HomeMy WebLinkAbout238961 11/05/14 �.Coq'
CITY OF CARMEL, INDIANA VENDOR: 319700
® ONE CIVIC SQUARE WABASH SCIENTIFIC INC CHECK AMOUNT: $•"'45,330.00•
,? CARMEL, INDIANA 46032 3799 STEEPLECHASE DRIVE CHECK NUMBER: 238961
gM,�roN.�°. CARMEL IN 46032 CHECK DATE: 11/05/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1701 4340300 110414 45,330.00 ACCOUNTING FEES
.Consultants in City Planning
And Economic Development
Wabash scientific, inc. . . . ....
Tuesday,November 4, 2014
Diana Cordray, Clerk- Treasurer
Carmel City Hall, Third Floor
One Civic Square
Carmel,IN 46032
Dear Diana:
RE: Invoice for Services
Carmel Transparency
Please find enclosed our Invoice# 17 for Wabash Scientific, inc. for professional services
provided to you on behalf of the City of Carmel. This is associated with our work for the period
June 23 through October 31, 2014. The attached invoice details time and expenditures provided
by Wabash Scientific, inc. on this project in the total amount of$45,330.00.
It is further noted that in addition to the above identified charges, I also provided additional
support on this project which is also detailed in the enclosed with a "NO CHARGE"
categorization totaling 10.75 hours. This would have resulted in an additional $1,612.50, IF that
time would have been billed.
Definite progress has been made on this transparency item with the CRC. We continue to
appreciate the support that you and your staff have provided.
Very truly yours
ZXAcha
h Sci n)tl c, inc.,
i
Shaver, resi n
/$141104 transparency
3799 Steeplechase Drive Carmel,IN 46032,
(Voice)317.872-9529,(FAX)317-872-9885,(e-mail)wabsci@aol.com
Wabash Scientific, inc.
3799 Steeplechase Drive
Carmel, IN 46032
Invoice submitted to:
November 04,.2014
Invoice#17
Professional Services
Hrs/Rate Amount
John Schutte
6/23/2014 develop flow chart on Word document for CRC-bonds+, research prior election 1.58 142.50
voter responses. 90.00/hr
Also electronic files on Village Financial to Kirk at PSW CPA.
6/30/2014 research parking Ogreement files and set up small files for individual issues. 2.33 210.00
Both hard copy and electronic, 4CDC, Revenue depossit agreement, add to 90.00/hr
Sophia Sq, plus developer agreement emails incl with Lee Graham.
7/1/2014 research public information act, obtain appropriate form for Carmel's Public 3.25 292.50
Records Act and prpare for Mike's potention use with Developer Agreements. 90.00/hr
Develop spreadsheet for CRC revenues vs obligations for Mike's meeting with
aaccountant tonight with Carmel Clerk Treasurer's office.
7/8/2014 reveiew revenue agreement plus amendments 1 and 2 for sources of revenue 0.42 37.50
other than TIF 90.00/hr
7/10/2014 update Umbaugh report data in spreadsheet for info on shortfalls of$. 1.50 135.00
prep for Mike's meeting tonight, including copies and copies of select IC code 90.00/hr
36-4-4 and 36-4-8-
Plus researcvh Retail/Commercial sq ft for IN Design center, City Center and
James bldg
7/14/2014 research CRC total revenues and debt obligations in official statements and 4.33 390.00
umbaugh reports. 90.00/hr
Develop spreadsheets for Mik eto review with CT+ accountants. Note 2012 and
13 obligations appearr not to have been paid off? question to be asked.
Page 2
Hrs/Rate Amount
7/15/2014 prepare for Mike and mtgs next three days- print summaries of Umbaugh 2.67 240.00
reports, research CRC mteeting notes, documents print and file electronically, 90.00/hr
rev agreements.
7/17/2014 continued research on issues tied to this, incl cals with assessor on Parkwood 2.33 210.00
and retail/commercial in select areas. 90.00/hr
7/21/2014 contact Kevin Poole on retail and commercial sq ft in 3 areas. Follow up call to 1.33 120.00
Dixie Packard office on Parkwood appeals. continued work on items for 90.00/hr
upcoming discussions.
7/22/2014 continued research of retail developments subsidized,. incl IN Design Ctr, James 1.25 112.50
Bldg, Old Town Shops, City Center, and Sophia Sq. Communicate with Kevin 90.00/hr
Poore of Hamilton Cty, review Pedcor and Sophia Sq/Keystone websites,
develop summary table.
7/31/2014 research HJ Umbaugh FINAL< report of May 29, 2014. Compare figures from 1.75 157.50
draft report, develop table, bar chart, email data to Rick Sharp. 90.00/hr
8/11/2014 submit RDA ordinance final to Kirk F via email plus C-T website location for this 2.67 240.00
document. 90.00/hr
Also modify Rev vs obligation tale projections for constant 2015 rev thru 2028
and associated impact.
Plus review of RDA figures IF 2015 figures stay constant until 2028. Review with
mike and the further shortage of$74 M.
8/12/2014 RDA continued review, plus Umbaugh document of December 27, 2012 and 4.50 405.00 ,
comparison of figures to May 29, 2014. Develop pure sorksheets for various 90.00/hr
debt figure, and a second one for revenue. Review with Mike for official,
Umbaugh 2012 and 2014 reports.
8/18/2014 develop worksheet of TIF figures from 2000 thru 2014. figures on document 3.83 345.00
from Hamilton County were difficult to read. took extra time. Call with Lee 90.00/hr
Graham and Mike on School Ref$associated.
8/19/2014 finalize development of the-worksheet-of TIF figures from 2000 thru 2014.- 1.75 157.50
including correct minor ddifferences from document provided by Hamilton 90.00/hr
County. Developed chart for presentation purposes after final fix of table for
clarity in presentation.
9/11/2014 updated data from hamilton County for 2014 pay 2015, compare assessed 0.75 67.50
values for Carmel and specifically for TIF areas. Email with Lee Graham at 90.00/hr
Auditor's office. Update Mike.
9/15/2014 update table for Revenue Deposit agreement figures based on discussion with 1.17 105.00
Mike after input from attorney. Obligations, Reve, Parkwood and Merchants Sq 90.00/hr
factor into this update.
9/16/2014 complete worksheet table for Mike based on Revenue Deposit agreeement. 1.25 112.50
Email to Diana C., Eric S. and Rick S, with CC to Mike. 90.00/hr
Review materials and data from Lee Graham.
Page 3
Hrs/Rate Amount
9/18/2014 Carmel new dev vs exist sq ft+TIF av 1.75 157.50
90.00/hr
9/22/2014 provide graph and data table to Diana in response to her call. 4.42 397.50
Research updated table of"Estimated Future Developments in teh Designated 90.00/hr
Areas"from Mike Hollibaugh's office. From hamilton County GIS website with
TIF areas identified, determine which projects are indeed ongoing and those
which have not started. Work With Mike to update himfor purposes of the
addition of dollars to these respective areas and imp ac on revenue associated.
9/23/2014 detailed reserach of TIF area anticipated additions,.review of those where plans 4.75 427.50-
were dropped and or revised based on dates provided by Hollibaugh's office. 90.00/hr
Printed maps from county website with
TIF/ED areas and parcel cards. Review basic materials with Mike. Based on no
plans in Carmel city office, page 25 of May 29, 2014 HJ Umbaugh report,
additions reduced from $188M to$86M or 46% reduction on majority of areas
identified, however not all of the additions, i.e. Drury in Parkwood,etc
9/25/2014 Finalize worksheet of Future developments from May 29, 2014 Umbaugh report, 3.83 345.00
vs update from NO Plans yet of Office of Community Development, also look at 90.00/hr
GIS system and Hamilton County tax parcel data. Prepare a detailed package
for Mike to review and use with Carmel in the next few weeks.
10/15/2014 research for valuations of Pedor parking garage and Energy Center. 0.50 45.00
90.00/hr
10/20/2014 develop spreadsheet and update for Revenue Deposit Agreement brieaking out 0.67 60.00
HJ Umbaugh date with a second senario of Revnues starting 2016. for Mike's 90.00/hr
report and presentation purposes.
10/21/2014 research data for May 29, 2014 HJ Umbaugh report on abatements and 2.67 240.00
developer captured TIF, and futures. 90.00/hr
Print maps and documents related to the associated properties. Develop
worksheet with identified issues.
10/23/2014 research Rev Deposit Agreements and admendments, reference CRC 2.33 210.00
Allocation Fund and Supplemental Reserve Fiand. 'Follow thru'riow chart and"
resp[ective wording.
Search for supporting narrative in May 29, 2014 Umbaugh report for
corresponding page 25 schedules.
10/27/2014 research Energy Center agreements, cfor contracts, purchase price, and related 1.25 112.50
documents 90.00/hr
10/28/2014 preparation for meeting with Clerk Treasurer staff. 3.17 285.00
Note: NO time recorded for lunch with them and discussion. 90.00/hr
Also continued Energy center research and IBJ funding for Keystone
Construction project.
Page 4
Hrs/Rate Amount
10/30/2014 research hotels added in 20xx and identified older units for Mike and possible 1.42 127.50
compare to city Center proposed hotel, plus review of data from Umbaugh. start 90.00/hr
check with Lee Graham figures.
SUBTOTAL: [ 65.42 5,887.50]
Michael Shaver
6/23/2014 beginning to bring together multiple facets.of Cl_Tr reports and other, - 11,.25 1,687.50
CRC-related issues. prep for CRc meeting on wed. multiple discussions with 150:001tip
DC. research multiple documents related to various CRC obligations. questions
from ES re: interpretatios of what was"said"and what was"not said." aware of
hidden problems with language. coordinate research with JDS. review CRC
documents for relevance to fiscal policy. measure for fiscal impact estimate.
review HJU hard copy. take hard copy for scanning and distribution. HJU
appears to indicate that TIF won't cover existing obligaitions. Deficit(unless TIF
grows)will result in SBT. council wants SBT avoided. problems with iterations
of quasi-legal 'arguments'which should be converted to public policy arguments.
depth and detail of document review amplified.
6/25/2014 meeting w/CRc re: RDA and other issues. requested certain documents from 6.10 915.00
Mike Lee. return to office and finish writing draft report as requested by DC. 150.00/hr
coordinate with Fosmaugh re: CI-Tr reports of CRC debt obligations and
methods. collect and send documents requested by KF for accoutant reports.
add'I research for acctg documents.
6/26/2014 write CRC public finance policy report. converse with DC, ES, others re: issues, 5.50 825.00
questions, etc. major discussion re: "flow chart." questions from ES related to 150.00/hr
flow chart(which i now know was actually a'graphic representation') discuss
report with DC. discuss process with ES, RS and others.
6/29/2014 additional research and responzse to ES questions relative to fiscal policy 4.40 660.00
ordinance for the CRC. respond to multiple questions. multiple documents 150.00/hr
reviewed. pick up scanned copy of HJU report of may 29. review document,
make'notes, cross-check figures from multiple-documents and tables. e-mails to
CI-Tr accountants with questions. e-mail to ES re: HJU projections and
SBT/SRF impact.
7/1/2014 research related to ordinance implementing RDA and develop outline of report. 7.10 1,065.00
develop arithmetic summary of RDA outcome using 2014 revenues as example. 150.00/hr
questions/research related to bonds allegedly paid off, and subsequent liberation
of TIF revenue. careful, word-by-word review of RDA and reduction of
provisions to"steps". prep for meeting with KF to advise and interact. meeting
with KF to compare his CRC amortization research with the data contained in
HJU 5-29-2014 draft report. RDA does not address some issues. some RDA
assumptions/provisions appear to contradict existing facts, including whether
parkwood bonds are paid off(and Tlf thereby liberated per RDA). discussion of
circumstances of funding SRF provisions of RDA. discuss joint presentation to
finance committee re: ordinance after july 7 council meeting. (overall
amortization summary has been developed by KF and compares to HJU
Page 5
Hrs/Rate Amount
summary.) "other crc revenue".questions remain. documents appear to show
that TIF does not cover obligations without resorting to"other CRC revenue."
7/2/2014 research and summary of developer pass-through. identify develoeprs. find 5.10 765.00
develop agreements on file. prepare folders of developer pass-through 150.00/hr
documents. coordinate with KF re: potential audit of developer pass-through
amounts.
assemble documents related to VF interactions for KF information. VF and
Sophia Square not fully understood and not fully integrated into fiscal
managament plan, as"secondary.,obligaitons."
coordinate response from"CRC/CM with cl-tr and council (LS, ES).'
attempt to develop cash flow implications of RDA and which revenues are to
specifically address in RDA document. arithmetic does not appear to work.
questions related to bond payoffs and liberate TIF revenue. begin prep for
meeting with Council leadership and attorney re: appropriate fiscal policy
provisions.
7/3/2014 research lazerfiche for developer pas-through agreements. coordinate with PSW 5.75 862.50
for potential future audit of developer pass-through provisions. prepare parallel 150.00/hr
analysis of HJU summary of CRC debt obligations. does HJU anallysis include
"Secondary"obligations. special request for"assignment legal document for
sophia Square, allocating cost to taxpayers while CRC retains revenue. in
addition, developer pass-through agreement operates simultaneously.
continuing questions from council and others re: VF obligations and long-term
amortization provisions. discussion with ES re: potnaitla public policy issues and
approaches to protect against SBT.
7/14/2014 research related to RDA ordiinance and calculation iof"coverage." research OS 6.25 937.50
for 2012 and 2014. attempts to obtain HJU documents related to RDA 150.00/hr
calculations. compare statements in OS with RDA.
review"estimated CRC revenues" presented in HJu report, and compare to 7.75 1,162.50
previous HJU statements/reports. review and study p 15 HJU report table of 150.00/hr
"Comparison of Estimated Revenues&Obligations and Coverage Analysis."
specific questions related to column "Cumulative,Surplus"and assumptions
supporting this calculation with regard to the RDA. ph DC, RS, ES..
7/15/2014 CRC transparency problem. e-mail threads making false allegations re: CRC 6.90 1,035.00
possession of documents. thread exchange shows allegaitons re CI-Tr 150.00/hr
possessing requested records as false. begin prep for Council Finance Cte.
mtg w/PSW. prep for PSW meeting. develop outline of meeting topics and
documnets.
7/17/2014 prep for cncl Pinnace committee meeting. research HJU documents not 7.00 1,050.00
previously provided. conflict between OS statements of"Total CRC Revenue" 150.00/hr
re:which "revenues"were counted. Cncl Finance Cte mtg.
7/28/2014 research Bond Official Statements and HJU reports and determine whether 4.75 712.50
terms and statements are consistent from document to document. compare 150.00/hr
projected $values cited by HJU. determine how much TIF is necessary to cover
debt amort. determine that TIF is not sufficient, and initiate study of which
"other' revenues are cited to be used, and in what amount. receive notice of
Page 6
Hrs/Rate Amount
statement that"other revenue generates$27M surplus over debt amortization.
identify source of statement and conduct preliminary test to determine whether
statement is true/false. develop analytical basis for testing true/false statement
related to"total CRC estimated revenue."
7/31/2014 research and report writing bringing "Total CRC Revenue" representations from 6.10 915.00
4 sources and comparing the representations between 2012 and 2014, including 150.00/hr
OS for Bonds and HJU report. develop spreadsheet showing morphiing of
revenues cites in various reports as"coverage"for CRC debt amortization.
identify inconsistencies between versions. request assistance in obtaining
detailed breakdown of"total" crc revenue in 2012 and 2014 OSes. identify
vulnerabilities in projections which could trigger SBT. address questions from-
RS and ES. RS request for update of previous graph showing TIF revenue vs.
debt amotization.
