HomeMy WebLinkAbout239740 12/03/14 (9,
CITY OF CARMEL, INDIANA VENDOR: 129401
ONE CIVIC SQUARE MICHAEL HOLLIBAUGH CHECK AMOUNT: $*****1,319.33*
CARMEL, INDIANA 46032 C/O DOCS CHECK NUMBER: 239740
CHECK DATE: 12/03/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1192 4343003 1,319.33 TRAVEL & LODGING
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CITY OF CARMEL Expense Report (required for all travel expenses)
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EMPLOYEE NAME: Mike Hollibaugh DEPARTURE DATE: 11/20/2014 TIME: 3:00 PM AM%PM
DEPARTMENT: Community Services RETURN DATE: 11/24/2014 TIME: 7:00 PM AM/PM-
REASON
M/PMREASON FOR TRAVEL: Landscape Architect Continuing Educatio DESTINATION CITY: Denver, CO
EXPENSES ARE FOR(check all that apply):TRAVEL ADVANCE. TRAVEL REIMBURSEMENT X TRAVEL PER DIEM X
Transportation Gas/Tolls/ Meals
Date Lodging Misc. Total
Air-fare Car Rental Other . Parking Breakfast Lunch Dinner Snacks Per Diem
. 11/20/14 $51.25 $30.00 $81.25
$6.00 $6.00
11/21/14 $65.00 $65.00
11/22/14 $65.00 $65.00
. 11/23114 $65.00 $65.00
11/24/14 $15.00 $65.00 '$80.00
$6.00 $6.00
$0.00
$0.00
0 - $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
. .$0.00
$0.00
$0.00
$0.00
0.00
Total $0.00 $0.001 8.251 0.001 $0.00 $0.001 $0.001 $0.00 $0.00 $290.00 $0.00
DIRECTOR'S STATEMENT: I eb a t t ns listed conform to the City's travel policy and are within my department's appropriated budget.
Director Signature: Date:
City of Carmel Form#ER06 Revision Date 12/1/2014 Page 1
For advance payments, claim form must be submitted ten (10) business days in advance of travel.
Claim will not be processed without the following documentation:
1) Conference or course registration form, if applicable
2) Travel itinerary or car rental agreement, if applicable
3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt)
Prorated meal allowance:
For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel
For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel
For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel
For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES:
I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals
while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen.
I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to:
1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and
2). Return all unused funds to the office of the Clerk-Treasurer
I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first
paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total
advance minus documented expenditures) being deducted from the first paycheck issued more than 30 days after the date of my return.
Employee Signature: Date:
City of Carmel Form#ER06 Revision Date 12/1/2014 Page 2
Schedule Subject to Change.All meetings and events take place-at the Colorado Convention Center unless otherwise noted.
SCHEDULE
THURSDAY, NOVEMBER 20 11:00 am—12:30 pm Education Sessions V 11:00 am—12:30 pm Education Sessions VIII
9:00 am—6:00 pm TCLF Tour,Luncheon, 0 12:15—1:15 pm Learning Lab 1 and 2: 2:45— 1:20 pm PPN Meetings in the EXPO:
and Reception* ! John Gidding,Host Residential Design
(see page 30 for ticket infd) of Curb Appeal
Sustainable Design
4:00•—8:00 pm Registration Open 12:45— 1:20 pm PPN Meeting in the EXPO:
and Development
• Water Conservation 12:45—2:15 pm PPN Meeting in the EXPO:
6:00—8:00 pm National Leaders and Honprary Land Use Planning
Members Reception** < 12:45—2:15 pm PPN Meetings in the EXPO:
Children's Outdoor 1:30—2:30 pm EXPO Learning Lab 1:
FRIDAY, NOVEMBER 21 Environments
• Mycorrhizal Applications,
7:00 am—8:00 pm Registration Open •t
Urban Design Inc. (1 PDH)
1:40—2:15 pm PPN Meeting in the EXPO: EXPO Learning Lab 2:
7:30 am— 1:00 pm Field Sessions depart* j Restoration and Reclamation FX Luminaire(1 PDH)
8:00 am—5:00 pm LARE Workshops* 1:40—2:15 pm PPN Meetings:
2:30—4:00 pm Education Sessions VI
Parks&Recreation
8:30— 10:00 am Education Sessions I ,j4 4:15—4:50 pm PPN Meeting in the EXPO: Planting Design
t Women in Landscape
10:30 am— 12 Noon Education Sessions II j Architecture 2:30—4:00 pm Education Sessions VIII
V
1:30—3:00 pm Education Sessions III I. Housing and Community 4:30—6:00 pm EXPO Reception,Luxury
�, Development
3:30—'5:00 pm Education Sessions IV Travel&Wine Drawing
4:15—5:45 pm PPN Meeting in the EXPO: 7:00 pm ASLA Council of Fellows
5:00—7:00 pm Landscape Architecture Mc gazine Historic Preservation Investiture Dinner*
Advertising Awards Receptibn**
4:30—6:00 pm EXPO Reception Hyatt Regency Denver
5:15—7:15 pm PPN Networking Receptio♦ MONDAY, NOVEMBER 24
8:00—11:00 pm An Edible Landscape
7:00—10:30 pm LAF AnnualBenefit* Celebration,featuring 7:00—8:30 am Women in Landscape
(see page 30 for ticket inf ) the Alumni Tailgate* Architecture Walk
rMile High Station
SATURDAY, NOVEMBER 22 4 7:30—3:00 pm Registration Open
1! SUNDAY,NOVEMBER 23
7:00 am—6:00 pm Registration Open
I 7:00 am—6:00 pm Registration Open 8:00—9:30 am Education Sessions IX
8:00—9:00 am Opening General Session:' 8:00—9:00 am ASLA Council of Fellows
Dr.Robert Bullard 8:00—9:00 am General Session: Business Meeting
Equitable Space: Panel Discussion
Landscape Architecture and Lights,Camera,Action: 10:00— 11:30 am Education Sessions X
the Power of Place j; Promoting Landscape
I Architecture on TV 12 Noon—1:00 pm ASLA Professional and
9:00 am—6:00 pm EXPO Opens:Free coffee I' Student Awards Ceremony
7 9:00 am—6:00 pm EXPO:Free coffee
9:15—10:45 am PPN Meetingsin the EXP 1:
International Practice 9:15—10:45 am PPN Meetings in the EXPO: 1:30—3:00 pm Education Sessions XI
Digital Technology Transportation 3:30—5:00 pm Education Sessions XII
Design Build
Campus Planning and De ign 7:00 pm The President's Dinner:
Healthcare and Therapeutic
71:00 am—12 Noon EXPO Learning Lab l: j Design Presentation of ASLA Honorsand Installation of Officers*
Building Stone Institute(I DH) Hyatt Regency Denver
9:45—10:45 am EXPO Learning Lab l:
Columbia Cascade(1 PDH)
� 'Ticketed Events ""By Invitation Only
DIA Service DIA Service
Receipt Receipt
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No Cash Value No Cash Value
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11/20/2014
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Server: Mike 11/20/2014 ®�
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Card #XXXXXXXXXXXX7094 Date
Magnetic card present: HOLLIBAUGH MICHAEL ®® P
Card Entry Method: S
Approval: 806387 ® e
" Amount: $ 51 .25 ,� ryA, ;' Amount Amount
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Customer Copy _
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Nov 24,2014-Return Nonstop Total travel time: 2 h 15 m
2h15m
Denver Indianapolis 987 mi
PRO",F_R DEN 7:OOpm IND 11:15pm
Frontier Airlines 608
j Economy/Coach (R) j Confirm seats with the airline
i
Airline Rules&Regulations
• We understand that sometimes plans change.We do not charge a cancel or
change fee.When the airline charges such fees in accordance with its own
policies,the cost will be passed on to you.
• Tickets are nonrefundable, nontransferable and name changes are not j
allowed.
j • Please read the complete penalty rules for changes and cancellations
applicable to this fare.
• View the complete terms and the condition of the description of coverage.
• Please read important information regarding airline liability limitations.
Residence
by • Denver City Center CONFIRMED
Confirmation# 81978 :.
Thu Nov/20/2014- • Nov/24/2014
We have confirmed your hotel reservation with the property. Additional Hotel Services
View hotel details The below fees and deposits only apply if
1725 Champa St, Denver, CO,80202 United States of America they are not included in your selected
room rate.
Tel: 1 (303)296-3444, Fax: 1 (303)296-3456 a
The following fees and deposits are I
charged by the property at time of
service, check-in, or check-out.
f
Check-in
• Self parking fee: USD 25 per day
• Check-in time starts at 4 PM (in/out privileges)
• Your room will be guaranteed for late arrival. • Pet fee: USD 75 per pet
Important Hotel Information The above list may not be
comprehensive. Fees and deposits may
This reservation is non-refundable and cannot be cancelled or changed. not include tax and are subject to change. f
V
• View your online itinerary for additional rules and restrictions. --- ----------- —-----—
:
j
i
i Room Studio Suite, 1 Queen Bed
Includes: Full Breakfast Free High-Speed Internet Full
Kitchen
a Confirmation#: 81978786
Reserved for Michael P Hollibaugh
a 1 adult
i
S Requests 1 queen, non-smoking room
Travel Protection —Vaca
Nov 1 2014- Nov1
2
Hollibaugh, Mike P
From: Travelocity <travelocity@e.travelocity.com>
Sent: Saturday, September 27, 20141:42 PM
To: Hollibaugh, Mike P
Subject: Travelocity travel confirmation - Nov 20 - (Itin# 18227957934)
travelocity,
Thank you for booking with Travelocity! Your booking is confirmed.
You can manage your reservation or review your itinerary online for the most up-to-date information.
Denver
Nov 20, 2014- Nov118227957934
Important Information Price Summary'
• Remember to bring your itinerary and government-issued photo ID for airport Flight+ Hotel $904.081
check-in and security. Travel Protection $47.0011
Total Price$951.08'
All prices include taxes&fees and;
are quoted in US dollars.;
• • • D- CONFIRMED
Frontier
Nov1 2014- Nov114 , 1 round trip ticket
� I
1 Your reservation is booked and confirmed. There is no need to call us to Additional Flight Services
I reconfirm this reservation. ---- - ----r
------------
• The airline may charge
Traveler Information
additional fees for checked
baggage or other optional +
j Michael P Hollibaugh No frequent flyer details Ticket#4227496818361 1services.
Adult provided --- ---- --- -----------�:
*Seat assignments,special meals,frequent flyer point awards and special assistance.
:requests should be confirmed directly with the airline.
Nov 20,2014-Departure,Noristop :. Total travel time: 2 h 46 m
Indianapolis Denver 2 h 46 m
987 mi
Fv N-,rias IND 3:43pm; DEN 4:29pm
Frontier Airlines ;605
Economy/Coach (M.I'Confirm seats with the airline
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WWW.ASLAMEETING2014.COM
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This page contains your bags receipt.
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BAGS RECEIPT
FLYFRONTIER.COM 1 OF i FLYFRONTIER.COM
19Nov14 / US
WEBCHECKIN HOLLIBAUGH/MICHAE
HOLLIBAUGH/MICHAELP
Indianapolis, IN IND
F9 605 W 20NOV14
DENIEU Denver, CO DEN
FP
1EXCESS BAG ****** k ************ ****************************
USD 15.00 NOT VALID FOR TRAVEL
2608097452 2608097452
Subject: FW:Travelocity travel confirmation-Nov 20-(Itin#18227957934)
From: Hollibaugh,Mike P(MHollibaugh@carrnel.in.gov)
To: mhollibaugh@yahoo.com:
Date: Tuesday,November 11,2014 11:24 AM
------Original message--------
From:Travelocity
Date:09/27/2014 1:42 PM(GMT-05:00)
To:"Hollibaugh,Mike P"
Subject:Travelocity travel confirmation-Nov 20-(Itin#18227957934)
Thank you for booking with Travelocity!Your booking is confirmed.
Denver-Nov 20,2014-Nov 24,2014 Itinerary#18227957934
ImportantInformation: * Remember to bring your itinerary and government-issued photo ID for airport check-in and security.
Price Summary
Flight+Hotel $904.08
Travel Protection $47.00
Total Price $951.08
All prices include taxes&fees and are quoted in US dollars.
FLIGHT: Indianapolis(IND)---�Denver(DEN) (Nov 20,2014-Nov 24,2014,1 round trip ticket)
CONFIRMED
Frontier Airlines DENIEU
Your reservation is booked and confirmed.There is no need to call us to reconfirm this reservation.
Traveler Information: Michael P Hollibaugh- Adult,no frequent flyer details provided
I
Ticket#4227496818361
*Seat assignments,special meals,frequent flyer point awards and special assistance requests should be confirmed directly with the airline.
Nov 20,2014-Departure Nonstop Total travel time:2 h 46 in
[custom air icon] Indianapolis Denver 2 h 46 in (987 mi)
IND 3:43pm DEN 4:29pm
Frontier Airlines 605
Economy/Coach(W)I Confirm seats with the airline
Nov 24,2014-Return Nonstop Total travel time:2 h 15 in
[custom air icon] Denver Indianapolis 2 h 15 in (987 mi)
DEN 7:00pm IND 11:15pm
Frontier Airlines 608
Economy/Coach(R)I Confirm seats with the airline
Airline Rules&Regulations
* We understand that sometimes plans change.We do not charge a cancel or change fee.When the airline charges such fees in accordance with its
own policies,the cost will be passed on to you.
* Tickets are nonrefundable,nontransferable and name changes are not allowed.
* Please read the complete penalty rules for changes and cancellations<h"ps://www.travelociiy.com/pub/agent.dll?
WA1 02052&WA2=PBFCONF&WAR=TRANSACTIONAL&WA5=39560973 80001&gcet—ffrs&itid=82279579&rtw=1&rfn=FLT Itin Rules C
applicable to this fare.
* View the complete terms and the condition of the description of coverage.<hUs://www.travelociiy,com/p//protection 121ans/vacation waiver>
* Please read important information regarding airline liability limitations<hUps://www.travelociiy.com/pub/agent.dll?
WAI=02052&WA2=PBECONF&WA8=TRANSACTIONAL&WA5=39560973 80001&gscr=hgen&hfnm=warsawhtx&rfir--FLT.Itin.Rules.Airlir
Additional Flight Services
* The airline may charge additional fees< tt s://www.travelociiy.com/Mi htg s-Ba Fg ees?
orieinapt=lND&destinationapt=DEN&cabinclass=3&mktgcarrier—F9&opcarrier=&farebasis=W00PXP5&bookingelass=W&travelDate=11%2F20%
for checked baggage or other optional services.
HOTEL- Residence Inn by Marriott Denver City Center
1725 Champa St,Denver,CO,80202 United States of America<http•//mates eooele com? =80202+Denver+1725+Champa+St+>
Gold Delta SkyMil,es° Credit Card ^. DELTA P 1(4
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°° CARMEL IN 46032
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09/27/14 TRAVELOCITY BELLEVUE WA $T94.20
FRONTIER_ AIRLINES
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INDIANAPOLIS DENVER INTL APT F9 W
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Ticket Number 42274968183615" Date of Departure 11/20_
Passenger Name:'HOLLIBAUGH/[MICHAEL P
Document;Typ"e:PASSENGER TICKET
09/27/14 TRAVELOCITY.COM EXPEDIA.COM WA $756.88
877.270.4536
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SOMY OF LANDSCAPE
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ASLA ARCHITEM ! MAGAME
ANNUAL MEETING
& EXPO NOV.21-24
DENVER 2014
Florida License View Credits Help Log Out
Welcome: Michael Hollibaugh Total Credits: 15.00
Summary of Credits for: Michael P. Hollibaugh
Instructions:
• Step 1 (Florida License Holders): If you want ASLA to submit your attendance for Florida approved sessions, please enter/verifyyour Florida
Landscape Architecture License Number. You may do this anytime before Monday November 24,2014.After that deadline print your certificate and
report your attendance directly to the Florida State Licensing Board.
• Step 2:Complete Evaluations for eligible sessions.These sessions will be marked Take Eval in the status column.
o A session is eligible for credit when your recorded attendance time,meets or exceeds the required duration for the course.
o Click the"Take Eva[' link to access the evaluation for that session. Only Sessions for which the evaluation is complete will appear on your
transcript.
o Upon completion of the evaluation, the status will be marked Eval Complete. Review or Change your evaluation through the"Eval Complete"
link.
• Step 3: Use the button at the bottom to Print or email your Transcript.
Session ID Session Title Date!Time Required Recorded Credits Status
Duration Duration
FRI-A07 Infrastructure Is Public Space: Designing the Public 11/21/2014
FRI-A07 30 90 1.50 Eval Complete
Realm on Every Level 8:30 AM -10:00 AM
FRI-609 FRI-1309 Rails to Trails and Beyond: Former Margins, Future 11/21/2014 30 87 1.50 Eval Complete
Connections 10:30 AM-12:00 PM
FRI-009 FRI-009 Take Back the Boulevard: Grassroots Complete Street 11/21/2014 30 73 1.50 Eval Complete
Efforts 1:30 PM-3:00 PM
FRI-D03 FRI-D03 Playful Cities: Kids and Design in Urban Environments 11/21/2014 30 90 1.50 Eval Complete
3:30 PM -5:00 PM
SAT-A04 People Are Pedestrians by Design: The Benefits of 11/22/2014
SAT-A04 Walkable Environments 11:00 AM -12:30 PM 30 88 1.50 Eval Complete
SAT-1307 Stormwater BMP Performance:What Every 11/22/2014
SAT-607 Landscape Architect Should Know 2:30 PM-4:00 PM 30 63 1.50 Eval Complete
SUN-1308 SUN-1308 Letting the Street Win: Saying No to Donuts 11/23/2014 30 90 1.50 Eval Complete
2:30 PM-4:00 PM _
MON-A07 MON-A07 A Critical Look at Retrofitting Suburbia 8:00 AM --9:30 AM
11/24/2: 30 66 1.50 Eval Complete
30
MON-B09 MON-1309 Ask a Traffic Engineer: Street Design 101 11/24/2014 30 90 1.50 Eval Complete
10:00 AM -11:30 AM _ _
MON-004— MON-004 The Stapleton Story:From Vision to Reality 11/24/2014~ — 30 66 1.50 Eval Complete
1:30 PM -3:00 PM
MON-009 MON-009 The Wilds: Integrating Natural Systems and Outdoor 11/24/2014 30 3 1.50 Ineligible
Learning Environments 1:30 PM-3:00 PM
Total Credits: 15.00
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BAGS RECEIPT
FLYFRONTIER.COM 1 of 1 FLYFRONTIER.COM
24Nov14 / US
WEBCHECKIN HOLLIBAUGH/MICHAE
HOLLIBAUGH/MICHAELP
:Denver, CO DEN
F9 608 R 24NOV14
oeNreu `Indianapolis, IN IND
IEXCESS BAG -------- *************************
USD 15.00 NOT VALID FOR TRAVEL
2608158985 2608158985.
�I
VOUCHER NO. WARRANT NO.
Michael Hollibaugh ALLOWED 20
IN SUM OF $
c/o One Civic Square
Carmel, IN 46032
ON ACCOUNT OF APPROPRIATION FOR
Carmel DOCS
PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members
1192 43-430.03 4.33
I hereby certify that the attached invoice(s), or
I
�Iq bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, December 01, 2014
e
Director
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
11/26/14 Mike-ASLA Conference $1,334.33
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer