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HomeMy WebLinkAboutBPW 11-05-14 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, November 5, 2014 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the October 15, 2014, Regular Meeting b. Minutes from the October 9, 2014 Special Meeting (tabled 10/15/14) 2. BID OPENINGS/AWARDS a. Bid Opening for Reflecting Pond – Coping Stones; Dave Huffman, Street Commissioner b. Bid Opening for The Sale of Property at 870 Enclave; Steve Engelking, Director of the Department of Administration c. Bid Opening for The Sale of Property at 10401 10403 Pennsylvania Street; Steve Engelking, Director of the Department of Administration d. Bid Opening for The Sale of Property at 10407 – 10409 Pennsylvania Street; Steve Engelking, Director of the Department of Administration 3. PERFORMANCE RELEASES a. Resolution BPW-11-05-14-01; Gray Oaks Subdivision; Water and Sanitary Sewer Main; John Duffy Director of the Department of Utilities b. Resolution BPW-11-05-14-02; The Bridges, Phase I; ROW Improvements; David Alexander, Gilliatte c. Resolution BPW-11-05-14-03; Westmont Section 2A; Water; John Duffy Director of the Department of Utilities d. Resolution BPW-11-05-14-04; Westmont Section 2; Concrete Curbs; Keith Lash, Ryland Homes e. Resolution BPW-11-05-14-05; Westmont Section 2; Asphalt Paving; Keith Lash, Ryland Homes 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #1; Morphey Construction; (-$1,490.43); Ditch Piping and Utility Relocation; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Additional Services #1; Rundell Ernstberger Associates; ($39,500.00); Landscape Design – Keystone at Main Street Roundabout; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Additional Services #1; VS Engineering; ($7,000.00); West Carmel Drive Path Survey; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; Gordon Flesch Company; ($4,419.36); 70” Aguos Board; Mike Hollibaugh, Director of the Department of Community Services e. Request for Purchase of Goods and Services; Airbus DS Communications; ($9,000.00); Software; Terry Crockett, Director of the Department of Information Systems f. Request for Purchase of Goods and Services; Business Associate; Chief Matt Hoffman, Carmel Fire Department g. Request for Purchase of Goods and Services; Electronic Commerce Link; ($4,600.00); Software; Chief Matt Hoffman, Carmel Fire Department h. Request for Purchase of Goods and Services; Kronos; ($49,620.00); Time Keeping System; Chief Matt Hoffman, Carmel Fire Department i. Request for Purchase of Goods and Services; Kronos; ($77,124.00); Software Upgrade; Chief Matt Hoffman, Carmel Fire Department j. Request for Purchase of Goods and Services; SeCap Finance; Digital Mailing System; Steve Engelking, Director of the Department of Administration k. Request for Purchases of Goods and Services; Anthem Business Associate Agreement; Barb Lamb, Human Resources 5. USE OF CITY OWNED PROPERTY a. Request to Use Caucus Room; Meeting; October 21, 2015; 5:30 p.m. to 9:00 p.m.; The Enclave of Carmel b. Request to Close City Streets; Festival; September 25 thru September 27, 2015; Carmel International Art Festival c. Request to Use Council Chambers; Meeting; November 12, 2014; 6:00 p.m. to 9:00 p.m.; Carmel Station HOA d. Request to Use Caucus Room; Meeting; November 18, 2014; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill e. Request to Use Gazebo, Center Green; Run; December 6, 2014; 7:00 a.m. to 1:00 p.m.; 131 Event Productions f. Request to Use Gazebo; Wedding; May 2, 2015; 11:30 a.m. to 4:30 p.m.; Syerra Liggins 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Amendment Number One to City’s Deferred Compensation Plan; Barb Lamb, Human Resources c. Request for Amendment Number Two to City’s Deferred Compensation Plan; Barb Lamb, Human Resources d. Request for Lane Restriction/Sidewalk Closure/Open Pavement Cuts; 141 1st Avenue NE; John Edwards, Elevation Excavation e. Request for Sidewalk Closure; Cheswick Subdivision; D’Mon Williams, Duke Energy f. Request for Lane Restriction/Recreation Pathway Closure; 1631/1661 W. Main Street; D’Mon Williams, Duke Energy g. Request for Road Closure/Pathway Closure/Open Pavement Cut/ Towne Road South of 116th; Sutton Place Regulated Drain; John Edwards, Elevation Excavation h. Request for Lane Restriction/Sidewalk Closure/Open Pavement Cuts; 421/431 2nd Avenue NE. John Edwards, Elevation Excavation i. Request for Lane Restriction/Open Pavement Cut; 311 1st Street SW; John Edwards, Elevation Excavation j. Request for Lane Closure//Open Pavement Cuts/Sidewalk Closure/Curb Cut Vacation; 442-450 1st Avenue SE; Heather