8/1/2014 meeting w/DC re: preliminary research related to CRC debt amortizaiton. 4.25 637.50
follow-up with PSW. additional research and discussion with RS and ES re: 150.00/hr
issues related to SBT implementation and RDA.
8/7/2014 research and communicaiton related to questinos on the 2012 and 2014 re-fi 4.25 637.50
bonds. questions from people on various re-fi issues, including premiums paid 150.00/hr
to re-fi. sources and uses of funds. etc. questiions re: technical issues rleated
to RDA.
8/8/2014 research and documents supporting PSW financial management report. provide 3.10 465.00
RDA ordinance. exchange e-mails re: RDA report.coordinate AV research with 150.00/hr
County. review AV research spreadsheet and adapt it for total TIF from
parkwood. respond to PSW. identify other TIF vulnerablities from HJU
projections, esp w/re$27 alleged surplus.
8/9/2014 various research, answer questions, provide documents to multiple individuals. 2.50 NO CHARGE
guiding people to correct reference to answer their questiojn. re-send several 150.00/hr
documents. e-mail exchanges.
receive response from BDD re: RDA coverage of 2004 and 2006 debts. 1.10 165.00
additional.cross=reference research with HJU-report. :send e-mails.distributing,,.:<_.. ..--;, .,150.00/hr.
information and asking additional questions relative to CRC financial
management issues.
various indquiires from neighbors related to CRC debt and available 4:25- NO CHARGE
information. attempt to avoid drawing conclusions on others' behalf, but instead 150.00/hr
provide information and allow people to draw own conclusions. q's re CRC debt
and impact of re-finance. q's re: "pre-payment penalties from 2012 re-fi bonds.
q's re: future risk of SBT due to insufficient CRC revenues to amortize debt.
print and provide direct-3rd party data from publlic records in response. prep
powerpoint for Sept meeting presentation w/DC.
8/11/2014 research into parkwood TIF revenue history. analyze impact of AV appeals. 7.25 1,087.50
prepare memo to ES, DC re: vulnerability of parkwood projections, incluiding 150.00/hr
estimated AV appeal variance of 11% to 15%, which would reduce AV
projections by$3.8 to$5.2 million.
Page 7
Hrs/Rate Amount
research various documents and compile report outline related to CRC's
proposed debt amortization pro forma. pro forma is vulnerable. 6% error
appears to initiate imlposion of model and trigger of SBT. several funds
committed to debt amortizatino have other committed uses, which simply
transfers the crisis to a future date. discussion with DC, council leadership to
determine how to handle and present such information. iteration of each
proposed debt amortization revenue stream per previous reports. suggest
alternatives for publicly approaching the issue such that actual public discussion
occurs, rather than finger-pointing and political posturing. ph/RS re: various
facts and factors.
8/11/2014 various tasks in answer to private citizen questions. some re: how to read data. 4.00 NO CHARGE
some question whether conclusions are accurate. some requests for additional 150.00/hr
information. all issues which do not appear to fit the assignment of CI-Tr with re:
to public policyy.
8/12/2014 research CRC previous projecitons of revenue. 2 projections from Dec, 2012 4.90 735.00
and 2014 (2). compare revenue projecitons and compare debt obligations 150.00/hr
projections separately. various e-mails for confirmation of data, and questions to
be answered. ph/Council Pres. ph/DC.
8/18/2014 CRC finance research. re-group and sort figures from May 29 report. 3.50 525.00
cross-check with previous presentations of same material to determine 150.00/hr
correlation and changes.
8/19/2014 research 5/29 report and determine cross-check of figures to verify source. 4.10 615.00
coord with JDs to create charts showing important features. 150.00/hr
8/20/2014 research 5-29 facts and obtain verification documents. continue work on charts. 1.90 285.00
multiple phone calls from officials and citizens re: documnets and issues. 150.00/hr
8/21/2014 research related to CL-Tr intenral policies. outline internal report. 2.75 412.50
150.00/hr
8/23/2014 receive, review Legal Opinion re: CRC. research.CRC budget scenario, 2.90 435.00
including video of budget discussion where CRC refused to submit budget to 150.00/hr
council. review RDA ordinance and revenue streams committed to CRC bond
repayment. review statutes cited in lega opinion.
8/24/2014 write CRC report on 'other revenue.' send draft to DC. 3.75 562.50
150.00/hr
9/3/2014 meeting w/DC re: internal report on CRC finances. develop finalo first draft 7.10 1,065.00
outline and begin inserting and editing topic fragments. ph/RS, ES re facts 150.00/hr
related to certain points. develop and improve questions related to each CRC
revenue stream. statutory research. DLGF review of e-mail re: RDC policy re:
budgets. questions re"CRC budget submittal. review RDA ordinance for
inclusion of"other' revenues. review media coverage and representation of
certain aspects of CRC activity. attempt to discern patterns of behavior which
alter the outcomes.
Page 8
Hrs/Rate Amount
9/4/2014 finish draft of internal report on CRC financial plan. ph/DC, RS, ES w/questions 7.25 1,087.50
and fact-check. revise and edit first draft per additilonal input. 150.00/hr
9/5/2014 continued research to determine the fiscal and public policy impact of CRC 5.25 787.50
failing to submit a budget. most all previous work presumed a budget would be 150.00/hr
submitted and proposed using the budget process to reconcile differences and
develop informed decisions based on extant circumstances at that time. visit
DOCS offices for AV information included in may 29 report(p. 13 and p. 25).
9/6/2014 reveiw e-mail from ES re: DLGF.,,research and cite CL-Tr report comparing May 3.10 465.00
29 report. respond with detailed e-mail to ED. 150.00%tir
9/8/2014 research all issues related to CRC budget and SBt implications. RDA, 2012 6.10 915.00
bond, 2014 bond, ordinance, may 29 report. TIF is not sufficient to pay CRC 150.00/hr
debt($44M deficit per May 29). identify Civic Reserve and Energy Reserve as
funds controlled by CI-Tr. attempt to determine energy center obligations and
find contracts binding city to energy center payments. identify 'other' revenues
and determine how those revenues are cotnrolled as part of SBt protection
process. review of documents indicates that'other' revenue controls are not
strong. SBT is only unquestionable source of revenue.
9/9/2014 meeting with governor's office and State re: 4CDC, CRC, SBT, etc. tvl and prep 3.00 450.00
for meeting. follow up with DC and other officials re: discussion points. 150.00/hr
9/10/2014 meeting with DC to discuss detailed implications of CRc failure to submit budget. 3.90 585.00
review and research of questions which would have been answered in the 150.00/hr
budget process. file review and prior e-mail review. research into DLGF reqts
and coord w/DLGF and SBOA requirements
9/12/2014 meeting with media. ph/RS, ES, DC. e-mails to BDD re: other CRC revenues. 5.25 787.50
get may 29 report scanned with smaller file size. re-contact DLGF re: CRC 150.00/hr
budget failure and implications for SBT management. continue to analyze policy
fallout from failure of.CRC to submit budget.
9/15/2014 research and report,development re: multiple depictions of other CRC revenue, 6.25 937.50
follow up from BDD information re: the RDA being.the only legal odcument._ 150.00/hr
measure impact of how the 5/29 report is changed by BDD determination.
re-calculate total revenue committed to CRC debt. determine that debt remains
less than obligations. identify alternatives for Council, CI-Tr
9/17/2014 review material related to timeline for TIF and send e-mails to DLGF. set up 1.10 165.00
meeting. 150.00/hr
9/18/2014 set up meeting with Duffy & DLGF. coordinate with council & DC. respond to 2.10 315.00
council with TIF Fiscal management timeline/framework. e-mails including basic 150.00/hr
framework and example using midtown.
meeting WES and RS re TIF revenue and revenue deposit agreement. prep for 3.90 585.00
meeting by making copies of documents. meeting with DC re: improvement to 150.00/hr
search functions of laserfiche.
Page 9
Hrs/Rate Amount
9/22/2014 read new CRC resolution and develop public policy notes and questions. 5.75 862.50
multiple ph/w/DC re contents. receive and review CRC 2013 report in 150.00/hr
accordance with documents, phone calls and e-mails from last week.
discussion w/DC re: advice and letting know that this comes too close to legal
advice for me to be of much help. (i can offer policy perspective, but this seems
to focus on legal interpretations.) coordinate TIF revenue increase reasearch
w/JDS in analyzing material from DOCS re: futre TIF. sort facts and develop
analytical method. compute parcels and TIF with no development proposals and
sort away from main body of data. analyze dates of approval and level of
development per 5/29 report computaitons/tables. work directly with JDS in
developing this material. multiple e-mails'to council and CI-Tr
9/24/2014 research energy consumption agreements. review documents and contracts.. 6.10 915.00
develop outline of issues and facts to pursue. coord WES and DC re: impact. 150.00/hr
request CM assistance in assembling Energy Consumption Agreements. DC &
staff conduting additionla research to try to be sure that we have all documents.
9/25/2014 response to RS e-mail re: economic correction impact on TIF projections. coord 2.10 315.00
with JDS re: future AV projections for TIF. analysis of total TIF performance 150.00/hr
2000-2038.
9/26/2014 reveiw materail related to future tif. identify and cross check itemized list of 3.90 585.00
development sites with projected TIF from 5/29. coordinate of information with 150.00/hr
DLGF questions. develop summary internal report for DC related to TIF update.
data shows potential substantial shortfall in TIF revenue vs. obligations. 4
approved developments appear to have status questions to be posed to DOCS.
9/29/2014 develop exec summary of internal report. ph/DC x 3. answer questions related 6.50 975.00
CRC documents from media. 150.00/hr
respond to council request. e-mail to M Lee re: Energy consumption
agreements. e-mail to DOCS re: future AV from new development and TIF
impact based on DOCS records of development approval and completion.
multiple projects incomplete after 5+years causes question re: AV projections
for development approved.
10/1/2014 meeting w/DC re: CI-Tr and Treasurer duties and policies. discussion of 4.75 712.50
conflicting parameters. prep for`meeting with DLGF to show that DLGF 150.00/hr
presumptions from Duffy e-mail are not correct. discussion of DLGF detailed
definition of"operating funds"and detailed definition of"Capital funds."
exceptions in case of CRC resulting in no control of TIF, since TIF was not
"pledged" (per Commissioner) to debt repayment(again,juxtaposed with DLGF
presumptions. post-mortem meeting with DC.
10/3/2014 prep for meeting. multiple e-mails to DC. ph/DC and others. research re: 4.40 660.00
questions raised by media; provide relevant documents. meeting w/council to 150.00/hr
discuss internal report. policy questions re: how'other' revenues would be
committed, since multiple'other'funds were suggested in multiple documents,
and 'other'funds are not under the control of CRC or CI-Tr. addituional
documents requested to be sent to BH. follow up on sat am sending documents.
Page 10
Hrs/Rate Amount
10/6/2014 research related to energy consumption payments and debt tracking (2012 re-fi) 4.00 600.00
related to shapiro's sale proceeds. multiple e-mail threads from multiple parties. 150.00/hr
mutt ph/SMJ for details. mult e-mails with CMeyer re use of proceeds. review of
VF documents. review of 2012 re-fi Os re United Fidelity ($2.48M). dispute over
proper use of proceeds. (VF debt is variable rate over long-term.)
10/7/2014 research, review and report preparation for Energy Consumption Payments. 4.90 735.00
ph/DC, SJ (x3), Duffy for verification. VM for Duffy re:what the payments 150.00/hr
bought. e-mails. show comparison between HJU calculations and Energy
Consumption contracts. differences of$1.8M, all occurring in 2014, 2015 and
2035. recommend that Council act to confirm reason for differences according
to their preferences. .open question w/re to re-direction of energy consumption
payments.
