HomeMy WebLinkAbout012500 SUBSTITUTION PROCEDURES.pdf Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
SUBSTITUTION PROCEDURES 012500 - 1
SECTION 012500 - SUBSTITUTION PROCEDURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and
other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative and procedural requirements for substitutions.
B. Related Requirements:
1. Section 012100 "Allowances" for products selected under an allowance.
2. Section 012300 "Alternates" for products selected under an alternate.
3. Section 016000 "Product Requirements" for requirements for submitting comparable product
submittals for products by listed manufacturers.
1.3 DEFINITIONS
A. Substitutions: Changes in products, materials, equipment, and methods of construction from those
required by the Contract Documents and proposed by Contractor.
1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project
conditions, such as unavailability of product, regulatory changes, or unavailability of required
warranty terms.
2. Substitutions for Contractor’s Convenience: Changes proposed by Contractor that are not required
in order to meet other Project requirements but may offer advantage to Contractor.
1.4 ACTION SUBMITTALS
A. Substitution Requests: Submit electronic copy of each request for consideration. Identify product or
fabrication or installation method to be replaced. Include Specification Section number and title and
Drawing numbers and titles.
1. Substitution Request Form: Use attached form.
2. Documentation: Show compliance with requirements for substitutions and the following, as
applicable:
a. Statement indicating why specified product or fabrication or installation cannot be
provided, if applicable.
b. Coordination information, including a list of changes or revisions needed to other parts of
the Work and to construction performed by Owner and separate contractors, that will be
necessary to accommodate proposed substitution.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
SUBSTITUTION PROCEDURES 012500 - 2
c. Detailed comparison of significant qualities of proposed substitution with those of the
Work specified. Include annotated copy of applicable Specification Section. Significant
qualities may include attributes such as performance, weight, size, durability, visual effect,
sustainable design characteristics, warranties, and specific features and requirements
indicated. Indicate deviations, if any, from the Work specified.
d. Product Data, including drawings and descriptions of products and fabrication and
installation procedures.
e. Samples, where applicable or requested.
f. Certificates and qualification data, where applicable or requested.
g. List of similar installations for completed projects with project names and addresses and
names and addresses of architects and owners.
h. Material test reports from a qualified testing agency indicating and interpreting test results
for compliance with requirements indicated.
i. Research reports evidencing compliance with building code in effect for Project.
j. Detailed comparison of Contractor's construction schedule using proposed substitution with
products specified for the Work, including effect on the overall Contract Time. If specified
product or method of construction cannot be provided within the Contract Time, include
letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase
order, lack of availability, or delays in delivery.
k. Cost information, including a proposal of change, if any, in the Contract Sum.
l. Contractor's certification that proposed substitution complies with requirements in the
Contract Documents except as indicated in substitution request, is compatible with related
materials, and is appropriate for applications indicated.
m. Contractor's waiver of rights to additional payment or time that may subsequently become
necessary because of failure of proposed substitution to produce indicated results.
3. Architect's Action: If necessary, Architect will request additional information or documentation
for evaluation within seven days of receipt of a request for substitution. Architect will notify
Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request,
or seven days of receipt of additional information or documentation, whichever is later.
a. Written expression from the Architect (via e-mail or hard copy).
b. Use product specified if Architect does not issue a decision on use of a proposed
substitution within time allocated.
1.5 QUALITY ASSURANCE
A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with
related products and materials. Engage a qualified testing agency to perform compatibility tests
recommended by manufacturers.
1.6 PROCEDURES
A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
SUBSTITUTION PROCEDURES 012500 - 3
PART 2 - PRODUCTS
2.1 SUBSTITUTIONS
A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change,
but not later than 15 days prior to time required for preparation and review of related submittals.
1. Conditions: Architect will consider Contractor's request for substitution when the following
conditions are satisfied. If the following conditions are not satisfied, Architect will return requests
without action, except to record noncompliance with these requirements:
a. Requested substitution is consistent with the Contract Documents and will produce
indicated results.
b. Requested substitution provides sustainable design characteristics that specified product
provided.
c. Substitution request is fully documented and properly submitted.
d. Requested substitution will not adversely affect Contractor's construction schedule.
e. Requested substitution has received necessary approvals of authorities having jurisdiction.
f. Requested substitution is compatible with other portions of the Work.
g. Requested substitution has been coordinated with other portions of the Work.
h. Requested substitution provides specified warranty.
i. If requested substitution involves more than one contractor, requested substitution has been
coordinated with other portions of the Work, is uniform and consistent, is compatible with
other products, and is acceptable to all contractors involved.
B. Substitutions for Convenience: Architect will consider requests for substitution if received within 30 days
after the Notice of Award. Requests received after that time may be considered or rejected at discretion of
Architect.
1. Conditions: Architect will consider Contractor's request for substitution when the following
conditions are satisfied. If the following conditions are not satisfied, Architect will return requests
without action, except to record noncompliance with these requirements:
a. Requested substitution offers Owner a substantial advantage in cost, time, energy
conservation, or other considerations, after deducting additional responsibilities Owner
must assume. Owner's additional responsibilities may include compensation to Architect
for redesign and evaluation services, increased cost of other construction by Owner, and
similar considerations.
b. Requested substitution does not require extensive revisions to the Contract Documents.
c. Requested substitution is consistent with the Contract Documents and will produce
indicated results.
d. Requested substitution provides sustainable design characteristics that specified product
provided.
e. Substitution request is fully documented and properly submitted.
f. Requested substitution will not adversely affect Contractor's construction schedule.
g. Requested substitution has received necessary approvals of authorities having jurisdiction.
h. Requested substitution is compatible with other portions of the Work.
i. Requested substitution has been coordinated with other portions of the Work.
j. Requested substitution provides specified warranty.
k. If requested substitution involves more than one contractor, requested substitution has been
coordinated with other portions of the Work, is uniform and consistent, is compatible with
other products, and is acceptable to all contractors involved.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
SUBSTITUTION PROCEDURES 012500 - 4
C. Substitution Requests During the Bid Period:
1. The above substitution procedures during the bid period shall be followed to provide equality of
bids.
2. The Architect and Owner will not consider substitutions submitted after bids are received.
General Contractor and Subcontractors submitting substitutions after bids are received will not be
given additional compensation for rejected submittals.
3. Substitutions not approved before the last addendum is distributed shall not be considered in the
base bid.
D. In making request for substitution, the Contractor and each subcontractor represents:
1. It investigated proposed product or method and determined that it is equal or superior in all
respects to that specified.
2. It will provide the same or greater guarantee for substitution as for product specified.
3. It will coordinate installation of accepted substitution into Work, making such changes as required
for Work to be completed.
4. It waives all claims for additional costs related to substitution in which it becomes apparent
before, during or after installation.
5. The party requesting substitution shall bear additional costs to all parties due to his substitution,
including Architect's fees.
E. Substitutions will not be considered if:
1. They are indicated or implied on shop drawings or project submittals without formal request.
2. Acceptance will require substantial revision of Contract Documents.
3. Not readily serviceable in the area or may cause stocking of extra parts.
PART 3 - EXECUTION (Not Used)
END OF SECTION 012500