HomeMy WebLinkAboutBPW 10-15-14Office of the
Clerk- Treasurer
City of Carmel
T1NG
TICE
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, OCTOBER 15, 2014
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL 1 -TOLD A MEETING ON WEDNESDAY,
OCTOBER 15, 2014 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
Office of the
Clerk- Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, October 15, 2014 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the October 1, 2014, Regular Meeting
b. Minutes from the October 9, 2014 Special Meeting
2. 13i» OPENINGS /AWARDS
a. Bid Opening for Rock Salt; John Duffy. Director of the Department of Utilities
b. Bid Award for the Sanitary Sewer Lining Project — Rolling Spring Area; Miller
Pipeline; (S192,260.00); This was the lowest most responsive bid; John Duffy,
Director of the Department of Utilities
3. PERFORMANCE RELEASES
a. Resolution BPW- 10- 15- 14 -01; Legacy; Meadows at Legacy, Section 1; Sidewalks;
Tim Walter, Platinum Properties
h. Resolution BPW- 10- 15- 14 -02; Legacy; Meadows at Legacy, Section 2; Sidewalks;
Tim Walter, Platinum Properties
c. Resolution BPW- 10- 15- 14 -03; First Merchants Bank; Stormwater; Randy Wagner,
Gilliatte
d. Resolution BPW- 10- 15- 14 -04; Cray Oaks Subdivision; Stormwater System; John
Edwards, Gray Oaks Partners
e. Resolution BPW- 10- 15- 14 -05; Hadley Grove; Streets; Matt Howard, M/I Homes
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #6; E &B Paving;
(- $26,520.77); Illinois Street Extension; Jeremy Kashman, City Engineer
b. Request for Purchase of Goods and Services; Change Order #3; Calumet Civil
Contractors; ($1,728.33); Retail Parkway Extension, Phase I; Jeremy Kashman,
City Engineer
c. Request for Purchase of Goods and Services; Change Order #4; Calumet Civil
Contractors; ($14,675.47); Retail Parkway Extension, Phase I; Jeremy Kashman,
City Engineer
d. Request for Purchase of Goods and Services; Enverity Engineering, LLC;
($12,000.00); Generator Replacement —Construction Documents and Construction
Administration; Chief Matt Hoffman, Carmel Fire Department
e. Request for Memorandum of Understanding for Coordination and
Implementation of a Joint Hiring Initiative; Chief Matt Hoffman, Carmel Fire
Department
f. Request for Purchase of Goods and Services; Additional Service #1; Wilkinson
Brothers; ($22,000.00); Web Site Carmel Art and Design District (Merchants) —
this is for the remainder of 2014; Nandy Heck, Director of the Department of
Community Relations
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Variance; 3553 Towne Lake Drive; Installation of patio, pond,
landscaping and gazebo; Rhonda Kittle
c. Request for Variance; 1843 Limehouse Street; Installation of Landscaping and
Subsurface piping; Neil /Christina Patel
d. Request for Variance; 14108 Ben Kingsley Lane; Installation of Fence; Rochelle
Ludeman
e. Request for Variance; 14285 Oakbrook Court; Gas and Electric Lines in
Easements; James /Virginia Purvis
11 Request for Consent to Encroach; 40 Bennett Road; Installation of Driveway; Fr.
Theodore Dudzinski
g. Request for Consent to Encroach; 14108 Ben Kingsley Lane; Installation of Fence;
Rochelle Ludeman
h. Request for Consent to Encroach; The Seasons of Carmel; Installation of Complex
Sign; Rex Barrett
i. Request for Consent to Encroach; City Center; Sidewalk Plaza; Laurie Siler
j. Request for Consent to Encroach; 1843 Limehouse Street; Installation of
Landscaping and Subsurface piping; Neil /Christina Patel
k. Request for Consent to Encroach; 3553 Towne Lake Drive; Installation of patio,
pond, landscaping and gazebo; Rhonda Kittle
I. Request for Variance; 5435 Gradin Hall Section 1; Landscaping and Fence in
Easement; Frederick/Jamie McClaine
m. Request for Grant of Perpetual Stormwater Quality Management; Mayflower
Park 4400 West 96" Street; Kelly Gibbet, 1P9 Cannel Office Investors
n. Request for Technical Stormwater Standards Variance; Dairy Queen /Convenience
Store; 9800 Michigan Road; Eric Gleissncr, CivilSite Group
o. Request for Technical Stormwater Standards Variance; The Woods at Shelborne,
Sections 1&2; Brian Robinson, Stoeppelwerth
p. Request for Technical Stormwater Standards Variance; Lakeside Apartment;
Bradley Schrage, American Structurepoint
q. Request for Replat; Saddle Creek Section 8 and Block 13, Section 5, Lots 344, 345
and Block Q; Dennis Olmstead, Stoepplewerth
r. Request for Open Pavement Cut and Lane Restriction; 9609 North College; Resa
Glover, Vectren Energy
s. Request for Road Closure; Little Eagle Creek Avenue at 146t Michael Snider,
Snider Group
t. Request for Curb Cut Modification; 140 N. Rangeline Road; Mark Hagerty
u. Request for Lane Closure; Jackson Circle; Mike Meharg, Blaze Construction
6. APPEAL HEARING
a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge;
Thomas and Heidi Heldt
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER 15, 2014 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members: Mary Ann Burke and Lori Watson, Deputy Clerk: Sandy Johnson
MINUTES
Minutes for the October 1, 2014 Regular meeting were approved 2 -0.
Minutes for the October 9. 2014 Special meeting were tabled.
BID OPENINGS /QUOTES /AWARDS
Bid Opening for Rock Sall: Board Member Burke opened and read the bids' aloud;
Company Amount
Morton Sall 5110.98 /ton
Compass Sall 5 96.00 /1017
The bids were given 10 John Du //», Director of the Department of Utilities for review and
recommendation.
Bid Award for the Sanitary Sewer Lining Project — Rolling Spring Area; Miller Pipeline;
(5192,260.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
PERFORMANCE RELEASES
Ressolulion 13PW- 10- 15- 14 -01; Legacy; Meadows al Legacy. Section 1; Sidewalks; Board Member
Burke moved to approve. Board 'Wernher Watson seconded. Request approved 2 -0.
Resolution BPW- 10- 15- 14 -02; Legacy; Meadows al Legacy. Section 2; Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
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Resolution BPW- 10- 15- 14 -03; First Merchants Bank; Slornrwater; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2 -0.
Resolution BPW- 10- 15- 14 -04; Gray Oaks Subdivision; Stormwater System; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Resolution BPW- 10- 15- 14 -05; Hadley Grove; Streets; Matt Howard, M/I Homes
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #6; E&13 Paving; (-S26,520.77);
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #3; Calumet Civil Contractors;
(51,728.33); Retail Parkway Extension, Phase l: Board Member Burke proved to approve. Board
Member Watson seconded. Request approved 2 -0.
Request for Purchase of Goods and Services; Change Order #4; Calumet Civil Contractors;
(514,675.47); Retail Parkway Extension, Phase 1; Board Member Burke proved to approve. Board
Member Watson ,seconded Request approved 2 -0.
Request for Purchase of Goods and Services; Enverily Engineering. LLC: (512,000.00): Generator
Replacement —Construction Documents and Corrsb uciion Administration; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request fin- Memorandum of Unders/andingfor Coordination and Implementation of a Joint hiring
Initiative; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Purchase of Goods and Services; Additional Service #1; Wilkinson Brothers;
(522,000.00); Web Site Carmel Art and Design District (Merchants) — this is for the remainder of
2014; hoard Member- Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Polokarr, HOA
'Traditions on the MOn017
Request for Variance; 3553 Towne Lake Drive; Installation of patio, pond landscaping and gazebo;
Board Member Burke proved to approve. Board Member lnrtson seconded. Request approved 2 -0.
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Request for Variance; 1843 Limehouse Street; Installation of Landscaping and Subsurface piping;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Variance: 14108 Ben Kingsley Lane; Installation of Fence; Board Member Brake moved
to approve. Board Member Watson seconded Request approved 2 -0.
Request for Variance; 14285 Oakbrook Court; Gas and Electric Lines in Easements; Board Member
Burke proved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Consent to Encroach: 40 Bennett Road; Installation of Driveway; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Consent to Encroach; 14108 Ben Kingsley Lane; Installation of Fence; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Consent to Encroach; The Seasons o/ Cannel: Installation of Complex Sign; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Consent to Encroach: C'ily Center; Sidewalk Plaza; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2 -0.
Request for Consent to Encroach; 1843 Limehouse Street; Installation of Landscaping and Subsurface
piping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2 -0.
Request fin. Consent to Encroach; 3553 Towne Lake Drive; Installation of patio, pond, landscaping
and gazebo; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Variance; 5435 Grandin Hall Section 1; Landscaping and Fence in Easement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Grant of Perpetual Slormwaler Oualily Management; Mayflower Park 4400 Wes / 96`7
Street; Board Member Burke proved to approve. Board Member Watson seconded. Request approved
2 -0.
Request for Technical Siornnvaler Standards Variance; Dairy Queen /Convenience Store; 9800
Michigan Road: Board Member Burke proved to approve. Board Member Watson seconded. Request
approved 2 -0.
Request for Technical Stornnvaler Standards Variance; The Woods at Shelborne, Sections 1&2; Board
Member Burke proved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Technical Stornnvaler Standards Variance; Lakeside Apartment; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
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Request for Replat; Saddle Creek Section 8 and Block 13, Section 5, Lois 344, 345 and Block Q: Board
Member Burke moved to approve. Board Member l ('Cason seconded. Request approved 2 -0.
Request for Open Pavement Cul and Lane Restriction; 9609 North College; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2 -0.
Request for Road Closure: Little Eagle Creek Avenue at 146`h; Board Member Burke moved to
approve. Board Member Watson seconded. Reques7 approved 2 -0.
Request for Curb Cut Modification; 140 N. Rangeline Road; Mark Hagerty
Request for Lane Closure; .Jackson Circle; Board Member Burke proved to approve. Board Member
Watson seconded Request approved 2 -0.
APPEAL HEARING
REMAINS TABLED: Appeal Notice ofCorreclions
ADJOURNMENT
Board Member Burke adjourned the meeting al 10 :13 a.m.
Approved
A TTEST:
'Cilia L. Cordray, Ltd
Clerk - Treasurer
ul
1�ayor James Brainard
Diana L. Cordray, IAMC - clerk- Treasurer