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Home My WebLink AboutCCPR-12-09-14 Carmel/Clay Board of Parks and Recreation Tuesday, December 9,2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Presentation: Carmel Clay Parks&Recreation Master Plan created by PROS,Consulting, LLC— Michael Klitzing IV. Public Comments V. Staff Reports VI. Committee Reports A. Standing Committees 1. Personnel Committee—Linus Rude 2. Finance Committee—Jenn Kristunas 3. Properties Committee—Richard Leirer B. Nominating Committee—Kathie Freed VII. Action Items A. Minutes—Joshua Kirsh 1. November 25, 2014 Park Board Meeting B. Financial Reports—Jenn Kristunas 1. City of Carmel Financial Report for November 2014; 2. Clay Township Financial Report for November 2014; and 3. CCPR P&L Statements for November 2014. C. Claims—Jenn Kristunas 1. Claim Sheet December 9, 2014; and 2. Clay Township Claim Sheet December 9, 2014. D. Monetary Gifts, Grants, Partnerships, and Sponsorships for November 2014—Audrey Kostrzewa E. Consideration of Salary Resolution B-2014-009 Establishing Salaries for Budget Year 2015— Michael Klitzing F. Consideration of Matters regarding Central Park Dog Park—Mark Westermeier VIII. Attorney's Report A. Tort Claims; and B. General. IX. Director's Report X. Discussion Items XI. Information Items A. Plan Commission—Joshua Kirsh B. School Board—Kathie Freed C. Parks Foundation—Wendy Franklin XII. Board Comments XIII. Adjournment Carmel/Clay Board of Parks and Recreation 0 Tuesday, December 9, 2014,6:00 p.m. Monon Community Center Members Present: James Engledow, Wendy Franklin, Kathie Freed,Joshua Kirsh,Jenn Kristunas, Richard Leirer, Linus Rude Members Absent: Donna Cihak Hansen, Rich Taylor Others Present: Mark Westermeier, Director; Michael Klitzing, Chief Operating Officer(COO); Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney 0-4- Roll Call,Call to Order&Pledge of Allegiance At- Board President Engledow welcomed everyone to the meetingaske and d Mr. Kirsh to call the roll. Mr. Kirsh stated that there was a quorum, at which timelBooaarrd PresalisbEngledow called the meeting to order at 6:02 p.m.followed by the Pledge of Allegiance. Presentation: Carmel Clay Parks& RecreationvMaster Plan created by PROS,Consulting, LLC— Michael Klitzing Board President Engledow announced that the Master Plan presentation would be delayed until January (2015) as staff is waiting on input fromW state (Indiana)on som of the items. Public Comments 0 There were no public comments. Board President Engledow,welco e�d`J, lian Vi ar Ms Vigar is a journalism student at Butler University WIN and has been coverings he parks department this last,semester. Staff Reports 11 s , COO Klitzing statedthattthe standard staff reportss;were included in the packet. 4 gym: Committee ,Reports s Personnel ommittee—Linus'Rude ,a 'ems 0 °„ Mr. Rude stated,:that the PersonnelkCommittee plans to meet soon. Finance Committee 2`Jenn Kristunas 'citi.V Mt Ms. Kristunas stated that he Finance Committee discussed the salary and wage piece on December 1, 2014 and recommends Boardkapproval. Properties Committee—Richard Leirer Mr. Leirer reported that the Properties Committee has not met. Nominating Committee—Kathie Freed Ms. Freed said that the Nominating Committee is scheduled to meet December 17, 2014 at 8 a.m. Action Items : Minutes—November 25,2014 Park Board Meeting Mr. Kirsh made a motion to approve the minutes as presented, seconded by Mr. Leirer, and unanimously passed 7—0. Carmel/Clay Board of Parks and Recreation Tuesday, December 9, 2014 Monon Community Center 40 City of Carmel Financial Report for November 2014 Ms. Kristunas made a motion to acknowledge receipt of the City of Carmel Financial Report for November 2014, seconded by Mr. Kirsh, and unanimously passed 7—0. Clay Township Financial Report for November 2014 Ms. Kristunas made a motion to acknowledge receipt of the Clay Township Financial Report for November 2014, seconded by Mr. Kirsh, and unanimously passed 7-0. CCPR P&L Statements for November 2014 - \ Ms. Kristunas made a motion to acknowledge receipt of the CCPR P&L Statements for November 2014, seconded by Mr. Kirsh, and unanimously passed 7-0. , Claim Sheet December 9,2014 Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr. Kirsh, and XN unanimously passed 7—0. ' k,,,a To ns 5 ,� :, Clay Township Claim Sheet December 9 2014 Ms. Kristunas made a motion to a rove the.Cla Townshi°=Claim`Sheet as resented "seconded b pp �, � Y p � p by Mr. Leirer, and unanimously passed 7 -0. �`o Monetary Gifts,Grants, Partnerships, and Sponsorships for Novemr2014—Audrey Kostrzewa Ms. Kostrzewa presented the sponsorships and nnations for'November 2014. A motion was made by Mr. Kirsh to accept theFsponsorships and donations asxpresented, seconded by Ms. Kristunas, and unanimously passed 7` 0�. . Consideration of.Sala Resolution B-20I'4- 009 Establishing Salaries for Budget Year 2015—Michael Klitzing tee; , *-a?`° COO Klitzing provided`a`n overview of the 2015 Salary Resolution. Under Indiana law, the Park Board 04O1' must at4least annually pass a resolution establishing the maximum salaries for all positions. In 2011, a comprehensive review was deemed necessary every three years,and it is now time for that review. Based upon the Salary Recommendations Report,the salaries of several management positions should be increased. Competitive salanesare necessary to retain staff and recruit new, high-quality professionals when�necessary. TheFnance Committee reviewed all of the necessary information and le recommends approval�l y the Park Board. Discussion followed regard I y adjustments based upon the area's cost of living. Mr. Leirer stated his concern about the maximum salaries being too high. COO Klitzing said that the Department's merit- based system provides an employee the opportunity to receive up to a 4%raise depending on his/her annual evaluation. The average raise is 2.5%. Director Westermeier added that in 2012,exempt employees were changed to a 40-hour workweek, and the Department hopes to transition all non- exempt employees from a 37.5 hour workweek to 40. Ideally, this transition would happen at the same time for all departmental non-exempt employees; however, it is more likely to be phased in by division based upon budget availability. ill Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, December 9, 2014 9 Monon Community Center Ms. Kristunas made a motion to waive the reading of Resolution B-2014-009 and enter it into action. The motion was seconded by Mr. Kirsh and unanimously passed 7—0. Ms. Kristunas made a motion to approve Resolution B-2014-009 as presented. The motion was seconded by Mr. Kirsh and unanimously passed 7—0. Consideration of Matters regarding Central Park Dog Park—Mark Westermeier Director Westermeier stated there were no action items. The project continues to make progress during good weather. Attorney's Report Tort Claims&General Ms. Grisham said that she had nothing new to report. , 1, . Director's Report Director Westermeier stated his report was includ dgin the packet. He announced.that the Winter Farmers Market is working out well at the Wilfong P va ,Jon (in Fouun,ders Park). The`Department is moving forward to replace some of the cameras in the Monon Community Center. Another positive change is the new control system for thiebasketball goals. Thifficient, electronic system uses an iPad to move the goals to the desired locations COOAKlitzing said it ailso saves staff time. Lastly, Director 0 Westermeier invited everyone to try the fir ttreadmills on display in the Fitness Center. The public is welcome to test each treadmill and then vote afor th�favorite , Discussion Items °- � . �, �' �� Mr. Leirer inquired aboutldemographicsand programs'addressing the specific needs of individuals 55 to 65 years of age. Discussionfollowed regarding use of the Monon Community Center(fitness center, group fitness, programs,tracktc )ia�hezages of those we serve. Board President Engledow announced,that there would be no Park Board Meeting on December 23, 2014. Information Items Parks Foundation-em,,,,on Franklin Ms. Franklin statedhat the Arts Committee met with Julia Moore of the Indianapolis Arts Council on different types of public art around,the country. Now the Foundation Members are discussing various possibilities. ] School Board—Kathie Freed Ms. Freed said she had nothing to report. Plan Commission—Joshua Kirsh Mr. Kirsh stated that there has been much discussion about The Bridges and McDonald's at The Bridges (approximately 11550 North Illinois Street). Sunrise on the Monon (9876 Westfield Boulevard) has been 0 approved, and Director Westermeier is working with the developer. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, December 9, 2014 Monon Community Center 0 Board Comments Mr. Kirsh attended a Chinese Sister City presentation at Brookshire where the City of Carmel was recognized for its commitment. This was a terrific event with outstanding people involved. Board President Engledow thanked the Park Board Members and CCPR staff for a productive year. It was a lot of hard work and a rewarding year in winning the Gold Medal. Adjournment "4. There being no further business, Mr. Kirsh made a motion to adjo'urh.'seconded by Ms. Kristunas with no objections. The meeting was adjourned at 6:45 p.m. b,, Approved, Signature Date 4�- Nib Signature Vp. MP° Date \ .4. &k "4 y AFL +gam ' V rt c I- , 0,1 ',WAI-,,,,, Ni4,,,, aZN NtPkt 1, A` NO 0 Page 4