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HomeMy WebLinkAboutMinutes PC 03-21-95 CARMEL CLAY PLAN COMMISSION CARS!E.L/CLAY ARCH 21, 1995 PLAN COMMISSIQ^J/3ZA UR' _-IC:AL MINUTES The meeting was called to order at approximately 7 00 PM by the president with the Pledge \, 4 of Allegiance in Council Chambers, One Civic Square, Carmel, Indiana. Members present were as follows: David Cremeans; Jay Dorman (late arrival); Judy Hagan; Ron Houck; Jeff Kennelly; Dick Klar; Alan Klineman; Norma Meighen; Barbara Myers; Salim Najjar; James T. O'Neal; Jeanne Reid; Luci Snyder; Paul Spranger; and H. K. " Tom" Thompson. A quorum was declared. Members of the Department of Community Development in attendance were: Dave Cunningham; Mike Hoilibaugh; Terry Jones; and Mark Monroe. City Attorney, Gordon Byers, was also present. Dick Klar moved for approval of the minutes of the previous meeting, seconded by Jim O'Neal, unanimousiy approved. F. Gordon Byers addressed the Commission in regard to one of the Rules of Procedure which implies that after a Docket is turned down by the Commission, it cannot be brought back; there is basically a one year time period in which it can't be reviewed. It has been asked by an applicant if that rule could be suspended. Gordon's opinion was that since the Plan Commission created these Rules of Procedure, if the Commission thought it was appropriate to suspend the rules, they would have that ability as it would relate to certain applicants without waiving the right to enforce it in the future. Barbara Myers read into the record a letter from Shurgard Storage requesting suspension of the Rules of Procedure to permit the ADLS application of Shurgard to be reconsidered. The ADLS would then be referred to the Special Study Committee on April 11, 1995, and then considered by the full Plan Commission on April 18, 1995. Alan Klineman asked if the request was to consider the petition tonight and refer to Committee? Mr. Klineman thought the petitioner had to start all over again and that the Commission would vote to allow the petitioner to re-tile without the year caving run. Gordon Byers commented that the request in the letter asks for a suspension that would give the petitioner an opportunity to talk about those matters, respond to questions. appear at Committee, and return to the 'full Plan Commission. There are other alternatives. if the Commission dec:dea to suspend the poles, the Commission could ask that the petitioner re- nonce and come back aefore the Commission at the next avaiiacie time period. There are probably TWO options here. i 1 There were vanous questions from Board members regarding re-notice, and "substantial" changes. Gordon Byers felt the sole issue before the Board was whether or not the Commission wanted to hear this within the one year time penod; if it is the Commission's will, they could require the petitioner to re-notice. Jim Nelson was allowed to speak and stated that the intent was not to present this evening. Changes have been incorporated into a detailed booklet. Again,l,the petitioner is not asking to be heard tonight; the petitioner is asking to be placed on the Agenda and referred to the Special Study Committee for consideration. If the Commission requests a re-nonce, the petitioner would be willing. The petitioner is asking for the opportunity to be given another chance to present again, but not this evening. Jeff Kennelly commented that it is apparent that the petitioner lias made numerous attempts to change the building and that someone of Shurgard's caliber should be given another shot. Mr. Kennelly moved for suspension of the rules to allow the petitioner back on the Docket as a last agenda item, and sent to special study committee, seconded by Norma Meighen. The vote was 13 in favor, Dick Klar opposed, MOTION APPROVED. Item 1. ELECTION OF COMMIII.LE CHAIRPERSONS Jeanne Reid nominated Tom Thompson for Chairperson of the Special Study Committee, seconded by Dick Klar. Tom Thompson was elected Chairperson by unanimous consent. Paul Spranger nominated Salim Najjar for Chairperson of the Subdivision Committee, seconded by Alan Klineman. Salim Najjar was elected Chairperson by unanimous consent. Judy Hagan nominated Jeanne Reid to serve as Member-At-Large, seconded by Jeff Kennelly. Jeanne Reid was elected Member-At-Large by unanimous consent. Item 2. Mike Hollibaugh appeared before the Commission and!gave an up-date on the 2020 Vision Planning Process. There are two neighborhood meenngs remaining. Attendance has averaged 37 persons at the neighborhood meetings. The R3 Public Opinion Lab has now completed the survey and should be submitting the survey and responses. The report has been received from the Kennsington Group on the first Focus Group and is available for anyone who might be interested. The town hall meetings will be held at the Carmel High School Cafetonum and the dates will be finalized in the near future. 2 The D 0 C.D. is applying for a grant from the Department of Commerce and discussions have been had with PSI to assist in the printing of a newsletter to inform citizens of progress to- date and the dates for the town hall meetings. The second newsletter would be issued after the town hall meetings to give a summary of the process and items of interest. H. PUBLIC HEARINGS lh. Commission to consider Docket No. 9-95 DP/ADLS, a Development Plan and Architectural Design, Lighting, Landscaping and Signage approval application for H.P. Products. The site is located at 10800 North Michigan Road, Clay Township. The petitioner is requesting approval to construct a 135,000 square foot office/warehouse building. Site is zoned B-3 and is located within the US 421 Overlay Zone. Additionally, the site lies both within Carmel/Clay Zoning junsdicnon and the Boone County Zoning junsdicnon. Filed by James J Nelson for H.P. Products. NOTE. Salim Najjar did not participate in the discussion or vote on H.P Products due to a conflict of interest. Jim Nelson, 3663 Brumley Way, Carmel, appeared before the Commission representing the applicant. Present on behalf of H.P Products were: Mike Jones; Scott Hirschman; and David Schuil. Also present and assisting in the presentation was Brian Waltz of the firm of Fink, Roberts & Petrie, and David Klauba, landscape architect. H.P. Products is a distributor of janitorial and cleaning supplies, currently located in Indianapolis. The new warehouse facility will be situated on a parcel of land generally north and west of the intersection of West 106th Street and 421. Other approvals required include a Special Use from the Board of Zoning Appeals and has been scheduled for March 28th. Review of the Development Plan included an aerial photograph of the site with respect to adjacent land and roadways; site and landscape plan; elevation of the building and description of the building materials. The real estate is 22 acres in size; 14 acres located in Boone County zoned I-1 Indusmal, the remaining 8 acres, adjacent to 421, are located in Hamilton County and zoned B-3 A pornon of the real estate that lies within the 421 Overlay Zone exists in Clay Township and Hamilton County Under the Comprehensive Plan, the recommended use for this real estate is Industrial/Manufacturing. Access to the real estate is available from 421 and Andrea Drive, a north/south dnve which extends through Andrea Industrial Park located to the west, southwest, and south. To the south is undeveloped real estate which lies between the subject site and Pearson Ford, zoned B-3. It is believed that an enclosed warehouse facility is consistent with the existing zoning, surrounding land uses, the provisions of the 421 Overlay Zone, and the recommended land 3 use under the Comprehensive Plan. Parking has been provided in the southeast and southwest corners of the building, and numbers 230 spaces. Two lakes will be constructed, one for aesthetic and storm water retention which will handle 4 of the 22 acres; one for pnmary storm water retention which will handle the remaining 18 acres. A substantial amount of landscaping has been provided around the perimeter of the property nearest 421, nearest the building, and near the employee parking area. The loading area is located on the south side of the property and screened with a chain link fence; along the front, extending southward, will be a six foot high, shadow box fence. The light fixtures consist of nine, pole-mounted, single and double lamp fixtures and three wall mounted fixtures, and are identical to the ones used in the parking lot at City Hall. The east elevation of the building is the front and faces 421, it will consist of smooth panels, light grey in color, and glass. The entrance will contain a skylight. The warehouse facility will be pre-cast concrete panels, darker gray in color and will contain a vertical raking. The mechanical equipment is roof mounted, screened by a 4 ft high screen. Members of the public were invited to speak in favor of the proposed project, none appeared. Members of the public were invited to speak in opposition to the proposed project, the following appeared. Dan Dumbauld, Zionsville, Boone County resident, appeared before the Commission representing Longbrook Subdivision, which is located one parcel to the north. Mr. Dumbald asked that Council and the Commission be aware of the 421 comdor's encroachment on the residential area to the north. Mr. Dumbald stated that he was not in opposition, but merely wished to make the Commission aware of the residential development immediately to the north. The public hearing was then closed and comments were invited from the Commission. Ron Houck asked about the slope and grade of the building, and the drainage. Judy Hagan asked about the landscaping as it applies to the B-3 portion of the building to the north; Jim Nelson responded that they would be happy to consider increasing the landscaping pnor to the Special Study Committee, in view of the Longbrook residential area. Docket No. 9-95 DP/ADLS was referred to Special Study Committee which will meet Apnl 11 at 7 00 Pm in the Caucus Rooms of City Hall. 4 I. OLD BUSINESS li. Commission to consider Docket No 3-95 P.P , a Primary Plat application for a subdivision named Kingsborough. The primary plat consists of 112 lots on 66 6 acres of land located north of 141st Street and east of Ditch Road. The site is zoned S-1. Filed by John Urbahns Dave Coots of Coots, Henke & Wheeler, 255 East Carmel Drive, appeared before the Commission representing the applicant. The petitioner appeared before the Subdivision Committee and received approval by a 6-0 vote; however, a modification was requested. Some of the common area off the Ditch Road entry has been made into a lot (lot #20) in order to open more common area. Paul Spranger confirmed the vote of the Subdivision Committee and the modification requested. Mr Spranger stated that he was pleased with the cooperativeness of the petitioner in accommodating the requested modification of the Committee Jeff Kennelly moved to approve Docket No. 3-95 P P , a Primary Plat application for Kingsborough, seconded by Ron Houck. The vote was 13 in -favor, Tom Thompson opposed. MOTION APPROVED 2i. Commission to consider Docket No. 6-95 P P , a Primary Plat application for a Subdivision named Applewood Estates. The primary plat consists of 29 lots on 10.74 acres of land located south of 116th Street and west of College Avenue. Site is zoned R-3. Petitioner has also filed the secondary plat, Docket No 7-95 SP, and is requesting simultaneous approval. Filed by Kevin Kirkpatrick. Ron Wright, Wright & Associates, 9000 Keystone Crossing, Indianapolis, appeared before the Commission representing Kirkpatrick & Associates. The subject site is bounded by Woodpark to the east, Northern Heights to the west, Centex' Waterwood to the south, property owned by Fred and Ann Day to the immediate north, and a remaining 5 2 acres which ultimately abuts 116th Street. The property is zoned R-3 Residential; the plat has been submitted for review, comments have been received from government agencies involved and have been addressed by the petitioner. At the request of the County Highway, a dedication of right-of-way has been provided on College Avenue. At the request of the County Surveyor, a drain has been added. A sidewalk has been provided along College Avenue which will tie into Centex sidewalks. Paul Spranger reported that the Subdivision Committee approved this Docket, with conditions. Dave Cunningham sated that :here had been three outstanding- items due to TAC responses from: Hamilton County Surveyor's Office; County Highway; and County Soil Water 5 Conservation. Since that time, letters have been received from all three agencies; an outstanding issue regarding covenants has been addressed, and the file is now complete. Paul Spranger moved for approval of Docket No. 6-95 P.P , Primary Plat for Applewood Estates, seconded by Luci Snyder. The vote was 15 in favor, none opposed. MOTION APPROVED. Ron Houck moved for approval of Docket No 7-95 SP, seconded by Salim Najjar. The vote was 15 in favor, none opposed. MOTION APPROVED. 3i. Commission to consider Docket No. 8-95 /DP/ADLS, a Development Plan and Architectural Design, Lighting, Landscaping and Signage approval application for Associated Building and Contractor. The site is located at 3802 West 96th Street, Clay Township. Petitioners are requesting approval to construct a 5,265 square foot office for a general contractor. Site is zoned B-7 and is located within the US 421 Overlay Zone. Filed by Maid Rastegar Mitch Sever, Land Use Consultant, appeared before the Commission representing the applicant. Final approval is being sought, subject to the issuance of a curb cut permit. Tom Thompson reported that the Special Study Committee had voted to recommend approval of this Docket, subject to a letter of commitment regarding the installation of sidewalks, and a curb cut approval. Dave Cunningham stated that the letter of commitment regarding the sidewalk has been received and will be recorded upon approval of this Docket. According to the County Highway Department, Jose Kreutz stated the approval for the curb cut was mainly processing time only and there was no reason to holdup approval. Mr. Rastegar and Mr. Sever are both aware that the project cannot be constructed without a building permit. Gordon Byers made an additional comment that the sidewalk commitment would be binding upon the heirs, successors, and assigns of the applicant; and that pro-ram does not specifically apply to the petitioner's property. It was then agreed that the words "pro-ram" would be stricken from the commitment letter, and a new letter of format would be drafted regarding commitments from petitioners. Dick Klar moved for approval of Docket 8-95, DP/ADLS, Associated Building and Contractor, seconded by Paul Spranger. Dick Klar then amended his motion to provide that approval would be conditioned upon County Highway approval, and contingent upon the letter of commitment being re-drafted. The motion, as amended, was seconded by Paul Spranger. 6 (;) The vote was 15 in favor, none opposed. MOTION APPROVED, conditioned upon County Highway approval and contingent upon the letter of commitment being re-drafted. J. NEW BUSINESS lj. Commission to consider Docket No. 12-95 ADLS, an Architectural Design, Lighting, Landscaping and Signage approval application for Burger King. WITHDRAWN 2j. ADD-ON (RE-SUBMISSION) Docket 74-94 DP/ADLS, a Development Plan and Architectural Design, Lighting and Signage application for Shurgard Storage Centers, Inc. The petitioner is seeking approval to locate an approximate 75,000 square foot storage facility o the south side of the intersection of US 31 and US 431 (commonly known as the point.) Following the negative vote on January 17, 1995 by the Plan Commission, it was Mr. Nelson's opinion that the primary concern of the Commission was the selection of the exterior building materials. Since that time, considerable time and effort has been spent in revising the composition of exterior building materials. This is the only change to the plan. The site plan as originally presented remains intact, the landscaping, lighting, size, location, orientation of buildings, etc. Mr. Nelson stated a willingness to re-notice this Docket for public heanng in Apnl. Mr. Nelson distributed informational booklets with photographs of an existing facility in Atlanta, Georgia; the purpose of the photograph was to give a descnption of the building materials which are being incorporated into the Carmel facility- drivitt (synthetic stucco); rough textured, split faced masonry; and smooth, scored faced masonry. Mr. Nelson was hopeful that the Commission would refer this Docket to the Special Study Committee on April 11 and full Plan Commission on April 18. There was discussion as to whether or not Shurgard should go to Public Heanng first and then be referred to Committee, should be re-noticed. Ron Houck felt that the major concern at the Committee level was the extenor matenals, and since this has now been addressed, there was no point in sending this Docket back to Committee. Alan Klineman felt that this Docket should go to Committee, should be re-noticed for the Apnl 18 full Plan Commission meeting for public hearing; in the meantime, the Committee could look over the project, and be ready for a report, and the Commission would be ready for a vote. Alan Klineman moved that Docket No. 74-94 ADLS, be sent to the Special Study Committee 7 for its consideration at the April meeting, and that the petitioner be required to re-notice for public hearing on April 18, seconded by James T. O'Neal. MOTION APPROVED. There being no further business to come before the Commission, Ron Houck moved for adjournment, seconded by Alan Klineman, MEETING ADJOURNED. Barbara Myers, President Ramona Hancock, Secretary 8