HomeMy WebLinkAbout013100 PROJECT MANAGEMENT AND COORDINATION.pdf Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 1
SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and
other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative provisions for coordinating construction operations on Project including,
but not limited to, the following:
1. General coordination procedures.
2. Coordination drawings.
3. Requests for Information (RFIs).
4. Project meetings.
B. Related Requirements:
1. Section 011200 "Multiple Contract Summary" for a description of the division of work among
separate contracts and responsibility for coordination activities not in this Section.
2. Section 013200 "Construction Progress Documentation" for preparing and submitting Contractor's
construction schedule.
3. Section 017300 "Execution" for procedures for coordinating general installation and field-
engineering services, including establishment of benchmarks and control points.
4. Section 017700 "Closeout Procedures" for coordinating closeout of the Contract.
5. Section 019113 "General Commissioning Requirements" for coordinating the Work with Owner's
Commissioning Authority.
1.3 DEFINITIONS
A. RFI: Request from Owner, Contractor, Architect/Engineer, or Contractor seeking information required by
or clarifications of the Contract Documents.
1.4 INFORMATIONAL SUBMITTALS
A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of
the Work, including those who are to furnish products or equipment fabricated to a special design. Use
CSI Form 1.5A or form provided by Owner. Include the following information in tabular form:
1. Name, address, and telephone number of entity performing subcontract or supplying products.
2. Number and title of related Specification Section(s) covered by subcontract.
3. Drawing number and detail references, as appropriate, covered by subcontract.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 2
B. Key Personnel Names: Within 15 days of starting construction operations, submit a list of key personnel
assignments, including superintendent and other personnel in attendance at Project site, and all
subcontractors. Identify individuals and their duties and responsibilities; list addresses and telephone
numbers, including home, office, and cellular telephone numbers and e-mail addresses. Provide names,
addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals
assigned to Project.
1. Post copies of list in project meeting room, in temporary field office, and by each temporary
telephone. Keep list current at all times.
1.5 GENERAL COORDINATION PROCEDURES
A. Coordination: Coordinate construction operations included in different Sections of the Specifications to
ensure efficient and orderly installation of each part of the Work. Coordinate construction operations,
included in different Sections, that depend on each other for proper installation, connection, and
operation.
1. Coordinate and schedule the Work based upon Contractor’s construction schedule.
2. Schedule construction operations in sequence required to obtain the best results where installation
of one part of the Work depends on installation of other components, before or after its own
installation.
3. Coordinate installation of different components to ensure maximum performance and accessibility
for required maintenance, service, and repair.
4. Make adequate provisions to accommodate items scheduled for later installation.
5. Coordinate storage of materials.
6. Coordinate utility shut-down with other contractors including refrigeration for system pump down.
7. Include the temporary relocation of equipment and utilities to maintain continuous store operation
based on an approved phasing plan.
8. Install materials and equipment in phases to accommodate occupancy requirements during the
construction period.
9. Verify that utility requirement characteristics of operating equipment are compatible with building
utilities.
10. The Contractor shall be fully responsible for coordination of project safety according to OSHA
Standards 1910 (General Industry) and 1926 (Construction) as they apply.
B. Prepare memoranda for distribution to each party involved outlining special procedures required for
coordination. Include such items as required notices, reports, and list of attendees at meetings.
1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is
required.
C. Modifications to the Work made necessary by a Contractor’s failure to properly coordinate the Work,
shall be made by that Contractor, at no cost to the Owner.
D. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with
other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such
administrative activities include, but are not limited to, the following:
1. Preparation of Contractor's construction schedule in conjunction with Owner.
2. Preparation of the schedule of values.
3. Installation and removal of temporary facilities and controls.
4. Delivery and processing of submittals.
5. Progress meetings.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 3
6. Preinstallation conferences.
7. Project closeout activities.
8. Startup and adjustment of systems.
9. Appropriate delivery time of Owner-furnished equipment.
E. Conservation: Coordinate construction activities to ensure that operations are carried out with
consideration given to conservation of energy, water, and materials. Coordinate use of temporary utilities
to minimize waste. Prior to use, submit a Resources Conservation Plan to the Construction
Representative.
1. Salvage materials and equipment involved in performance of, but not actually incorporated into,
the Work. See other Sections for disposition of salvaged materials that are designated as Owner's
property.
F. Inspection of Conditions: Require the Installer of each major component to inspect both the substrate and
conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have
been corrected in an acceptable manner.
G. Record Drawings: Maintain record drawing set at a central location, readily available for viewing at the
site, updated on a weekly basis.
H. Coordinate permanent construction enclosures with required inspections and tests to minimize the
necessity of uncovering completed construction for that purpose.
1.6 COORDINATION DRAWINGS
A. Coordination Drawings, General: When directed by the Construction Representative, prepare
coordination drawings according to requirements in individual Sections, and additionally where
installation is not completely shown on Shop Drawings, where limited space availability necessitates
coordination, or if coordination is required to facilitate integration of products and materials fabricated or
installed by more than one entity.
1. Content: Project-specific information, drawn accurately to a scale large enough to indicate and
resolve conflicts. Do not base coordination drawings on standard printed data. Include the
following information, as applicable:
a. Use applicable Drawings as a basis for preparation of coordination drawings. Prepare
sections, elevations, and details as needed to describe relationship of various systems and
components.
b. Indicate functional and spatial relationships of components of architectural, structural,
civil, mechanical, and electrical systems.
c. Indicate space requirements for routine maintenance and for anticipated replacement of
components during the life of the installation.
d. Show location and size of access doors required for access to concealed dampers, valves,
and other controls.
e. Indicate required installation sequences.
f. Indicate dimensions shown on the Drawings. Specifically note dimensions that appear to be
in conflict with submitted equipment and minimum clearance requirements. Provide
alternate sketches to Architect indicating proposed resolution of such conflicts. Minor
dimension changes and difficult installations will not be considered changes to the
Contract.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 4
B. Coordination Drawing Organization: Organize coordination drawings as follows:
1. Floor Plans and Reflected Ceiling Plans: Show architectural and structural elements, and
mechanical, plumbing, fire-protection, fire-alarm, and electrical Work. Show locations of visible
ceiling-mounted devices relative to acoustical ceiling grid. Supplement plan drawings with section
drawings where required to adequately represent the Work.
2. Plenum Space: Indicate subframing for support of ceiling and wall systems, mechanical and
electrical equipment, and related Work. Locate components within ceiling plenum to
accommodate layout of light fixtures indicated on Drawings. Indicate areas of conflict between
light fixtures and other components.
3. Mechanical Rooms: Provide coordination drawings for mechanical rooms showing plans and
elevations of mechanical, plumbing, fire-protection, fire-alarm, and electrical equipment.
4. Structural Penetrations: Indicate penetrations and openings required for all disciplines.
5. Slab Edge and Embedded Items: Indicate slab edge locations and sizes and locations of embedded
items for metal fabrications, sleeves, anchor bolts, bearing plates, angles, door floor closers, slab
depressions for floor finishes, curbs and housekeeping pads, and similar items.
6. Mechanical and Plumbing Work: Show the following:
a. Sizes and bottom elevations of ductwork, piping, and conduit runs, including insulation,
bracing, flanges, and support systems.
b. Dimensions of major components, such as dampers, valves, diffusers, access doors,
cleanouts and electrical distribution equipment.
c. Fire-rated enclosures around ductwork.
7. Electrical Work: Show the following:
a. Runs of vertical and horizontal conduit 1-1/4 inches in diameter and larger.
b. Light fixture, exit light, emergency battery pack, smoke detector, and other fire-alarm
locations.
c. Panel board, switch board, switchgear, transformer, busway, generator, and motor control
center locations.
d. Location of pull boxes and junction boxes, dimensioned from column center lines.
8. Fire-Protection System: Show the following:
a. Locations of standpipes, mains piping, branch lines, pipe drops, and sprinkler heads.
9. Review: Architect/Engineer will review coordination drawings to confirm that the Work is being
coordinated, but not for the details of the coordination, which are Contractor's responsibility. If
Architect/Engineer determines that coordination drawings are not being prepared in sufficient
scope or detail, or are otherwise deficient, Architect/Engineer will so inform Contractor, who shall
make changes as directed and resubmit.
10. Coordination Drawing Prints: Prepare coordination drawing prints according to requirements in
Section 013300 "Submittal Procedures."
1.7 REQUESTS FOR INFORMATION (RFIs)
A. General: Immediately on discovery of the need for additional information or interpretation of the Contract
Documents, Contractor shall prepare and submit an RFI in the form specified.
1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with
no response.
2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or
work of subcontractors.
B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation
and the following:
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 5
1. Project name.
2. Project number.
3. Date.
4. Name of Contractor.
5. Name of Architect.
6. RFI number, numbered sequentially.
7. RFI subject.
8. Specification Section number and title and related paragraphs, as appropriate.
9. Drawing number and detail references, as appropriate.
10. Field dimensions and conditions, as appropriate.
11. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract Time
or the Contract Sum, Contractor shall state impact in the RFI.
12. Contractor's signature.
13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop
Drawings, coordination drawings, and other information necessary to fully describe items needing
interpretation.
a. Include dimensions, thicknesses, structural grid references, and details of affected
materials, assemblies, and attachments on attached sketches.
C. RFI Forms: Software-generated form with substantially the same content as indicated above, acceptable
to Architect.
1. Attachments shall be electronic files in Adobe Acrobat PDF format.
D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow seven
working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be
considered as received the following working day.
1. The following Contractor-generated RFIs will be returned without action:
a. Requests for approval of submittals.
b. Requests for approval of substitutions.
c. Requests for approval of Contractor's means and methods.
d. Requests for coordination information already indicated in the Contract Documents.
e. Requests for adjustments in the Contract Time or the Contract Sum.
f. Requests for interpretation of Architect/Engineer's actions on submittals.
g. Incomplete RFIs or inaccurately prepared RFIs.
2. Architect's action may include a request for additional information, in which case Architect's time
for response will date from time of receipt of additional information.
3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum
may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract
Modification Procedures."
a. If Contractor believes the RFI response warrants change in the Contract Time or the
Contract Sum, notify Architect and Owner in writing within 10 days of receipt of the RFI
response.
E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log
weekly with the weekly Project Meeting Minutes.
1. Project name.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 6
2. Name and address of Contractor.
3. Name and address of Architect.
4. RFI number including RFIs that were returned without action or withdrawn.
5. RFI description.
6. Date the RFI was submitted.
7. Date Architect's response was received.
F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to
affected parties. Review response and notify Architect within seven days if Contractor disagrees with
response.
1. Identification of related Field Directive (Minor Change in the Work), Change Order Proposal , and
Construction Change Directive, as appropriate.
1.8 PROJECT MEETINGS
A. General: Contractor will schedule and conduct meetings and conferences at Project site unless otherwise
indicated.
1. Attendees: Inform participants and others involved, and individuals whose presence is required, of
date and time of each meeting. Notify Owner and Architect/Engineer of scheduled meeting dates
and times.
2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.
3. Minutes: Entity responsible for conducting meeting will record significant discussions and
agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner,
Construction Representatives, and Architect/Engineer, within three days of the meeting.
B. Preconstruction Conference: Contractor will schedule and conduct a preconstruction conference (as
required) before starting construction, at a time convenient to Owner and Construction Representatives.
1. Conduct the conference to review responsibilities and personnel assignments.
2. Attendees: Authorized representatives of Owner, Architect/Engineer, and their consultants;
Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties
shall attend the conference. Participants at the conference shall be familiar with Project and
authorized to conclude matters relating to the Work.
3. Agenda: Discuss items of significance that could affect progress, including the following:
a. Tentative construction schedule.
b. Phasing.
c. Critical work sequencing and long-lead items.
d. Designation of key personnel and their duties.
e. Lines of communications.
f. Weekly meeting day and time.
g. Procedures for processing Field Directives and Change Orders.
h. Procedures for RFIs.
i. Procedures for testing and inspecting.
j. Procedures for processing Applications for Payment.
k. Distribution of the Contract Documents.
l. Submittal procedures.
m. Preparation of record documents.
n. Use of the premises and access to Project Site.
o. Work restrictions.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 7
p. Working hours.
q. Owner's occupancy requirements.
r. Review of Contractor’s site-specific safety checklist.
s. For remodels only, review Remodel Safety Brochure with Store Operations personnel.
t. Identify on-site personnel possessing OSHA 30-hour certification.
u. Responsibility for temporary facilities and controls.
v. Procedures for moisture and mold control.
w. Procedures for disruptions and shutdowns.
x. Construction waste management and recycling.
y. Punch list processes.
z. Parking availability.
aa. Office, work, and storage areas.
bb. Equipment deliveries and priorities.
cc. First aid.
dd. Security.
ee. Progress cleaning.
ff. Noise and dust control
4. Minutes:
a. Contractor will compile minutes of meeting, and will distribute to the appropriate parties.
b. Recipients of copies may make and distribute such other copies as they wish.
C. Preinstallation Conferences: Contractor to conduct a preinstallation conference at Project site before each
construction activity that requires coordination with other construction.
1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by
the installation and its coordination or integration with other materials and installations that have
preceded or will follow, shall attend the meeting. Contractor to advise Architect/Engineer
Owner, and Owner's Commissioning Authority of scheduled meeting dates.
2. Agenda: Review progress of other construction activities and preparations for the particular
activity under consideration, including requirements for the following (if required):
a. Contract Documents.
b. Options.
c. Related RFIs.
d. Related Change Orders.
e. Purchases.
f. Deliveries.
g. Submittals.
h. Review of mockups.
i. Possible conflicts.
j. Compatibility requirements.
k. Time schedules.
l. Weather limitations.
m. Manufacturer's written instructions.
n. Warranty requirements.
o. Compatibility of materials.
p. Acceptability of substrates.
q. Temporary facilities and controls.
r. Space and access limitations.
s. Regulations of authorities having jurisdiction.
t. Testing and inspecting requirements.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 8
u. Installation procedures.
v. Coordination with other work.
w. Required performance results.
x. Protection of adjacent work.
y. Protection of construction and personnel.
3. Record significant conference discussions, agreements, and disagreements, including required
corrective measures and actions.
4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring
information.
5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate
whatever actions are necessary to resolve impediments to performance of the Work and reconvene
the conference at earliest feasible date.
D. Progress Meetings: Contractor will conduct progress meetings at biweekly intervals (at a minimum, or
more frequently as required by Contractor).
1. Coordinate dates of meetings with preparation of payment requests.
2. Attendees: In addition to representatives of Owner, Owner's Commissioning Authority (if
required), Contractor, and Architect/Engineer, each subcontractor, supplier, and other entity
concerned with current progress or involved in planning, coordination, or performance of future
activities shall be represented at these meetings. All participants at the meeting shall be familiar
with Project and authorized to conclude matters relating to the Work.
3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items
of significance that could affect progress. Include topics for discussion as appropriate to status of
Project.
a. Contractor's Construction Schedule: Review progress since the last meeting. Determine
whether each activity is on time, ahead of schedule, or behind schedule, in relation to
Contractor's construction schedule. Determine how construction behind schedule will be
expedited; secure commitments from parties involved to do so. Discuss whether schedule
revisions are required to ensure that current and subsequent activities will be completed
within the Contract Time.
1) Review schedule for next period.
2) Schedule format: 2-Bar Actual vs. Baseline
b. Review present and future needs of each entity present, including the following:
1) Interface requirements.
2) Sequence of operations.
3) Identification of problems which impede planned progress.
4) Status of submittals.
5) Deliveries.
6) Off-site fabrication.
7) Access.
8) Site utilization.
9) Temporary facilities and controls.
10) Progress cleaning.
11) Quality and work standards.
12) Status of correction of deficient items.
13) Planned progress during succeeding work period.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
PROJECT MANAGEMENT AND COORDINATION 013100 - 9
14) Coordination of projected progress.
15) Field observations.
16) Status of RFIs.
17) Status of proposal requests.
18) Pending changes.
19) Status of Change Orders.
20) Pending claims and disputes.
21) Documentation of information for payment requests.
22) Working hours.
23) Hazards and risks.
24) Other business relating to Work.
4. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting
minutes to each party present and to parties requiring information.
a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting
where revisions to the schedule have been made or recognized. Issue revised schedule
concurrently with the report of each meeting.
E. Field Representative’s Meetings
1. Every week, for the duration of the Project, on day and time established at the pre-construction
conference, the Subcontractor’s Representative shall attend a meeting with Contractor’s field
representative. Attendance is mandatory.
F. Adjustments and Owner’s Instructional Meetings
1. After completion of the installation work called for in this Specification, the Contractor and his
Subcontractors shall furnish necessary Mechanics or Engineers for the adjustment and operation of
the store, to the end that the store may be perfectly adjusted and turned over to the Owners in
perfect working order. The Contractor shall further instruct the Owner's authorized representative
in the care and operation of the installation, providing all required framed instruction charts,
directions, and all other related items.
2. A formal presentation and operating instructional meeting (Owner's instructional meeting) will be
made no later than 30 days after the store opening. One 8-hour day shall be provided for the
system operating presentation. Furnish properly trained personnel that can provide a complete
explanation of the entire system to the Store Management, Maintenance, Engineering and
Construction Representatives.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
END OF SECTION 013100