HomeMy WebLinkAboutBPW 11-19-14Office of the
Clerk- Treasurer
City of Carmel
IC
BOARD OF PUBLIC WORKS AND SAFETY
WEDNESDAY, NOVEMBER 19, 2014
AT 10:00 A.M.
COUNCIL CHAMBERS
CARMEL CITY HALL
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
NOVEMBER 19, 2014 AT 10:00 A.M. IN THE COUNCIL
CHAMBERS, CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/371 -2414
Office of the
Clerk- Treasurer
City of Carmel
Board of Public Works and Safety Meeting
AGENDA
Wednesday, November 19, 2014 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the November 5, 2014, Regular Meeting
2. BID OPENINGS /AWARDS
a. Bid Opening for The Sale of Property at 870 Enclave; Steve Engelking, Director of
the Department of Administration
b. Bid Opening for The Sale of Property at 10401 10403 Pennsylvania Street; Steve
Engelking, Director of the Department of Administration
c. Bid Opening for The Sale of Property at 10407 —10409 Pennsylvania Street; Steve
Engelking, Director of the Department of Administration
d. Bid Opening for Television Pipe Inspection System; John Duffy, Director of the
Department of Utilities
e. Quote Opening for 2015 Annuals; Parks Pifer, Carmel Street Department
f. Quote of Snow Removal City Center and Indiana Design Center; Dave Huffman,
Street Commissioner
3. PERFORMANCE. RELEASES
a. Resolution BPW- 11- 19- 14 -02; Hadley Grove; Street Signs; Matt Howard, M/I
Homes
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #3; E &B Paving;
(5.60); Illinois Street Extension; Jeremy Kashman, City Engineer
ONE CIVIC SQUARE CAI2RIEL, INDIANA 46032 317/571 -2414
b. Request for Purchase of Goods and Services; Additional Service #8; American
Structurepoint; ($434,143.00); Main Street Reconstruction; Jeremy Kashman, City
Engineer
c. Request for Purchase of Goods and Services; Additional Service #12; Crossroad
Engineers; (538,000.00); 2014 Plan Review; Jeremy Kashman, City Engineer
d. Resolution BPW- 11- 19- 14 -01; A Resolution acknowledging the Mayor's Signature;
Fire Protection City of Carmel and Clay Township of Hamilton County; Mayor
James Brainard
• 5. USE OF CITY OWNED PROPERTY
a. Request to Use Council Chambers; Meeting; December 2, 2014; Michelle Kremery
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Request for Stormwater Variances; 770 West 141" Street; David Clidence
c. Request for Vacation of Right of Way; Oak Drive; Woodland Golf Club
Subdivision; James Dulin
d. Request for Replat; The Meadows at the Legacy, Section 3 and Ridge at the
Legacy 3; Brett Huff, Stoeppelwerth
e. Request for Secondary Plats; Overbrook Farms; Sections 2 &3; Dave Sexton, Terra
Site Development
f. Request for Lane Restriction /Sidewalk Closure; 902 South Rangeline Road;
Kristen Kohl, SignCraft Industries
g. Request for Lane Restrictions; 106th Street; Clay Township Regional Waste
District; Jay Paul, Valenti /Held
7. APPEAL HEARING
a. Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and
1 -leidi l -Ieldt
b. Request for Variance; 212 Red Oak Ridge; Thomas'and Heidi Heldt
c. Request for Consent to Encroach; 212 Red Oak Ridge; Thomas and 1 -Ieidi Heldt
8. ADJOURNMENT
1
1
1
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, NOVEMBER 19, 2014 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting lo order at 10:03 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Mary Ann Burke and Lori IV'artson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the November S, 2014 Regular meeting were approved 3 -0.
BID OPENINGS /QUOTES /AWARDS
Bid Opening for The Sale of Property al 870 Enclave: No new bids received
Bid Opening fin. The Sale of Property at 10401 10403 Pennsylvania Sheet; No new bids received
Bid Opening for The Sale of Property at 10407 — 10409 Pennsylvania Street; No new bids received
Bid Opening for Television Pipe Inspection System; The bids were opened and read by Mayor
Brainard;
Company Amours/
Jack Doheny
Best Equipment
8204,200. 00
S215, 000.00
The bids were given to. John Duffy, Director of the Department of Utilities for review and
recommendation.
Quote Openingfrr 2015 Annuals: The quotes were opened and read by Mayor Brainard:
Company Amount
Hood Gardens 23, 242.50
1
1
1
The quotes were given lo Parks Pifer, Carmel Street Department for review and recommendation.
Quote of S11011' Removal City Center and Indiana Design Center; the bids were opened and read by
Mayor Brainard:
Company Amount
Vive Exterior 541,800.00
Engle's 584.480.00
The quotes were given to Dave Ilr /finan, Street Commissioner for review and recommendation.
PERFORMANCE RELEASES
Resolution BPW- 11- 19- 14 -02: Hadley Grove: Street Signs. Mall Howard, WI Homes
Board Member Burke moved to approve. Board Member 617at.son seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services: Change Order #3: E &B Paving: ($.60): Illinois Steel
Extension; Board Member Burke moved to approve. Board 'Wernher Watson seconded Request
approved 3 -0.
Request for Purchase of Goods and Services; Additional Service #8: American St uctoepoinl;
(5434,143.00); Main Street Reconstruction; Board Member Burke moved to approve. Board 'Wernher
Watson seconded. Request approved 3 -0.
Request for Purchase of Goods and Services; Additional Service #12: Crossroad Engineers:
(538,000.00); 2014 Phu? Review: Board Member Burke proved to approve. Board Member Watson
seconded. Request approved 3 -0.
Resolution BPFV- 11- 19- 14 -01; A Resolution acknowledging the Mayor's Signature; Fire Proleclion
City of Carmel and Clay Township ofllanrilion County: Board 'Wernher Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
USE OF CITY OWNED PROPERTY
Request to Use Council Chambers: Meeting: December 2, 2014: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3 -0.
OTHER
TABLED 2/6/11: Request for Dedication of Streets: Traditions on the Motion: Robert Potokar, HOA
Traditions on the Monon
B
1
Request for Stormwaler Variances: 770 !Vest 14P' Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Vacation of Right of Way; Oak Drive; Woodland Golf Club Subdivision: Board Member
Burke moved to approve. Board Member Watson seconded Request approved 3 -0.
Request for Replal: The Meadows al the Legacy. Section 3 and Ridge at the Legacy 3; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Secondary Plats; Overbrook Farms; Sections 2 &3: Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3 -0.
Request for Lane Restriction /Sidewalk Closure; 902 South Rangeline Road: Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Lane Restrictions; 106th Street; Clay Township Regional Waste District; Board Member
Burke moved to approve. Board Member !liaison seconded. Request approved 3 -0.
APPEAL HEARING
Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance: 212 Red Oak Ridge: Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request for Consent to Encroach: 212 Red Oak Ridge; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting al 10:20 a. m.
Approved
ATTEST:
Diana L. Cordray. 7AMC4CIerk -Tr• , m•e
Clerk - Treasure•
ayor James Brainard
Iona L. Cordray, gA'MC - Clerk - Treasurer