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Home My WebLink AboutBid Information and PacketsBid Notice City of Carmel Notice is hereby given that Sealed Bids for the City of Carmel, Indiana, "City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal ", will be received by the City of Carmel, Indiana (the "City "), at the office of the Clerk Treasurer in City Hall, One Civic Square, Carmel, Indiana 46032, until 10:00 a.m., local time, on October 20, 2010. Any Bid received after the designated time will be returned to the Bidder unopened. The Bid should be clearly marked "BID ENCLOSED City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal" on the outside of the envelope, and as otherwise set forth in the Bidding Documents. The Bids will be publicly opened and read by the Board of Public Works and Safety at 10:00 a.m. on October 20, 2010 in the City Council Chambers at Carmel City Hall. Required Pre -Bid Conference All Bidders are required to attend the Pre -Bid Conference with representatives of The City to discuss the Services and implementation of those Services at 10:00 a.m. on September 30, 2010 in the Caucus Room on the Second Floor of Carmel City Hall. No additional costs of any type will be allowed for the Bidder's failure to attend. In general, the Services consist of: weekly pick -up of bagged, containerized and /or bundled household Solid Waste and Yard Waste from all eligible Residential Units within the corporate limits of the City of Carmel and disposal. Such program will also include at least bi- weekly (and, alternatively weekly) curbside commingled Recycling from all eligible Residential Units and disposal. The Services include Solid Waste and Recycling collection and disposal for designated City Facilities, all as required by the Bidding Documents, the Contract Between the City of Carmel, Indiana Board of Public Works and Safety and Contractor, City of Carmel City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal (the "Contract ") and City of Carmel City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal Specifications (the "Specifications "). Copies of the Bidding Documents may be examined at the office of the Utility Director, 760 3rd Avenue S.W., Suite 110, Carmel, Indiana 46032 without charge. Copies may be obtained from the Utility Director, upon the non- refundable payment of $100.00, check only payable to City of Carmel Utilities, for each set of Bidding Documents. Bids must be submitted on the forms found in the Bidding Documents, must contain the names of every person or company interested therein, and shall be accompanied by: (1) Revised Form No. 96 as prescribed by the Indiana Board of Account and as required in the Instruction to Bidders, including a financial statement, a statement of experience, a proposed plan or plans for performing the Services and the equipment the Bidder has available for the performance of the Services, (2) Bid Bond or certified check in the amount of ten percent (10 %) of the total Bid amount, including alternates with a satisfactory corporate surety or on a solvent bank. The Bid Bond or certified check shall be evidence of good faith that the successful Bidder will execute the Contract as included in the Bidding Documents. The Bid Bond or certified check shall be made payable to the City. Any Bid may be withdrawn prior to the scheduled closing time for receipt of Bids, but no Bidder shall withdraw its Bid within sixty (60) days after the actual opening of the Bids. All Bid Bonds and certified checks of unsuccessful Bidders will be returned by the City upon selection of the successful Bidder and the successful Bidder's execution of the Contract, and provision of the required Performance Bond and Payment Bond. A Performance Bond with good and sufficient surety, acceptable to the City, shall be required of the successful Bidder in an amount equal to at least one hundred percent (100 %) of the Contract Price, conditioned upon the faithful performance of the Contract. The Contractor shall execute a Payment Bond to the City, approved by the City and for the benefit of the City, in an amount equal to one hundred percent (100 %) of the Contract Price. The Payment Bond is binding on the Contractor, its subcontractors and material suppliers, and their successors and assigns for the payment of all indebtedness to a person for labor and services performed, material furnished, or services rendered. The Payment Bond must state that it is for the benefit of the subcontractors, laborers, material suppliers, and those performing services. The surety of the Payment Bond may not be released until one (1) year after the City's final settlement with the Contractor. All out -of -state corporations must have a certificate of authority to do business in the State. Application forms may be obtained by contacting the Secretary of State, State of Indiana, Statehouse, Indianapolis, Indiana 46204. The City reserves the right to reject and /or cancel any and all Bids, solicitations and /or offers in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body as determined by the purchasing agency in accordance with IC 5- 22 -18 -2. The City also reserves the right to waive irregularities in any Bid, and to accept any Bid which is deemed most favorable to the City. Diana Cordray Clerk Treasurer City of Carmel, Indiana Publication dates: Thursday, September 16 and September 23, 2010 Johnson', Sand M From: Johnson, Sandy M Sent: Wednesday, September 08, 2010 9:56 AM To: Amanda.Dolph @indystar.com; 'Amy'; 'AW'; 'B Johnson'; 'Ben Orr'; 'brent bannings'; 'Carmel Chamber'; 'Carson Design'; 'City Securities'; 'Coby'; 'Company'; 'd conley'; 'dave roach'; 'dawson'; 'dixztr'; 'Don Moss'; 'douglas'; 'dub'; 'e Allen'; 'e Suess'; 'fargo'; 'gordon dowrey'; 'greg martz'; 'hamman'; 'j snow'; 'j watkins'; 'jallardt` 'jpauko'; 'jpc'; 'kathy'; 'kevin vansickle'; 'ksnyder'; land surveyor'; 'laser tech; 'Iphegley'; 'm rinehart; 'Mcgraw Hill'; 'nate wagner'; Neville, Katie; 'Out Creations'; 'Plan Room'; 'Public Notices'; 'r martin'; Richard Heck (webteam @heckweb.net); 'Rieth Riley'; 'rk roehling; rosborn @Iwconstruction.com; Scott, Lisa M; 'Shawn Parson' Cc: Duffy, John M Subject: Sorry - forgot to attach Attachments: Bid Notice trash collection.doc Attached you will find a bid notice for the City of Carmel's "City -Wide Residential Solid Waste, Yard Waste, Recycling Collection and Disposal" Please publish one time on each of the following dates: Thursday, September 16, 2010 Thursday, September 23, 2010 You are authorized to publish over Diana L. Cordray's signature. Sandy Johnson Asset Manager City of C;u'mcl - Clerk '1-rcasurcr's (_Alice Ohie Civic Square Carmel. Indiana 317 - 571 - -262R Sandy Johnson Asset Manager City of Carmel - Clerk Treasurer's <)Ilice One Civic Square Crmel. Indiana 317-571-9628 Tracking: Per Residential Unit BASE BID (Solid/Yard Container Max two 96 gallon weekly and recycling one 96 gallon Biweekly) 1st Year 2nd Year 3rd Year 4th Year 5th Year Waste Mana•emnet $ 12.98 $ 13.43 $ 13.90 Ra 's Trash Service $ 14.68 $ 14.68 $ 14.68 Re•ublic $ 8.94 $ 9.21 $ 9.49 -- ALTERNATE NO. 1 Automated Vehicle Collection (Solid/Yard Container Max two 96 gallon weekly and Recycling one 96 gallon biweekly) Waste Mana•ement $ 14.04 $ 14.53 $ 15.04 Ra 's Trash Service $ 14.68 $ 14.68 $ 14.68 Republic $ 8.94 $ 9.21 $ 9.49 -- ALTERNATE NO. 2 Weekly Recycling (Solid/Yard Container two 96 gallon weekly and recycling one 96 gallon weekly) Waste Management $ 15.28 $ 15.81 $ 16.37 Ra 's Trash Service $ 15.40 $ 15.40 $ 15.40 Republic $ 9.90 $ 10.20 $ 10.51 -- ALTNERATE NO. 3 (64 Gallon Recycling Containers) Solid/Yard Container two 96 gallon weekly and Recycling one 64 gallon weekly Waste Management $ 15.16 $ 15.69 $ 16.24 Ra 's Trash Service $ 15.02 $ 15.02 $ 15.02 Republic $ 9.86 $ 10.16 $ 10.46 -- ALTERNATE NO. 4 (48 Gallon Recycling /Residents 65 yrs & Older) Solid/Yard Container two 48 Gallon weekly and Recycling one 48 gallon weekly) Waste Mana•ement $ 14.63 $ 15.16 $ 15.72 $ 13.70 $ 14.18 Ra 's Trash Service $ 15.02 $ 15.02 $ 15.02 $ 11.54 $ 11.54 Republic $ 8.02 $ 8.88 $ 9.14 -- ALTNERATE NO. 5 (Five Year Cotnract) (Solid/Yard Container two 96 gallon weekly and Recycling one 96 gallon bi weekly) Waste Mana•ement $ 12.33 $ 12.79 $ 13.24 $ 13.70 $ 14.18 Ra 's Trash Service $ 11.54 $ 11.54 $ 11.54 $ 11.54 $ 11.54 Republic $ 8.57 $ 8.83 $ 9.09 $ 9.36 $ 9.65