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Home My WebLink About239026 11/11/14 4i u!.SrQq�F c! \ CITY OF CARMEL, INDIANA VENDOR: 367947 ONE CIVIC SQUARE WILLIAM FOELSCH CHECK AMOUNT: $*******160.20* :�s. CARMEL, INDIANA 46032 73-S FARM ROAD CHECK NUMBER: 239026 +y�ioN = HILLSBOROUGH NJ 08844 CHECK DATE: 11/11/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1125 4359000 REIMB 160.20 SPECIAL PROJECTS Carmel • Clay Parks&Recreation Employee Expense Reimbursement Request Date of Fund Account -Account Receipt Vendor listed on receipt # Line# Budget Description Amount Purpose of Expense Accreditation Hearing Expenses 10/22/2014 William Foelsch 101 1125-1-4359000 Special Projects $160.20 for visit chair All receipts should be attached in the same order as listed above. No sales tax will be reimbursed. TOTAL: $160.20 Employee Name(print) William D. Foelsch C �� Check Address 73-S Farm Road OCT 2.9.2014 payable to: City, St, Zip Hillsborough, NJ 08844 BY: Signature: Approved b : 9 PP Y Date: 10/22/2014 Date: 10/28/2014 Business Services Division,Revised 7-7-08 FILE: Shared\Administrative\Forms\Staff Forms\Employee Exp Reimb Request i ��c,H�IP pick w k 50 WOODLAND AVENUE y�c�UNTY OF�oPO BOX 7603 CONVENT STATION,NEW JERSEY 07961-7603 FAX NO.(973)605-8363 WWW.MORRISTWP.COM WILLIAM FOELSCH DIRECTOR OF PARKS&RECREATION (973)326-7371 October 22,2014 Mr.Michael W.Klitzing,CPRE Assistant Director Carmel Clay Parks&Recreation Administrative Office 1411 E. 116th Street Carmel,IN 46032 Dear Michael, Hope the celebrations are still going on from your agency's tremendous achievement in receiving CAPRA Accreditation and the National Gold Medal Award all within the space of 24 hours. It was terrific to see so many of your staff in Charlotte, and knowing that they could celebrate amongst their co-workers and peers. As promised,I am enclosing a copy of my Hotel Lodging Invoice for one night's accommodations in Charlotte (October 12,2014)for the CAPRA review hearing. The total is$160.20 Please make the check payable to William D.Foelsch and mail to my home address at 73-S Farm Road, Hillsborough,NJ 08844. You have my W-9 form on file. Thanks, �f Bill elsch Director of Parks&Recreation MiHilton Garden Inn® 508 E.Martin Luther King Jr.Blvd. Charlotte,NC 28202 Charlotte Uptown Phone(704)347-5972 • Fax(704)377-1519 Name&Address Reservations www.stayHGI.com or 1 877 STAY HGI FOELSCH,BILL Room 1205/K1 X Arrival Date 10/12/2014 12:47:OOPM Departure Date 10/17/2014 . N, NC 12345 US Adult/Child 2/0 Room Rate $139.00 RATE PLAN C-NRPA HH# AL BONUS AL CAR Confirmation: 3152355988 10/17/2014 PAGE 1 DATE REFERENCE DESCRIPTION AMOUNT 10/8/2014 2216266 VS*6266 ($160.20) 10/12/2014 2218917 GUEST ROOM $139.00 10/12/2014 2218917 STATE TAX $10.08 10/12/2014 2218917 OCCUPANCY TAX a $11.12 10/13/2014 2219151 **GREAT AMERICAN GRILL $13.85 10/13/2014 2219380 GUEST ROOM $139.00 10/13/2014 2219380 STATE TAX $10.08 10/13/2014 2219380 OCCUPANCY TAX $11.12 10/14/2014 2219842 GUEST ROOM $139.00 10/14/2014 2219842 STATE TAX $10.08 10/14/2014 2219842 OCCUPANCY TAX $11.12 10/15/2014 2220063 **GREAT AMERICAN GRILL, $11.85 10/15/2014 2220271 GUEST ROOM $139.00 10/15/2014 2220271 STATE TAX $10.08 10/15/2014 2220271 OCCUPANCY TAX $11.12 10/16/2014 2220525 **GREAT AMERICAN GRILL $13.85 10/16/2014 2220817 GUEST ROOM $139.00 10/16/2014 2220817 STATE TAX $10.08 10/16/2014 2220817 OCCUPANCY TAX $11.12 WILL BE SETTLED TC $680.35 EFFECTIVE BALANCE OF $0.00 DATE OF CHARGE EAK NO. Zip-Out Check-Out® Good Morning! We hope you enjoyed your stay.With Zip-Out Check-Out® AUTHORIZATION INITIAL there is no need to stop at the Front Desk to check out. • Please review this statement. It is a record of your charges as of late last PURCHASES&SERVICES evening. • For any charges after your account was prepared,you may: TAXES 0 +pay at the time of purchase. +charge purchases to your account,then stop by the Front Desk for an TIPS&MISC. updated statement. -U +or request an updated statement be mailed to you within two business days. If the statement meets with your approval, simply press the Zip-Out Check-Out TOTAL AMOUNT button on your guest room telephone. Your account will be automatically checked 0.00 out and you may use this statement as your receipt. Feel free to leave your key(s) in the room. Please call the Front Desk.if you Iviyh to extend your stay or if you have any questions about your account. Michael Klitzing From: Foelsch Bill <bfoelsch@Morristwp.com> Sent: Monday, August 25, 2014 5:03 PM To: Michael Klitzing Subject: RE: NRPA Congress Michael- Hope the end of August finds you well and enjoying the fruits of a long and successful summer. Thanks for the reminder on the CAPRA hearing arrangements. I plan to arrive in Charlotte on Sunday. My only request is that Carmel Clay cover the cost of my additional night in the city(Sunday)so I am ready for the Monday morning hearing. I will send you a copy of my hotel lodging invoice after the Congress. I will be staying at— Hotel Information/Receipt: HILTON GARDEN INN CHARLOTTE UPTOWN 508 E MARTIN LUTHER KING JR BLVD CHARLOTTE, NC 28202 704-347-5972 _Date` -Room_Rate ,Occ/Tax Rate Occ/Tax_Amount 12-OCT-2014 $139.00 15.25% $21.20 13-OCT-2014 $139.00 15.25% $21.20 14-OCT-2014 $139.00 15.25% $21.20 15-OCT-2014 $139.00 15.25% $21.20 16-OCT-2014 $139.00 15.25% $21.20 Looks like the total reimbursement for 1 night lodging will be$160.20. Bill From: Michael Klitzing [mailto:mklitzing@carmelclayparks.com] Sent:.Monday, August_18, 2014 3:01.PM To: Foelsch Bill Subject: NRPA Congress Bill, Hope this email finds you will. I wanted to touch base with you regarding our scheduled CAPRA hearing at noon on Monday, October 13, 2014. Per the Accreditation Handbook,the agency is responsible for expenses of the visitation team chair(or his/her designee)to attend the Commission meeting at which the agency is reviewed. Please advise how you would like to have these arrangements handled. As during the site visit,we are happy to provide reimbursement for all associated expenses if you would prefer to make the arrangements directly. Looking forward to the upcoming Congress and our hearing! Sincerely, Michael W. Klitzing,CPRE Chief Operating Officer 1 Carmel Clay Parks& Recreation Administrative Office 1411 E.116th Street Carmel, IN 46032 P 317.573.4018 F 317.571.4136 mklitzing@carmelclayparks.com www.carmelclaVparks.com 2 COMMISSION BUSINESS MEETING AND HEARING I PURPOSE The Commission meets four times per year, once in-person in the fall in conjunction with the NRPA Congress and Exposition and quarterly via teleconference. At its fall meetings,the Commission determines the accreditation status of agencies visited during the preceding spring/summer. Additionally, the Commission conducts regular business during these quarterly meetings. The Commission adheres to Robert's Rules of Order in all conduct of business. In the event there are more non-consent agenda hearings scheduled to take place during the fall meeting than can be accommodated in the typical day and a half meeting,the Commission will split up to conduct two hearings simultaneously. At least six Commissioners shall be present at -..each-hearing,-with-the-Commission-Chair-presiding over-one-hearing and.the.Vice Chair,_assisted_� by the Secretary/Treasurer, presiding over the other. INITIAL ACCREDITATION HEARING PROCEDURE The agency director and visitation team chair participate in a hearing before the Commission. The agency is responsible for expenses of the visitation team chair(or his/her designee)to attend the Commission meeting at which the agency is reviewed. Visit chair and agency participation is in-person, although in extenuating circumstances (e.g., an unexpected medical emergency)the Commission may permit participation via a conference call. The decision to permit such rests with the Commission Executive Committee. The other visitation team members are welcome to attend, at their own expense,however there will not be opportunity for open discussion of the ) agency's review. The Accreditation Manager informs the agency director and visitation team chair of the date,time, and location of the accreditation hearing at least two months in advance. After welcome and introductory remarks by the Commission chair and the lead reviewer for the respective agency, the visitation team chair will briefly summarize the visit and comment on the major strengths and major concerns identified by the team. The agency director will be invited to share any relevant updates that have occurred since the visit,however,no new or additional documentation may be provided during the hearing. If the agency has new information or has made changes since the visit,the agency director may refer to the information in response to questions. The Commission will then open the meeting for discussion,beginning with the Commission lead and second."Following discussion, guests"and observers in the room'are asked-- to sked—to step out while the Commission takes action in executive session. RE-ACCREDITATION HEARING PROCEDURE Neither the agency director nor the visitation team chair participates in a hearing before the Commission. The visitation team members and agency representatives are welcome to attend at their own expense; however there will be no opportunity for open discussion of the agency's review. The Commission will request the agency director to participate in the hearing via teleconference in the following circumstances: 1. The visitation report reported any unmet fundamentals; and/or 2. The visitation report reported less than 85% of the non-fundamental standards were unmet; if 34 �1 COMMISSION FOR ACCREDITATION -OF PARK AND RECREATION AGENCIES ON FORACC�, 55` Foy 0 0 v Z . �- QV O� RECREAI� ACCREDITATION HANDBOOK Fifteenth Edition 2013 National Recreation and Park Association Revised September 2013 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Foelsch, William Terms 73-S Farm Road Hillsborough, NJ 08844 Invoice Invoice Description Date Number (or note attached invoice(s)or bill(s)) PO# Amount 10/22/14 Reimb Accreditation hearing expenses for visit chair $ 160.20 Total $ 160.20 1 hereby certify that the attached invoice(s);or bill(s)is(are)true and correct and I have audited same in accordance with 1 C 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. Foelsch, William Allowed 20 73-S Farm Road Hillsborough, NJ 08844 In Sum of$ $ 160.20 ON ACCOUNT OF APPROPRIATION FOR 101 -General Fund PO#orBoard Members Dept# INVOICE NO. ACCT#/TITL AMOUNT 1125 Reimb 4359000 $ 160.20 I hereby certify that the attached invoice(s), or bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 6-Nov 2014 Signature $ 160.20 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund (