HomeMy WebLinkAbout017700 CLOSEOUT PROCEDURES.pdf Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 1
SECTION 017700 - CLOSEOUT PROCEDURES
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary Conditions and
other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative and procedural requirements for contract closeout, including, but not
limited to, the following:
1. Substantial Completion procedures.
2. Final completion procedures.
3. Warranties.
4. Final cleaning.
5. Repair of the Work.
B. Related Requirements:
1. Section 017300 "Execution" for progress cleaning of Project site.
2. Section 017400 “Cleaning” for progress cleaning, dust control, and final cleaning.
3. Section 017839 "Project Record Documents" for submitting record Drawings, record
Specifications, and record Product Data.
4. Section 017900 "Demonstration and Training" for requirements for instructing Owner's personnel.
1.3 GENERAL CLOSEOUT SCHEDULE
A. Unless an item is required to be performed or delivered for occupancy, all items set forth in this Section
shall be performed and delivered within thirty (30) days after the occurrence of the Project Turnover
Date.
1.4 ACTION SUBMITTALS
A. Contractor's List of Incomplete Items: Initial submittal at Substantial Completion.
B. Certified List of Incomplete Items: Final submittal at Final Completion.
1.5 CLOSEOUT SUBMITTALS
A. Certificates of Release: From authorities having jurisdiction.
B. Certificate of Insurance: For continuing coverage.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 2
C. Field Report: For pest control inspection.
1.6 SUBSTANTIAL COMPLETION PROCEDURES
A. Contractor's List of Incomplete Items: Prepare and submit a list of items to be completed and corrected
(Contractor's punch list), indicating the value of each item on the list and reasons why the Work is
incomplete.
B. Submittals Prior to Substantial Completion: Complete the following a minimum of 10 days prior to
requesting inspection for determining date of Substantial Completion. List items below that are
incomplete at time of request.
1. Submit the final Application for Payment request with releases and supporting documentation not
previously submitted and accepted. Include insurance certificates for products and completed
operations where required.
2. Submit a separate Application for Payment for retainage.
3. Submit an updated final statement, accounting for final additional changes to the Subcontract
Sum.
4. Submit consent of surety to final payment, if bonding was required.
5. Submit evidence of final, continuing insurance coverage complying with insurance requirements.
6. Submit occupancy permits and similar approvals.
7. Submit a written certification (when Contractor considers the Work is complete) stating the
following:
a. Contract Documents have been reviewed.
b. Work has been inspected for compliance with the Contract Documents.
c. Work has been completed in accordance with the Contract Documents.
d. Equipment and systems have been tested in the presence of the Construction
Representative, are operational, and instructional meetings with store personnel have been
held.
e. Work is completed and ready for final inspection.
8. Certificates of Release: Obtain and submit releases from authorities having jurisdiction permitting
Owner unrestricted use of the Work and access to services and utilities. Include occupancy
permits, operating certificates, and similar releases.
9. Submit closeout submittals specified in other Division 01 Sections, including project record
documents, operation and maintenance manuals, workmanship bonds, final certifications, damage
or settlement surveys, property surveys, and similar final record information.
10. Submit closeout submittals specified in individual Sections, including specific warranties,
workmanship bonds, maintenance service agreements, final certifications, and similar documents.
11. Submit maintenance material submittals specified in individual Sections, including tools, spare
parts, extra materials, and similar items, and deliver to location designated by the Owner. Label
with manufacturer's name and model number where applicable.
a. Schedule of Maintenance Material Items: Prepare and submit schedule of maintenance
material submittal items, including name and quantity of each item and name and number
of related Specification Section. Obtain Owner’s signature for receipt of submittals.
12. Submit test/adjust/balance records.
13. Submit changeover information related to Owner's occupancy, use, operation, and maintenance.
C. Procedures Prior to Substantial Completion: Complete the following a minimum of 10 days prior to
requesting inspection for determining date of Substantial Completion. List items below that are
incomplete at time of request.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 3
1. Advise Owner of pending insurance changeover requirements.
2. Make final changeover of permanent locks and deliver keys to Owner. Advise Owner's personnel
of changeover in security provisions.
3. Complete startup and testing of systems and equipment.
4. Perform preventive maintenance on equipment used prior to Substantial Completion.
5. Instruct Owner's operation and maintenance personnel in operation, adjustment, and maintenance
of products, equipment, and systems. Submit demonstration and training video recordings
specified in Section 017900 "Demonstration and Training."
6. Advise Owner of changeover in heat and other utilities.
7. Participate with Owner in conducting inspection and walkthrough with local emergency
responders.
8. Terminate and remove temporary facilities from Project site, along with mockups, construction
tools, and similar elements.
9. Complete final cleaning requirements, including touchup painting.
10. Touch up and otherwise repair and restore marred exposed finishes to eliminate visual defects.
D. Inspection: Submit a written request for inspection to determine Substantial Completion a minimum of 10
days prior to date the work will be completed and ready for final inspection and tests. On receipt of
request, Owner will either notify Construction Representative to proceed with inspection or notify
Contractor of unfulfilled requirements. Construction Representative will make inspection to verify the
status of completion with reasonable promptness after receipt after receipt of notification.
1. Construction Representative will promptly notify the Contractor with a written punch list, listing
the incomplete or defective Work which must be completed or corrected.
2. Contractor shall take immediate steps to remedy the stated deficiencies. Once the Work has been
completed or corrected a second written certification requesting reinspection will be sent to the
Construction Representative.
a. Items that are not indicated to have been completed will not be reinspected.
3. Reinspection: Construction Representative will reinspect the Work.
a. See Reinspection Fees section below for the payment for reinspection fees for the
Construction Representatives (Architects and/or Engineers).
4. Results of completed inspection will form the basis of requirements for final completion.
a. When the Construction Representative finds that the Work appears acceptable under the
Contract Documents, the Construction Representative shall request that the Contractor and
Subcontractor make closeout submittals.
b. Architect will complete the Certificate of Substantial Completion once given the notice to
proceed by the Owner (once the Owner is satisfied that the punch list items have been
addressed).
E. Reinspection Fees:
1. If the Construction Representatives (Architects and/or Engineers) are required to perform
reinspections due to failure of the Work to comply with the claims of status of completion made
by the Contractor, or, should the Contractor fail to complete the Work, or, should the Contractor
fail to promptly correct warranty items or Work later found to be deficient:
2. Owner will compensate the Construction Representatives (Architects and/or Engineers) for such
additional services.
3. Owner will deduct the amount of such compensation from the final payment to the Contractor.
1.7 FINAL COMPLETION PROCEDURES
A. Submittals Prior to Final Completion: Before requesting final inspection for determining final
completion, complete the following:
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 4
1. Submit a final Application for Payment according to Section 012900 "Payment Procedures."
2. Certified List of Incomplete Items: Submit certified copy of Architect's Substantial Completion
inspection list of items to be completed or corrected (punch list), as received by Architect.
Certified copy of the list shall state that each item has been completed or otherwise resolved for
acceptance.
3. Certificate of Insurance: Submit evidence of final, continuing insurance coverage complying with
insurance requirements.
4. Submit pest-control final inspection report.
B. Inspection: Submit a written request for final inspection to determine acceptance a minimum of 10 days
prior to date the work will be completed and ready for final inspection and tests. On receipt of request,
Owner will either proceed with inspection or notify Contractor of unfulfilled requirements. Owner will
prepare a final Certificate for Payment after inspection or will notify Contractor of construction that must
be completed or corrected before certificate will be issued.
1. Reinspection: Request reinspection when the Work identified in previous inspections as
incomplete is completed or corrected. Follow the payment procedures for reinspection fees as
indicated under Article 1.7.
1.8 LIST OF INCOMPLETE ITEMS (PUNCH LIST)
A. Organization of List: Include name and identification of each space and area affected by construction
operations for incomplete items and items needing correction including, if necessary, areas disturbed by
Contractor that are outside the limits of construction. Use CSI Form 14.1A if Giant Eagle standard Punch
List form is not available.
1. Organize list of spaces in numerical order (as listed in the Construction Documents) and
proceeding to the exterior areas.
2. Organize items applying to each space by major element, including categories for ceiling,
individual walls, floors, equipment, and building systems.
3. Include the following information on each page:
a. Indicate if the item on the Punch List is one of the following:
1) Punch List Item (indicating a deficiency in the installation or function of any item
from the Construction Documents)
2) Incomplete Work (indicating that in item has not been installed or provided per the
Construction Documents at the time of review).
3) On CA (Construction Administration) Report (if applicable) (indicating that an item
on the Punch List has been flagged by the Architect or Engineer on their
Construction Administration Field Reports as an “Action Item” for some time and
the item has either been ignored or not completed in a timely manner).
4) Additional Work (indicating that the item on the Punch List is not indicated on the
Construction Documents but that the Owner or Architect/Engineer is requesting be
provided at an additional cost).
a) Unless directed by the AETOS Project Manager or Field Coordinator, the
Additional Work item should be considered as a Change Order Proposal and
should be reviewed and approved by AETOS prior to being installed.
b. Date Added to Punch List
1) Incomplete items from the Architect’s and Engineer’s Construction Administration
Reports will retain the date the item was added to the initial report.
c. Room Number and Name
d. Commenter (indicate as the Architect, Engineer, Owner, Contractor or any other entity).
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 5
e. Subcontractor Responsible for the Item (this will be provided by the Contractor).
f. Hours to Complete the Work (as estimated by the Contractor).
g. Day that the Work was Completed (as reviewed by the Contractor)
h. Personnel Initial (Indicate the initial of the Contractor’s Representative who reviewed that
the subcontractor’s work was complete).
i. Date Verified Completed (date that the Architect/Engineer/AETOS Representative verifies
that the Contractor’s work has been completed).
j. Additional Comments (if any).
4. Include the following information on each page:
a. Project name.
b. Date.
c. Page number.
5. The list of incomplete items will be submitted in the following formats:
a. MS Excel and/or PDF electronic file.
1.9 SUBMITTAL OF PROJECT WARRANTIES
A. Time of Submittal: Submit written warranties on request of Architect for designated portions of the Work
where commencement of warranties other than date of Substantial Completion is indicated, or when delay
in submittal of warranties might limit Owner's rights under warranty.
B. Partial Occupancy: Submit properly executed warranties within 15 days of completion of designated
portions of the Work that are completed and occupied or used by Owner during construction period by
separate agreement with Contractor.
C. Organize warranty documents into an orderly sequence based on the table of contents of Project Manual.
1. Bind warranties and bonds in heavy-duty, three-ring, vinyl-covered, loose-leaf binders, thickness
as necessary to accommodate contents, and sized to receive 8-1/2-by-11-inch paper.
2. Provide heavy paper dividers with plastic-covered tabs for each separate warranty. Mark tab to
identify the product or installation. Provide a typed description of the product or installation,
including the name of the product and the name, address, and telephone number of Installer.
3. Identify each binder on the front and spine with the typed or printed title "WARRANTIES,"
Project name, and name of Contractor.
4. Warranty Electronic File: Scan warranties and bonds and assemble complete warranty and bond
submittal package into a single indexed electronic PDF file with links enabling navigation to each
item. Provide bookmarked table of contents at beginning of document.
D. Provide additional copies of each warranty to include in operation and maintenance manuals.
1.10 RECORD DOCUMENT SUBMITTALS (“AS BUILTS”)
A. General: Do not use record documents for construction purposes. Protect record documents from
deterioration and loss in a secure, fire-resistant location. Provide access to record documents for the
Construction Representative’s reference during normal working hours.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 6
B. Record Drawings (As Built Drawings): Maintain a clean, undamaged set of blue or black line white-
prints of Contract Drawings and Shop Drawings.
1. Preparation: Mark the set to show the actual installation where the installation varies substantially
from the Work as originally shown. Mark which drawing is most capable of showing conditions
fully and accurately. If Shop Drawings are used, record a cross-reference at the corresponding
location on the Contract Drawings. Give particular attention to concealed elements that would be
difficult to measure and record at a later date.
a. Mark the Contract Drawings and Shop Drawings completely and accurately. Use personnel
proficient at recording graphic information in production of marked-up record prints.
b. Mark record sets with red erasable pencil. Use other colors to distinguish between
variations in separate categories of the Work.
c. Mark new information that is important for future reference but was not shown on Contract
Drawings or Shop Drawings.
d. Mark important additional information that was either shown schematically or omitted
from original Drawings.
e. Note related Change Order numbers where applicable.
f. Organize record drawing sheets into manageable sets. Bind sets with durable-paper cover
sheets; print suitable titles, dates, and other identification on the cover of each set.
2. Content: Types of items requiring marking include, but are not limited to, the following:
a. Dimensional changes to Drawings.
b. Revisions to details shown on Drawings.
c. Depths of foundations below first floor.
d. Locations and depths of underground utilities.
e. Revisions to routing of piping and conduits.
f. Revisions to electrical circuitry.
g. Actual equipment locations.
h. Duct size and routing.
i. Locations of concealed internal utilities.
j. Changes made by Change Order or Construction Change Directive.
k. Changes made following Architect's written orders.
l. Details not on the original Contract Drawings.
m. Field records for variable and concealed conditions.
n. Record information on the Work that is shown only schematically.
C. Record Specifications: Maintain one complete copy of the Specifications including addenda. Include
with the Specifications one copy of other written construction documents, such as Change Orders and
modifications issued in printed form during construction.
1. Mark these documents to show substantial variations in actual Work performed in comparison
with the text of the Specifications and modifications.
2. Give particular attention to substitutions and selection of options and information on concealed
construction that cannot otherwise be readily discerned later by direct observation.
3. Note related record drawing information and Product Data.
4. Upon completion of the Work, submit record Specifications.
D. Electronic Submittal: At Project Closeout submit to the Owner, Architect, and Engineer an electronic
copy of the Record Drawings and Specifications. The electronic file folder structure should be organized
in an easy to follow format (without the need of any third-party software).
1. The Record Documents will be submitted in the following format:
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 7
a. PDF electronic file, full color scans, with each drawing scanned separately and organized
by Division of Work (Architectural, Structural, Refrigeration, Plumbing, Fire Protection,
Mechanical, and Electrical).
2. The Owner, Architect, and Engineer reserve the right to reject the submittal if it does not meet the
basic criteria indicated above.
1.11 MAINTENANCE MATERIAL SUBMITTALS
A. Organize operation and maintenance data into suitable sets of manageable size. Bind properly indexed
data in individual, heavy-duty, ring, vinyl-covered binders, with pocket folders for folded sheet
information. Mark appropriate identification on front and spine of each binder. Include the following
types of information:
1. Emergency instructions.
2. Spare parts list.
3. Copies of warranties.
4. Wiring diagrams.
5. Recommended "turn-around" cycles.
6. Inspection procedures.
7. Shop Drawings and Product Data.
8. Fixture lamping schedule.
B. Where the above described "Maintenance Manual" data is called for under separate sections, include it in
the "Maintenance Manual" described in this Article.
C. Arrange data in "Maintenance Manual" in same order as the Specifications.
D. Provide indexed set of approved Shop Drawings and product data for Divisions 1 through 16 inclusive as
part of "Maintenance Manual" submission.
E. Include written operating instructions as part of "Maintenance Manual".
F. Provide the Construction Representative with 2 electronic disks containing Maintenance Manuals in PDF
electronic file, full color scans, with each manual scanned separately and organized.
1. The Construction Representative reserves the right to reject the submittal if it does not meet the
basic criteria indicated above.
1.12 OPERATION AND MAINTENANCE INSTRUCTIONS
A. Arrange for each Installer of equipment that requires regular maintenance to meet with the store’s
personnel to provide instruction in proper operation and maintenance. Provide instruction by
manufacturer's representatives if Installers are not experienced in operation and maintenance procedures.
Include a detailed review of the following items:
1. Maintenance manuals.
2. Record documents.
3. Spare parts and materials.
4. Tools.
5. Lubricants.
6. Fuels.
7. Identification systems.
8. Control sequences.
9. Hazards.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 8
10. Cleaning.
11. Warranties and bonds.
12. Maintenance agreements and similar continuing commitments.
B. As part of instruction for operating equipment, demonstrate the following procedures:
1. Startup.
2. Shutdown.
3. Emergency operations.
4. Noise and vibration adjustments.
5. Safety procedures.
6. Economy and efficiency adjustments.
7. Effective energy utilization.
PART 2 - PRODUCTS
2.1 MATERIALS
A. Cleaning Agents: Use cleaning materials and agents recommended by manufacturer or fabricator of the
surface to be cleaned. Do not use cleaning agents that are potentially hazardous to health or property or
that might damage finished surfaces.
PART 3 - EXECUTION
3.1 FINAL CLEANING
A. Comply with final cleaning requirements in Section 017400 "Cleaning.”
3.2 REPAIR OF THE WORK
A. Complete repair and restoration operations before requesting inspection for determination of Substantial
Completion.
B. Repair or remove and replace defective construction. Repairing includes replacing defective parts,
refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating
equipment. Where damaged or worn items cannot be repaired or restored, provide replacements. Remove
and replace operating components that cannot be repaired. Restore damaged construction and permanent
facilities used during construction to specified condition.
1. Remove and replace chipped, scratched, and broken glass, reflective surfaces, and other damaged
transparent materials.
2. Touch up and otherwise repair and restore marred or exposed finishes and surfaces. Replace
finishes and surfaces that that already show evidence of repair or restoration.
a. Do not paint over "UL" and other required labels and identification, including mechanical
and electrical nameplates. Remove paint applied to required labels and identification.
3. Replace parts subject to operating conditions during construction that may impede operation or
reduce longevity.
Giant Eagle Market #6550 The Bridges, Carmel, Indiana
Building Shell Bid & Permit
DLA Project 2014040.00
August 12, 2014
CLOSEOUT PROCEDURES 017700 - 9
4. Replace burned-out bulbs, bulbs noticeably dimmed by hours of use, and defective and noisy
starters in fluorescent and mercury vapor fixtures to comply with requirements for new fixtures.
END OF SECTION 017700