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HomeMy WebLinkAboutAmerican Structurepoint/ENG/Addl serv 8/434,143.00/main street reconstruction American Structurepoint, Inc Engineering-20/4 Appropriation#20/0 Road Bond; P.O. #3I847 Contract Not To Exceed$434,143.00 ADDITIONAL SERVICES AMENDMENT TO s?RoiF. AGREEMENT FOR PURCHASE OF GOODS AND SERVICES d ' Otw THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and American Structurepoint, Inc. (the "Vendor"), as City Contract dated March 20, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code § 22-5-1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA American Structurepoint, Inc. by and through its Board of Public Works and Safety By. By: es Brainard, Presiding Officer Authorized Sign ture ate: nn Gi Printed Can der Prrinted Name Ma An urke, embcjr Date: /—/ 9—1 y Pry:cle, Title Lori S. Watson; ' riper FID/TIN: 7c- //27 3/7 Date: iIL/ / • Last Four of SSN if Sole Proprietor: ATTEST: _ Date: /0- a7- ao/y ana Cordray, IAM+ , Clerk-Treasurer Date: 1 -/y-/K IS.1CmvwVAnlSa.e& 4j SwLpwav,pQObb\?ItRll'AS Smv,w,pam,4.11 AnAOv+Jn,I,D Vmf Iwruam4'n IO IW!III3+Jl MII NE on AMERICAN DM STRUCTUREPOINT INC n_ September 15, 2014 Mr. Jeremy Kashman City of Carmel Engineer One Civic Square Carmel, Indiana 46032 Re: Main Street Reconstruction — Illinois Street to Old Meridian Street Supplemental Agreement to 2013 Master Services Agreement between American Structurepoint and City of Carmel Dear Mr. Kashman: On behalf of American Structurepoint, Inc.. I am pleased to submit this proposal for additional professional services for the Main Street Reconstruction Project. The professional services will include addendum changes, right-of-way engineering for five additional parcels, right-of-way acquisition for four additional parcels, and all construction inspection and observation services necessary to complete this project as described in Exhibit A, attached. The services performed under this supplemental agreement will be completed for a fee not to exceed $434,143.00 as outlined in Appendix 3, and will only be billed as specific tasks are completed. We look forward to working with the City of Carmel on this project. If you should have any questions, do not hesitate to contact me at (317) 547-5580. Very truly yours. American Structurepoint, Inc. 4£. 4 tom'/ \e17181920 Cash E. Canfield, PE M?1 ?�e Vice President `ter' PR. vEcENEP N F. CEC:mek c St? 201Q cn to s n tnE- c Attachments `�9 GioENGtNEErtiv Sg£et—l�e£eti fry!'..'. 4 201400444 r ���I JOYq s i, ' an '' .r to ? *')Shadeland Station Indiana lis 46256-3957 © - � , st' L � po' ,11� ���.5580- ��543.0270 www�structurepoin4com; � t , EXHIBIT A ROADWAY DESIGN SERVICES The Professional shall provide additional design services for the following items: A. Addition of left-turn lanes along Main Street at Virginia Boulevard, Sta 55+00, and Sta 60+00 B. Revision to Grand Boulevard and Old Meridian roundabouts to accommodate left-turn lanes C. Additional effort required on the Illinois roundabout north approach II. RIGHT-OF-WAY SERVICES A. The Professional shall provide abstracting (title) services for five additional parcels for the acquisition of right-of-way for the project by the City. B. The Professional shall prepare exhibit drawings and legal descriptions, as needed, for the acquisition of right-of-way parcels 2, 5. 14, and 15 for the project by the City. C. The Professional shall provide appraisal problem analysis, appraisal, review appraisal, and buying services for parcels 5, 14, 15, and one additional parcel if needed, for the acquisition of right-of-way for the project by the City. D. The Professional shall provide right-of-way management services, including coordinating the appraising and buying and meeting with property owners to discuss the proposed acquisitions when necessary, for up to four parcels. E. In fulfillment of this Agreement, the Professional shall comply with the requirements of the appropriate regulations and requirements of the City and other public agencies having a legal jurisdiction over the project. III. CONSTRUCTION OBSERVATION SERVICES A. ENGINEERING PERSONNEL For the fulfillment of all services outlined in Section B below, the Professional will provide one full-time Resident Project Representative, inspectors, and clerical and secretarial personnel as required for a period of time necessary to complete the construction project and final construction report. The qualifications and experiences of personnel provided by the Professional are subject to approval by the City, and no personnel will be assigned to the project until the City's approval is obtained. The full-time Resident Project Representative will report to the City on all matters concerning contract compliance and administration. EC: T Exhibit A 201400444 2 0-F (C( The full-time Resident Project Representative will coordinate project activities with City's project manager. B. DESCRIPTION OF SERVICES 1. Construction Schedule: Review and monitor the construction schedules prepared by the Contractor for contract compliance and provide detailed documentation and recommendations to the City concerning the schedule's acceptability. 2. Conferences: Schedule, conduct, notify participants, and provide minutes of preconstruction meetings, partnering meetings, progress meetings, and such other job conferences as required for the timely and acceptable conduct of the job. Attend Public Information Meetings conducted by the City. The Professional shall be available for conferences as requested by the City to review working details of the project. The City may review and inspect the activities whenever desired during the life of the agreement. 3. Liaison: Serve as the City's liaison with the Contractor, working principally through the Contractor's field superintendent or such other person in authority as designated by the Contractor. The full-time Resident Project Representative shall be thoroughly familiar with the plans and specifications applicable to the project to monitor the Contractor for compliance with the provisions therein. Any deviation observed shall be addressed to the Contractor by the Resident Project Representative. Recommendations to obtain compliance also shall be reported to the City. 4. Cooperate: Cooperate with the City in dealing with various federal, state, and local agencies having jurisdiction over the project. 5. Obtain from the Contractor a. A list of his proposed suppliers and subcontractors b. Additional details or information when needed at the job site for proper execution of the work 6. Certification of Materials: Check for completeness of certifications of materials delivered to the site. 7. Shop Drawings a. Receive shop drawings and falsework drawings. Check falsework drawings for completeness and obtain structural engineer's approval of the proposed design. Forward shop drawings to the design consultant for review and approval. b. Review the approved shop falsework drawings, specifications and other submissions, record receipt of this data, maintain a file of all drawings Exhibit A Cmfi XH' 3 201400-144 E..r,,3tT 3 DF IV and submissions, and check construction for compliance in accordance with the Contract Documents. c. Alert the Contractor's field superintendent when it is observed that materials or equipment is being or is about to be used or installed before approval of shop drawings or samples, where such are required, and advise the City when it is necessary to disapprove work as failing to conform to the Contract Documents. 8. Review of Work, Inspection, and Tests a. Conduct on-site inspections for the City, of the work in progress, as a basis for determining that the project is proceeding in accordance with the Contract Documents b. Accompany visiting inspectors representing local, state, or federal agencies having jurisdiction over the project and report details of such inspections to the City c. Verify that the required quality control sampling and testing has been accomplished and materials certification has been provided by the Contractor d. Review the Contractor's test/certification results and the City's independent assurance tests for accuracy and retain in the project file c. Questionable testing methods or results from the Contractor may initiate an increase in the volume of assurance tests. 9. Modification: Consider and evaluate the Contractor's suggestions for modifications in drawings and/or specifications and report them with recommendations to the City. 10. Records a. Prepare and maintain at the job site orderly files of correspondence, reports of job conferences, shop drawings and other submissions, reproductions of original Contract Documents, including all addenda, change orders, and additional drawings subsequent to the award of the Contract, progress reports, and other project related documents b. Keep a diary or logbook, recording hours on the job site, weather conditions, list of visiting officials, decisions, general observations, and specific observations with regard to test procedures. Upon request, furnish copies of such a diary or logbook to the City. c. Maintain for the City, a record of names, addresses, and telephone numbers of all subcontractors and major material suppliers EXL-!"is" f Exhibit A a 201400444 '�1 �Fly d. Maintain a set of drawings on which authorized changes are noted and deliver to the City upon request, but in any event, at the completion of the project e. Prepare the Final Construction Record and Final Estimate as required by the City 11. Reports: Furnish to the City at periodic intervals, as required, progress reports of the project, including the Contractor's compliance with the approved construction schedule 12. Progress Estimates: Prepare progress estimates for periodic partial payments to the Contractor and deliver to the City for review and processing. The payments to the Contractor will be based on estimates of the value of work performed and materials complete in place in accordance with the contract. 13. Project Responsibility: The Resident Project Representative will be responsible for the documentation of pay quantities and estimates and the maintenance of appropriate records related to the construction of this project. 14. Work Schedule and Suspension: The Professional's crew will be required to regulate their workweek to conform to the Contractor's hours in accordance with the directions of the City. If work on the construction project is suspended and all matters concerning contract compliance and administration arc complete, the services of the Professional may also be suspended without cost to the project. 15. Contract Administration: The Professional will administer the contract in accordance with City's procedures. 16. If directed by the City, the Professional shall prepare, as needed, design, survey, right-of-way, and other services consistent with the previous services that have been performed by the Professional on this project. These services will be performed and paid for based on an amendment to this agreement to be negotiated between the City and the Professional. 17. If the City requests services beyond the scope of this agreement and capabilities of the Professional, Professional will prepare an amendment to provide these services through a subconsultant approved by the City. IV. GENERAL CONDITIONS A. In fulfillment of this Agreement the Professional shall comply with the appropriate regulations and requirements of the City and other public agencies having a legal jurisdiction over the project. B. The information and services to be furnished by the City arc as set out in Appendix 1, attached to this Agreement and made an integral part hereof.E /I Exhibit A j:Nans row(7 201400444 C. The Professional shall begin the work to he performed under this Agreement upon receipt of the written notice to proceed from the City and shall deliver the work to the City in accordance with the schedule contained in Appendix 2, attached to this Agreement and made an integral part hereof. D. The Professional shall receive payment for the services performed under this Agreement as set forth in Appendix 3, attached to this Agreement and made an integral part hereof. EXHIBIT Exhibit A F�1s55a1 '= 6 007 201400444 APPENDIX 1 Information and Services to be furnished by CITY The City shall furnish the Professional with the following: 1. Assistance in obtaining property owner information, deeds, plans of adjacent developments, section corner information, and any other pertinent information necessary to perform services under this Agreement 2. Specifications and standard drawings applicable to the Project 3. All written reviews pertinent to the project that are received by the City 4. Traffic assignments 5. Available data from the transportation planning process 6. Utility plans available to the City covering utility facilities and the location of signals and underground conduits throughout the affected areas 7. Guarantee of access to enter upon public and private lands as required for the Professional under this Agreement 8. All legal services as may be required for development of the project 9. A City's representative with decision-making authority on all inquiries 10. Assistance to the Professional by placing at its disposal all available information pertinent to the project EXHIBIT A Appendix 1d J 201400444 APPENDIX 2 Schedule All services by the Professional under this Agreement shall be completed and delivered to the City for review and approval, if required, on or before the following time periods. A. No changes to roadway design and right-of-way schedule as described in Additional Service Amendment No. 7 executed June 18, 2014. B. Construction Observation Services 1. The Professional will be prepared to begin the services under this Agreement within five (5) days after a letter of notice to proceed is received from the City. The Professional shall complete and deliver the final project documents and final estimate to the Project Manager within 60 days after the project's final acceptance by the City. 2. The assumed duration of the construction observation services is 46 weeks. EXHIBIT t5 Of IC( Appendix 2 Ingin• 201400444 APPENDIX 3 Compensation A. Amount of Payment 1. The Professional shall receive as payment for the services performed for the Main Street project under this Agreement a maximum fee not to exceed $434,143 unless a modification of the Agreement is approved in writing by the City. 2. For roadway design services, a lump-sum fee of$20,000. 3. Right-of-way services will be invoiced on a unit cost basis as follows for a fee not to exceed $39,663. a. Abstracting (5 parcels @ $400 each) $2,000 b. Title Updates (4 parcels @ $150 each) $600 c. Parcel Plats and Legal Descriptions (4 parcels @ $3,000 each) $12,000 d. Appraisal Problem Analysis (4 parcels @ $200 each) $800 e. Right-of-Way Appraising (4 parcels)* $9,175 f. Review Appraising (4 parcels)* $4,588 g. Right-of-Way Buying (4 parcels)* $6,100 h. Recording (4 parcels at $100 each) $400 i. Right-of-Way Management (4 parcels @ $1,000 each) $4,000 * Unit costs are shown in Exhibit 1. 4. Construction observation services will be invoiced on the basis of actual hours of work performed by essential personnel exclusively on this Agreement at the flat rate per category as depicted in Exhibit "2." for a fee not to exceed $374,480. 5. It is the policy of the City that Resident Project Representative and/or inspectors be on the construction site whenever the Contractor is engaged in any activity requiring inspection or testing concurrent with the construction or activity. In order for the Contractor to comply with the Contract Plans and Specifications and complete the work Nvilhin the time required, it is often necessary for the Contractor to work more than an 8-hour day and more than a 5-day week. This in turn may require the Resident Project Representative and inspectors to work over 40 hours per week. Appendix 3 EXHIBIT .A 201400444 B. Method of Payment 1. Payment shall be made monthly to the Professional upon submission to the City of an invoice. The Professional shall lurnish copies of time sheets for all personnel when submitting invoices. The Professional may submit a maximum of one invoice voucher per calendar month for work covered under this Agreement. The invoice voucher shall be submitted to the City. The invoice voucher shall represent the value to the City of the partially completed services as of the date of the invoice voucher. Z. The City, for and in consideration of the rendering of the engineering services provided for in Exhibit A, agrees to pay the Professional for rendering such services the fee established above upon completion of the services thereunder, acceptance thereof by the City, and upon the Professional submitting an invoice and claim voucher as described above. a. In the event an invoice amount is disputed, City shall so notify Professional. If such dispute is not resolved to City's satisfaction within ten business days after notice of such dispute is sent by City to Professional, City shall pay such amount, under protest, into the City Court of Carmel, which Court shall hold such money until notified of a resolution signed by both parties hereto or the entry of a final judgment thereon. 3. In the event of a substantial change in the scope, character, or complexity of the services required for the project, the maximum fee payable and the specified fee shall be adjusted. 4. It is the policy of the City that Resident Project Representative and/or inspectors be on the construction site whenever the Contractor is engaged in any activity requiring inspection or testing concurrent with the construction or activity. In order for the Contractor to comply with the Contract Plans and Specifications and complete the work within the time required, it is often necessary for the Contractor to work more than an 8-hour day and more than a 5-day week. This in turn may require the Resident Project Representative and inspectors to work over 40 hours per week. 5. Professional shall maintain accurate payroll cost records acceptable for audit procedures by the City. 6. In the event the Professional is directed by the City to perform inspection not included in the description of work in this contract, the Professional shall prepare a supplemental agreement to be approved by the City prior to commencement of such additional services. 7. In the event the project is delayed or extended beyond the anticipated completion date and the construction inspection services fee is depleted prior to the completion of all inspections and final paperwork, the Professional shall discontinue work until an approved supplemental agreement for additional services from the City is received. EXHIBIT A Appendix 3 441741grit 201400444 -/60-= (L( Exhibit 1 Main Street Proposed Supplemental Fee Schedule Dated: 09/12/2014 Fees May Change Based on Final Right of Way Appraisal Type WV/VF/SF/L Review R/W Services Parcel Owner F APA's Appraising Appraisal Buying Recording Management Fee Subtotal 5 St Christophers Episcopal Church of Carmel SF 200.00 2,150.00 965 00 1,525.00 100 00 1000.00 5,940.00 14 Anthony Properties SF 200.00 2,025.00 910.00 1,525 00 100.00 1000.00 5,760.00 15 Anthony Insurance Partnership SF 200.00 2,150.00 967.00 1,525.00 100 00 1000.00 5,942.00 TBD Extra TBD 200 00 2,850.00 1,746.00 1,525.00 100 00 1000.00 7,421.00 Unallocated - 800.00 9,175.00 4,588.00 6,10000 400.00 4,000.00 25,063.00 Control: m x I O -I bi 201400444 Exhibit 2 INSPECTION FEE JUSTIFICATION MANHOURS BY CLASSIFICATION OWNER: City of Carmel DESCRIPTION: Main Street Improvements Project No. 14-06 LETTING: August 20, 2014 Anticipated NOTICE TO PROCEED: September 8, 2014 Anticipated COMPLETION DATE: June 1, 2015 Anticipated PRECONSTRUCTION ACTIVITIES: to = 0 00 weeks CONSTRUCTION ACTIVITIES: 9/15/2014 to 7/1/2015 = 42 00 weeks POST-CONSTRUCTION ACTIVITIES: 7/2/2015 to 8/1/2015 = 4.00 weeks 46 00 weeks EXHIBIT A / 2 of IV 6=0 201400444 Exhibit 2 LABOR PROJECT MANAGER: Regular time' 46 weeks @ 1 hours/week = 46 hours PROJECT MANAGER TOTAL HOURS = 46 hours PROJECT ENGINEER/SUPERVISOR: Preconstruction Activities: Regular Time' - weeks @ 40 hours/week = - hours Construction Activities: Regular Time: 42 weeks @ 40 hours/week = 1,680 hours Overtime(assume 15%) 1,680 @ 15% = 252 hours Post-Construction Activities: Regular Time. 4 weeks @ 40 hours/week = 160 hours PROJECT ENGINEER/SUPERVISOR TOTAL REGULAR HOURS = 1,840 hours PROJECT ENGINEER/SUPERVISOR TOTAL OVERTIME HOURS = 252 hours INSPECTOR(S): Construction Activities: 1 Regular Time' 42 weeks @ 40 hours/week = 1,680 hours Overtime(assume 15%) 1,680 @ 15% = 252 hours Post-Construction Activities: 0 Regular Time' 4 weeks @ - hours/week = - hours INSPECTOR(S)TOTAL OVERTIME HOURS = 1,680 hours INSPECTOR(5)TOTAL REGULAR HOURS = 252 hours EXHIBIT A IDea b 201400444 Exhibit 2 INSPECTION FEE SUMMARY CONSTRUCTION INSPECTION SERVICES CLIENT: City of Carmel DESCRIPTION: Main Street Improvements Project No. 14-06 Rate Units Fee Project Manager $ 102 51 46 $ 4,715 46 Project Engineer/Supervisor(Regular) $ 95 00 1,840 $ 174,800 00 Project Engineer/Supervisor(Overtime) $ 109 25 252 $ 27,531.00 Inspector(s)(Regular) $ 85.00 1,680 $ 142,800 00 Inspector(s)(Overtime) $ 97.75 252 $ 24,633 00 Mileage $ 0 560 - $ - TOTAL INSPECTION FEE $ 374,479.46 Estimated Construction Cost $ 4,398,095 00 %Construction 8 51% EXHIBIT /` / C/ 'o-r l. t. P gem 201400444 �j T J(,, Carmel INDIANA RETAIL TAX EXEMPT PAGE V i fl �� ® II CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER ' `O,//ii IILL 1L FEDERAL EXCISE TAX EXEMPT 31 115y-1- 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON CARMEL, INDIANA 46032-2584 VOUCHER. DELIVERY MEMO. PA 0 SHIPPING LABELS AND ANY CORR FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO. DESCRIPTION 0 10/15114 Amt'r; coil SML.IGiunero,nt ; Inc. t 1 I VENDOR I2(0 U Sl-�csdel N'NCA S+0-inon-\ SHIP TO Ens,�e his .l, Inc(ia -I ape iis , INI 4 (425to-:3115f J 3 CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTE - AsAa8 1 I — Project 14-Oto N-,47-C'` �.., N :,N a r- Streei Qecu•-is- I (�} Wnoi a s Ir-eat its ' ..55 O F CAA;,Q� / -- M eri cl ate f �. S Lapp I err"ent 0-1 A9Y G .. • a'. NTF 1 4 431- , 143 Co • t u. ,Th 2ooa go" ,d Send Invoice To: t�J, - " I En5w-eerlry \, i Yf PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT • ?VP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HA E PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY C IFY H THERE IS AN UN LIGATED BALANCE IN • SHIP REPAID THIS APPR UFFICIENT TOP ,fjOH THE ABOVE ORDER. • COD.SHIPMENTS CANNOT BE ACCEPTED ORDERED BY •PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. g.171- iltra_ 7•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO CLERK-TREASURER DOCUMENT CONTROL Nn .R 1 R 11.7 vFNnnP rnov