Whalen, David Weekley Homes k. Request for Lane Restriction; 116th Street and River Road; Zach Goodbar, AT&T l. Request for Variance; Permeable Pavers; Justus Business Park; Walter Justus m. Request for Variance; Fence in Easement; 14049 Knightstown Drive; Michael/Brenda Kenyon n. Request for Consent to Encroach; 5435 Grandin Hall Circle South; Landscaping and Fence; Frederick/Jamie McClaine o. Request for Consent to Encroach; Justus Business Park; Walter Justus p. Request for Consent to Encroach; 14230 Brandt Lane; Fence in Easement; Nathan/Victoria Villamin q. Request for Consent to Encroach; 14049 Kinghtstown Drive East; Fence in Easement; Michael/Brenda Kenyon r. Request for Right of Way Dedication; Point Blank Range & Gun Shop; Thomas Willingham, Carmel Real Estate s. Request for Easement; ITT Educational Services; US 31 Water Main Installation; John Duffy, Director of the Department of Utilities 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, OCTOBER 15, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the meeting to order at 10:00 a.m. MEMBERS PRESENT Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the October 1, 2014 Regular meeting were approved 2-0. Minutes for the October 9, 2014 Special meeting were tabled. BID OPENINGS/QUOTES/AWARDS Bid Opening for Rock Salt; Board Member Burke opened and read the bids aloud; Company Amount Morton Salt $110.98/ton Compass Salt $ 96.00/ton The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Bid Award for the Sanitary Sewer Lining Project – Rolling Spring Area; Miller Pipeline; ($192,260.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. PERFORMANCE RELEASES Resolution BPW-10-15-14-01; Legacy; Meadows at Legacy, Section 1; Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-15-14-02; Legacy; Meadows at Legacy, Section 2; Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-15-14-03; First Merchants Bank; Stormwater; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-15-14-04; Gray Oaks Subdivision; Stormwater System; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-10-15-14-05; Hadley Grove; Streets; Matt Howard, M/I Homes Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; Change Order #6; E&B Paving; (-$26,520.77); Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Change Order #3; Calumet Civil Contractors; ($1,728.33); Retail Parkway Extension, Phase I; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Change Order #4; Calumet Civil Contractors; ($14,675.47); Retail Parkway Extension, Phase I; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Enverity Engineering, LLC; ($12,000.00); Generator Replacement –Construction Documents and Construction Administration; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Memorandum of Understanding for Coordination and Implementation of a Joint Hiring Initiative; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Additional Service #1; Wilkinson Brothers; ($22,000.00); Web Site Carmel Art and Design District (Merchants) – this is for the remainder of 2014; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Request for Variance; 3553 Towne Lake Drive; Installation of patio, pond, landscaping and gazebo; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 1843 Limehouse Street; Installation of Landscaping and Subsurface piping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 14108 Ben Kingsley Lane; Installation of Fence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 14285 Oakbrook Court; Gas and Electric Lines in Easements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 40 Bennett Road; Installation of Driveway; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 14108 Ben Kingsley Lane; Installation of Fence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; The Seasons of Carmel; Installation of Complex Sign; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; City Center; Sidewalk Plaza; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 1843 Limehouse Street; Installation of Landscaping and Subsurface piping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 3553 Towne Lake Drive; Installation of patio, pond, landscaping and gazebo; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 5435 Grandin Hall Section 1; Landscaping and Fence in Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Stormwater Quality Management; Mayflower Park 4400 West 96th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Technical Stormwater Standards Variance; Dairy Queen/Convenience Store; 9800 Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Technical Stormwater Standards Variance; The Woods at Shelborne, Sections 1&2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Technical Stormwater Standards Variance; Lakeside Apartment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Replat; Saddle Creek Section 8 and Block B, Section 5, Lots 344, 345 and Block Q; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Open Pavement Cut and Lane Restriction; 9609 North College; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Road Closure; Little Eagle Creek Avenue at 146th; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Curb Cut Modification; 140 N. Rangeline Road; Mark Hagerty Request for Lane Closure; Jackson Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Board Member Burke adjourned the meeting at 10:13 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer NOTICE TO BIDDERS City of Carmel, Indiana Department: Carmel Street Department 3400 W. 131st Street Carmel, IN 46074 Project: Reflecting Pond Coping Stones Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids, during regular business hours, up to, but not later than 10:00 A.M., Wednesday, November 5th, 2014. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non-collusion affidavit required by the State of Indiana. The bid envelope must be sealed and have the following words only written in ink on the outside of the envelope: Bid: Reflecting Pond Coping Stones Project manuals may be obtained from the Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. Bid packets will be available after Friday, October 17th, 2014. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word “Reflecting Pond Coping Stones” on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 a.m. on November 5th, 2014 at the Board of Public Works and Safety meeting on the 2nd floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5- 22-18-2. __________________________ Diana L. Cordray Clerk-Treasurer Please publish October 16th, 2014 and October 23rd, 2014 870 Enclave Circle PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 870 Enclave Circle, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on April 21, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than One Hundred Seventy- Two Thousand and 00/100 Dollars ($172,000.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information Packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032 and Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning October 10, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on November 5, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 870 Enclave Circle”. 7. At the November 5, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on November 18, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its November 19, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler empowered to revoke or modify the trust. 62430.2 2 9. The legal description of said Property is: Land situated in the County of Hamilton, State of Indiana, is described as follows: Lot Numbered Forty-eight (48) in The Enclave of Carmel, an Addition to the City of Carmel in Hamilton County, Indiana, as per plat thereof, recorded in Plat Cabinet 1, Slide 192, in the Office of the Recorder of Hamilton County, Indiana. 10. The Property is part of Tax Parcel No. 16-10-30-04-15-048.001. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 10401 and 10403 Pennsylvania Street PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 10401 and 10403 Pennsylvania Street, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on June 16, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than One Hundred Thirty- Eight Thousand Five Hundred and 00/100 Dollars ($138,500.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information Packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032 and Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning October 10, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on November 5, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 10401 and 10403 Pennsylvania Street”. 7. At the November 5, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on November 18, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its November 19, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler 62430.2 2 empowered to revoke or modify the trust. 9. The legal description of said Property is: Land situated in the County of Hamilton, State of Indiana, is described as follows: Lot Number 13 in Penn-View Heights, First Section, and the North Half of vacated 104th Street, being 25 feet in width by parallel lines with the South line of Lot Number 13 in Penn-View Heights, First Section an Addition in Hamilton County, Indiana, as per plat thereof, recorded in Deed Record 139, pages 355-356 in the Office of the Recorder of Hamilton County, Indiana. Except 10 feet by parallel lines off the entire North side of Lot Number 13 in Penn-View Heights. Further excepting therefrom Twenty-five feet, taken by parallel lines off the entire west side of the described property. 10. The Property is part of Tax Parcel No. 17-13-11-02-01-016.101. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids. 10407 and 10409 Pennsylvania Street PUBLIC NOTICE TO BIDDERS REGARDING SALE OF PROPERTY BY THE CARMEL BOARD OF PUBLIC WORKS AND SAFETY At the March 19, 2014, meeting of the City of Carmel Board of Public Works and Safety (the "Board"), the Board determined that it was appropriate to sell a portion of real estate owned by the City of Carmel, Indiana, commonly known as 10407 and 10409 Pennsylvania Street, Carmel, Indiana, the legal description of which is set forth herein below (the "Property"). The sale of the Property was approved by the Common Council of the City of Carmel on June 16, 2014. The sale of the Property shall be upon the following terms and conditions: 1. The purchase price of the Property shall be not less than One Hundred Thirty- Eight Thousand Five Hundred and 00/100 Dollars ($138,500.00). The purchaser of the Property shall be responsible for paying certain additional expenses associated with the sale of same, which expenses shall include, but not limited to, the cost of the publication of notices, recording fees and other fees incurred by the Board as a result of such sale. 2. Real Estate Information Packages are available from Steve Engelking, Department of Administration, One Civic Square, Third Floor, Carmel, Indiana 46032 and Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032. 3. Interested bidders may inspect the real estate during normal business hours upon (i) written notice to Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571- 2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131; and (ii) execution and delivery of a release, indemnification and hold harmless agreement available from Steve Engelking, One Civic Square, Carmel, Indiana 46032, (317)571-2401 or Craig Kaiser, Coldwell Banker Kaiser, 12401 Old Meridian Street, Carmel, Indiana 46032, (317)844-1131. All inspections will be conducted at such bidder’s expense. Inspections will be allowed through 5:00 p.m. on the day before bids are due. 4. Bids must be submitted on the form found in the Real Estate Information Package. 5. Bids will be accepted beginning October 10, 2014. 6. All bids must be in a sealed envelope and delivered or mailed in time to be opened at the Board meeting at 10:00 a.m. on November 5, 2014, and addressed to: City of Carmel, Clerk-Treasurer, City Hall, One Civic Square, Carmel, Indiana 46032, Attention: Sandy Johnson. The envelope should be clearly marked “Bid Enclosed – 10407 and 10409 Pennsylvania Street”. 7. At the November 5, 2014 meeting of the Board, all bids received will be publicly opened. After this public opening any bidder may submit a new bid, provided that all subsequent bids shall be open to public inspection upon receipt. Bids will be accepted until 3:00 p.m. on November 18, 2014, and must be addressed as set out in paragraph 6 of this notice. Such subsequent bids will be announced by the Board at its November 19, 2014 meeting. 8. The Property may not be sold to a person who is ineligible under Indiana Code § 36-1-11-16, and an offer to purchase the Property which is submitted by a trust as defined in Indiana Code § 30-4-1-1(a) must identify each beneficiary of the trust and the settler 62430.2 2 empowered to revoke or modify the trust. 9. The legal description of said Property is: Lot Number 12 and 15 feet by parallel lines off the South side of Lot Number 11 and 10 feet by parallel lines off the North side of Lot Number 13 in Penn-View Heights, First Section, an Addition in Hamilton County, Indiana, as per plat thereof, recorded in Deed Record 139, pages 355- 356 in the Office of the Recorder of Hamilton County, Indiana and the North Half of vacated 104th Street lying South of said Lot Number 13, recorded November 16, 1965 in Miscellaneous Record 87, page 100 in the Office of the Recorder of Hamilton County, Indiana, excepting therefrom Twenty-five (25) feet, taken by parallel lines off the entire west side of the described property. 10. The Property is part of Tax Parcel No. 17-13-11-02-01-016.001. 11. The Property will be transferred “as is”, “where is” and “with all faults”. The City of Carmel makes not representation or warranty as to the physical condition or value of the Property. 12. The City of Carmel reserves the right to reject all bids.