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Office of the
Clerk-Treasurer COMMON COUNCIL
MEETING AGENDA
MONDAY, NOVEMBER 3, 2014 - 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEETING CALLED TO ORDER
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS
4. APPROVAL OF MINUTES
a. October 20, 2014 Regular Meeting
5. RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL
6. COUNCIL, MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS
7. ACTION ON MAYORAL VETOES
8. CLAIMS
a. Payroll - $1,447,507.91
b. General Claims - $1,676,746.77
c. Retirement- $89,367.95
9. COMMITTEE REPORTS
a. Finance, Administration and Rules Committee
b. Land Use, Annexation and Economic Development Committee
c. Parks, Recreation and Arts Committee
d. Utilities, Transportation and Public Safety Committee
e. Report from the Carmel Redevelopment Commission
ONE CIVIC SQUARE CARMEL,INDIANA 46032 317/571-2414
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10. OLD BUSINESS
a. Third Reading of Ordinance D-2187-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Establishing the Appropriations for the 2015 Budget
($131,020,555); Sponsor(s): Councilor(s) Schleif, Seidensticker, Sharp and Snyder.
(Notice Published 9/12/14 and 9/19/14).
b. Third Reading of Ordinance D-2191-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Amending Chapter 2,Article 1, Division III, Section 2-13
(Capital Asset Policy) of the Carmel City Code; Sponsor(s): Councilor(s) Finkam, Schleif,
Seidensticker, Sharp and Snyder. Remains in the Finance, Administration and Rules
Committee (11/3/14).
c. Second Reading of Ordinance D-2193-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Approving the District Boundaries and Building Classifications
Established by the Carmel Historic Preservation Commission Regarding the Johnson
Addition Conservation District; Sponsor(s): Councilor(s) Schleif, Snyder, Sharp and
Seidensticker.
d. Third Reading of Ordinance Z-592-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Proposing to Repeal Chapter 10, Article 1, Chapter 22 of the
Carmel City Code and Adding Carmel City Code Chapter 10, Article 5, Establishing a
Flood Hazard Areas Ordinance; Sponsor: Councilor Rider. Sent to the Utilities,
Transportation and Public Safety Committee (11/6/14).
e. Third Reading of Ordinance Z-593-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Proposing to Repeal Certain Definitions in Chapter 3 of the
Zoning Ordinance; Sponsor: Councilor Rider. Sent to the Utilities, Transportation and
Public Safety Committee (11/6/14).
f. Third Reading of Ordinance Z-594-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Establishing the Green House Cottages of Carmel Planned Unit
Development District; Sponsor: Councilor Seidensticker.
g. Third Reading of Ordinance Z-595-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Establishing the Grannan Grove Planned Unit Development
District(9.774 Acres located south of and adjacent to 14e Street and west of Shelborne
Road); Sponsor: Councilor Rider.
h. Resolution CC-10-06-14-03; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving Certain Matters in Connection with the Cannel Downtown Economic
Development Area(Designating Motor Court East and West Allocation Area and the
Pedcor Office 5 Allocation Area); Sponsor(s): Councilor(s) Seidensticker and Rider.
Remains in the Finance, Administration and Rules Committee. Remains in the Land Use,
Annexation and Economic Development Committee.
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i. Resolution CC-10-06-14-04; A Resolution of the Common Council of the City of Carmel,
Indiana, Approving Certain Matters in Connection with the City Center Redevelopment
Area(Designating the Kent Building Allocation Area); Sponsor(s): Councilor(s)
Seidensticker and Rider. Remains in the Finance, Administration and Rules Committee.
Remains in the Land Use, Annexation and Economic Development Committee.
j. Resolution CC-11-03-14-03 (Formerly CC-10-06-14-08); A Resolution of the Common
Council of the City of Carmel, Indiana, To Set Taxes Payable in 2015 and Authorization of
Borrowing Between Funds; Sponsor(s): Councilor(s) Carter, Snyder and Rider.
k. Resolution CC-11-03-14-04 (Formerly CC-10-20-14-01); A Resolution of the Common
Council of the City of Carmel, Indiana, Recognizing the Historic Contributing Buildings
Survey as Accepted by the Cannel Historic Preservation Commission; Sponsor(s):
Councilor(s) Schleif, Snyder, Sharp and Seidensticker.
11. PUBLIC HEARINGS
a. Second Reading of Ordinance D-2194-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Authorizing and Approving an Additional Appropriation of
Funds from the Operating Balance of the Rainy Day Fund($613,200 To Repair The
Reflecting Pool); Sponsor(s): Councilor(s) Snyder and Rider. Sent to the Finance,
Administration and Rules Committee(11/20/14).
b. First Reading of Ordinance D-2197-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Authorizing and Approving and Additional Appropriation of
Funds from the Operating Balance of the General Fund($300,000 to Replenish
Unanticipated Expenses Related to Energy Center Operations); Sponsor(s): Councilor(s)
Snyder and Rider.
c. First Reading of Ordinance Z-596-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Restating and Amending An Ordinance to Establish An Impact
Fee for the Purpose of Planning and Financing Park and Recreational Infrastructure
Needed to Serve New Residential Development; Sponsor: Councilor Rider.
d. First Reading of Ordinance Z-597-14; An Ordinance of the Common Council of the
City of Carmel, Indiana, Extending the Sunset Provision on the Process for Demolition of
Contributing Buildings in the Old Town District Overlay Zone in the Cannel Zoning
Ordinance; Sponsor: Councilor Rider.
e. First Reading of Ordinance Z-598-14; An Ordinance of the Common Council of the
City of Cannel, Indiana, Establishing the Sunrise on the Monon(77.85 Acres of Real
Estate located at 9800 and 9876 Westfield Boulevard)Planned Unit Development •
District; Sponsor(s): Councilors Schleif and Snyder.
12. NEW BUSINESS
a. Resolution CC-11-03-14-01; A Resolution of the Common Council of the City of
Cannel, Indiana, Approving the Issuance of Bonds o f the C i ty of Carmel Redevelopment
District(Construction, Improvement and/or Equipping Certain Local Public
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Improvements, Redevelopment Projects and Other Capital Improvements Serving the
Carmel Downtown Economic Development Area and The City Center Redevelopment
Area;Park East Parking Garage; Veterans Way; Baldwin Building, Chambers Building,
Holland Building, Playfair Building; Spanish Steps, Rangeline Road Entrance and the
Kent Building); Sponsor(s): Councilors Seidensticker and Rider.
b. Resolution CC-11-03-14-02; A Resolution of the Common Council of the City of
Carmel, Indiana, Approving an Amendment to the Carmel Clay Comprehensive Plan
Regarding the Zone Improvement Plan; Sponsor: Councilor Rider.
13. OTHER BUSINESS
14. ANNOUNCEMENTS
15. EXECUTION OF DOCUMENT
16. ADJOURNMENT
Agenda
(13/14 CC Meeting.��f.it(1J
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COMMON COUNCIL
MEETING MINUTES
MONDAY, NOVEMBER 3, 2014 - 6:00 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
MEMBERS PRESENT:
Mayor James Brainard, Council President W. Eric Seidensticker, Council Members Sue Finkam, Carol
Schleif, Richard L. Sharp, Luci Snyder, Ronald E. Carter, Kevin D. Rider, Clerk-Treasurer Diana L.
Cordray, Deputy Clerk Lois Craig and Deputy Clerk Cindy Sheeks.
Mayor Brainard called the meeting to order at 6:00 p.m.
Ashhar Madni, representing the Al Salam Foundation,pronounced the Invocation.
Mayor Brainard led the Pledge of Allegiance.
RECOGNITION OF CITY EMPLOYEES AND OUTSTANDING CITIZENS:
There were none.
APPROVAL OF MINUTES:
Councilor Sharp made a motion to approve minutes from the October 20, 2014 Regular Meeting.
Councilor Schleif seconded. There was no Council discussion. Council President Seidensticker called
for the vote. Minutes were approved 7-0.
RECOGNITION OF PERSONS WHO WISH TO ADDRESS THE COUNCIL:
There were none.
COUNCIL,MAYORAL AND CLERK-TREASURER COMMENTS/OBSERVATIONS:
Councilor Sharp urged citizens to vote on November 4th (Election Day).
Councilor Carter addressed the Council regarding the opening day of the Cannel Winter Farmers Market
that would be held on Saturday November 15, 2014 from 9:00 a.m. — 12:00 p.m. The market will be
open on every Saturday until March 15, 2014 (with the exception of Saturday, December 27, 2014).
The Cannel Winter Farmers Market will be held at 116th &Founders Park in the heated Wilfong
Pavilion.
Councilor Snyder addressed the Council regarding the Hamilton County Humane Society.
ACTION ON MAYORAL VETOES:
There were none
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CLAIMS:
Councilor Sharp made a motion to approve payroll in the amount of$1,447,507.91, claims in the
amount of$1,676,746.77 and retirement in the amount of$89,367.95. Councilor Schleif seconded.
There was no Council discussion. Council President Seidensticker called for the vote. Payroll, Claims
and Retirement were approved 7-0.
COMMITTEE REPORTS:
Councilor Sharp reported that the Finance, Administration and Rules Committee had met and discussed
Ordinance D-2191-14 which was forwarded to the Council with proposed amendments.
Councilor Sharp reported that the Land Use, Annexation and Economic Development Committee had
met and discussed Ordinance D-2193-14, Ordinance Z-594-14, Ordinance Z-595-14 and Resolution
CC-10-20-14-01. All items were referred back to the Council with a favorable unanimous
recommendation.
Councilor Carter reported that the Parks, Recreation and Arts Committee had not met.
Councilor Schleif reported that the Utilities, Transportation and Public Safety Committee had not met.
The next meeting will be held on Thursday,November 6, 2014 at 6:00 p.m.
Dave Bowers, Council representative on the Carmel Redevelopment Commission,was available for
questions of the Council regarding the financial activities of the Carmel Redevelopment Commission.
There was brief Council discussion. There was brief Council discussion.
OLD BUSINESS
Council President Seidensticker announced the Third Reading of Ordinance D-2187-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Establishing the Appropriations for
the 2015 Budget($131,020,555). Mayor Brainard referred to Curt Coonrod, C.L. Coonrod & Company,
to present this item to the Council. There was brief Council discussion. Councilor Snyder made a
motion to amend Ordinance D-2187-14 by reducing the General Fund$1,300,000. The new amount of
the General Fund would be $78,325,108. Councilor Sharp seconded. There was Council discussion.
Councilor Sharp stated that the Mayor double budgeted in bond payments of$8,000,000. Mayor
Brainard agreed to reduce the double budget bond line item by$1,300,000. There was extensive
Council discussion. Deputy Clerk Cindy Sheeks addressed the Council. Council President
Seidensticker called for the vote. The motion to amend Ordinance D-2187-14 was approved 6-1
(Councilor Finkam opposed). Councilor Sharp made a motion to approve Ordinance D-2187-14 As
Amended. Councilor Rider seconded. There was no Council discussion. Council President
Seidensticker called for the vote. Ordinance D-2187-14 As Amended was adopted 7-0.
Without objection from the Council Resolution CC-11-03-14-03 (Formerly CC-10-06-14-08)was
moved to this place on the Agenda.
Council President Seidensticker announced Resolution CC-11-03-14-03 (Formerly CC-10-06-14-08);
A Resolution of the Common Council of the City of Carmel, Indiana, To Set Taxes Payable in 2015 and
Authorization of Borrowing Between Funds. Councilor Sharp addressed the Council and made a motion
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to approve Resolution CC-11-03-14-03. Councilor Schleif seconded. There was no Council discussion.
Council President Seidensticker called for the vote. Resolution CC-11-03-14-03 was adopted 7-0.
Deputy Clerk Cindy Sheeks addressed the Council.
Council President Seidensticker announced the Third Reading of Ordinance D-2191-14; An
Ordinance of the Common Council of the City of Carmel, Indiana, Amending Chapter 2, Article 1,
Division III, Section 2-13 (Capital Asset Policy) of the Carmel City Code. Councilor Sharp made a
motion to amend Ordinance D-2191-14 by substituting in whole Ordinance D-2191-14 As Amended,
VERSION A. Councilor Schleif seconded. There was no Council discussion. Council President
Seidensticker called for the vote. The motion was approved 7-0. Councilor Sharp made a motion to
approve Ordinance D-2191-14 As Amended. Councilor Schleif seconded. There was no Council
discussion. Council President Seidensticker called for the vote.
Ordinance D-2191-14 As Amended was adopted 7-0.
Council President Seidensticker announced the Second Reading of Ordinance D-2193-14; An
Ordinance of the Common Council of the City of Cannel, Indiana, Approving the District Boundaries
and Building Classifications Established by the Cannel Historic Preservation Commission Regarding
the Johnson Addition Conservation District. Councilor Sharp addressed the Council and made a motion
to approve Ordinance D-2193-14. Councilor Schleif seconded. There was brief Council discussion.
Council President Seidensticker passed the gavel to Councilor Snyder to address the Council. Councilor
Snyder called for the vote. Ordinance D-2193-14 was adopted 4-3 (Councilors Finkam, Carter and
Rider opposed.
Council President Seidensticker reclaimed the gavel from Councilor Snyder.
Council President Seidensticker announced the Third Reading of Ordinance Z-592-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Proposing to Repeal Chapter 10,Article 1,
Chapter 22 of the Cannel City Code and Adding Cannel City Code Chapter 10, Article 5, Establishing a
Flood Hazard Areas Ordinance; Sponsor: Councilor Rider. Sent to the Utilities, Transportation and
Public Safety Committee (11/6/14). This item was not discussed.
Council President Seidensticker announced the Third Reading of Ordinance Z-593-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Proposing to Repeal Certain Definitions in
Chapter 3 of the Zoning Ordinance; Sponsor: Councilor Rider. Sent to the Utilities, Transportation and
Public Safety Committee(11/6/14). This item was not discussed.
Council President Seidensticker announced the Third Reading of Ordinance Z-594-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Green House Cottages of
Cannel Planned Unit Development District. Councilor Sharp made a motion to approve Ordinance
Z-594-14. Councilor Rider seconded. There was no Council discussion. Council President
Seidensticker called for the vote. Ordinance Z-594-14 was adopted 7-0.
Council President Seidensticker announced the Third Reading of Ordinance Z-595-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Grannan Grove Planned Unit
Development District(9.774 Acres located south of and adjacent to 141g Street and west of Shelborne
Road). Councilor Sharp made a motion to approve Ordinance Z-595-14. Councilor Rider seconded.
There was no Council discussion. Council President Seidensticker called for the vote.
Ordinance Z-595-14 was adopted 7-0.
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Council President Seidensticker announced Resolution CC-10-06-14-03; A Resolution of the Common
Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the Cannel
Downtown Economic Development Area(Designating Motor Court East and West Allocation Area and
the Pedcor Office 5 Allocation Area); Sponsor(s): Councilor(s) Seidensticker and Rider. Remains in the
Finance, Administration and Rules Committee. Remains in the Land Use, Annexation and Economic
Development Committee. This item was not discussed.
Council President Seidensticker announced Resolution CC-10-06-14-04; A Resolution of the Common
Council of the City of Carmel, Indiana, Approving Certain Matters in Connection with the City Center
Redevelopment Area(Designating the Kent Building Allocation Area); Sponsor(s): Councilor(s)
Seidensticker and Rider. Remains in the Finance, Administration and Rules Committee. Remains in the
Land Use, Annexation and Economic Development Committee. This item was not discussed.
Council President Seidensticker announced Resolution CC-11-03-14-04 (Formerly CC-10-20-14-01);
A Resolution of the Common Council of the City of Carmel, Indiana, Recognizing the Historic
Contributing Buildings Survey as Accepted by the Carmel Historic Preservation Commission.
Councilor Sharp addressed the Council and made a motion to approve Resolution CC-11-03-14-01.
Councilor Schleif seconded. There was brief Council discussion. Council President Seidensticker
called for the vote. Resolution CC-11-03-14-04 was adopted 6-1 (Councilor Carter opposed).
PUBLIC HEARINGS
Council President Seidensticker announced the Second Reading of Ordinance D-2194-14; An
Ordinance of the Common Council of the City of Cannel, Indiana, Authorizing and Approving an
Additional Appropriation of Funds from the Operating Balance of the Rainy Day Fund($613,200 To
Repair The Reflecting Pool); Sponsor(s): Councilor(s) Snyder and Rider. Sent to the Finance,
Administration and Rules Committee (11/20/14). Council President Seidensticker opened the Public
Hearing at 7:32 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the
Public Hearing at 7:32:30 p.m. This item was not discussed.
Council President Seidensticker announced the First Reading of Ordinance D-2197-14; An Ordinance
of the Common Council of the City of Carmel, Indiana,Authorizing and Approving and Additional
Appropriation of Funds from the Operating Balance of the General Fund($300,000 to Replenish
Unanticipated Expenses Related to Energy Center Operations). Councilor Rider made a motion to
move this item into business. Councilor Snyder seconded. Councilor Rider referred to Steve Engelking,
Director of Administration,to present this item to the Council. There was brief Council discussion.
Councilor Carter asked that scrivener's errors be fixed before this item comes back to the Council; line
16—add "Dollars"after Thousand; line 19—delete"of Carmel". Council President Seidensticker
opened the Public Hearing at 7:38 p.m. Seeing no one who wished to speak, Council President
Seidensticker closed the Public Hearing at 7:38:30 p.m. There was no Council discussion. Council
President Seidensticker referred Ordinance D-2197-14 to the Finance, Administration and Rules
Committee for further review and consideration.
Council President Seidensticker announced the First Reading of Ordinance Z-596-14; An Ordinance
of the Common Council of the City of Cannel, Indiana, Restating and Amending An Ordinance to
Establish An Impact Fee for the Purpose of Planning and Financing Park and Recreational Infrastructure
Needed to Serve New Residential Development. Councilor Snyder made a motion to move this item
into business. Councilor Schleif seconded. Councilor Rider addressed the Council and referred to Mark
Westermeier, Director of Cannel Clay Parks and Recreation, to present this item to the Council. There
4
was no Council discussion. Council President Seidensticker opened the Public Hearing at 7:41 p.m.
Seeing no one who wished to speak, Council President Seidensticker closed the Public Hearing at
7:41:30 p.m. Councilor Rider made a motion to suspend the rules and not send this item to committee
and vote this evening. Councilor Schleif seconded. There was no Council discussion. Council
President Seidensticker called for the vote. The motion was approved 7-0. Councilor Rider made a
motion to approve Ordinance Z-596-14. Councilor Finkam seconded. There was no Council
discussion. Council President Seidensticker called for the vote. Ordinance Z-596-14 was adopted 7-0.
Council President Seidensticker announced the First Reading of Ordinance Z-597-14; An Ordinance
of the Common Council of the City of Cannel, Indiana, Extending the Sunset Provision on the Process
for Demolition of Contributing Buildings in the Old Town District Overlay Zone in the Cannel Zoning
Ordinance. Councilor Rider made a motion to move this item into business. Councilor Sharp seconded.
Councilor Rider referred to Adrienne Keeling, Department of Community Services, to present this item
to the Council. There was brief Council discussion. Council President Seidensticker opened the Public
Hearing at 7:47 p.m. Seeing no one who wished to speak, Council President Seidensticker closed the
Public Hearing at 7:47:30 p.m. Councilor Sharp made a motion to suspend the rules and not send this
item to committee and vote this evening. Councilor Snyder seconded. There was no Council
discussion. Council President Seidensticker called for the vote. The motion was approved 7-0. There
was brief Council discussion. Councilor Sharp made a motion to rescind his motion. There was brief
Council discussion. Adrienne Keeling, Department of Community Services, addressed the Council.
Councilor Sharp made a motion to approve Ordinance Z-597-14. Councilor Rider seconded. There was
no Council discussion. Council President Seidensticker called for the vote.
Ordinance Z-597-14 was adopted 6-1 (Councilor Schleif opposed).
Council President Seidensticker announced the First Reading of Ordinance Z-598-14; An Ordinance
of the Common Council of the City of Carmel, Indiana, Establishing the Sunrise on the Monon(77.85
Acres of Real Estate located at 9800 and 9876 Westfield Boulevard)Planned Unit Development
District). Councilor Sharp made a motion to move this item into business. Councilor Finkam seconded.
Councilor Schleif addressed the Council and referred to Justin Moffett, Old Town Development,to
present this item to the Council. There was brief Council discussion. Council President Seidensticker
opened the Public Hearing at 8:12 p.m.
The following individual addressed the Council in opposition to this item:
Steve White
Seeing no one else who wished to speak, Council President Seidensticker closed the Public Hearing at
8:15 p.m. There was brief Council discussion. Council President Seidensticker referred Ordinance
Z-598-14 to the Land Use, Annexation and Economic Development Committee for further review and
consideration.
NEW BUSINESS
Without objection from the Council Resolution CC-11-03-14-02 was moved to this place on the
Agenda.
Council President Seidensticker announced Resolution CC-11-03-14-02; A Resolution of the Common
Council of the City of Cannel, Indiana, Approving an Amendment to the Cannel Clay Comprehensive
Plan Regarding the Zone Improvement Plan. Councilor Rider made a motion to move this item into
5
business. Councilor Schleif seconded. Councilor Rider presented this item to the Council. Mark
Westermeier, Director of Carmel Clay Parks and Recreation, addressed the Council. Councilor Sharp
made a motion to approve Resolution CC-11-03-14-02. Councilor Rider seconded. There was no
Council discussion. Council President Seidensticker called for the vote.
Resolution CC-11-03-14-02 was adopted 7-0.
Council President Seidensticker announced Resolution CC-11-03-14-01; A Resolution of the Common
Council of the City of Carmel, Indiana Approving the Issuance of Bonds of the City of Carmel
Redevelopment District(Construction, Improvement and/or Equipping Certain Local Public
Improvements, Redevelopment Projects and Other Capital Improvements Serving the Cannel Downtown
Economic Development Area and The City Center Redevelopment Area; Park East Parking Garage,
Veterans Way, Baldwin Building, Chambers Building, Holland Building, Playfair Building, Spanish
Steps, Rangeline Road Entrance and the Kent Building). Councilor Carter made a motion to move this
item into business. Councilor Finkam seconded. Corrie Meyer, Executive Director, Carmel
Redevelopment Commission,presented this item to the Council. Bruce Donaldson, Attorney,Barnes &
Thornburg, addressed the Council. There was brief Council discussion. Loren Matthes, HJ Umbaugh,
addressed the Council. Council President Seidensticker referred Resolution CC-11-03-14-01 to the
Finance,Administration and Rules Committee for further review and consideration. There was brief
Council discussion.
OTHER BUSINESS
There was none.
ANNOUNCEMENTS
There were none.
EXECUTION OF DOCUMENT
ADJOURNMENT
Mayor Brainard adjourned the meeting at 8:35 p.m.
Respectfully submitted,
iii ea6„,,,,
,„.„,..,„
Clerk-Treasurer Diana L. Cordray,
Approved
/
James in'ard,M yor
1 ATTES 4 _
Diana L. Cordray, • C, Clerk-Trea•. er
11/03/14 CC Meeting Minutes
6
CARMEL REDEVELOPMENT COMMISSION
PIPIIIIIIIIII......."-
CITY COUNCIL NOVEMBER, 2014 REPORT
Carmel Redevelopment Commission
STRATEGIC HIGHLIGHTS
• The final phase of City Center is underway. A Reallocation request of the Carmel Downtown
Economic Development Area has been submitted for approval. A Bond Resolution request was
submitted for this agenda. We are anticipating Council Committee meetings in November.
• A Special Meeting was scheduled on 10/30 to open bids for the 3rd Ave.real estate and have the
public hearing for the Olivia on Main project.
FINANCIAL HIGHLIGHTS
September Beginning Balance $ 546,845
September Revenues $ 127,547
September Expenditures $ 197,300
September Ending Balance $ 477,092
FUNCTIONAL HIGHLIGHTS
• CRC staff,the CRC Treasurer,and Clerk Treasurer(CT)staff are meeting bi-weekly to coordinate
administration of CRC funds. Attendees at the October meetings were Corrie Meyer,Mike Lee,and
Diana Cordray.
• Original records transferred to and/or documents shared with CT office for record-keeping:
DATE DOCUMENT METHOD
10/24/2014 Original Change Order#2 for Midwest Constructors at the Mezz Hand-delivered
10/24/2014 Original First Amendment to Project Agreement with K.G.Main,re: Hand-delivered
Olivia on Main project
LOOKING AHEAD
• A public meeting will be held to present and review the proposed 2015 Budget cycle on November
18,2014 at 3:30pm at the CRC Office. Following the meeting,the budget will be distributed to
Council Members for further review.
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 11
FINANCIAL STATEMENT
Financial Statement
SEPTEMBER MONTH-END FINANCIAL BALANCE
Ending Balance without Restricted Funds $ 477,092
Ending Balance with Restricted Funds $2,364,936
SUMMARY OF CASH
For the Month Ending September 30,2014
DESCRIPTION ACTUAL BUDGET VARIANCE
Cash Balance 9/1/14
1101 Cash $546,845.39 $546,845.39 $-
1110 TIF 0.00 0.00 -
Total Cash $546,845.39 $546,845.39 $-
Receipts
1101 Cash $127,546.64 $121,556.64 $5,990.00
1110 TIF - - -
Developer Payments - - -
Total Receipts $127,546.64 $121,556.64 $5,990.00
Disbursements
1101 Cash $197,300.03 $225,100.52 $27,800.49
1110 TIF - - -
Total Disbursements $197,300.03 $225,100.52 $27,800.49
1101 Cash $477,092.00 $443,301.51 $33,790.49
1110 TIF 0.00 0.00 $-
Cash Balance 9/30/14 $477,092.00 $443,301.51 $33,790.49
Total Usable Funds $477,092.00 $443,301.51 $33,790.49
9z :1 d £z1301LZ
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 12
FINANCIAL STATEMENT
FUND BALANCES AND OUTSTANDING RECEIVABLES
As of September 30,2014
Restricted Funds
Energy Center Reserve $501,642
Civic Rent Reserve 801,680
Supplemental Reserve Fund 584,522
Sub-total: 1.887,844
Cash (as seen in Summary of Cash table)
TIF 0
Non-TIF 477,092
Sub-total: 477,092
Total Funds $2,364,936
Outstanding Receivables
Energy Consumption Payments(1) 10,462
Total Outstanding Receivables $10,462
(1)Amounts due reflects October 2014 for Office Building One and
September 2014 for the Tarkington. REI Real Estate Services,LLC acts as
property manager on behalf of the CRC and collects the Energy Consumption
Payments to be forwarded.
STATEMENT OF CHANGES IN EQUITY
MONTH END: SEPTEMBER 2014
DESCRIPTION REVENUE EXPENSES
Total Receipts(TIF) 0
Total Receipts(Non TIF): $ 127,547
Expenditures(TIF) $0
Expenditures(Non TIF) 197,300
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 13
FINANCIAL UPDATE
Financial Update
TIF REVENUE AND DEBT
As of the approved June budget,projected TIF Revenue was estimated at$17,532,007.
Bond debt payments were made in June and July. Another payment will be made in December of 2014.
Below are the anticipated payments based on the June approved CRC budget;
MONTH TOTAL
June 2014 $ 484,228
July 2014 $8,276,336
December 2014 $8,774,841
GOING CONCERN
The CRC is managing expenditures to maintain a balanced budget in anticipation of lower TIF Revenue.
With construction projects underway or getting started,we are coordinating closely with contractors to
minimize unknown change orders.
TAKEAWAYS
• Month-end balance is positive.
• Closed on the Shapiro's building on October 14,2014. Revenues from this sale will be shown on
the October month-end financial data.
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 14
Project Updates
CITY CENTER
• Developer Partner: Pedcor Companies
• Allocation Area:City Center
• Project Summary:
• Use:Mixed-Use
TC ARMEL CITY CENTER PROPOSED SITE PLAN 9 - 8 - 14
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Figure 1 City Center Master Plan,provided by Pedcor City Center Development Company
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 15
PROJECT UPDATES
• Phase 1-complete
1) Apartments-Apartment demand remains strong which supports the occupancy and rental rates.
Current occupancy is at 96%.
2) Retail-Currently,Pedcor leases on 91%of the total 79,570 in LSE The remaining 9%(the old
Mangia,Holy Cow,&Sports Authority locations)of unleased space have future tenants for them,
and are working through the space planning process. Pedcor anticipates to be 100%leased in the
fall of 2014.
• Nash Building/Parcel 73
1) Project Status-under construction _
a) The Nash underground parking garage is 95%complete and currently sass
on budget. The Nash Building storefront/glass installation continues.
Balcony,masonry,&EFIS work continues on the exterior. The project
is on budget and remains on schedule,with an anticipated completion
date of fall 2014. Approximately half of the 9,000 sf of the retail space
has been leased with strong prospects for the remaining commercial
5
space. Tenant:Mondana Kitchen
Provided by Pedcor City Center
Dev.Co.1
2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
None
3) CRC Commitments
Provide streetscape along Rangeline Road.
a) Budget
Budget
Design/Engineering $5,000(majority of contract pd.in 2013)per
June'14 Budget
Additional potential revenue to be assigned to this
project $137,179
Construction $100,000 per June'14 Budget
Available funds for construction project due to
increased revenue $242,179
b) Design Consultant:American Structurepoint
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 16
PROJECT UPDATES
c) CRC Commitment Schedule
Design%Complete 100%
Construction Start Date October 2014
Anticipated Project Completion November 2014
• Phase 2
1) Project Status—designs are schematic and construction has not started.
a) In addition to the Reallocation request,a request to issue TIF Bonds to fund public
improvements on the Phase 2 site has been submitted. With timely successful approvals,
construction will begin in 2015 on the seven(7)buildings noted below.
2) Proposed Construction/Use Sequence
PROJECT USE PROJECT DESIGN RENDERINGS,
START DATE PROVIDED BY PEDCOR
Garage A three to four story parking structure with Fall 2014
Park East approximately 470 to 625 parking spaces, (garage only) 1
which will include up to approximately
28,000 square feet of luxury apartments
and commercial retail/office space.
Baldwin/ A four story building,of approximately Spring 2015 j���
Chambers 64,000 square feet,which will include
luxury apartments and commercial ��� n
retail/office space. Pedcor is currently
working with four commercial businesses _ �
who will occupy approximately 14,000 sf of
the commercial space.
Holland A five story building,of approximately Fall 2015
63,000 square feet,which will include
luxury apartments and commercial + ---
retail/office space. ,G i a
I aryt
i ;Idl .,..�;s
Playfair A five story building,of approximately Fall 2015
63,000 square feet,which will include
luxury apartments and commercial
retail/office space.
Garage See Garage East note above. Fall 2015
Retail
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 17
PROJECT UPDATES
Pedcor A two story building,of approximately Fall 2015
Office 5 20,000 square feet,which will include office
space.
9 � -
Kent A three story building,of approximately Fall 2015
111,000 square feet of luxury apartments.
fa
rF
Wren A seven story building,of approximately Fall 2016
88,000 square feet,which will include y�yi.
luxury apartments and commercial 4i:i3
office/retail space. ji
Windsor A four story building,of approximately Fall 2017
64,000 square feet,which will include
luxury apartments and commercial
office/retail space.
Eastern A building,of approximately 76,000 to Fall 2017
Motor 91,000 square feet,which will include
Court Site luxury apartments and commercial
office/retail space designed so that in the
future it could be in whole,or in part,
converted to hotel rooms and/or hotel
amenities.
Hotel A four story hotel,of approximately 44,000 TBD
square feet,which will include parking.
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 18
PROJECT UPDATES
3) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
Reallocation of Carmel On-docket, 10/6/14 Introduced in September.
Downtown Economic Resolutions 2014-14 and Public Hearing proposed in
Development Area 2014-15.At Finance and Land December.
Use Committees.
TIF Bond request On-docket,11/3/14 Introduced in October. Public
Resolution. Anticipate Hearing proposed in December.
November Finance and Land
Use Committee Meetings
4) CRC Commitments
Additional information concerning the proposed commitments will be shared with Council at the
November 3 meeting. Discussion will ensue and modifications will be made during the month of
November.
Overall general commitments were introduced at the 10/6/14 Council meeting. They included:
Pedcor Funds
10 Mixed-Use Buildings
Retail
Housing
Office
Hotel
City Streets and Sidewalks
Maintenance of Parking Garage
TIF Funds
Parking Garage
Spanish Stairs/Gathering
Pedestrian Connections
CRC Funds
Add-on Streetscape
City Funds
Maintenance on City Streets and Sidewalks
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 19
PROJECT UPDATES
THE MEZZ/ MONON LOFTS
• Developer Partner:Anderson Birkla
• Allocation Area:City Center
• Project Summary:
• Use:Primary Residential. 42 residential units with 12,000 square feet of office.
• Total project budget:$7.7mm
• Secured Tenants:Fat Atom,Vocare,Anderson Birkla
.+ . MAKING GARAGE
kr:"
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"emir
Figure 2 Image provided by Anderson Birkla
• Anticipated Project Schedule
Office Move In November,2014
Residential Move In November,2014
Project complete December,2014
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 110
• Mezz Building(3rd Avenue)
1) Project Status-under construction
a) Building 1 Framing is complete. #8. ,
irrrisation
b) First floor steel framing is 70%complete. '
c) Building 1 MEP-Plumbing Unit Rough is "` Ilf �'��_ �"_ - _
85%completed.Electrical Rough is 90% L;) LL.'J I_-to t
complete.Fire Suppression rough is I !
100%completed,HVAC Rough is 95%
completed.
d) Building 1-Roof install is complete.
e) Building 1 -Tyvek,windows,&doors are complete. Storefront to be complete in October.
• Monon Lofts Building(Monon side)
1) Project Status-under construction
a) Building 2-Framing is complete. -
b) Building 2-Tyvek,Windows,Doors \ ____________________"'.�"+
complete. Y /Ill
c) First floor steel framing is 70%complete. -
d) Building 2 MEP-Plumbing 2nd is 900/0 -.
s F 1complete.Electrical rough is 90% - _..,.,__.__-.--��4 I
complete,Fire Suppression rough is 4,
100%complete.HVAC rough is 95% _
-
;
complete. • [fi1 U 1
e) Building 2 roof is 90%completed
2) Council and/or CRC Action Items
ACTION ITEM CITY COUNCIL CRC
None
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 111
PROJECT UPDATES
3) CRC Commitments
Provide parking spaces on 3rd Ave and streetscape on the west and south side of the building and
relocate street utilities.Site Improvements,Monon Connection path,Small pocket park(by developer)
a) Budget
Design/Engineering $8,900 for Utility Relocation Per approved June'14 CRC budget
Not to exceed$75,000 for
Design/Engineering site design;/engineering Per approved June'14 CRC budget
Invoices are expected to be paid
November-March'15. Calumet
Site Construction $67,021 (3rd Ave) Civil Contractors.
Invoices are expected to be paid in
Utility Relocation $250,000 December.
Invoices are expected to be paid
November-January'15. Midwest
Site Construction $242,979(site work) Constructors.
b) Design Consultant:American Structurepoint
c) Construction Contractor:Calumet Civil Contractors/Duke Energy/Midwest Constructors
d) CRC Commitment Schedule
Design%Complete 100%
Construction Start Date September 2014
December for Midwest Constructors,March for
Anticipated Project Completion Calumet Civil Contracts(due to asphalt being
installed)
Respectfully submitted,
Corrie Meyer,AICP,RLA,LEED AP
Director
Carmel Redevelopment Commission/Department
October 24,2014
Prepared for David Bowers and Brad Meyer
-End report-
October 23,2014 CRC Report for November 3,2014 City Council Meeting Page 112