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Home My WebLink AboutBPW 071614 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, July 16, 2014 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the July 2, 2014, Regular Meeting 2. BID/QUOTE OPENINGS/AWARDS a. Bid Opening for Sale of Real Estate; 300 Mallard Court, Carmel Indiana 46032; Steve Engelking b. Bid Opening for Sale of Real Estate; 301 Mallard Court, Carmel Indiana 46032; Steve Engelking c. Bid Opening for Sale of Real Estate; 303 Pintail Court, Carmel Indiana 46032; Steve Engelking d. Bid Opening for the 2014 Paving Project, Dave Huffman, Street Commissioner e. Bid Award for the Manhole Rehabilitation Project; Culy Construction; ($259.221.00) This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW-07-16-14-01; Abney Glenn; Concrete Sidewalks – interior; Paul Shoopman, Shoopman Homes b. Resolution BPW-07-16-014-02; Stafford Place, Section 3; Monuments and Markers; Ty Rinehart, Drees Homes c. Resolution BPW-07-16-14-03; Westmont Section 1; Erosion Control; Timothy Walter, Platinum Properties d. Resolution BPW-07-16-14-04; River Road Shops; Water Main; John Duffy, Director of the Department of Utilities e. Resolution BPW-07-16-14-05; Legacy Meadows; Water and Sewer Section II; John Duffy, Director of the Department of Utilities 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #1; E&B Paving; ($16,401.20); Illinois Street; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; FireCatt; ($4,680.00); Hose Testing; Chief Matt Hoffman, Carmel Fire Department c. Request for Purchase of Goods and Services; Cynthia Harden;($600.00); Jazz on the Monon; Nancy Heck, Director of the Community Relations d. Request for Purchase of Goods and Services; Jerry Points; ($3,000.00); Director of Carmel on Canvas; Nancy Heck, Director of the Community Relations e. Request for Purchase of Goods and Services; Jerry Points; ($35,000.00); Art Advisor; Nancy Heck, Director of the Community Relations 5. CITY FACILITIES/STREETS USE a. Request to Use Gazebo and Common Grounds; Wedding; April 25, 2015; Noon to 4:00 p.m.; Rehearsal; April 24, 2015; 5:00 p.m. to 6:00 p.m.; Kailyn Pitman b. Request to Use City Streets; Block Party; August 8, 2014; 5:00 p.m. to 11:00 p.m.; Dominic DelCarlo c. Request to Use City Streets; Homecoming; September 12, 2014; 1:00 p.m.; Amy Skeens-Benton, Carmel High School 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Consent to Encroach; 5734 Prelude Lane; Mark/Jennifer Shinkle c. Request for Temporary Access Entrance/Sidewalk Closure; Gray Road @ Brookshire Golf Course; Michael Pell, Vine & Branch d. Request for Open Pavement Cut/Lane Closure/Recreational Pathway; West Carmel Drive; Josh Hogan, American Structurepoint e. Request for Lane Restriction; 830 W. Carmel Drive; Shirley Hunter, Duke Energy f. Request For Sidewalk Closure; 620 2nd Avenue NE; Edward Freeman, David Weekley Homes g. Request for Pathway Closure; Pennsylvania Street between 106th & 111th; Shirley Hunter, Duke Energy h. Request for Temporary Construction Entrance; Josh Hogan, American Structurepoint i. Request for Temporary Construction Entrance; Sanctuary 116th Section 6; Michael Hargis, Earth Resources j. Request for Temporary Construction Entrance; Drury Plaza Hotel; Josh Hogan, American Structurepoint 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 2, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:05 a.m. MEMBERS PRESENT Mayor Brainard Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minutes for the June 18, 2014 Regular meeting were approved 3-0. BID/QUOTE OPENING/AWARD Bid Opening for : 301 Mallard Court 300 Mallard Court 303 Pintail Court No bids were received Bid Award for the Fire Engine; Hoosier Fire; ($583,949.00); This was the only bid received; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution No. BPW-07-02-14-01; Bennett Technology Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Institute for Public Safety; ($14,450.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rieth-Riley Construction; ($42,000.00); Repair of Barrier Wall 106th and Keystone; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Fine Promotions; ($7,000.00); Wine glasses, wrist bands, shirts for Art and Design Event; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bluebridge; ($6,900.00); Develop design visitor app; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets; Run; September 21, 2014; 9:00 a.m. to Noon; Sally Hubbard; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Tour-de-Carmel; Saturday, September 20, 2014; 8:00 a.m. to Noon; Carmel Clay Parks and Recreation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Areas; Festival; October 24 through October 26, 2014; Fall Pumpkin Festival, Carmel Arts Council; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Koi Show; June 11 through 14, 2015; Richard D. Thomas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Fall Event; October 25, 2014; 9:00 a.m. to 9:00 p.m.; Clay Terrace General Manager; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Resolution BPW 07-02-14-02; Request to Donate 1999 Chevy Suburban to Jackson Township, Hamilton County, Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat Approval; Westmont Section 2A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Manual Variance; Deer Run Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Open Pavement Cut; Recreational Pathway Closure; Curb Cut; Stormwater Technical Manual Variance; Indiana Municipal Power Agency; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Commercial Curb Cut; Sidewalk Closure; 1661 W. Main; Eric Wetzel, Dix Homes Request for Driveway Width Modification; 120 4th Street N.W.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10:11 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer 300 Mallard Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 300 Mallard Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Ninety Thousand One Hundred and 00/100 Dollars ($90,100.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information Packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 300 Mallard Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 28 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as per plat thereof recorded in Plat Cabinet 1, Slide 446, as Instrument No. 94- 33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 28; thence South 85 degrees 40 minutes 43 seconds West (bearing assumed) 34.93 feet along the south line of said Lot to point designated “332” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 168.56 feet to the north line of said Lot and point designated “333” on said Plat; thence North 88 degrees 45 minutes 11 seconds East 34.82 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 166.69 feet along the east line of said Lot to the point of beginning and containing 5838 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-028.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 301 Mallard Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 301 Mallard Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Seventy-Four Thousand Nine Hundred Fifty and 00/100 Dollars ($74,950.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 301 Mallard Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 29 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as per plat thereof recorded in Plat Cabinet 1, Slide 446, as Instrument No. 94-33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 29; thence South 88 degrees 45 minutes 11 seconds West (bearing assumed) 36.44 feet along the south line of said Lot to point designated “330” on said Plat; thence Northerly 48.07 feet along an arc to the left having a radius of 729.00 feet and subtended by a long chord having a bearing of North 1 degree 45 minutes 17 seconds East and a length of 48.06 feet to point designated “331” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 136.08 feet to the north line of said Lot and point designated “332” on said Plat; thence North 85 degrees 40 minutes 43 seconds East 34.93 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 185.95 feet along the east line of said Lot to the point of beginning and containing 6472 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-029.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 303 Pintail Court PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 303 Pintail Court, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than Sixty-Three Thousand Five Hundred Fifty and 00/100 Dollars ($63,550.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate information packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning June 18, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on July 2, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 303 Pintail Court”. 7. At the July 2, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on July 15, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its July 16, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Lot 11 in Spring Lake Estates, an Addition in Hamilton County, Indiana, as recorded in Plat Cabinet 1, Slide 446 as Instrument No. 94-33343, in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom: Beginning at the southeast corner of said Lot 11; thence South 88 degrees 44 minutes 50 seconds West (bearing assumed) 34.80 feet along the south line of said Lot to point designated “334” on said Plat; thence North 0 degrees 08 minutes 03 seconds West 197.96 feet to the north line of said Lot and point designated “335” on said Plat; thence North 80 degrees 24 minutes 07 seconds East 35.25 feet along said north line to the northeast corner of said Lot; thence South 0 degrees 08 minutes 24 seconds East 203.08 feet along the east line of said Lot to the point of beginning and containing 6974 square feet, more or less. 10. The Property is part of Tax Parcel No. 17-09-35-01-02-011.000. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. NOTICE TO BIDDERS City of Carmel, Indiana Department: Carmel Street Department 3400 W. 131st Street Carmel, IN 46074 Project: 2014 – PAVING Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids, during regular business hours, up to, but not later than 10:00 A.M., Wednesday, July 16th, 2014. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non-collusion affidavit required by the State of Indiana. The bid envelope must be sealed and have the following words only written in ink on the outside of the envelope: Bid: 2014 – PAVING Project manuals may be obtained from the Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. Bid packets will be available after June 16th, 2014. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word “BID – 2014 PAVING” on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 a.m. on July 16th, 2014 at the Board of Public Works and Safety meeting on the 2nd floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5- 22-18-2. __________________________ Diana L. Cordray Clerk-Treasurer Please publish July 2nd , 2014 and July 9th, 2014 1 Johnson, Sandy M From:Duffy, John M Sent:Friday, July 04, 2014 10:09 AM To:Johnson, Sandy M Subject:bid award Sandy, For the July 16th BPW meeting, we wish to award the Manhole Rehabilitation Project, Contract #85 to Culy Construction in the amount of $259,221. They were the lowest, most responsive bidder. Thanks J Duffy