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HomeMy WebLinkAboutBPW 10-15-14 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, October 15, 2014 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 1, 2014, Regular Meeting b. Minutes from the October 9, 2014 Special Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for Rock Salt; John Duffy, Director of the Department of Utilities b. Bid Award for the Sanitary Sewer Lining Project – Rolling Spring Area; Miller Pipeline; ($192,260.00); This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution BPW-10-15-14-01; Legacy; Meadows at Legacy, Section 1; Sidewalks; Tim Walter, Platinum Properties b. Resolution BPW-10-15-14-02; Legacy; Meadows at Legacy, Section 2; Sidewalks; Tim Walter, Platinum Properties c. Resolution BPW-10-15-14-03; First Merchants Bank; Stormwater; Randy Wagner, Gilliatte d. Resolution BPW-10-15-14-04; Gray Oaks Subdivision; Stormwater System; John Edwards, Gray Oaks Partners e. Resolution BPW-10-15-14-05; Hadley Grove; Streets; Matt Howard, M/I Homes 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #6; E&B Paving; (-$26,520.77); Illinois Street Extension; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Change Order #3; Calumet Civil Contractors; ($1,728.33); Retail Parkway Extension, Phase I; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Change Order #4; Calumet Civil Contractors; ($14,675.47); Retail Parkway Extension, Phase I; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Enverity Engineering, LLC; ($12,000.00); Generator Replacement –Construction Documents and Construction Administration; Chief Matt Hoffman, Carmel Fire Department e. Request for Memorandum of Understanding for Coordination and Implementation of a Joint Hiring Initiative; Chief Matt Hoffman, Carmel Fire Department f. Request for Purchase of Goods and Services; Additional Service #1; Wilkinson Brothers; ($22,000.00); Web Site Carmel Art and Design District (Merchants) – this is for the remainder of 2014; Nancy Heck, Director of the Department of Community Relations 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Variance; 3553 Towne Lake Drive; Installation of patio, pond, landscaping and gazebo; Rhonda Kittle c. Request for Variance; 1843 Limehouse Street; Installation of Landscaping and Subsurface piping; Neil/Christina Patel d. Request for Variance; 14108 Ben Kingsley Lane; Installation of Fence; Rochelle Ludeman e. Request for Variance; 14285 Oakbrook Court; Gas and Electric Lines in Easements; James/Virginia Purvis f. Request for Consent to Encroach; 40 Bennett Road; Installation of Driveway; Fr. Theodore Dudzinski g. Request for Consent to Encroach; 14108 Ben Kingsley Lane; Installation of Fence; Rochelle Ludeman h. Request for Consent to Encroach; The Seasons of Carmel; Installation of Complex Sign; Rex Barrett i. Request for Consent to Encroach; City Center; Sidewalk Plaza; Laurie Siler j. Request for Consent to Encroach; 1843 Limehouse Street; Installation of Landscaping and Subsurface piping; Neil/Christina Patel k. Request for Consent to Encroach; 3553 Towne Lake Drive; Installation of patio, pond, landscaping and gazebo; Rhonda Kittle l. Request for Variance; 5435 Gradin Hall Section 1; Landscaping and Fence in Easement; Frederick/Jamie McClaine m. Request for Grant of Perpetual Stormwater Quality Management; Mayflower Park 4400 West 96th Street; Kelly Gibbel, IP9 Carmel Office Investors n. Request for Technical Stormwater Standards Variance; Dairy Queen/Convenience Store; 9800 Michigan Road; Eric Gleissner, CivilSite Group o. Request for Technical Stormwater Standards Variance; The Woods at Shelborne, Sections 1&2; Brian Robinson, Stoeppelwerth p. Request for Technical Stormwater Standards Variance; Lakeside Apartment; Bradley Schrage, American Structurepoint q. Request for Replat; Saddle Creek Section 8 and Block B, Section 5, Lots 344, 345 and Block Q; Dennis Olmstead, Stoepplewerth r. Request for Open Pavement Cut and Lane Restriction; 9609 North College; Resa Glover, Vectren Energy s. Request for Road Closure; Little Eagle Creek Avenue at 146th; Michael Snider, Snider Group t. Request for Curb Cut Modification; 140 N. Rangeline Road; Mark Hagerty u. Request for Lane Closure; Jackson Circle; Mike Meharg, Blaze Construction 6. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 1, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the September 17, 2014 Regular meeting were approved 2-0. BID OPENINGS/QUOTES/AWARDS Bid Opening for Sale of Property Located at 300 Mallard Court; No Bids were Received Bid Opening for Sale of Property Located at 301 Mallard Court; No Bids were Received Bid Opening for Sale of Property Located at 303 Pintail Court; No Bids were Received PERFORMANCE RELEASES Resolution BPW-10-01-14-01; Bennett Tech Park Frontage Road; Storm Water Pollution Prevention; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-01-14-02; Opus North Corporation IND 2 & IND 3; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-01-14-03; Rangeline Crossing (aka The Centre); Stormwater & Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-01-14-04; Legacy; Water Main & Sanitary; Force Main Extension; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Bartlett Tree Experts; ($9,780.00); Tree Removal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; John Molitor; Letter of Engagement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gordon Flesch Company; ($7,397.10); Copier; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Government Payment Service; Credit/Debit card transactions; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Central Indiana Mitigation Providers, LLC; ($35,200.00); Wetland Site Purchase; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 2-0. Request for Purchase of Goods and Services; Main Street Media; ($2,500.00); Education on Stormwater Fee; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CITY FACILITIES/STREETS/USE Request to Use Close City Streets; Festival; October 25, 2014; Noon to 10:00 p.m.; Carmel Arts Council; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Meeting; October 27, 2014; 6:00 p.m. to 8:00 p.m.; Creekside Condominium Association; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Halloween Party; October 25, 2014; 2:00 p.m. to 7:00 p.m.; Abney Glen HOA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo and Common Area; Wedding; September 12, 2015; 1:00 p.m. to 6:00 p.m.; Rehearsal; September 11, 2015; 5:00 p.m. – 6:00 p.m.; Sondra Mamach; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Party; October 4, 2014; 3:00 p.m. to 8:00 p.m.; Abney Glen HOA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Meeting; October 8, 2014; 2:15 p.m. to 5:30 p.m.; Karen Glaser, District Director; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Request for Right of Way Dedication; Mayflower Park Drive, Lot 1 Block 7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Way Dedication; West 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Right of Way Dedication; Mayflower Park Drive, Lot 2 Block 7; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance from Stormwater Technical Standards; Central Park West Commons, Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance from Stormwater Technical Standards; St. Mary & St. Mark Minor Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance from Stormwater Technical Standards; 949 W. 136th Street; Carl McIntyre, on behalf of homeowner; Board Member Burke moved to approve. Board Member Watson seconded. There was discussion. ITEM TABLED. Request for Variance; 2437 Londonberry Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Closure; Nash Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Parking Lane Closure; Main Street and 1st Avenue SE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Recreational Pathway Closure; Open Cut; 1105 136th Street; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion Request approved 2-0. Request for Lane Restriction and Sidewalk Closure; City Center Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut/Lane Restriction; 10415 Westfield Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Sidewalk Closure and Stormwater Variance; 331 West Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. The meeting recessed from 10:20 a.m. until 10:38 a.m. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10:43 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES THURSDAY, OCTOBER 9, 2014 –10:30 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:43 a.m. MEMBERS PRESENT Mayor James Brainard; Board Member; Mary Ann Burke, Deputy Clerk; Sandy Johnson OTHER Request for Variance from Stormwater Technical Standards; 949 W. 136th Street; Carl McIntyre, on behalf of homeowner; Mayor Brainard moved to remove from table. Board Member Burke seconded. There was brief discussion. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0. Assistant City Attorney Jon Oberlander will make sure to get the document signed and recorded as a convenant. OTHER Mayor Brainard adjourned the meeting at 10:47 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer NOTICE TO BIDDERS CITY OF CARMEL Notice is hereby given that the Board of Public Works and Safety, City of Carmel, Indiana, will receive sealed bids or proposals during regular business hours at the office of the Clerk - Treasurer, One Civic Square, Carmel, Indiana 46032 until 10:00 a.m. E.S.T. on Wednesday, October 15, 2014 for the following materials: To be purchased during the calendar year 2015: NOTE: Price quoted must be "Firm" for the entire calendar year of 2015 Rock Salt for use in water softening – 10,000 tons more or less. The Rock Salt must meet American Water Works Association (AWWA) specification B200-12 and be NSF60 compliant. Please quote price per ton. A bid bond or certified check in the amount of 10% of thecontract price is required for the Rock Salt bid. All bids must be received sealed with the words "ROCK SALT BID" on the left hand corner of the envelope. All persons with an interest in bidding shall register a contact name and address with the Utility Department to ensure that all changes or questions and answers are available for review by all interested parties. The specifications are set forth in detailed documents on file in the Utilities Department, 30 W Main St, Suite 220, Carmel, Indiana 46032. Questions regarding this solicitation must be written and delivered to the Utilities Department. All responses will be written and made available with the specifications at the Department. Please call the Utilities Department at 317/571-2443 to confirm whether or not any such written questions have been received and/or answered. The submitted proposal must be in compliance with IC 36-1-9-8.5. The Board of Public Works and Safety reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with IC 5-22-18-2.