail Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 303 Pintail Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Sixty-Three Thousand Five Hundred Fifty and 00/100 Dollars ($63,550.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate information packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 303 Pintail Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 11 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as recorded in Plat Cabinet 1, Slide 446 as Instrument No. 94-33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 11; thence South 88 degrees 44 minutes 50 seconds West (bearing assumed) 34.80 feet along the south line of said Lot to point designated “334” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 197.96 feet to the north line of said Lot and point designated “335” on said Plat; thence North 80 degrees 24 minutes 07 seconds East 35.25 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 203.08 feet along the east line of said Lot to the point of beginning and containing 6974 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-011.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids.