HomeMy WebLinkAboutBid Information and Packets 2009 PAVING TOTALS
TOTAL
BID AMOUNT $1,998,306.19
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
ADDENDUM #2
Project Name: 2009 PAVING PROGRAM BID TABULATION SHEET
Bid Date: May 6, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT $1,998,300.19
Final Completion Date: September 30, 2009
ITEM# DESCRIPTION UNIT QUANITY UNIT PRICE AMOUNT
1 AET OR AE 150 TACK GAL 21,250 $1.72 $36,550.00
2 #11 SURFACE HAC TON 27,102 $53.20 $1,441,826.40
12.5 OVERSANDED
3 INTERMEDIATE TON 6,996 $46.15 $322,865.40
4 BAD SPOTS CUT/ REMOVED SYD 500 $100.00 $50,000.00
5 MILLING SYD 253,026 $0.44 $111,331.44
6 BLUE REFLECTORS EA 192 $30.75 $5,904.00
7 12" DIRT BERM SYD 1,978 $7.00 $13,846.00
8 SPEED HUMPS EA 3 $1,275.00 $3,825.00
9 4" DOUBLE YELLOW SOLID LFT 3,709 $0.85 $3,152.65
10 4" WHITE SOLID LFT 7,001 $0.42 $2,940.42
11 4" SOLID YELLOW& 4" SKIP YELLOW LFT 460 $0.42 $193.20
12 4" SKIP WHITE LFT 3,014 $0.42 $1,265.88
13 24" STOP BARS LET 91 $5.30 $482.30
14 TURN ARROWS EA 19 $76.34 $1,450.46
15 ONLY'S EA 18 $90.00 $1,620.00
16 6" WHITE CROSSWALK LFT 880 $1.06 $932.80
17 4" YELLOW CROSSHATCH LFT 272 $0.42 $114.24
TOTALS: $1,998,300.19
PROPOSAL PACKAGE
FOR
CITY OF CARMEL, INDIANA
BY AND THROUGH ITS
BOARD OF PUBLIC WORKS AND SAFETY
PROJECT: Street Department
2009 PAVING PROGRAM
BIDDER SHALL RETURN THIS
ORIGINAL PROPOSAL AND ONE (I) COPY
OF THE ENTIRE PROPOSAL PACKAGE WITH BID
IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT
DOCUMENTS, PLEASE CONTACT
DAVE HUFFMAN AT 733-2001
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Carmel
Instructions To Bidders:
This form shall he utilized by all Bidders. Except as otherwise specifically provided. all
Parts shall be fully and accurately filled in and completed and notarized.
Project: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Camiel
Date: May 6, 2009
To: City of Carmel, Indiana, Board of Public Works and Safety
PART I
BIDDER INFORMATION
(Please Type or Print)
1.1 Bidder Name: Shelly and Sands, Inc
1.2 Bidder Address: Street Address: P.O. Box 655
City: Noblesville State: IN Zip: 46061
Phone#: ( p17-773-2351 Fax #: ( ) 317-773-0799
1.3 Bidder is alan /mark one]:
Individual Partnership Indiana Corporation;
•
%R Foreign (Out of State) Corporation; State: Ohio
Joint Venture Other:
1.4 [The following must he answered if the Bidder or am,of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Cannel, Indiana,foreign corporations Hurst register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney General's Opinion #2, dated Jauurary 23, 1958,J
.1 Corporation Name: Shelly and Sands, Inc
2 Address: 3570 River Rd, P.O. Box 15$5,_ Zan-sviIle, OH 43702
.3 Date registered with State of Indiana: 12/13/1976
.4 Indiana Registered Agent: Shelly and Sands, Inc
Name: Matt Kelley _vice pros-idnnr
Address: P.O. Box 655, Noblesvile, IN 46061
PART 2
BID PROPOSAL.
2.1 Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
** See Below
Dollars (S 1,998,300,.19 ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
** One Million, Nine Hundred & Ninty-Eight Thousand, Three Hundred
dollars 19/100
•
PART 3
CONTRACT DOCUMENTS AND ADDENDA
3.1 The Bidder agrees to be bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
1 & 2 April 30, 09
PART 4
EXCEPTIONS
Instructions To Bidders:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material qualification or variance from the terms of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
Form No. 96(Revised 2005)
BID OF
Shelly & Sands. Inc.
(Contractor)
15215 River Road., P.O. Box 655
(Address)
Noblesville. IN 46061
FOR
PUBLIC WORKS PROJECTS
OF
City of Carmel
Filed
Action taken
Page I of 7
State Form 52414
Prescribed by State Board of Accounts Form No. 96(Revised 2005)
CONTRACTOR'S BID FOR PUBLIC WORK
PART I
(To be completed for all bids. Please type or print)
Date: May 6, 2009
I. Governmental Unit(Owner): City of Carmel
2. County: Marion
3. Bidder(Firm): Shelly & Sands, Inc.
Address: 15215 River Road, P.O. Box 655
City/State: Noblesville, IN 46061
4. Telephone Number: (317) 773-2351
5. Facsimile Number: (317) 773-0799
6. Agent of Bidder(if applicable): Mau Kelley—Vice President
7. Project Number:
8. Acknowledge of Addenda:
(Addenda Number(s)
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to
complete the construction work for Resurfacing, Milling and related items
For the public works project, Street Resurfacing. Milling and other related construction
In accordance with plans and specifications prepared by and dated for the sum of
One Million,Nine Hundred & Ninety-Eight Thousand,Three Hundred dollars 19/100 $ 1,998.300.19
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the
notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with
the notice. Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed, the cost of units must be the same as
that shown in the original contract if accepted by the Governmental Unit. If the hid is to be awarded on a unit
basis, the itemization of the units shall he shown on a separate attachment.
The Contractor and his subcontractors, if any, shall not discriminate against or intimidate any
employee, or applicant for employment, to be employed in the performance of this contract, with respect to
any matter directly or indirectly related to employment because of race, religion,color, sex, national origin or
ancestry. Breach of this covenant may be regarded as a material breach of the contract.
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS
(If applicable)
1, the undersigned bidder or agent as a contractor on a public works project, understand my statutory
obligation to use steel products made in the United States. I.C. 5-16-8-2. I hereby certify that I and all
subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
Page 2 of7
ACCEPTANCE
The above bid is accepted this day of , , subject to the
following conditions:
Contracting Authority Members:
PART II
(For projects of$100,000 or more— IC 36-1-12-4)
Governmental Unit: City of Lawrence/ Board of Public Works
Bidder(Firm) Sheik& Sands, Inc.
Date: May 6,2009
These statements to be submitted under oath by each bidder with and as a part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
What public works projects has your organization completed for the period of one(I)year prior to the date of
the current bid?
Completion
Contract Amount Class of Work Date Name and Address of Owner
$936,417.97 Asphalt Paving 2008 Promenade of Noblesville
$238,715.77 Asphalt Paving 2008 IR 28935 1-74 / Ronald Reagan
$103,630.13 Asphalt Paving 2008 Indianapolis Airport Il"f-33
$561,394.25 Asphalt Paving 2008 SR 32 & Ditch Road
2. What public works projects are now in process of construction by your organization?
Expected
Contract Amount Class of Work Completion Name and Address of Owner
Date
$4,260,220.00 Asphalt Paving 2009 Hazel Dell Road
$4,010,050.00 Asphalt Paving 2009 R 28939 / SR 238 & Fortville
$1,421,171.00 Asphalt Paving 2009 1315' Street (Ditch to Springmill)
$ 704,449.00 Asphalt Paving 2009 City of Indy(Arlington & Stop II)
Page 3 of 7
3. Have you ever failed to complete any work awarded to you? No If so, where and why?
4. List references from private firms for which you have performed work.
Davis Development— Indianapolis, IN
Platinum Properties— Indianapolis, IN
Mann Properties— Indianapolis, IN _
Estridge Homes— Indianapolis, IN
Arbor Homes, Indianapolis, IN
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE.
I. Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you
could begin work, completed the project, number of workers, etc. and any other information which you believe
would enable the governmental unit to consider your bid.)
Per plans & specifications
2. Please list the names and addresses of all subcontractors(i.e. persons or firms outside your own firm who have
performed part of the work)that you have used on public works projects during the past live(5)years along with
a brief description of the work done by each subcontractor
Company Address City State Zip Phone#
Ace Tree Services, Inc 1293 Palo Vista Greenwood IN 46143 317-787-3100
Alpha Loop 5950 Lincoln Road Martinsville IN 46151 317-710-0076
Cabo Incorporated (Former Boca) 380 Eastpark Drive Norwalk OH 44857 419-668-9399
Certified Engineering, Inc 3939 Millersville Road Indianapolis IN 46205 317-546-1599
Earth Images 3471 W. County Line Road Greenwood IN 46142 317-865-1503
Highway Technologies(Former T& R) 3867 N. Commercial Parkway Greenfield IN 46140 317-891-8065
Indiana Sign& Barricade, Inc 5240 E. 25th Street Indianapolis _ IN 46218 317-377-8000
J.A. Reke& Sons 3254 US Rt 127 North Eaton IN 45320 937-456-5406
Javelina Construction, Inc 13476 Britton Park Drive Fishers IN 46038 317-841-8364
M.A.S. Markers, Inc 1625 S.400 E Labanon IN 46052 317-769-7200
McCrite Milling &Construction, Co 209 Quality Avenue, Suite 8 New Albany IN 47150 812-941-0252
Morphey Construction, Inc 1499 N. Sherman Drive Indianapolis IN 46201 317-356-9250
Reece Seal Coating, Inc 1205 W.Troy Avenue Indianapolis IN _ 46225 317-784-1410
Rieth Riley Construction, Inc P.O. Box 1826 LaPorte IN 46352 219-362-6178
Signal Construction, Inc. 5639 West US 40 Greenfield IN 46140 317-894-0120
Slussers Green Thumb, Inc 125 Montgomery Street Logansport IN 46947 574-722-3102_
Specialties Company LLC 9350 E. 30th Street Indianapolis IN 46229 317-594-0291
United Rentals Highway Technologies 1006 East Michigan Street Indianapolis IN 46202 317-229-7400
USI Consultants, Inc 8415 East 56th Street Indianapolis IN 46216 317-544-4996
VS Engineering, Inc 4275 N. High School Road Indianapolis IN 46254 317-293-3542
Page 4of7
3. If you intend to sublet any portion of work, state the name and address of each subcontractor,equipment to
be used by the subcontractor, and whether you expect to require a bond. However, if you are unable to currently
provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of
the proposed project,you are under a continuing obligation to immediately notify the governmental unit in the
event that you subsequently determine that you will use a subcontractor on the proposed project
List will be provided if awarded contract
4. What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also he required to he listed by the governmental unit.
All, if needed
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed.
Yes
Page 5 017
2009 PAVING TOTALS
TOTAL
BID AMOUNT $2,039,084.94
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
Addendum#2
BID TABULATION SHEET
Project Name: 2009 Paving Program
Bid Date: May 6, 2009 Total Amount 2,039,084.94
Substantial Completion Date: September 15, 2009
Final Completion Date: September 30, 2009
ITEM DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 AET or AE 150 TAC gal 21,250 2.00 42,500.00
2 #11 Surface HAC TON 27,102 54.10 1,466,218.20
3 12.5 Oversanded Intermediate TON 6,996 49.00 342,804.00
4 Bad Spot Cut/removed Sq.yd. 500 31.00 15,500.00
5 Milling Sq.yd. 253,026 0.54 136,634.04
6 Blue Reflectors EACH 192 52.00 9,984.00
7 12" Dirt Berm Sq.yd. 1,978 4.45 8,802.10
8 Speed Humps EACH 3 485.00 1,455.00
9 4" Double Yellow Solid L.F. 3709 1.00 3,709.00
10 4"White Solid L.F. 7001 0.50 3,500.50
11 4" Solid Yellow&4" Skip Yellow L.F. 460 0.70 322.00
12 4" Skip White L.F. 3014 0.85 2,561.90
13 24" Stop Bars L.F. 91 5.00 455.00
14 Turn Arrows EACH 19 78.00 1,482.00
15 "ONLY's EACH 18 105.00 1,890.00
16 6"White Crosswalk L.F. 880 1.10 968.00
17 4"Yellow Crosshatch L.F. 272 1.10 299.20
TOTALS 2,039,084.94
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Carmel
Instructions To Bidders:
This form shall be utilized by all Bidders. Except as otherwise specifically provided, all
Parts shall be fid/v and accurately filled in and completed and notarized.
Project: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Carmel
Date: May 6, 2009
To: City of Carmel, Indiana, Board of Public Works and Safety
PART 1
BIDDER INFORMATION
(Please Type or Print)
1.1 Bidder Name: Grady Brothers Inc.
1 .2 Bidder Address: Street Address: PO Box 421519
City: Indpls State: IN Zip: 46242-1519
Phone#: ( ) 244-3343 Fax #: ( ) 240-5958
1.3 Bidder is a/an [mark one]:
Individual Partnership x Indiana Corporation;
Foreign (Out of State) Corporation; State: •
Joint Venture Other:
1.4 IThe following must he answered if the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Cannel, Indiana,foreign corporations must register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney General's Opinion #?, dated January 23, 1958.]
.1 Corporation Name:
2 Address:
.3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
•
PART 2
BID PROPOSAL
2. 1 Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
Two Million Thirty—Nine Thousand Eighty—Four and 94/100
Dollars (S 2,039,084.94 ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall he compensated for on a lump suns basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
•
PART 3
CONTRACT DOCUMENTS AND ADDENDA
3.l The Bidder agrees to be bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
/ r/34/z as
2- yl sb/zoo
PART 4
EXCEPTIONS
Instructions To Bidders:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material qualification or variance from the terms of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
State Form 52414
Prescribed by State Board of Accounts Form No.96(Revised 2005)
CONTRACTOR'S BID FOR PUBLIC WORK - FORM 96
PART I
(To be completed for all bids. Please type or print)
Date: 5/6/2009
1 Governmental Unit (Owner): City of Carmel
2 County
3 Bidder(Firm): Grady Brothers Inc.
Address: PO Box 421519
City/State Indianapolis, Indiana 46242-1519
4 Telephone Number: 317-244-3343
5 Agent of Bidder(if applicable):
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete
the public works project of 2009 Resurface Programs
(Governmental Unit) in accordance with plans and specifications prepared by
and dated for the sum of
Two Million Thirty-Nine Thousand Eighty-Four and 94/100 $2,039,084.94
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the
notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the
notice.Any addendums attached will be specifically referenced at the applicable page.
If additional units of material included in the contract are needed,the cost of units must be the same as that shown in the original
contract if accepted by the governmental unit. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown
on a separate attachment.
The contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee,or applicant for employment,
to be employed in the performance of this contract,with respect to any matter directly or indirectly related to employment because of
race, religion, color, sex, national origin or ancestry. Breach of this covenant may be regarded as a material breach of the contract.
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS
(If applicable)
I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory obligation to use steel
products made in the United States (I.C. 5-16-8-2). I hereby certify that I and all subcontractors employed by me for this project will
use U.S. steel products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual
payments.
ACCEPTANCE
The above bid is accepted this day of , 2009, subject to the
following conditions:
Contracting Authority Members:
PART II
(For projects of$100,000 or more- IC 36-1-12-4)
Governmental Unit: City of Carmel
Bidder(Firm) Grady Brothers Inc.
Date: 5/6/2009
These statements to be submitted under oath by each bidder with and as a part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
1 What public works projects has your organization completed for the period of one(1)year prior to the date of the current
bid?
Completion
Contract Amount Class of Work Date Name and Address of Owner
3,212,124.00 Asphalt 2008 City of Indianapolis
189.233.00 Asphalt 2008 Town of Avon
676,628.00 Asphalt 2008 City of Franklin
87,555,00 Asphalt 2008 Town of Pendleton
2 What public works projects are now in process of construction by your organization?
Expected
Completion
Contract Amount Class of Work Date Name and Address of Owner
2,800,000.00 Asphalt 2009 City of Greenwood
79,500.00 Asphalt 2009 Greenwood Tennis Courts
293,319.00 Asphalt 2009 Freedom Park
326,000.00 Asphalt 2009 Pittsboro Primary School
3 Have you ever failed to complete any work awarded to you? NO If so, where and why?
4 List references from private firms for which you have performed work.
Bay Development Corp.
The J. C. Hart Co., Inc.
Indianapolis Motor Speedway
Zinkan and Barker Construction Corp.
Gibraltar General Contractors
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1 Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you
could begin work, complete the project, number of workers, etc. and any other information which you believe
would enable the governmental unit to consider your bid.)
follow plans and specifications
2 Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who
have performed part of the work) that you have used on public works projects during the past five (5)years
along with a brief description of the work done by each subcontractor.
See Attached List
3 If you intend to sublet any portion of the work, state the name and address of each subcontractor, equipment to
be used by the subcontractor, and whether you will require a bond. However, if you are unable to currently
provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of
the proposed project, you are under a continuing obligation to immediately notify the governmental unit in the
event that you subsequently determine that you will use a subcontractor on the proposed project.
List will be provided prior to contract approval
4 What equipment do you have available to use for the proposed project?Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
See Attached List
5 Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed.
Yes
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement as
required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the
governing body awarding the contract must be specific enough in detail so that said governing body can make
a proper determination of the bidder's capability for completing the project if awarded.
-J
2009 PAVING TOTALS
TOTAL
BID AMOUNT $2,092,713.20
THIS IS TO BE THE FIRST PACE OF ENTIRE BID.
PROPOSAL PACKAGE
FOR
CITY OF CARMEL, INDIANA
BY AND THROUGH ITS
BOARD OF PUBLIC WORKS AND SAFETY
PROJECT: Street Department
2009 PAVING PROGRAM
BIDDER SHALL RETURN THIS
ORIGINAL PROPOSAL AND ONE (I) COPY
OF THE ENTIRE PROPOSAL PACKAGE WITH BID
IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT
DOCUMENTS, PLEASE CONTACT
DAVE HUFFMAN AT 733-2001
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Carmel
Instructions To Bidders:
This form shall be utilized by all Bidders. Except as otherwise specifically provided, all
Parts shall be fully and accurately filled in and completed and notarized.
Project: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Carmel
Date: MAY 6, 2009
To: City of Carmel, Indiana, Board of Public Works and Safety
PART I
BIDDER INFORMATION
(Please Type or Print)
1 .1 Bidder Name: MILESTONE CONTRACTORS, L.P.
1.2 Bidder Address: Street Address: 5950 SOUTH BELMONT AVENUE
City: INDIANAPOLIS Slate: IN Zip: 46217
Phone #: (31) 788-6885 Fax #: (31)7 788-1098
1.3 Bidder is a/an [mark one]:
LIMITED
Individual _xx Partnership Indiana Corporation;
Foreign (Out of State) Corporation; State: •
Joint Venture Other:
1.4 [The following must be answered if the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Carmel, Indiana,foreign corporations must register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney Generals Opinion #2, dated Januay 23, 1958.]
.1 Corporation Name:
.2 Address:
.3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
PART 2
BID PROPOSAL,
2.1 ProiectBid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
TWO MILLION NINETY-TWO THOUSAND SEVEN HUNDRED THIRTEEN DOLLARS AND 20/100
Dollars ($ 2;092,713.20 ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
APR-302009 01 : 45 PM CARMEL STREET DEPT 317 733 2005 P. 04/04
Project Name: 2009 PAVING PROGRAM ADDENDUM #2 BID TABULATION SHEET
Bid Date: May 6, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT $2,092,713.20
Final Completion Date: September 30, 2009
ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 AET or AE 150 TAC gal 21,250 $ 2.00 $ 42,500.00
$ 54.00 $1,463,508.00
2 #11 Surface HAC ton 27,102
$ 47.00 $ 328,812.00
3 12.5 Oversanded ton
Intermediate 6,996
$ 90.00 $ 45,000.00
4 Bad spots cut/removed sq.yd. 500
$ .70 $ 177,118.20
5 Milling sq.yd. 253,026
$ 49.00 $ 9,408.00
6 Blue Reflectors ea. 192
7 12" Dirt Berm sq.yd. 1,978 $ 6.00 $ 1,868.00
8 Speed Humps ea. 3 $ 1,000.00 $ 3,000.00
9 4" Double Yellow Solid L.F. 3709 $ .80 $ 2,967.20
10 4" White Solid L.F. 7001 $ 40 $ 2,e00.40
11 4" Solid Yellow & 4" Skip Yellow L.F. 460 $ .40 $ 184.00
12 4" Skip White L.F. 3014 $ .40 $ 1,205.60
13 24" Stop Bars L.F. 91 $ 5.00 $ 455.00
14 Turn Arrows ea. 19 $ 72.00 $ 1,368.00
15 "Only's" ea. 18 $ 85.00 $ 1,530.00
16 6" White Crosswalk L.F. 880 $ 1 .00 $ 880.00
17 4" Yellow Crosshatch L.F. 272 $ .40 $ 108.80
TOTALS $2,092,713.20
PART 3
CONTRACT DOCUMENTS AND ADDENDA
3.1 The Bidder agrees to be bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
#1 APRIL 30, 2009
#2 APRIL 30, 2009
•
PART 4
EXCEPTIONS
hastrActions To Bidders:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material qualification or variance from the terns of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
NONE
Form No. 96 (Revised 2005)
BID OF
MILESTONE CONTRACTORS,L.P.
(Contractor)
5950 SOUTH BELMONT AVENUE/PO BOX 421459
(Address)
INDIANAPOLIS, INDIANA 46217/46242-1459
FOR
PUBLIC WORKS PROJECTS
OF
CITY OF CARMEL
ONE CIVIC SQUARE
CARMEL,INDINA
Filed MAY 6 , 2009
Action Taken
Slate Form 52414 (10-05)
Prescribed by the State Board of Accounts Form No. 96(Revised 2005)
CONTRACTORS BID FOR PUBLIC WORK - FORM 96
PART I
(To be completed for all bids. Please type or print)
Date: MAY 6,2009
1. Governmental Unit (Owner): CITY OF CARMEL
2. County: HAMILTON COUNTY
3. Bidder (Firm): MILESTONE CONTRACTORS,L.P_
Address: 5950 SOUTH BELMONT AVENUE!PC BOX 421459
City/State: INDIANAPOLIS, INDIANA 46217/46242-1459
4. Telephone Number: (317)788-6885
5. Agent of Bidder(if applicable): BRAD McCALL
Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete
the public works project of CITY OF CARMEL
(Governmental Unit) in accordance with plans and specifications prepared by CARMEL STREET DEPARTMENT
3400 WEST 131ST STREET,WESTFIELD, INDIANA and dated NOT DATED for the sum of
TWO MILLION NINETY-TWO THOUSAND SEVEN HUNDRED THIRTEEN DOLLARS AND 20/100- $ 2,092,713.20
The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the
notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the
notice. Any addendums attached will be specifically referenced at the applicable page.
If additonal units of material included in the contract are needed, the cost of the units must be the same as
that shown in the original contract if accepted by the governmental unit. If the bid is to be awarded on a unit basis,
the itemization of the units shall be shown on a separate attachment.
The Contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee,
or applicant for employment, to be employed in the performance of this contract,with respect to any matter
directly or indirectly related to employment because of race, religion, color, sex, national origin or ancestry. Breach
of this covenant may be regarded as a material breach of the contract.
CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS
(if applicable)
I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory
obligation to use steel products made in the United States. (I.C. 5-16-8-2). I hereby certify that I and all
subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I
understand that violations hereunder may result in forfeiture of contractual payments.
4
ACCEPTANCE
The above bid is accepted this day of , subject to the following
conditions:
Contracting Authority Members:
PART II
(For projects of $100,000 or more — (IC 36-1-12-4)
Governmental Unit: CITY OF CARMEL
Bidder(Firm): MILESTONE CONTRACTORS, L.P.
Date: MAY 5,2009
These statements to be submitted under oath by each bidder with and as a part of his bid.
Attach additional pages for each section as needed.
SECTION I EXPERIENCE QUESTIONNAIRE
What public works projects has your organization completed for the period of one (1) year prior to the
date of the current bid?
Contract Completion Date
Amount Class of Work Name and Address of Owner
$5,925,500 ROAD CONSTRUCTION 2008 INDIANA DEPARTMENT OF TRANSPORTATION RS-29245-A 41
W 300 N.CRAWFORDSVILLE, IN
$26,986,300.00 ROAD CONSTRUCTION 2008 INDIANA DEPARTMENT OF TRANSPORTATION IR-29348-A 185
AGRICO LANE,SEYMOUR, IN
$27,987,250.00 ROAD CONSTRUCTION 2008 INDIANA DEPARTMENT OF TRANSPORTAION R-27385-8 32 S.
BROADWAY,GREENFIELD, IN
$$,159,925.70 ROAD CONSTRUCTION 2008 INDIANA DEPARTMENT OF TRANSPORTATION 8-25550-B 41
W.300 N.CRAWFORDSVILLE, IN
2. What public works projects are now in process of construction by your organization?
Contract Class of Work Expected Name and Address of Owner
Amount Completion Date
$74,840,824.62 ROAD CONSTRUCTION 2009 INDIANA DEPARTMENT OF TRANSPORTATION IR-29137-A 32 S.
BROADWAY,GREENFIELD,IN
$4,731,458.86 ROAD CONSTRUCTION 2009 INDIANA DEPARTMENT OF TRANSPORTATION R-29339-A 41
W.300 N.CRAWFORDSVILLE,IN
DRAINAGE INDIANA DEPARTMENT OF TRANSPORTAION B-28789-A 32 5. '
$957,055.00 IMPROVEMENTS 2009 BROADWAY,GREENFIELD, IN
$4,698,586.00 ROAD CONSTRUCTION 2009 INDIANA DEPARTMENT OF TRANSPORTATION IR-29450-A 185
AGRICO LANE, SEYMOUR,IN
3. Have you ever failed to complete any work awarded to you? NO If so, where and why?
4. List references from private firms for which you have performed work.
DUNLAP AND COMPANY. INC. LAUTH PROPERTY GROUP
OPUS NORTH CORPORATION SHIEL SEXTON COMPANY. INC.
DUKE CONSTRUCTION SIGNATURE CONSTRUCTION
VERASUN ENERGY
SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE
1 Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you
could begin work, complete the project, number of workers, etc. and any other information which you
believe would enable the governmental unit to consider your bid.)
WORK TO BE ASSIGNED TO A GENERAL SUPERINTENDENT WHO WILL HAVE DAY TO DAY RESPONSIBILITIES OF THE JOB.
2. Please list the names and addresses of all subcontractors (i.e. persons or firms outside your own firm who
have performed part of the work) that you have used on public works projects during the past five (5) years
along with a brief description of the work done by each subcontractor.
TO BE SUBMITTED UPON AWARD OF CONTRACT.
3. If you intend to sublet any porton of the work, state the name and address of each subcontractor,
equipment to be used by the subcontractor, and whether you will require a bond. However, if you are
unable to currently provide a listing, please understand a listing must be provided prior to contract approval.
Until the completion of the proposed project, you are under a continuing obligation to immediately notify the
governmental unit in the event that you subsequently determine that you will use a subcontractor on the
proposed project.
TO BE SUBMITTED UPON AWARD OF CONTRACT.
4. What equipment do you have available to use for the proposed project? Any equipment to be used by
subcontractors may also be required to be listed by the governmental unit.
SEE ATTACHED 96-A EQUIPMENT LIST. THE EQUIPMENT UTILIZED WILL BE THAT NECESSARY TO COMPLETE THE JOB.
5. Have you entered into contracts or received offers for all materials which substantiate the prices used in
preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed.
YES WE HAVE RECEIVED OFFERS
SECTION III CONTRACTOR'S FINANCIAL STATEMENT
Attachment of bidder's financial statement is mandatory. Any bid submitted without said financial statement
as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the
governing body awarding the contract must be specific enough in detail so that said governing body can make a
proper determination of the bidder's capability for completing the project if awarded.
See attached Form 96-A
J
1
2009 PAVING TOTALS
TOTAL
BID AMOUNT $2,190,065.00
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
APR-30-2009 01 32 PM CARMEL STREET DEPT 317 733 2005 P. 04/04
Project Name: 2009 PAVING PROGRAM ADDENDUM p2 BID TABULATION SHEET
Bid Date: May 8, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT $2,190,065.00
Final Completion Date: September 30, 2009
ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
i
1 AET or AE 150 TAC gal 21,250 $ 1.00 $ 21,250.00
2 #11 Surface HAC ton 27,102 $ 58.78 1,593,055.56
3 12.5 Oversanded ton
$ 51.00 356,796.00
Intermediate 6,996
4 Bad spots cut removed sq.yd. 500 40.00 20,000.00
5 Milling sq.yd. 253,026 0.66 166,997. 16
6 Blue Reflectors ea. 192 29.00 5,568.00 ,
7 12" Dirt Berm sq.yd. 1,978 5. 75 11 ,373.50
8 Speed Humps ea. 3 1 , 175.26 3,525.78
9 4" Double Yellow Solid L.F. 3709 0.80 2,967.20
10 4" White Solid L.F. 7001 0.40 2,800.40
11 4" Solid Yellow & 4" Skip Yellow L.F. 460 0.40 184.00
12 4" Skip White L.F. 3014 0.40 1 ,205.60
13 24" Stop Bars L.F. 91 5.00 455.00
14 Turn Arrows ea. 19 72.00 1 ,368.00
15 "Only's" ea. 18 85.00 1,530.00
16 6" White Crosswalk L.F. 880 1.00 880.00
17 4" Yellow Crosshatch L.F. 272 0.40 108.80
TOTALS 2, 190,065.00
PROPOSAL. PACKAGE
FOR
CITY OF CARMEL, INDIANA
BY AND THROUGH ITS
BOARD OF PUBLIC WORKS AND SAFETY
PROJECT: Street Department
2009 PAVING PROGRAM
BIDDER SHALL RETURN THIS
ORIGINAL PROPOSAL AND ONE (1) COPY
OF THE ENTIRE PROPOSAL PACKAGE WITH BID
IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT
DOCUMENTS, PLEASE CONTACT
DAVE IIUFFMAN AT 733-2001
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Cartel
Instructions To Bidders:
This farm shall be utilized by all Bidders. Except as otherwise.speci/iealli prot'ueU, all
Parrs shall he'idly and accurately filled in and completed and notarized.
Project: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Cannel
Date: May 6, 2009
To: Cite of Carmel,Indiana, Board of Public Works and Safety
PART I
BIDDER INFORMATION
(Please Type or Print)
1.1 Bidder Name: Calumet Civil Contractors, Inc.
1.2 Bidder Address: Street Address: 4898 Fieldstone Drive
City: Whitestown State: IN Zip: 46075
Phone (307 769-1900 Fax #: (311 769-7424
1.3 Bidder is a/an [mark one]:
Individual Partnership X Indiana Corporation;
Foreign (Out of State) Corporation; State: •
Joint Venture Other:
1 .4 (The following must be answered i f the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Carmel. Indiana. foreign corporations must register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney General's Opinion 42, dated January 23, 1958.]
.1 Corporation Name:
? Address:
.3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
PART 2
RID PROPOSAL
2.1 Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfil] all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
Two Million One Hundred Ninety Thousand Sixty Five Dollars and zero cents
Dollars (52, 190,065.00 ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to he performed or furnished under the Agreement.
PART 3
CONTRACT DOCUMENTS AND ADDENDA
3.1 The Bidder agrees to be bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
One April 30, 2009
Two April 30 2009
PART 4
EXCEPTIONS
Instructions To Bidders:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material qualification or variance from the terms of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
None
2009 PAVING TOTALS
TOTAL
BID AMOUNT $2,128,483.31
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
PROPOSAL PACKAGE
FOR
CITY OF'CARMEL, INDIANA
BY AND THROUGH ITS
BOARD OF PUBLIC WORKS AND SAFETY
PROJECT: Street Department
2009 PAVING PROGRAM
BIDDER SHALL RETURN THIS
ORIGINAL PROPOSAL AND ONE (I) COPY
OF THE ENTIRE PROPOSAL PACKAGE WITH BID
IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT
DOCUMENTS, PLEASE CONTACT
DAVE HUFFM,AN AT 733-2001
BIDDER'S ITEMIZED PROPOSAL,
AND DECLARATIONS
City of Carmel
instructions To Bidders:
This forum shall he utilized hp all Bidders. &cups as otherwise s]Mecef cal7y provided, all
Parts shall 6e ftdhv and accurately filled in and completed and notarized,
Peoject: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Cannel
Date: May 6, 2009
To: City of Carmel, Indiana, Board of Public Works and Safety
PART 1
BIDDER INFORMATION
(Please Type or Prinl)
1.1 Bidder Name: Rieth-Riley Construction Co. ,Inc
1 .2 Bidder.Address: Street Address: 1751 W. Minnesota, P.O. Sox 276
City: Indianapolisstate: IN Zip: 46221
Phone#: ( )3y7_63 - 5 1 Fax il: ( ) 317-631-6423
1 .3 Bidder is elan [mark one]:
Individual Partnership X Indiana Corporation;
Foreign (Out of State) Corporation; State:
Joint Venture Other:
1.4 [The following must be answered if the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Carmel, Indiana,foreign corporations mast register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as slated therein and
elpre.ssed hr the Attorney General's Opinion i12, dated January 23, 1958.]
1 Corporation Name:
2 Address:
3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
PART 2
BID PROPOSAL
2. 1 Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terms and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
Two Million One Hundred Twenty Eight Thousand Four Hundred Eighty Three and
31/100 Dollars ($ 2,128,483.31 ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
APR-30-2005 01 : 41 PM CARMIEL STREET DEPT 317 733 2005 P. 04/04
Project Name: 2009 PAVING PROGRAM ADDENDUM #2 BID TABULATION SHEET
Sid Date: May 6, 2009
Substantial Completion Date September 15, 2009 TOTAL AMOUNT $2,128.483.31
Final Completion Date: September 30, 2009
ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 AET or AF 150 TAC gal 21,250 2.00 42,500.00
2 #11 Surface HAC ton 27,102 55.45 1 ,502,805 .90
3 12.5 Oversanded ton
Intermediate 6,996 47 .15 329,861.40
4 Bad spots cut/removed sq.yd. 500 75.00 37 ,500.00
5 _Milling sq.yd. 253,026 0. 71 179,648.46
6 Blue Reflectors ea. 192 29.00 5,568.00
7 12" Dirt Berm sq.yd. 1,978 7.00 13,846.00
6 Speed Humps ea. 3 2, 100.00 6,300.00
9 4" Double Yellow Solid L.F. 3709 -- 0.70 2,596.30
10 4" White Solid L,F. 7001 0.35 2,450.35
11 4" Solid Yellow & 4" Skip Yellow L.F. 460 0.35 161 .00
12 4" Skip White L.F. 3014 '0:35 1,054.90
13 24" Stop Bars L.F. _ 91 4.0o 364.00
14 Turn Arrows ea. 19 55 .00 1 ,235.0C
15 "Only's" ea. 18 80.00 1 ,440.00
16 6" White Crosswalk L.F. 880 LOU 880.00
. 17 4" Yellow Crosshatch L.F. 272 1.00 272.00
TOTALS _ 2,128,483.31
i
PART 3
CONTRACT DOCUMENTS AND ADDENDA
3.1 The Bidder agrees to he bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
lei April 30, 2009
!12 April 30, 2009
PART4
EXCEPTIONS
Ittsniuctiorts To /3lrlrlers:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material yuali"ication or variance from the terms of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
None
NOTICE TO BIDDERS
City of Carmel
2009 - PAVING PROGRAM
Sealed Bids for the City of Carmel, 2009 — Paving Program, will be received by the City of
Carmel, Indiana ("Owner") at the office of the Clerk Treasurer in City Hall, One Civic
Square, Carmel, Indiana 46032, until 10:00 a.m., local time, on May 6'h, 2009. The Bids
will be publicly opened and read by the Board of Public Works and Safety at 10:00 am, in
Council Chambers at City Hall on May 6'h, 2009. No late bids will be accepted.
A certified check or bid bond in the amount of ten percent (10%) of the bid must
accompany all bids, and upon acceptance by the City of Carmel, a performance
bond equal to one hundred percent (100%) of the bid will be required before work
begins.
General Form 96 must be completed and filed as a part of the bid package. All bids
are to be sealed with the word "BID — 2009 PAVING PROGRAM" on the lower left
hand corner of the envelope. All persons interested in bidding shall register a
contact name and address with the Carmel Street Department to insure that all
changes or questions and answers are available for review by all interested parties.
The specifications are set forth in detailed documents on file at the Carmel Street
Department, 3400 W. 131st Street, Westfield, IN 46074.
All bidders must be qualified for State Highway work.
All bidders on this contract will abide by the prevailing wage
requirement of Indiana Code 5-16-7-1 .
Questions regarding this solicitation must be written and delivered to the Carmel
Street Department. All responses will be written and made available at the Carmel
Street Department. Please call the Carmel Street Department to confirm whether or
not any such questions have been received and/or answered.
The submitted proposals must comply with IC 36-1-9-8.5.
The Carmel Board of Public Works and Safety reserves the right to reject and/or
cancel any and all bids, solicitations and/or offers in whole or in part as specified in
the solicitation when it is not in the best interests of the governmental body, as
determined by the purchasing agency in accordance with IC 5-22-18-2.
Diana L. Cordray, Clerk-Treasurer
Publication Dates: Friday, April 17`h, 2009
Friday, April 24th, 2009
Form Prescribed by State Board of Accounts 900549-5450608 General Form No.99 1'(Rev. 1987)
i CITY OF CARMEL-TOPICS LEGALS To: INDIANA NEWSPAPERS
•
307 N PENNSYLVANIA ST - PO BOX 145
COUNTY,INDIANA INDIANAPOLIS, IN 46206-0145
PUBLISHER'S CLAIM
LINE COUNT
Display Matter-(Must not exceed two actual lines,neither of which $ ,
shall total more than four solid lines of the type in which the body
of the advertisement is set). Number of equivalent lines
Head-Number of lines $ -
Body-Number of lines $ $ .
Tail-Number of lines $ .
Total number of lines in notice
COMPUTAT]ON OF CHARGES
100.1 lines LO cululnns wide equals 100.0 equivalent $ 49,20
lines at.492 cents per line
Charges for extra proofs of publication ($1.00 for each proof in excess of two) $ .00 S .00
TOTAL AMOUNT OF CLAIM $ .
DATA FOR COMPUTING COST $ .
Width of single column 7,83 ems Size oftype 51 point $ $ .
Number of insertions l0 $ 49.20
Pursuant to the pravisdanr and penalties of Chapter 155, Acts of 1953.
I hereby certify that the foregoing account is just and correct,that the amount claimed is legally due, alter
allowing all just credits,and that no part of the same has been paid.
Mile pDERS j
alCrmel
DATE: 04!2512909 ! \�—A �� Clerk
The City le Carmel aq nd
of safety t(41; Works and Title
!aids for the City ofeCarr--.
900549-5450608 mel, zees e ffice Pro-, PUBLISHER'S AFFIDAVIT
ggrel. at the rev i gf the PUBLISHER'S One Civic Square.
Can, One dime 5 6032,
until I Indiana .loco State of Indiana SS',
until on m a.m... local
e, ds Ma et publicly
b009. Hamilton County
The aids will dread publicly
opened and relic bY the
andrd of Public works!
and Safety at a City
in Personally appeared before me,a notary public in and for said county and stile,
Hall on 6th, at h .
Hall on bids will 2009.No
late bids wdl be ac-I
rented. . the undersigned Kerry Dodson who, being duly sworn,says Thal 5 •[f?is clerk
A certified check or bid
I bond In the amount of ten
percent( nui)of bid of the Noblesville Ledger a newspaper of general circulation
must accompany all bads,
and upon acceptance by
the City of Carmel,a' er-.
•rormance bond equal to' printed and published in the English language ill the city of NOBLESVILLE in state
one hundred percent,
(100%)of the bid will be
required before work be and county aforesaid,and that the printed matter attached hereto is a true copy,
P pT.
General Form 96 must be I
, completed and filed as a
pa bas the bid package. which was duly published in said paper for 2 time{s),between the dates of
with the word"BID-2009
PAVING PROGRAM- on 0411812009 and 04E25/2009
the lower left hand cor-
ner of the envelope. All•
persons interested in bid-
ding shalt register a con-
tact name vino millrace WAa
orlwo SdI1dONryl ��w--A -T Clerk
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vintruMstoa :55$. 18 'oww!
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'Gnu 'pp sum s 6 r alewatl iaiw tY
9 rOHJP1sow
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2009 PAVING TOTALS
TOTAL
BID AMOUNT $ 1 , 992 , 994 . 50
THIS IS TO BE THE FIRST PAGE OF ENTIRE BID.
J
H •
NOTICE TO BIDDERS
City of Carmel
2009 • PAVING PROGRAM
Sealed Bids for the City of Carmel, 2009 — Paving Program, will be received by the City of
Carmel, Indiana ('Owner") at the office of the Clerk Treasurer in City Hall, One Civic
Square, Carmel, Indiana 46032, until 10:00 a.m., local time, on May 6th, 2009. The Bids
will be publicly opened and read by the Board of Public Works and Safety at 10:00 am, in
Council Chambers at City Hall on May 6th, 2009. No fate bids will be accepted.
A certified check or bid bond in the amount of ten percent (10%) of the bid must
accompany all bids, and upon acceptance by the City of Carmel, a performance
bond equal to one hundred percent (100%) of the bid will be required before work
begins.
General Form 96 must be completed and filed as a part of the bid package. All bids
are to be sealed with the word "BID - 2009 PAVING PROGRAM" on the lower left
hand corner of the envelope. All persons interested in bidding shall register a
contact name and address with the Carmel Street Department to insure that all
changes or questions and answers are available for review by all interested parties.
The specifications are set forth in detailed documents on file at the Carmel Street
Department, 3400 W. 1315` Street, Westfield, IN 46074.
All bidders must be qualified for State Highway work.
All bidders on this contract will abide by the prevailing wage
requirement of Indiana Code 5-16-7-1 .
Questions regarding this solicitation must be written and delivered to the Carmel
Street Department. All responses will be written and made available at the Carmel
Street Department. Please call the Carmel Street Department to confirm whether or
not any such questions have been received and/or answered.
The submitted proposals must comply with IC 36-1-9-8.5.
The Carmel Board of Public Works and Safety reserves the right to reject and/or
cancel any and all bids, solicitations and/or offers in whole or in part as specified in
the solicitation when it is not in the best interests of the governmental body, as
determined by the purchasing agency in accordance with IC 5-22-18-2.
Diana L. Cordray, Clerk-Treasurer
Publication Dates: Saturday, April 18th, 2009
Saturday, April 25th, 2009
4
2009 PAVING SPECIFICATIONS
All work to be completed by September 30, 2009.
All streets to be properly cleaned before applying materials.
The majority of the purchased materials will be delivered, paver laid and rolled, on various city
streets. The majority of materials laid will he #12.5 mm HMA intermediate and #11 HMA
Surface.
All materials shall comply with current Indiana State Highway Standard specifications for
material supplied and for application of materials. Bidder to furnish all equipment as required to
process and apply materials. All asphalt plants shall he approved by the Indiana Department of
Highways.
Some work on one or more City streets will have to he coordinated with other work on the street.
All parties bidding on this contract will abide by the prevailing wage requirements of Indiana
Code 5-16-7-1 et. seq. and shall indemnify and hold the City harmless for any violations thereof,
including, but not limited to, attorney's fees and costs incurred by the City regarding same. The
successful bidder shall file a schedule of wages pursuant to Indiana Code 5-16-7-2 ten (10) days
prior to the commencement of any work on the contract.
After the job is complete, if the City deems it necessary, at City's sole discretion, core samples
will be taken and analyzed at job sitesrafthe-expense of thebidde'r. A representative of the
Carmel Street Department will be assigned to each job site.
There will be no work done without first contacting the Carmel Street Commissioner for
approval of dates, times and locations.
An agreement of conditions shall be signed by the accepted bidder.
The City may require the trucks used by the bidder to be weighted at various times at a certified
scale.
On the following streets, temporary tape will be used at all times, according to Indiana State
Highway Standard Specifications, so that there are always appropriate road markings:
1) Pennsylvania Street
2) West Road
3) River Road
All durable pavement marking material is to be as set out in the Manual on Uniform Traffic
Control Devices within 14 days of final pave.
Proper signage and traffic control will be the responsibility of the successful bidder.
In residential areas, proper notification to residents of paving dates will he the responsibility of
the successful bidder. Any cars that have to he towed will be towed and paid for by the bidder.
Milling of butt joints will be 0" to I" in a 36" width.
iAny traffcElloops thaiare-damaged during the milling will be the resnonsibthty ofalie liiflder o
treplaee.or repail
For-milliimg purposes,-raisand lowering of manhole covers-will,be.the.responibility of the
ibtdd&T But}1t ntbberor,Kentseal willbe used when resetting niafholes.■
Due to the potential damage to roadway surfaces, all trae machines will he moved by truck from
street to street and will not be driven on existing City roadways.
In some areas, there are brick pavers or stamped concrete. Special use of sand and 4'x8' pieces
of plywood need to be used to protect those areas from tac and asphalt.
For the purposes of the contract, any areas dug out and replaced will consist of the following:
4" - #2's
6" - #53's
4"—Binder
1" — Surface
THERMOPLASTIC
Application: Thermoplastic marking material shall be used on asphalt pavements unless
otherwise specified or directed. The pavement surface shall he primed with a binder material in
accordance with the manufacturer's recommendations. Thermoplastic marking shall he applied
in molten form by spray, extrusion, or ribbon type extrusion airless spray when the pavement
temperature is 50 degrees Fahrenheit (10 degrees Celsius) or above. The average thickness of
each 36 in. (910 mm) length of thermoplastic marking shall he no less than 3/32 in. (2.5 mm) nor
more than 3/16 in. (5 m). Immediately following the application of the thermoplastic markings,
additional reflectorization shall be provided by applying glass beads to the surface of the molten
material at a uniform minimum rate of 6 lb./100 sq. ft. (2.9 kg/10 m2) of marking.
Project Name: 2009 PAVING PROGRAM BID TABULATION SHEET
Bid Date: May 6, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT
Final Completion Date: September 30, 2009
ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 AET or AE 150 TAC gal 21 ,250
2 #11 Surface HAC ton 32,018
3 12.5 Oversanded ton
Intermediate 6,996
4 Bad spots cutlremoved sq.yd. 500
5 Milling sq.yd. 176,914
6 Blue Reflectors ea. 192
7 12" Dirt Berm sq.yd. 23,734
8 Speed Humps ea. 3
9 4" Double Yellow Solid L.F. 3709
10 4" White Solid L.F. 7001
11 4" Solid Yellow & 4" Skip Yellow L.F. 460
12 4" Skip White L.F. 3014
13 24" Stop Bars L.F. 91
14 Turn Arrows ea. 19
15 "Only's" ea. 18
16 6" White Crosswalk L.F. 880
17 4" Yellow Crosshatch L.F. 272
TOTALS
Equipment: The machine used for the spray application of thermoplastic markings shall
consist of a kettle for melting the material and an applicator for applying the markings. All of
the equipment required for preheating and applying the material shall maintain a uniform
material temperature within the specified limits,without scorching, discoloring or overheating
any portion of the material.
The machine shall be equipped with the following: an air blast device for cleaning the pavement
ahead of the marking operation; a guide pointer to keep the machine on an accurate line; at least
two spray guns which can be operated individually or simultaneously; agitators; a control device
to maintain uniform flow and application; an automatic device which will provide a broken line
of the required length; and an automatic glass bead dispenser which is synchronized with the
marking application.
Preformed Plastic Application: The Contractor shall provide the Department with original
copies of all necessary current manufacturer's installation manuals prior to beginning installation
work. No installation work shall begin prior to the Department's receipt of these manuals.
These manuals will become the property of the Department.
Preformed plastic shall be applied when the air temperature is a minimum of 60 degrees
Fahrenheit (16 degrees Celsius) and rising, and the pavement temperature is a minimum of 70
degrees Fahrenheit (21 degrees Celsius).
SUMMARY PAGE 2009 PAVING
SUMMARY PAGE BINDER TOP MILL
Pagel 6740 71445
Page 2 4918 7616 2698
Page 3 2826 25689
Page 4 1753 6573
Page 5 2078 7472 42917
Page 6 4096 27592
Page 7 1515
6996 32018 176914
Summary Page
PROPOSAL PACKAGE
FOR
CITY OF CARAMEL, INDIANA
BY AND THROUGH ITS
BOARD OF PUBLIC WORKS AND SAFETY
PROJECT: Street Department
2009 PAVING PROGRAM
BIDDER SHALL RETURN THIS
ORIGINAL PROPOSAL AND ONE (1) COPY
OF THE ENTIRE PROPOSAL. PACKAGE WITH BID
IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT
DOCUMENTS, PLEASE CONTACT
DAVE HUFFMAN Al' 733-2001
BIDDER'S ITEMIZED PROPOSAL
AND DECLARATIONS
City of Cannel
Instructions To Bidders:
This form shall be utilized by all Bidders. Except as otherwise specifically provided, all
Parts shall be fully and accurately-filled in and completed and notarized.
Project: Street Department
2009 PAVING PROGRAM
Proposal For: 2009 PAVING PROGRAM
City of Carmel
Date: May 6, 2009
To: City of Cannel, Indiana, Board of Public Works and Safety
PART 1
BiDDER INFORMATION '
(Please Type or Print)
1.1 Bidder Name: E & B Paving, Inc.
1.2 Bidder Address: Street Address: 1 709 2 Middletown Ave .
City: Nsblesville State: DI Zip: 46060
Phone #: ( )317-773-9132 Fax #: ( )317-7Z3-9137
1.3 Bidder is a/an /mark one/:
Individual Partnership XXX Indiana Corporation;
Foreign (Out of State) Corporation; State: •
Joint Venture Other:
1.4 [The following must he answered if the Bidder or any of its partners or joint
venture parties is a foreign corporation. Note: To do business in or with the City of
Carmel, Indiana,foreign corporations must register with the Secretary of the State of
Indiana as required by the Indiana General Corporation Act as stated therein and
expressed in the Attorney General's Opinion #2, dated January 23, 1958.]
.1 Corporation Name:
2 Address:
.3 Date registered with State of Indiana:
.4 Indiana Registered Agent:
Name:
Address:
PART 2
BID PROPOSAL
2. 1 Project Bid.
The undersigned Bidder proposes to furnish all necessary labor, machinery, tools,
apparatus, materials, equipment, service and other necessary supplies, and to perform
and fulfill all obligations incident thereto in strict accordance with and within the
time(s) provided by the terns and conditions of the Contract Documents for the
above described project, including any and all addenda thereto, for the total sum of
** SE BELOW
Dollars (S 1,992,9945) ). The Bidder acknowledges that evaluation of
the lowest Bid shall be based on such price. The Bidder further understands that all
work which may result on the Contract shall be compensated for on a lump sum basis
and that the OWNER cannot and does not guarantee the amount or quantity of any
item of work to be performed or furnished under the Agreement.
** Cue ndllicn, Nine hundred Nirety-`WD thcusand, Nine hundred Ninety-EUur dbLlars
and Fifty cants (50/100).
Project Name: 2009 PAVING PROGRAM BID TABULATION SHEET
Bid Date: May 6, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT $ 1,992,994.50
Final Completion Date: September 30, 2009
ITEM# DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
1 AET or AE 150 TAC gal 21,250 $ 1.80 $ 38,250.00
2 #11 Surface HAC ton 27,102 $ 52.15 $ 1,413,369.30
3 12.5 Oversanded Intermediate ton 6,996 $ 25.00 $ 174,900.00
4 Bad spots cut/removed sq yd 500 $ 100.00 $ 50,000.00
5 Milling sq yd 253,026 $ 1.00 $ 253,026.00
6 Blue Reflectors ea 192 $ 29.00 $ 5,568.00
7 12" Dirt Berm sq yd 1,978 $ 13.40 $ 26,505.20
8 Speed Humps ea 3 $ 2,235.00 $ 6,705.00
9 4" Double Yellow Solid If 3,709 $ 2.00 $ 7,418.00
10 4"White Solid If 7,001 $ 1.00 $ 7,001.00
11 4"Solid Yellow&4" Skip Yellow If 460 $ 1.00 $ 460.00
12 4"Skip White If 3,014 $ 1.00 $ 3,014.00
13 24" Stop Bars If 91 $ 10.00 $ 910.00
14 Turn Arrows ea 19 $ 100.00 $ 1,900.00
15 "Onlys" ea 18 $ 100.00 $ 1,800.00
16 6"White Crosswalk If 880 $ 2.00 $ 1,760.00
17 4"Yellow Crosswalk If 272 $ 1.50 $ 408.00
TOTALS $ 1,992,994.50
PART3
CONTRACT DOCUMENTS AND ADDENDA
3.1 The Bidder agrees to be bound by the terms and provisions of all Contract
Documents as defined in the Agreement attached hereto and incorporates such
Contract Documents herein by reference.
3.2 The Bidder acknowledges receipt of the following addenda:
ADDENDUM DATE
NUMBER
1 April 33, 2009
2 April 33, 2009
APR-30-2009 01 51 PM CARMEL STREET DEPT 317 733 2005 P. 01 /04
Camel Street Department
3400 W. 131`t Street
Westfield, IN 46074
(317) 733-2001
FAY (317) 733-2005
FAX COVER SHEET
Date
_—��Ul��---
To y let- 346 (10(._
From balk. 1-ILE'CO(M —
Ref 1b/ 1,. 1. P(&%(� *i t 4;-
# of Pages (including cover) 1"1 —•— —
**CONFIDENTIALITY NOTICE**
The pages accompanying this facsimile transmission contain information from the City of
Cannel Street Department which is confidential en privileged. The information is intended to
be used by the individual or entity name on this cover letter if you are not the intended
recipient,be aware that any disclosure, copying, distribution or use of the contents of this
information is prohibited. If you have received this facsimile in error,please nob Fy us by
telephone immediately so that we can arrange for the retrieval of the original documents at no
cost to yoll. .,*x***»t*+***»*+»*x*t**k*+cs+**
APR-30-2009 01 : 51 PM CARMEL STREET DEPT 317 733 2005 P, 02/04
:p v4
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JAMBS BBRAINARD. NIAYOu
MEMORANDUM
TO: 2009 Paving Program Plan Holders
FROM: Dave Huffman
DATE: April 30, 2009
RE: Addendums #1 & #2 To 2009 Paving Program
Please find attached addendums #1 & #2 to our 2009 Paving Program. This will replace the
pages that were included in the original bid packet.
Addendum #1 is the "Summary Page" which is at the conclusion of the list of streets to be
paved. The original figures were miscalculated. Addendum #2 is the "Bid Tabulation
Sheet". Again, the#11 surface, milling and dirt berm figures were miscalculated.
Please acknowledge receipt of these addendums in Part 3 of the bid packet.
Sorry for this inconvenience.
Thank You.
OU—k. fM,p
t.Al1}II�. s1i r 1r1,AliI bnt\I
i'OCI W. 131+1 STREI I', AA IIS'rrl P.IIJ, IN i('071 ( H11. 1 317.7:1i.-'.111)1 I'Ay ;117.733.2'(116
APR-3,0-2039 01 52 PM CARMEL STREET DEPT 317 733 2005 P. 03/04
SUMMARY PAGE 2009 PAVING ADDENDUM #1
SUMMARY PAGE BINDER TOP MILL
Page 1 6740 71445
Page 2 4916 2698 78808
Page 3 2826 25689
Page 4 1753 6573
Page 5 2078 7472 42917
Page 6 4096 27592
Page 7 1515
6996 27100 253024
Summary Page
.APR.-30-2009 01 52 PM CRRMEL STREET DEPT 317 733 2005 P. 04/04
Project Name: 2009 PAVING PROGRAM ADDENDUM 42 BID TABULATION SHEET
Bid Date: May 8, 2009
Substantial Completion Date: September 15, 2009 TOTAL AMOUNT
Final Completion Date: September 30,2009
ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT
A
1 AET or AE 150 TAC gal 21,250
2 #11 Surface HAC ton 27,102
3 12.5 Oversanded ton
Intermediate 6,996
-
4 Bad spots cut/removed sq.yd. 500
5 Milling sq.yd. 253,026
J
6 Blue Reflectors ea. 192
7 12" Dirt Berm sq.yd. 1 ,978
8 _Speed Humps ea. 3
9 4" Double Yellow Solid L.F. 3709
10 4" White Solid L.F. 7001
11 4" Solid Yellow 8. 4" Skip Yellow _ L.F. 460 _
12 4" Skip White L.F. 3014
13 24" Stop Bars L.F. 91
14 Turn Arrows ea. 19
15 "Only's" ea. 18
16 8" White Crosswalk L.F. 880
17 4" Yellow Crosshatch L.F. 272
TOTALS
PART 4
•
EXCEPTIONS
Instructions To Bidders:
4.1 The Bidder shall fully state each exception taken to the specifications or other
Contract Documents in Section 4.3 of this Part.
4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER
to be a material qualification or variance from the terms of the Contract
Documents may result in this Bid being rejected as non-responsive.
4.3 Exceptions:
NAVE