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Home My WebLink AboutBPW 12-03-14 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, December 3, 2014 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 19, 2014, Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Opening for Ambulance; Chief Matt Hoffman, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution BPW-12-03-14-01; Wedgewood 31 1st Street NE; ROW improvements, Storm Water; Paul Owen, Wedgewood Building Co. b. Resolution BPW-12-03-14-02; Village of West Clay Section 10010E; Water Main; John Duffy, Director of the Department of Utilities c. Resolution BPW-12-03-14-03; Flix Brewhouse; ROW and Storm Water/Erosion Control; Michelle Richards, Knoebel Construction d. Resolution BPW-12-03-14-04; Carmel Seventh Day Church; Erosion control & BMP; Vialo Weis, Indiana Association of Seventh Day Church 4. CONTRACTS a. Request for Purchase of Goods and Services; Old Town on the Monon; ($1,500.00); Storage Rental/Garage; Nancy Heck, Director of the Department of Community Relations b. Request for Purchase of Goods and Services; Duke; Outdoor Lighting Service Agreement; Dave Huffman, Street Commissioner c. Request for Purchase of Goods and Services; Vive Exterior Design; ($56,816.00); Snow Removal – Downtown Sidewalks and Palladium; Dave Huffman, Street Commissioner d. Request for Purchase of Goods and Services; Vive Exterior Design; ($17,754.00); Snow Removal – Tarkington Parking Garage; Dave Huffman, Street Commissioner e. Request for Purchase of Goods and Services; VS Engineering; Additional Services # 1; ($7,500.00); Carmel Drive Path Project; Mike Hollibaugh, Director of the Department of Community Services 5. USE OF CITY OWNED PROPERTY a. Request to Use Council Chambers/Caucus Room; Meeting; Various Dates; Connie Titak, Carmel Arts Council 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Stormwater Variances; Jackson’ Grant on Williams Creek; Brett Huff, Stoeppelwerth & Associates c. Request for Waterline Easement; Duke Realty Limited Partnership; John Duffy, Director of the Department of Utilities d. Request for Right of Entry; St. Vincent Carmel Hospital; Jeremy Kashman, City Engineer e. Request for Right of Entry; Meridian Heights Associates; Jeremy Kashman, City Engineer f. Request for Lane Restriction; Roundabout at Westfield Blvd/96th; Indiana Department of Transportation g. Request for Variance; 3767 Shafer Ct; Greg/Susan Goldstein h. Request for Variance; 14104 Ben Kingsley Lane; David/Amy Heidrich i. Request for Variance; 4411 Panthera Leo Drive; Jack Everly/Ty Johnson j. Request for Consent to Encroach; 14285 Oakbrook Ct; James/Virginia Purvis k. Request for Consent to Encroach; 12348 St. Armands Circle; Al/Barbara Temple l. Request for Consent to Encroach; 4411 Panthera Leo Drive; Jack Everly/Ty Johnson m. Request for Consent to Encroach; 3767 Shafer Ct; Greg/Susan Goldstein n. Request for Consent to Encroach; 14104 Ben Kingsley Lane; David/Amy Heidrich o. Request for Replat; Lot 1; The Woods at Lions Creek; Josh Werner, Weihe Engineers 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 19, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:03 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 5, 2014 Regular meeting were approved 3-0. BID OPENINGS/QUOTES/AWARDS Bid Opening for The Sale of Property at 870 Enclave; No new bids received Bid Opening for The Sale of Property at 10401 10403 Pennsylvania Street; No new bids received Bid Opening for The Sale of Property at 10407 – 10409 Pennsylvania Street; No new bids received Bid Opening for Television Pipe Inspection System; The bids were opened and read by Mayor Brainard; Company Amount Jack Doheny $204,200.00 Best Equipment $215,000.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Quote Opening for 2015 Annuals; The quotes were opened and read by Mayor Brainard; Company Amount Hood Gardens 23,242.50 The quotes were given to Parks Pifer, Carmel Street Department for review and recommendation. Quote of Snow Removal City Center and Indiana Design Center; the bids were opened and read by Mayor Brainard; Company Amount Vive Exterior $41,800.00 Engle’s $84,480.00 The quotes were given to Dave Huffman, Street Commissioner for review and recommendation. PERFORMANCE RELEASES Resolution BPW-11-19-14-02; Hadley Grove; Street Signs; Matt Howard, M/I Homes Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Change Order #3; E&B Paving; ($.60); Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #8; American Structurepoint; ($434,143.00); Main Street Reconstruction; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #12; Crossroad Engineers; ($38,000.00); 2014 Plan Review; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-19-14-01; A Resolution acknowledging the Mayor’s Signature; Fire Protection City of Carmel and Clay Township of Hamilton County; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. USE OF CITY OWNED PROPERTY Request to Use Council Chambers; Meeting; December 2, 2014; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Request for Stormwater Variances; 770 West 141st Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Vacation of Right of Way; Oak Drive; Woodland Golf Club Subdivision; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Replat; The Meadows at the Legacy, Section 3 and Ridge at the Legacy 3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plats; Overbrook Farms; Sections 2 &3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Sidewalk Closure; 902 South Rangeline Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; 106th Street; Clay Township Regional Waste District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. APPEAL HEARING Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 212 Red Oak Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 212 Red Oak Ridge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:20 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer Notice to Bidders City of Carmel Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana will receive sealed bids for one (1) Custom Type 1 Ambulance. All bids shall be sealed, clearly marked “Ambulance Bid” on the outside of the envelope, and shall be delivered to the office of the: Clerk‐Treasurer, City of Carmel, One Civic Square, Carmel, Indiana 46032, no later than 10:00 am. December 3rd, 2014. No Late Bids shall be accepted. Bids will be publicly opened and read at the Board of Public Works and Safety Meeting at 10:00am on December 3rd, 2014 in Council Chambers at Carmel City Hall. 1 Civic Square Carmel, Indiana. All bids must be on Indiana State Board of Accounts Form 96 or its equivalent, with a Non‐ Collusion Affidavit attached, and must be accompanied by a bid bond or certified check made payable to City of Carmel in an amount not less than ten percent (10%) of the total bid. In addition, a one hundred percent (100%) performance bond shall be required of the successful bidder unless no payment is due until after final delivery. The bid bond or checks of the successful bidder shall be held until delivery of the apparatus. All bids submitted must remain open no less than sixty (60) days from bid opening. All bids received will be evaluated by the City of Carmel Fire Department on the basis of such factors as bid amount, date of apparatus delivery, cost of maintenance, service facility location, past performance, parts availability, transportation charges, warranty, the integrity, character, reputation, competency and experience of the bidder, and other factors deemed pertinent by the City of Carmel Fire Department. The City of Carmel reserves the right to reject any or all bids, to waive any formalities or irregularities in any bid or bidding procedures, or to accept any bid that meets or exceeds the specification that is the lowest responsible and responsive bid. Failure to follow the instructions detailed in the specifications regarding the submittal of voluntary exceptions or alternates, or other bidding instructions, may disqualify your bid. Specifications may be picked up at: City of Carmel Fire Department 2 Civic Square Carmel, Indiana 46032 Technical questions concerning the specifications should be directed to Logistics Section Chief Bob VanVoorst at 317‐571‐2600 or 317‐664‐0958. ___________________________________ Diana L. Cordray, Clerk‐Treasurer Publication Dates; 11/13/14 & 11/20/14