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HomeMy WebLinkAboutBid Information and Packets NOTICE TO BIDDERS City of Carmel Sealed Bids for the City of Carmel, 2010—Additional Concrete Program, will be received by the City of Carmel, Indiana ("Owner") at the office of the Clerk Treasurer in City Hall, One Civic Square, Carmel, Indiana 46032, until 10:00 a.m., local time, on October 6th, 2010. The Bids will be publicly opened and read by the Board of Public Works and Safety at 10:00 am, in Council Chambers at City Hall on October 6th, 2010. No late bids will be accepted. A certified check or bid bond in the amount of ten percent (10%) of the bid must accompany all bids, and upon acceptance by the City of Carmel, a performance bond equal to one hundred percent (100%) of the bid will be required before work begins. General Form 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID — 2010 ADDITIONAL CONCRETE PROGRAM" on the lower left hand corner of the envelope. All persons interested in bidding shall register a contact name and address with the Carmel Street Department to insure that all changes or questions and answers are available for review by all interested parties. The specifications are set forth in detailed documents on file at the Carmel Street Department, 3400 W. 131st Street, Westfield, IN 46074. All bidders must be qualified for State Highway work. All bidders on this contract will abide by the prevailing wage requirement of Indiana Code 5-16-7-1. Questions regarding this solicitation must be written and delivered to the Carmel Street Department. All responses will be written and made available at the Carmel Street Department. Please call the Carmel Street Department to confirm whether or not any such questions have been received and/or answered. The submitted proposals must comply with IC 36-1-9-8.5. The Carmel Board of Public Works and Safety reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body, as determined by the purchasing agency in accordance with IC 5-22-18-2. Diana L. Cordray, Clerk-Treasurer Publication Dates: Thursday, September 16th, 2010 Thursday, September 23`d, 2010 2010 ADDITIONAL CONCRETE TOTALS TOTAL ADDITIONAL CONCRETE ffa THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. * r NOTICE TO BIDDERS City of Carmel 2010- ADDITIONAL CONCRETE PROGRAM Sealed Bids for the City of Carmel, 2010—Additional Concrete Program, will be received by the City of Carmel, Indiana ("Owner") at the office of the Clerk Treasurer in City Hall, One Civic Square, Carmel, Indiana 46032, until 10:00 a.m., local time, on vie-etober 6"', 2010. The Bids will be publicly opened and read by the Board of Public Works and Safety at 10:00 am, in Council Chambers at City Hall on October 6th, 2010. No late bids will be accepted. A certified check or bid bond in the amount of ten percent (10%) of the bid must accompany all bids, and upon acceptance by the City of Carmel, a performance bond equal to one hundred percent (100%) of the bid will be required before work begins. General Form 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID - 2010 ADDITIONAL CONCRETE PROGRAM" on the lower left hand corner of the envelope. All persons interested in bidding shall register a contact name and address with the Carmel Street Department to insure that all changes or questions and answers are available for review by all interested parties. The specifications are set forth in detailed documents on file at the Carmel Street Department, 3400 W. 131st Street, Westfield, IN 46074. All bidders must be qualified for State Highway work. All bidders on this contract will abide by the prevailing wage requirement of Indiana Code 5-16-7-1. Questions regarding this solicitation must be written and delivered to the Carmel Street Department. All responses will be written and made available at the Carmel Street Department. Please call the Carmel Street Department to confirm whether or not any such questions have been received and/or answered. The submitted proposals must comply with IC 36-1-9-8.5. The Carmel Board of Public Works and Safety reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body, as determined by the purchasing agency in accordance with IC 5-22-18-2. Diana L. Cordray, Clerk-Treasurer Publication Dates: Thursday, September 16th, 2010 Thursday, September 23rd, 2010 2010 ADDITIONAL CONCRETE PROGRAM SPECIFICATIONS All work to be completed by November 10th, 2010. All curb work to be done as soon as possible so paving can proceed. A list of work to be done and specifications may be obtained at the Carmel Street Department, 3400 W. 131St Street,Westfield, IN 46074. All materials shall comply with current Indiana State Highway Standard specifications for material supplied and for application of materials. Bidder to furnish all equipment as required to process and apply materials. Some work on one or more City streets will have to be coordinated with other work on the street. All bids for the above items and materials shall be submitted in writing on prescribed Form#96 of the State Board of Accounts including a non-collusion affidavit fully executed. All bidders must be pre-qualified for State Highway work. All bids must be accompanied by a certified check, cashiers check or bid bond equal in amount to ten percent (10%)of the bid, and upon acceptance by the City of Carmel, a performance bond equal to one hundred percent(100%) of the bid will be required before work begins. Envelope must have words "BID—2010 ADDITIONAL CONCRETE PROGRAM"on lower left hand corner. All parties bidding on this contract will abide by the prevailing wage requirements of Indiana Code 5-16-7-1 et. seq. and shall indemnify and hold the City harmless for any violations thereof, including,but not limited to, attorney's fees and costs incurred by the City regarding same. The successful bidder shall file a schedule of wages pursuant to Indiana Code 5-16-7-2 ten (10)days prior to the commencement of any work on the contract. After the job is complete, if the City deems it necessary, at City's sole discretion, samples will be taken and analyzed at job sites at the expense of the bidder. There will be no work done without first contacting the Carmel Street Commissioner for approval of dates, times and locations. An agreement of conditions shall be signed by the accepted bidder. In residential areas, proper notification to residents of work dates will be the responsibility of the successful bidder. Any cars that have to be towed will be towed and paid for by the bidder. The Carmel Board of Public Works and Safety reserves the right to reject any and all bids. Availability of funds at the time of award will determine which package will be awarded. CITY OF CARMEL BID TABULATION SHEET Project Name: 2010 Additional Concrete Program Bid Date: October 6th, 2010 Final Completion Date: November 10th, 2010 ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT 1 Concrete curb replacement If. 300 52,9Y � gl7'o0 2 Concrete road replacement sq.yd. 1,500 5-3• b f (Stonehedge Subdivision) 7" Stamped/Stenciled Colored Concrete with 3 sq.yd. 145 4" stone base for center of roundabout /Y7 9 f/ �J�•ss 106th Street & Gray Road (truck apron) 4 24" wide by 6" deep brick paver concrete band If. 6552 Ys- • �} Z ���>�. around Village of West Clay Meeting House 5 Calcium (1% per cu. yd.) 7S- /2- 0 U 6 High Early (1% per cu. yd.) TOTALS /Yo, ys9. °O PROPOSAL PACKAGE FOR CITY OF CARMEL,INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Street Department 2010 ADDITIONAL CONCRETE PROGRAM BIDDER SHALL RETURN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH BID IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS,PLEASE CONTACT DAVE HUFFMAN AT(317)733-2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This form shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be fully and accurately filled in and completed and notarized. Project: Street Department 2010 ADDITIONAL CONCRETE PROGRAM Proposal For: 2010 ADDITIONAL CONCRETE PROGRAM City of Carmel Date: October 6 , 2010 To: City of Carmel,Indiana, Board of Public Works and Safety PART 1 BIDDER INFORMATION (Please Type or Print) 1.1 Bidder Name: The Hunt Paving Company, Inc. 1.2 Bidder Address: Street Address: 2450 S. Tibbs Avenue City: Indpls State: IN Zip: 46241 Phone #: ( )317-241 - Fax #: ( ) 317-487-5779 8313 1.3 Bidder is a/an[mark one]: Individual Partnership , Indiana Corporation; Foreign(Out of State) Corporation; State: Joint Venture Other: 1.4 [The following must be answered if the Bidder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel, Indiana,foreign corporations must register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion #2, dated January 23, 1958.] .1 Corporation Name: .2 Address: .3 Date registered with State of Indiana: .4 Indiana Registered Agent: Name: Address: PART 2 BID PROPOSAL 2.1 Project Bid. The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described roject, including any and all addenda thereto, for the total sum of � fir hkAlye/ .-y fie eulG�i o'k Akhike hik,4—OM �, YS q& q' v Dollars ($ &4 99. ay ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. CITY OF CARMEL BID TABULATION SHEET Project Name: 2010 Additional Concrete Program Bid Date: October 6th, 2010 Final Completion Date: November 10th, 2010 ITEM # DESCRIPTION UNIT QUANTITY UNIT PRICE AMOUNT AlkA :. ° '; ":A.1.41A•0 4a6it. 1 t: .,zAtt Nitibt» 11113iit' fa''. '. :F '_.::R'W4_ v.. y 1 Concrete curb replacement If. 300 52-, 99 ?l 87'°O 2 Concrete road replacement sq.yd. 1,500 S3. 5 9 e), , s-,e,• (Stonehedge Subdivision) 7" Stamped/Stenciled Colored Concrete with 3 sq.yd. 145 u 9 4" stone base for center of roundabout l/ 7 �/ YJ�•s 106th Street & Gray Road (truck apron) 4 24" wide by 6" deep brick paver concrete band If. 655 uZ • 9 Z around Village of West Clay Meeting House 5 Calcium (1% per cu. yd.) a2, 7S— /2_, 0 0 -9-- 6 High Early (1% per cu. yd.) TOTALS /7o yS9• co PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM DATE NUMBER PART 4 EXCEPTIONS Instructions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non-responsive. 4.3 Exceptions: none State Form 52414 Prescribed by State Board of Accounts Form No.96(Revised 2005) CONTRACTOR'S BID FOR PUBLIC WORK — FORM 96 PART I (To be completed for all bids. Please type or print) Date: October 6, 2010 1. Governmental Unit(Owner): City of Carmel 2. County : Hamilton 3. Bidder(Firm): The Hunt Paving Company, Inc. Address: 2450 S. Tibbs Avenue City/State: Indianapolis, IN 46241 4. Telephone Number: 317-241-8313 5. Agent of Bidder(if applicable): n/a Pursuant to notices given, the undersigned offers to furnish labor and/or material necessary to complete the public works project of "2010 Additional Concrete Program" (Governmental Unit) in accordance with plans and specifications prepared by Carmel Street Department and dated 9-16 & 9-23-10 for the sum of f//>P//4/..dve/j`C✓r) �ti oa/�c�o/jrc, 1 crp-.t/vtc i11ti4 -/VA ° $ / .6> y j , c7 c> Clc/(r i e Ca—/7 The undersigned further agrees to furnish a bond or certified check with this bid for an amount specified in the notice of the letting. If alternative bids apply, the undersigned submits a proposal for each in accordance with the notice. Any addendums attached will be specifically referenced at the applicable page. If additional units of material included in the contract are needed, the cost of units must be the same as that shown in the original contract if accepted by the governmental unit. If the bid is to be awarded on a unit basis, the itemization of the units shall be shown on a separate attachment. The contractor and his subcontractors, if any, shall not discriminate against or intimidate any employee, or applicant for employment, to be employed in the performance of this contract, with respect to any matter directly or indirectly related to employment because of race, religion, color, sex, national origin or ancestry. Breach of this covenant may be regarded as a material breach of the contract. CERTIFICATION OF USE OF UNITED STATES STEEL PRODUCTS (If applicable) I, the undersigned bidder or agent as a contractor on a public works project, understand my statutory obligation to use steel products made in the United States (I.C. 5-16-8-2). I hereby certify that I and all subcontractors employed by me for this project will use U.S. steel products on this project if awarded. I understand that violations hereunder may result in forfeiture of contractual payments. ACCEPTANCE The above bid Is accepted this day of , subject to the following conditions: Contracting Authority Members: PART II (For projects of$100,000 or more — IC 36-1-12-4) Governmental Unit: City of Carmel Bidder(Firm) The Hunt Paving Company, Inc. Date: October 6 , 2010 These statements to be submitted under oath by each bidder with and as a part of his bid. Attach additional pages for each section as needed. SECTION t EXPERIENCE QUESTIONNAIRE 1, What public works projects has your organization completed for the period of one(1)year prior to the date of the current bid? Completion Contract Amount eon of Work Date 1s,Name and nAddress of Owner (tie,53 .10 eoncft WDi'IL 6-1-ADO9 (0 1 °hb5�iht! KpI�np Vb j ob'� ,tv berun� a1 5 ,{� 104 5A.W Chn,Ue t Work, 11-a.•�oa9 f+oc_ tiIs , rad / tow aww� of L' Jl N�urilhL 7 1l9,'11'7.DD ContitkoD(t!- 5-IS-UDJ bR.tue ,Sp coin � ti 314 q�B,3d 61%.6-t/ � q-1g-' oo9 ate TOD � goo ri.rheiw 2. What public works projects are now in process of construction by your organization? Expected Contract Amount Class of Work Completion Name and Address of Owner Date , nctot s �vtsewazvnn w ( 114) U34 SD n uo rr, -2o1 D get rift-, cral oFCou 11sin[AP9 �•O I9,-3l-ro coTowOF0awew. — jL alb D�+t. o F �.1dp is lilyt)O, ,4-on e 13gt 9' q.by Q q 1v art work S�tg�t D 15 ,-1- v6Z-u covier S 01gsG•toi' ,5tdtv.�,iU. nnvctnnt 8-3I-10 5e a- 4t I dtIb2r- 3. Have you ever failed to complete any work awarded to you? no If so,where and why? 4. List references from private firms for which you have performed work. see attached financial and questionnaire SECTION II PLAN AND EQUIPMENT QUESTIONNAIRE 1. Explain your plan or layout for performing proposed work. (Examples could include a narrative of when you could begin work,complete the project, number of workers,etc. and any other Information which you believe would enable the governmental unit to consider your bid.) as per plans and specifications 2. Please list the names and addresses of all subcontractors(I.e.persons or firms outside your own firm who have performed part of the work)that you have used on public works projects during the past five(5) years along with a brief description of the work done by each subcontractor. undetermined at this time 3. If you intend to sublet any portion of the work, state the name and address of each subcontractor, equipment to be used by the subcontractor,and whether you will require a bond. However,if you are unable to currently provide a listing, please understand a listing must be provided prior to contract approval. Until the completion of the proposed project,you are under a continuing obligation to immediately notify the governmental unit In the event that you subsequently determine that you will use a subcontractor on the proposed project. see financial form 96 4. What equipment do you have available to use for the proposed project? Any equipment to be used by subcontractors may also be required to be listed by the governmental unit. yes, see attached equipment list • 5. Have you entered Into contracts or received offers for all materials which substantiate the prices used in preparing your proposal? If not, please explain the rationale used which would corroborate the prices listed. yes SECTION III CONTRACTOR'S FINANCIAL STATEMENT Attachment of bidder's financial statement Is mandatory. Any bid submitted without said financial statement as required by statute shall thereby be rendered invalid. The financial statement provided hereunder to the governing body awarding the contract must be specific enough In detail so that said governing body can make a proper determination of the bidder's capability for completing the project If awarded.