10/9/2014 research related to energy consumption payments. review ECA documents. 6.25 937.50
receive response from duffy. meeting with ES and brief ES on updates to 150.00/hr
internal report. provide most recent information related to Energy Reserve and
Civic Reserve accounts and purpose of those payments. (according to Higgins,
no documentation of purpose of reserve accounts.) Duffy requires that
questions re: Energy Cojnsumption payments be directed to city attorney. follow
up with DC re: written request to City Attorney. draft e-mail with written request.
ph/DC, SMJ re: documnetation of May 29 statements and implications.
10/10/2014 ph/SMJ, DC, etc. re: details to be tied before vacation. Ph/Sikich re: documents 1.90 285.00
related to parking garages. e-mail to sikich re: sophia square. e-mail to sikich 150.00/hr
re. reserve fund documentation.
10/11/2014 took fles and documents related to CRC debt and debt policies on vacatin for 3.75 562.50
review and notation. answer phone call related to CRC from cl-tr, staff, council 150.00/hr
and media. make phone calls to provide resources to answer questions.
10/20/2014 outline and general construction of internal report. questions fielded Mom 7.10 1,065.00
multiple parties. various requests for documentation, and follo-up requests. ' 150.00/hr
consultation re: nature energy consumption payments re: debt service and
operating costs. consusitation to determine documentation of energy reserve
and civic reserve fund purpose and origin of funds for purpose of CRC debt
service research.
10/22/2014 mtg w cl-tr and others re 5/29 report, contents, issues, etc. prep for meeting. 3.90 585.00
copies, identification of correct documents to answer questions. follow up and 150.00/hr
provide public documents per request.
10/23/2014 research and modification of breakdowns using RDa as the basis and tracking 2.90 435.00
technical details. difference between "allocation fund" and"supplemental 150.00/hr
reserve fund" indicates that 2 fiscal problems exist. first, surplus funds are NOT
accumulated in any reserve fund for potential future taxpayer protection,
second, "other"funds"intended and reasonably expected"to be used for debt
service are only added on an annual, as needed basis, and are also not
cumulative. as such, there is question as to the viability of the SRF as taxpayer
protection under certain circumstances. (all of this could have been resolved as
part of the budget process which CRC refused.)
Page 11
Hrs/Rate Amount
10/27/2014 research and coordination w/CI-Tr staff re: energy center consumption cost 6.00 900.00
allocatino"separate capital cost retirement from operating costs. research 150.00/hr
p p P 9
related to'other' costs cited in 5/29 report. research related to how AV was
added for unbuilt properties. coordinate findings with DOCS information.
develop internal report outline and begin filling in documentation material.
10/30/2014 assemble and organize facts/documents related to internal report. coord with 6.75 1,012.50
CI-Tr and staff. identify gaps and other documents needed to complete analysis. 150.00/hr
inquiry re: energy and civic reserve funds, including location and control. coor w
CI-Tr staff.
SUBTOTAL: [ 273.70 39,442.50]
For professional services rendered 339.12 $45,330.00
Previous balance $17,850.00
Accounts receivable transactions
7/8/2014 Payment in full on invoice#11 dated 6/24/2014.-Thank You. Check No. 234644 ($17,850.00)
Total payments and adjustments ($17,850.00)
Balance due $45,330.00
Prescribed by State Board of Accounts City Forth No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
1
Sc U 6 Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
5:3 30
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor-
dance with IC 5-11-10-1.6.
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20 I,
(' IN SUM OF $
AMS l&J
$
ON ACCOUNT OF APPROPRIATION FOR
-7o� AreS
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s),
D y (4-
---or bill(s) is (are) true and correct and that
the materials or services itemized thereon
for which charge is made were ordered and
received except
20
A
r
SignaWb
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund