Loading...
HomeMy WebLinkAboutBPW 11-05-14Office of the Clerk- Treasurer Ci of Carmel OARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, NOVEMBER 5, 2014 . AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY ALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, NOVEMBER 5, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE G \R\ {EL, INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer Ci of Carmel Board of Public Works and Safety Meeting AGEN A Wednesday, November 5, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER I. MINUTES a. Minutes from the October 15, 2014, Regular Meeting b. Minutes from the October 9, 2014 Special Meeting (tabled 10/15/14) 2. BID OPENINGS /AWARDS a. Bid Opening for Reflecting Pond — Coping Stones; Dave l- luffman, Street Commissioner b. Bid Opening for The Sale of Property at 870 Enclave; Steve Engelking, Director of the Department of Administration c. Bid Opening for The Sale of Property at 10401 10403 Pennsylvania Street; Steve Engelking, Director of the Department of Administration d. Bid Opening for The Sale of Property at 10407 —10409 Pennsylvania Street; Steve Engelking, Director of the Department of Administration 3. PERFORMANCE RELEASES a. Resolution BPW- 11- 05- 14 -01; Cray Oaks Subdivision; Water and Sanitary Sewer Main; John Duffy Director of the Department of Utilities b. Resolution BPW- 11- 05- 14 -02; The Bridges, Phase I; ROW Improvements; David Alexander. Gilliatte c. Resolution BPW- 11- 05- 14 -03; Westmont Section 2A; Water; John Duffy Director of the Department or Utilities d. Resolution BPW- 11- 05- 14 -04; Westmont Section 2; Concrete Curbs; Keith Lash, Ryland Homes c. Resolution BPW- 11- 05- 14 -05; Westmont Section 2; Asphalt Paving; Keith Lash, Ryland Homes ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571 -2414 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #1; Morphey Construction; (- $1,490.43); Ditch Piping and Utility Relocation; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; Additional Services #1; Rundell Ernstberger Associates; ($39,500.00); Landscape Design — Keystone at Main Street Roundabout; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Additional Services #1; VS Engineering; ($7,000.00); West Carmel Drive Path Survey; Mike Hollibaugh, Director of the Department of Community Services d. Request for Purchase of Goods and Services; Gordon Flesch Company; ($4,419.36); 70" Aguos Board; Mike Noll ibaugh, Director of the Department of Community Services e. Request for Purchase of Goods and Services; Airbus DS Communications; ($9,000.00); Software; Terry Crockett, Director of the Department of Information Systems f. Request for Purchase of Goods and Services; Business Associate; Chief Matt Hoffman, Carmel Fire Department g. Request for Purchase of Goods and Services; Electronic Commerce Link; ($4,600.00); Software; Chief Matt Hoffman, Carmel Fire Department I. Request for Purchase of Goods and Services; Kronos; ($49,620.00); Time Keeping System; Chief Matt Hoffman, Carmel Fire Department i. Request for Purchase of Goods and Services; Kronos; ($77,124.00); Software Upgrade; Chief Matt Hofhnan, Carmel Fire Department j. Request for Purchase of Goods and Services; SeCap Finance; Digital Mailing System; Steve Engelking, Director of the Department of Administration k. Request for Purchases of Goods and Services; Anthem Business Associate Agreement; Barb Lamb, Human Resources 5. USE OF CITY OWNED PROPERTY a. Request to Use Caucus Room; Meeting; October 21, 2015; 5:30 p.m. to 9:00 p.m.; The Enclave of Carmel b. Request to Close City Streets; Festival; September 25 thru September 27, 2015; Carmel International Art Festival c. Request to Use Council Chambers; Meeting; November 12, 2014; 6:00 p.m. to 9:00 p.m.; Cannel Station HOA d. Request to Use Caucus Room; Meeting; November 18, 2014; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill e. Request to Use Gazebo, Center Green; Run; December 6, 2014; 7:00 a.m. to 1:00 p.m.; 131 Event Productions f. Request to Use Gazebo; Wedding; May 2, 2015; 11:30 a.m. to 4:30 p.m.; Syerra Liggins 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Amendment Number One to City's Deferred Compensation Plan; Barb Lamb, Human Resources c. Request for Amendment Number Two to City's Deferred Compensation Plan; Barb Lamb, Human Resources d. Request for Lane Restriction /Sidewalk Closure /Open Pavement Cuts; 141 1" Avenue NE; John Edwards, Elevation Excavation e. Request for Sidewalk Closure; Cheswick Subdivision; D'Mon Williams, Duke Energy I. Request for Lane Restriction /Recreation Pathway Closure; 1631/1661 W. Main Street; D'Mon Williams, Duke Energy g. Request for Road Closure /Pathway Closure /Open Pavement Cut/ Towne Road South of 116th; Sutton Place Regulated Drain; John Edwards, Elevation Excavation h. Request for Lane Restriction /Sidewalk Closure /Open Pavement Cuts; 421/431 2nd Avenue NE. John Edwards, Elevation Excavation Request for Lane Restriction /Open Pavement Cut; 311 1° Street SW; John Edwards, Elevation Excavation j. Request for Lane Closure/ /Open Pavement Cuts /Sidewalk Closure /Curb Cut Vacation; 442 -450 1° Avenue SE; Heather Whalen, David Weekley Homes k. Request for Lane Restriction; 116th Street and River Road; Zach Goodbar, AT &T I. Request for Variance; Permeable Pavers; Justus Business Park; Walter Justus m. Request for Variance; Fence in Easement; 14049 Knightstown Drive; Michael /Brenda Kenyon n. Request for Consent to Encroach; 5435 Grandin Hall Circle South; Landscaping and Fence; Frederick/Jamie McClaine o. Request for Consent to Encroach; Justus Business Park; Walter Justus p. Request for Consent to Encroach; 14230 Brandt Lane; Fence in Easement; Nathan /Victoria Villamin q. Request for Consent to Encroach; 14049 Kinghtstown Drive East; Fence in Easement; Michael /Brenda Kenyon r. Request for Right of Way Dedication; Point Blank Range & Gun Shop; Thomas Willingham, Carmel Real Estate s. Request for Easement; ITT Educational Services; US 31 Water Main Installation; John Duffy, Director of the Department of Utilities 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 5,2014 - 1.0:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting /o order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members: Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the October 15, 2014 Regular meeting were approved 2 -0. Minutes for the October 9, 2014 Special meeting were approved 2 -0. BID OPENINGS /QUOTES /AWARDS Bid Opening for Reflecting Pond — Coping Stones; Mayor Brainard opened and react the bids aloud; Company Amount Smock Fansler 5396, 65 0.00 Alteration Alteration 5130,600.00 5205,650.00 The Bids were given to Dave Huffinan, Street Commissioner for review and recommendation. Bid Opening for The Sale of Property at 870 Enclave; Mayor Brainard opened and read the bids aloud; Company Amount Mathey ReMax 5172, 000.00 The Bids were given to Steve Engelking, Director of the Department of Administration Bid Opening for The Sale of Property at 10401 10403 Pennsylvania Sheet. Mayor Brainard opened and read the bids aloud; Company Amount 1 Moehl Engineer 5139, 000.00 NeilO'Mahony 5140.000.00 Friends & Family Members S 51, 000.00 Company Amount Ala Carle Realty 5140,00.00 The Bids were given to Steve Engelking. Director of the Department afAdministration Bid Opening for The Sale of Property at 10407 — 10409 Pennsylvania Street; Mayor Brainard opened and read the bids aloud; Company Amount Moehl Engineer 5139,000.00 Friends & Family Members 5151,000.00 The Bids were given to Steve Engelking, Director of the Department of Administration PERFORMANCE RELEASES Resolution BPW- 11- 05- 14 -01; Gray Oaks Subdivision; Water and Sanitary Seiner Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 11- 05- 14 -02; The Bridges, Phase 1; ROW Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 11- 05- 14 -03; Westmont Section 2A; Water: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 11- 05- 14 -04; Westmont Section 2: Concrete Curbs; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Resolution BPW- I1- 05- 14 -05; Westmont Section 2: Asphalt Paving: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Change Order #1; Murphey Construction: (- 51,490.43); Ditch Piping and Utility Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods' and Services; Additional Services #1; Rundell Ernslberger Associates: (539,500.00); Landscape Design — Keystone al Main Street Roundabout; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. 0 1 Request for Purchase of Goods and Services: Additional Services #1: YS Engineering: (S7,000.00); West Cannel Drive Path Survey: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request PI Purchase of Goods and Services; Gordon Pesch Company; (34.419.36); 70" Aguas Board; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Airbus DS Communications: (S9,000.00); Software; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Business Associate: Chief Matt 1- loffinam, Carmel Fire Department Request for Purchase ofGoods and Services: Electronic Commerce Link: (34,600.00): Software: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request, for Purchase of Goods and Services: Kronos: (549.620.00); Time Keeping System: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: Kronos; (377.124.00); Sgfhvare Upgrade; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; SeCap Finance: Digital Mailing System; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchases of Goods and Services: Anthem Business Associate Agreement: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY OWNED PROPERTY Request to Use Caucus Room: Meeting; October 21, 2015: 5:30 p.m. to 9:00 p.m.; The Enclave of Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Close City Streets; Festival; September 25 tbru September 27, 2015: Carmel International Art Festival; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Meeting: November 12, 2014: 6:00 p.m. to 9:00p.m.; Carmel Station 1 -1OA; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 0 1 Request to Use Caucus Room; Meeting; November l& 2014; 7:00 p.m. to 8:30 p.m.; Westpark Board Member Broke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo, Center Green; Run: December 6, 2014; 7:00 a.m. to 1:00p.m.; 131 Event Productions; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request to Use Gazebo; Wedding; May 2, 2015; 11:30 all]. to 4:30 p.m.; Syerra Liggins; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Motion Request for Amendment Number One to City's Deferred Compensation Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Amendment Number Two to City's Deferred Compensation Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction /Sidewalk Closure /Open Pavement Cuts; 141 ls` Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Sidewalk Closure; Cheswick Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Requestfor Lane Restriction /Recreation Pathway Closure; 1631/1661 W Main Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request far Road Closure /Pathway Closure /Open Pavement Cut/ Towne Road South of 116`"; Sutton Place Regulated Drain; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction /Sidewalk Closure /Open Pavement Cuts; 421/431 2 "`r Avenue NE. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction /Open Pavement Cut; 311 Is` Street SW; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Lane Closure / /Open Pavement Cuts /Sidewalk Closure /Curb Cut Vacation; 442 - 4501" Avenue SE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. t Request for Lane Restriction; 11611 Street and River Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Permeable Pavers; .lustus liminess Park; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; fence in Easement: 14049 Knightstow-n Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 5435 Grondin Hall Circle South; Landscaping and Fence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request. for Consent to Encroach; Justus Business Park: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request. for Consent to Encroach; 14230 Brandt Lane; Fence in Easement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 14049 Knightstown Drive East; Fence in Easement; Board Member Burke moved to approve. Board Member FValson seconded Request approved 3 -0. Request, for Right of Way Dedication; Point Blank Range & Gun Shop: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Easement; ITT Educational Services; US 31 Water Main Installation; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. ADD -ON Request to add item on to the agenda: Dave Huffinan, Street Commissioner; Board Member Burke moved to approve. Board Member Watson seconded. Item Added 3 -0. Request to add an additional vehicle (pick up truck) to the bid awarded in September. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Board Member Burke adjourned the meeting ca 10:15 a.m. Marra L. Cordray, MA'IC— Clerk - Treasurer Clerk - Treasurer Approved ATTEST: May iJanres Brainard 9X i1i Diana L. Cordray,((///AA4C - Clerk - Treasurer i