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CITY OF CARMEL, INDIANA VENDOR: 363028
® 4 t ONE CIVIC SQUARE VICTORY SUN INC CHECK AMOUNT: $ 10,157.50'
s'. q: CARMEL, INDIANA 46032 PD BOX 199114 CHECK NUMBER: 238959
gM�flUN�` INDIANAPOLIS IN 46219 - CHECK DATE: 11/05/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4359003 31757 2014099 10,157.50 FESTIVALS A&DD
r
VICTORY SUN
PR ADVERTISING EVENTS
INVOICE NO. 2014099 INVOICE DATE: 10/26/2014
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Appropriation #1203-43559003
PO#31757
INVOICE TO: Megan McVicker
City of Carmel
One Civic Square
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION COST
Event Management and Public See detailed activity sheet
August 2014 Relations for description $10,157.50
INVOICE TOTALI sio,157-sol
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
2014099
Activity Description Victory Sun, Inc.
Date Activity Hours Total
Client meeting; Check Klipsch logo on Artomobilia ad and
provide feedback to Wilkinson Bros.; Meet with John L from
Artomobilia Planning committee to review logistics and needs in
VIP area and for overall day of event;Social media for the week
of 7/28-8/1; Find contact for Carmel UMC parking re:
Oktoberfest; Data analysis on zip codes provided by WTTS;
Invoice to MM from Fine Promotions for processing; Provide
client link to WTTS studio recording of ST P&TBB that talks
about CA&DD gig;Send webmaster updates to CA&DD
Artomobilia page;Confirm full page IUHNH ad will be in hand for
Artomobilia program on 8/4; Review Artomobilia Committee's
cloud files to see if load in course map exists and request a copy
of load in map from committee upon not finding it on cloud;
8/1/2014 Confirm changes to archway panels 8.75 $743.75
Work with Artomobilia committee on scheduled social media,
request they update scheduled posts to reflect correct time;
Phone call with Megan re:alcohol service near stage at
Artomobilia being organized by volunteer committee; Edit
Artomobilia Facebook page scheduled posts to reflect correct
start time; Prepare for 8/7 Oktoberfest meeting; Complete AOW
thank you email/mail to vendors, partners,wineries and
volunteers; Phone call from Roy at Mudbugs to connect him with
International Arts Festival; Continue zip code analysis on entries
to WTTS contest; Request description from SM of The Foolery;
Provide DM with fall festival attendance numbers for City Center;
Send IUHNH ad to Artomobilia committee for program;Work with
MM on Artomobilia plan to use copy of Mayor's letter for
programs and develop solution to update copy; Confirm with
Artomobilia committee their change on needing a stage-confirm
stage size and placement;Agree to become administrator to
social media pages to update scheduled posts;Confirm with
Current that ad is coming their way for Artomobilia on schedule;
Confirm correct Klipsch logo was downloaded by webmaster to
8/4/2014 CA&DD_page 6.25 $531.25
Edits to DOE timeline for Artomobilia; Review Artomobilia web
8/5/2014 page updates and request approval from MM 1.5 $127.50
1 of 4
2014099 City of Carmel detailed activity
Edit copy and send to WTTS to produce Artomobilia spot;
Complete art direction to Wilkinson Bros re: Do317 banner ads
for Artomobilia; Phone calls with John and Megan re: Mayor's
letter for Artomobilia program; Continue zip code analysis on
WTTS contest entries; Provide WTTS with copy and web links to
Auntie Em's and The Foolery for on-air and VIP room give away;
Write copy for email to go to CA&DD businesses with AOW
survey and provide to MM for review and to send; Review
banners and provide feedback to MM; Provide MM with feedback
in re:timing for archway panels;Work with Do317 on timing of
banner posts and emails to members; Confirm Oktoberfest
8/6/2014 meeting needs with Lindsay 5 $425.00
Edits to scheduled posts on Artomobilia Facebook page to
correct start time;Oktoberfest meeting at City Center; Review
files sent via Basecamp for Artomobilia poster;Confirm with
Artomobilia committee that the Mayor's office must sign off on the
program portion that includes his letter; Review WTTS radio spot
and provide edits and pronunciation changes;Work with MM re:
challenges with the Artomobilia committee's layout of poster and
8/7/2014 develop a solution 3.75 $318.75
Edit Artomobilia media fact sheet; Phone call with MM re:
Hamilton County Tourism Pinny at Artomobilia event; Edits to
Artomobilia schedule Facebook posts through 8/13;Social media
posts 8/4-8/8; Review DO317 banner ads provided by Wilkinson
Brothers and request change to one banner missing a logo;
Work with WFYI re:avails for Artomobilia week reads; Request
confirmation from Artomobilia committee re; motorcycles in IDC
yes or no? ;Artomobilia media fact sheet to MM for review and
8/8/2014 approval;Send Do317 2 of 3 banner ads that are approved 3.5 $297.50
Begin data/zip code sorting on 2nd contest from WTTS; Review
and approve WTTS invoices; Confirm use of same art for Current
publications ad; Request final banner needed for Do317 and final
banner to Do317 for posting; Request change to P&P invoice re:
8/11/2014 billing address 3.25 $276.25
Edit Artomobilia Facebook posts through 8/14;Confirm golf carts
with P&P for Artomobilia; Review poster options and logo
8/12/20141 placement re:Artomobilia 1.25 $106.25
2 of 4
2014099 City of Carmel detailed activity
Review AOW survey results for 8/15 meeting ; Party Time Rental
initial order for Artomobilia submitted; Edit DOE timeline for
Artomobilia; Request edit to WTTS radio spot on Artomobilia
pronunciation; Confirm contracts with WFYI and with P&P re:
Artomobilia; Review contract for radios with MM and confirm 20
for DOE of Artomobilia;Connect with ADESA PR representative
to determine needs on their end; Provide budget, menu and
delivery needs to Shelley at Blu Moon for Artomobilia; Request
totals from Artomobilia committee re:judges and exhibitors;
Respond to Courtney with Bright House re:sponsorship
8/13/2014 information for Oktoberfest and other Carmel events 4.5 $382.50
Prepare agenda for 8/15 client meeting;Work on document for
Oktoberfest sponsorship opportunities to present to Bright House
and send to ML for verification on fulfillment from the City on
deliverables; Phone call with Megan re: KRider phone call related
to Artomobilia Edit Artomobilia Facebook scheduled posts to
reflect correct start time; Contact Amanda(Bub's)re:Artomobilia
8/14/2014 grilling in grass lot 4.25 $361.25
Client meeting; Drop by"Thank yous"to street department crew;
Social media posts 8/11-8/15; Copy 2013 Artomobilia photos to
files to use for upcoming social media posts; Follow-up with
Amanda at Bub's re:Artomobilia no grill out because of cars on
2nd Av; Request IUHNH market bags for Artomobilia exhibitor
8/15/2014 goody bag; 5 $425.00
Complete edits to Artomobilia scheduled Facebook posts to
correct the start time; Confirm increased quantity request from
Artomobilia committee for street department cones; Re-request
menu from Blu Moon; Make initial contact with Monon Sqaure
8/16/2014 and Carmel UMC re: parking for Oktoberfest 1.75 $148.75
Phone call with John L with Artomobilia;Write up and send draft
1 of order to A-Classic for IDC;Call MM re: posters; Call Do317
re: media buy; Re-send the City's COI to P&P golf cars for
Artomobilia rental; Follow-up with ML on deliverables in
Oktoberfest sponsorship proposal previously sent on 8/14;
Obtain confirmation from ML and send to Bright House for
consideration and follow up with a phone call to schedule a
8/18/2014 meeting 3 $255.00
On site at CA&DD office for week of event prep; Phone call with
Tammy at HCHD re:Square Donuts and any other vendors; Prep
materials in warehouse; Call Amanda at Bub's; Review marketing
budget with MM ;Social Media posts re:Artomobilia; request
8/19/2014 updated Party Time Rental invoice from AOW from Kim Marsh 7 $595.00
On site at CA&DD office for week of event prep;Walk through
IDC set-up with team member; return Denise phone call re:
Oktoberfest;Social media posts re:Artomobilia; Follow up with
MM and Fine Promotions on status of outstanding invoice
8/20/2014 1 payment 1 7 $595.00
3 of 4
2014099 City of Carmel detailed activity
On site at CA&DD office for week of event prep;Social media
posts re:Artomobilia;Send Artomobilia media fact sheet to TV
and print re:call to action for photo opp and b-roll for weekend
8/2112014 news; Finalize Aclassic order; Finalize Party Time Rental order 8 $680.00
On site at CA&DD office for week of event prep;Social media
posts re:Artomobilia; No Parking signs;Walk through DOE
timeline with the team; run large scale signs for Artomobilia
8/22/2014 committee; Complete BPW request for Oktoberfest 7.5 $637.50
8/23/2014 Event Director on site 14.5 $1,232.50
Event team assembled and on site to complete set-up and
8/23/2014 teardown 13.5 $1,147.50
Follow-up with Party Time Rental on AOW materials that were
picked up after Artomobilia teardown; Confirm with Blu Moon on
payment timing for their invoice re;Artomobiila;Send Blu Moon
8/25/2014 invoices to MM for processing 1.25 $106.25
John L Artomobilia phone call; Draft Artomobilia survey to go to
businesses; Drop off BPW for Oktoberfest;Artomobilia clean up
post event;Search 2014 photos for pictures of ADESA CEOP at
awards ceremony;Send ADESA photos of their CEO and
8/26/2014 descriptions from Artomobilia award ceremony for their PR efforts 5 $425.00
Review aerial footage of Artomobilia John L obtained from drone
vendor and send to MM;Confirm Oktoberfest beer truck
dimensions with Lindsay and Rick at Pedcor;Work with Lindsay
to explain why each establishment has to obtain their own
8/27/2014 alcohol service permit for Oktoberfest 1.75 . $148.75
Phone call with John L from Artomobilia re: pallets to store;
Confirm with Wanda and Lt. Horner on outstanding needs from
their departments re:Oktoberfest; Follow-up with Carmel UMC
8/28/2014 re: parking for Oktoberfest 0.75 $63.75
Measure City Center for possibilities for beer truck from MTM;
8/29/2014 Start Oktoberfest map for submission by restaurants to ATC 1.5 $127.50
$0.00
TOTAL $10,157.50
4 of 4
2014099 City of Carmel detailed activity
VOUCHER NO. WARRANT NO.
Victory Sun, Inc. ALLOWED 20
Vanessa Stiles IN SUM OF$
P. O. Box 199114
Indianapolis, IN 46219
$10,157.50
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#lfITLE AMOUNT Board Members
31757 I 2014099 I 43-590.03 I $10,157.50 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, November 03,2014
Director,Community Relation /Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
10/26/14 2014099 $10,157.50
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer