HomeMy WebLinkAboutBPW-09-03-14 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 3, 2014 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 20, 2014, Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution No. BPW-09-03-14-02; Legacy; Streets, Curbs & Gutters, Street Signs,
Subsurface Drains; Timothy Walter, Platinum Properties
b. Resolution No. BPW-09-03-14-03; Penn Circle; ROW Infrastructure; Doug
Elmore, Gene B Click Company
c. Resolution No. BPW-09-03-14-04; Legacy; Meadows at Legacy Sec 2; Common
Sidewalks; Meadows at Legacy 1; Monuments and Markers; Timothy Walter,
Platinum Properties
3. CONTRACTS
a. Request for Purchase of Goods and Services; Gridlock Traffic Systems;
($86,795.00); Thermoplastic; Dave Huffman, Street Department
b. Request for Purchase of Goods and Services; Milestone Contractors;
($3,802,779.16); Street Repaving; Dave Huffman, Street Commissioner
c. Request for Purchase of Goods and Services; Service Reimbursement;
($50,000.00); Reimbursement of Maintenance Engineer at the Palladium for
period of August, 2014 to December 2014; Steve Engelking, Director of the
Department of Administration
4. CITY FACILITIES/STREETS USE
a. Request to Use City Streets; Run; December 20, 2014; 8:40 a.m. to 9:15 a.m.;
Carmel Road Racing Group
b. Request to Use Caucus Room; Meeting; Various Dates; Carmel Clay Historical
Society
c. Request to Use City Streets; Oktoberfest; October 10, 2014; Carmel City
Center/City of Carmel
d. Request to Use City Streets; Run; October 25, 2014; 7:00 a.m. to 1:00 p.m.; Carmel
Education Foundation
e. Request to Use Gazebo and Common Areas; Walk; October 12 or 19, 2014; 7:00
a.m. to 4:00 p.m.; Hamilton County Crop Hunger Walk
f. Request to Close/Use City Streets and Parking lots; Porchfest; September 14,
2014; 2:00 p.m. to 6:00 p.m.; Porchfest Committee
g. Request to Use Gazebo and Common Area; Wedding; September 21, 2014; 2:00
p.m. to 6:00 p.m.; Mitch Baker
h. Request to Use City Streets; Block Party; September 5, 2014; 7:00 p.m. to 11:30
p.m.; Eden Estates
i. Request to Use Council Chambers; Meeting; Various Dates; Hoosier Day Lilly
Society
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Resolution BPW-09-03-14-01; Requesting ownership of Canine Officer Saka be
transferred to Master Patrol Officer Scott Moore; Chief Tim Green, Carmel Police
Department
c. Presentation of Letter from Carmel Lion’s Club Specifying Dates Using Parking
Lot; Steve Engelking, Director of the Department of Administration
d. Request for Variance; Clark Street Entrance; Lakeside Apartments; Josh Hogan,
American Structurepoint
e. Request for Stormwater Technical Standards Variance; McAteer Residence; 951
W. 116th Street; Kara Strickland, A&F Engineering
f. Request for Stormwater Technical Standards Variance; The Season of Carmel;
Brad Schrage, American Structurepoint
g. Request for Performance Guarantee Reduction; Meadows at Legacy Section 1;
Tim Walter, Platinum Properties
h. Request for Consent to Encroach; 509 Wetherby Lake Drive; Joseph/Angela Rogers
i. Request for Consent to Encroach; 12036 Leighton Court; William/Stacia Gudgel
j. Request for Variance; 509 Wetherby Lake Drive; Joseph/Angela Rogers
k. Request for Variance; 12036 Leighton Court; William/Stacia Gudgel
l. Request for Lane Restriction/Open Pavement Cuts; 240 5th Street NE; Vectren
Energy
m. Request for Additional Curb Cut; 1227 Donnybrook Drive; Lori Henderson
n. Request for Lane Restrictions/Multi Use Pathway Closure; Highpoint on
Meridian; Illinois Street; Rex King, JC Hart
o. Request for Lane Restrictions/Pathway Closure; Multiple Locations; Douglas
Reasoner, Barth Electric Company
p. Request for Road Closure of Randall Drive; Lane Restriction at 96th Street;
Andrew Taylor, American Structurepoint
q. Request for Sidewalk Closure/Stormwater Technical Variance; 331 W. Main
Street; Beth Meyers
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 20, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:04 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the August 6, 2014 Regular meeting were approved 2-0.
BID/QUOTE OPENING/AWARD
Bid Opening for Vehicles – Street Department; Mayor Brainard opened and read the bids aloud;
Company Amount Alternate 1
Pearson Ford $160,205.00 $171,825.00
Bill Estes $156,345.00
Don Hines $31,354.00 / vehicle
The Bids were given to Dave Huffman, Street Commissioner for review and recommendation.
Bid Opening for Main Street Improvements; Illinois to Guilford; Mayor Brainard opened and read the
bids aloud;
Company Amount
E&B Paving $4,398,095.91
Rieth Riley $5,577,819.40
The Bids were given to Jeremy Kashman, City Engineer for review and recommendation. After a 40
minutes recess the meeting reconvened and the bid was awarded to E&B Paving, the lowest most
responsive bid. The Award was approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-08-20-14-01; Walnut Creek Drive Extension; Stormwater Erosion & Sediment
Controls; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution No. BPW-08-20-14-01; Heather Knoll Section 3B; Erosion Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-08-20-14-03; The Legacy Projects; Legacy Master Infrastructure Phase 2;
Streets; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution No. BPW-08-20-14-04; The Legacy Projects; Meadows at Legacy Section 1; Monuments
and Markers; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution No. BPW-08-20-14-05; The Legacy Projects; Ridge at Legacy Section 2; Curb, Gutter and
Streets; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution No. BPW-08-20-14-06; The Legacy Projects; Master Infrastructure Phase 2; BMP
Treatment Liners; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution No. BPW-08-20-14-07; Master Infrastructure Phase 2; Silt Fence; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-08-20-14-08; The Legacy Projects; Meadows at Legacy Sec 1; Overlook at
Legacy Sec 1; Legacy Residential Sec 1 – Phase 1; Construction BMP; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #1; Gerig-Ottenweller; ($1,975.00);
River Road Culvert Replacement over Elizabeth Warren Drain; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; LPA – Consulting Contract; ($86,300.00); Construction
Inspection – Path Construction 136th from Keystone to Gray And Main Street from Keystone to Gray
($111,900.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Interlocal Agreement between Hamilton County Solid
Waste Board and the City of Carmel; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Carmel Clay School Corporation; School Police and
Resource Officer; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and services; Additional Service #1; ($74,357.00); Keystone Bridges
Concrete Maintenance Program; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gordon Flesch Company, ($7,397.10); Copier Lease;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree Services;
($15,000.00); Tree Removal/Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; PKS Construction; ($22,900.00); Painting Station 41;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Preferred Global; ($40,157.62); Bay Floor
resealing/repair; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo and Common Area; National Night Out; August 4, 2015; 6:00 p.m. to 8:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Close City Street; Painting; September 21, 2014; 9:00 a.m. to 5:00 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Run/Walk; October 18, 2014; 8:00 a.m. to 11:00 a.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Close City Streets; Chinese Mooncake Festival; September 13, 2014; 6:30 p.m. to 7:10
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to City Streets; Block Party; August 23, 2014; 4:00 p.m. to 10:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Run/Walk; September 27, 2014; 6:30 a.m. to Noon; Creekside Middle
School
Request to Use City Street; Lawnmower Race; September 20, 2014; 8:00 a.m. to 8:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Cookout; September 6, 2014; 9:00 a.m. to 4:00 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Request for Variance; Commercial Drive Standard; Lakeside Apartments; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Driveway Modification; 10890 Weston Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; Pool Deck and Landscaping in Easement; 485 Wetherly Lake Drive; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 485 Wetherby Lake Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 10521 Bishop Circle; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variances; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variances; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure/Lane Restrictions; 3711 Coachman Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Road Closure; Cherry Tree Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Pathway Closure/Removal/Installation; 11610 N. College Avenue; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Open Cuts, Lane Closure & Construction Entrance; Blackwell Park Section 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Replat of Block I – The Cottages at Carmel; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
ADD ON
Request to add on the bid award for the Department of Community Services Vehicles; Jon Oberlander,
Assistant City Attorney; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Correct the Reimbursement Agreement from the March meeting; Ashley Ulbricht, Assistant
City Attorney; Board Member Burk moved to add item to agenda. Board Member Watson seconded.
This is a correction of exhibits. Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Recess the meeting until Jeremy Kashman, City Engineer can review the bids opened for
the Main Street Improvement Project; Meeting Recess at 10:25 a.m.
Reconvene at 10:50 a.m.; Jeremy Kashman, City Engineer asked to Award the Bid for Main Street
Improvements to E&B Paving; this was the lowest most responsive bid. Jeremy Kashman confirmed
funds were available to complete this project; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice of Corrections
ADJOURNMENT
Mayor Brainard adjourned the meeting at 11:03 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer