HomeMy WebLinkAboutBid Information and PacketsI
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PROPOSAL
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I CITY OF CARMEL, INDIANA
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PROJECT
I TRAFFIC SIGNAL MAINTENANCE
2010
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CARMEL, INDIANA
TRAFFIC SIGNAL MAINTENANCE
QUOTE PROPOSAL AND CONTRACT DOCUMENTS
2010
PLANS CERTIFIED BY:
At. drit;
No. 12855
_0. STATE OF 4
•�•,.., 111.. �.,,.
Tilliam J. Eeh%ibach, P.E.
Indiana Registration No. 12855
DATED
December 9, 2009
A &F Engineering Co., LLC
8365 Keystone Crossing, Suite 201
Indianapolis, IN 46240
(317) 202 -0864
TRAFFIC SIGNAL MAINTENANCE CONTRACT
TABLE OF CONTENTS
Page
Proposal 2
Itemized Unit Price Schedule 3
Scope of Work 5
Information and Instructions for Bidders 6
Special Provisions 11
Non - Collusion Affidavit 24
Contract 25
W: \SLS \ Camel \CARM EL2010 \CARMEL2010. doe
PROPOSAL
BOARD OF PUBLIC WORKS & SAFETY
CARMEL, INDIANA
Signal Construction, Inc. hereby tenders this quote to maintain all traffic signals in Carmel,
Indiana, in accordance with the Special Provisions to furnish all necessary machinery,
equipment, tools, labor and other means of construction and to furnish all materials specified in
the manner and at the time prescribed under the supervision and direction of the Street
Commissioner or an authorized representative for the unit prices quoted in the accompanying
Itemized Proposal.
Signal Construction, Inc has filled in the Itemized Proposal sheet with a unit price for each item
listed, has executed the form of the contract filed herewith as a part of this proposal, which
execution shall be regarded as the signing of the contract for the proposed work to be in full
force and effect from the date of the signatures of the Board of Public Works & Safety. The
undersigned has also executed the non - collusion affidavit filed herewith.
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ITEMIZED UNIT PRICE SCHEDULE
TRAFFIC SIGNAL MAINTENANCE CONTRACT
CARMEL, INDIANA
This contract will be awarded based on the sum of the first five (5) items as follows:
Item #
Description
Estimated
Quantit
Unit
Price
Total
1
Emergency Response Maintenance
40
110.00
4,400.00
2
Scheduled Maintenance, Quarterly
Inspections, Traffic Signals
188
100.00
18,800.00
3
Scheduled Maintenance, Annual
Ins ections, Traffic Signals
47
215.00
10,105.00
4
Scheduled Maintenance, Quarterly
Inspections — Flashers
8
50.00
400.00
5
Scheduled Maintenance, Annual
Ins secti0ns — Flashers
2
110.00
220.00
Total
$33,970.00
However, the Board reserves the right to reject any quote wherein any item(s) appear(s) to have
been quoted at an inflated price.
Item#
Descri•tion
Unit
Unit Price
6
Anchor Bolt Repair
Each
125.00
7
Install Sign
Each
150.00
8
3C/ #8 Signal Cable
LFT
3.00
9
3C/ #14 Signal Cable
LFT
2.00
10
5C/ #14 Signal Cable
LFT
2.25
11
7C/ #14 Signal Cable
LFT
2.40
12
2C/ #16 Shielded Cable for Loops
LFT
2.20
13
Loop Installation
LFT
9.00
14
Tighten Span & Catenary and Tether Cable
Each
175.00
15
Install Signal Head
Each
165.00
16
Adjust Detector Housing to Grade
Each
150.00
17
Installation of Detector Housing
Each
750.00
18
Adjust Handhole to Grade
Each
175.00
19
Cabinet Foundation Expansion
Each
700.00
20
Install Tether Cable
Each
350.00
21
Install or Replace Traffic Signal Controller Cabinet
Each
600.00
22
Install Direct Bury Cable
LFT
3.00
23
hrstall Traffic Signal Pole & Mast Arm
Each
500.00
24
Install Traffic Signal Strain Pole
Each
500.00
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Pedestal Foundation, Type "A"
Each
450.00
26
Controller Foundation, Type "M"
Each
550.00
27
Controller Foundation, Type "P -1"
Each
650.00
28
Signal Mast Arm Foundation, 2' -6 "x 2' -6" x 6' -0"
Each
750.00
29
Signal Mast Arm Foundation, 3' -0 "x 3' -0" x 7' -0"
Each
800.00
30
Steel Strain Pole Foundation, 3' -0" Dia x 12 " -0"
Each
2,350.00
31
Install 2" Galvanized Steel Conduit
LFT
22.00
32
Install 35' — 45' Class 2 Wood Pole, Down Guys, Anchor
Each
900.00
33
Install New Handhole
Each
800.00
34
Install or Replace Electrical Service
Each
650.00
35
Install Disconnect Hanger
Each
275.00
36
Install Span, Catenary & Tether w/ Fittings
Each
1,100.00
37
Fiber Optic Interconnect Cable
LFT
6.50
38
Flasher — Strobe Bulb Replacement
Each
100.00
39
Install Pedestal Mounted Flasher Assembly
Each
450.00
40
Install Pedestrian Push Button and Sign
Each
75.00
41
Replace Traffic Signal Bulbs with Led's
Per Each
22.00
42
Skilled Laborer
Per Hour
80.00
43
Unskilled Laborer
Per Hour
50.00
44
Boom Truck
Per Hour
35.00
45
Aerial Truck
Per Hour
35.00
46
Signal Maintenance Truck
Per Hour
10.00
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SCOPE OF WORK
The work contemplated in this contract includes the following:
The performance of "Emereencv Response Maintenance" on all traffic signals in Carmel,
Indiana;
The performance of "Scheduled Maintenance" on all traffic signals in Cannel, Indiana;
The performance of "Non- Routine Maintenance" on any traffic signal installation in
Cannel, Indiana;
as defined and specified in other parts of this Contract Document.
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INFORMATION AND INSTRUCTIONS FOR QUOTERS
1. Owner:
The City of Carmel, Indiana, acting through its Board of Public Works & Safety
hereinafter, throughout this document called the Owner.
2. Inspector:
The Carmel Street Commissioner, acting directly or through a duly authorized assistant
or other representative hereinafter, throughout this document called the Inspector.
3. Proposal:
The proposal shall consist of the completed Proposal Form bound with the Specifications
as furnished by the Owner and a signed non - collusion affidavit. All of these forms must
be contained in a sealed envelope, which shall be properly marked on the outside to show
the name of the quoter, name of the work being quoted upon, and the time when said
quotes are scheduled to be opened.
4. Non- Collusion Affidavit:
The affidavit of non- collusion must be made by the person, member of the firm, or
authorized officer of the corporation making the proposal; and if made by a member of a
firm or officer of a corporation, the affidavit must be made on behalf of said firm or
corporation.
5. Signatures:
Sheets in the Proposal Book requiring signatures, if signed by an individual, just give the
name and address; if signed by a corporation or partnership just give the name and
address of the firm, together with the name and position (such as President, Secretary,
Co- partners, etc.) of the person signing.
Filing Quote:
All quotes must be filed with the Owner on or before the day and hour stated in another
part of this Proposal Book. No proposal presented after this time will be accepted and
permission will not be given to withdraw, modify, explain or correct any figure or
signature or description in any such quote, certified check or affidavit.
Opening:
All proposals on file at the time scheduled for opening will be publicly opened and read;
and they shall be available thereafter for inspection by any interested party.
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8. Withdrawal of Proposal:
No proposal may be withdrawn, altered, or qualified after the scheduled time for opening;
and all proposals shall remain in effect for thirty (30) days unless set out otherwise in the
advertising and the Notice to Quoters.
Right to Reject Quotes:
The Owner reserves the right to reject any or all quotes and to judge the character and
sufficiency of any samples of materials submitted or materials quoted upon.
10. Award:
The Owner will, without unnecessary delay and at the earliest possible time, make the
award to the best quoter.
11. Forms.
All forms required are bound in this book and are to be completed by each quoter and re-
turned bound as received. A duplicate book is furnished for the quoters file.
12. Prices:
Prices shall always be stated in figures. They shall be stated in words where requested.
All prices must be so distinctly expressed that there can be no doubt as to the meaning
thereof. Illegible figures shall be just cause for rejection of any proposal.
13. Unit or Lump Sum Prices:
Quoters must divide their quote amount into the prices called for on the Proposal Form
included in this document.
14. Estimated Quantities:
The estimated quantities required to complete the work are intended to be true and correct
but are not guaranteed. Insertion of new items in the form by the quoter may result in the
proposal being declared a counter proposal and may result in it being rejected.
15. Qualifications:
Persons, firms, or corporations submitting proposals shall be prepared to demonstrate to
the satisfaction of the Engineer that they have the proper facilities, expert workpersons,
necessary capital, and experience to execute the contract in a proper manner; otherwise
their quote will not be considered.
The quoter must have complied with the Pre - qualification Regulations of the Indiana
Department of Transportation (INDOT). The quoter must have previously applied to
INDOT for qualifications and received a Certificate of Qualifications before the time
fixed for receiving quotes. Quotes filed by any person who has not been qualified
according to the terms of the Pre - qualification Regulations will not be considered by the
Owner.
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16. Choice of Materials and Equipment:
In cases where the specifications permit the choice of one material from a group of two or
more satisfactory materials, the Inspector reserves the right to designate the material
which shall be used, unless the quoter makes a designation of the material being quoted
upon, when they submit their proposal. The same condition applies to equipment.
17. Payment:
The payment for the service herein provided will be paid for based on the unit prices set
forth in the Proposal Form, upon the receipt of a properly executed invoice and claim
form. However, no more than one invoice per month may be submitted.
18. Acceptance of Proposals:
No quote will be accepted or a contract awarded to any person, firm or corporation that is
in arrears to the City upon any debt or contract; or who has failed to execute in whole or
in part in a satisfactory manner, any contract with the Owner, or who is a defaulter as to
surety or otherwise upon any obligation to the City.
19. Commencing Work:
The work shall commence at the request of the Inspector and shall be completed and
ready for final inspection as provided for in the Proposal.
20. Compliance with Provisions:
All quotes failing to comply with the provisions set forth herein will be rejected by the
Owner.
21. Nondiscrimination of Employees:
The Contractor and his subcontractors, if any, shall not discriminate against any
employee or applicant for employment, to be employed in the performance of this
contract, with respect to his hire, tenure, terms, conditions, or privileges of employment
or any matter directly or indirectly related to the employment, because of his race, color,
religion, national origin or ancestry. Breach of this covenant may be regarded as a
material breach of the contract.
22. Wage Scale:
The Contractor shall conform to the "General Prevailing Wage Scale ", currently in effect,
as prepared by the Office of the Governor of the State of Indiana.
23. Completion Date:
All work to be performed under this contract will be fully completed and ready for
acceptance on or before the completion date(s) specified in the Proposal.
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24. Insurance:
The Contractor shall procure and maintain, until final payment by the Owner for the
services covered by this contract, insurance of the kinds and in the amount hereinafter
provided by insurance companies authorized to do such business in the State of Indiana
covering all operations under this contract whether performed by the contractor or by a
subcontractor. The Contractor will not be given a notice to proceed until the Contractor
has furnished a certificate or certificates in a form satisfactory to the Owner, showing that
this section has been complied with. During the life of this contract, the Contractor shall
furnish the Owner with certificates showing that the required insurance coverage is
maintained. Insurance certificates shall be sent to:
Clerk Treasurer
City of Carmel
One Civic Square
Carmel, IN 46032
The certificates shall provide that the policies shall not be changed or cancelled until ten
(10) days written notice has been given to the Owner. In the event that such written
notice of change or cancellation is given, the Owner may at its option terminate this
contract and no further compensation shall in such case be made to the Contractor.
The kinds and amounts of insurance required are as follows:
A. Workman's Compensation Law
A policy covering the obligations of the Contractor in accordance with the
provisions of the Workman's Compensation Law. This contract shall be void and
of not effect unless the contractor procures such policy and maintains it until
acceptance of the work.
B. Contractor's Comprehensive General Liability.
I. A limit of not less than $600,000 for all damages arising out of bodily
injury and /or property damages in any one occurrence with an aggregate
limit for the contract of not less than $2,000,000 for the policy period; or
2.
A limit of not less $500,000 for all damages arising out of bodily injury in
any one occurrence, and
A limit of not less than $100,000 for all damages arising out of property
damage in any one occurrence with an aggregate limit for the contract of
$300,000 during the policy period.
C. Comprehensive Automobile Liability.
1. A limit of not less than $600,000 for all damages arising out of bodily
injury and /or property damages in any one occurrence with an aggregate
limit for the contract of not less than $2,000,000 or
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A limit of not less $500,000 for all damages arising out of bodily injury
for each person and a limit of not less than $500,000 for all damages
arising out of bodily injury in any one occurrence, and
A limit of not less than $100,000 for all damages arising out of property
damage in any one occurrence.
D. Basis of Payment.
No direct payment will be made for insurance, as set out above. The cost
thereof shall be included in the cost of the pay items.
25. Documents Included by Reference:
The following documents are included by reference an are considered to be an integral
part of this Proposal:
A. Indiana Manual on Uniform Traffic Control Devices - (IMUTCD) Latest
Revision.
B. Indiana Department of Transportation (INDOT) - Standard Specifications — Latest
Revision.
C. Indiana Department of Transportation ( INDOT) - Supplemental Specifications -
Latest Revision
D. Indiana Department of Transportation (INDOT) - Metric Standard Drawings -
Latest Revision.
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SPECIAL PROVISIONS
1. Introduction:
2.
The following Special Provisions are in addition to the INDOT Standard Specifications
and the current IMUTCD and their subsequent revisions.
Work will commence on January 1, 2010 and continue for a period of one (1) year.
Owner's Rights and Reservations:
The Owner reserves the right to enter at any time any signalized intersection covered
under this contract, or any controller cabinet for the purpose of inspection, alteration or
change to affect emergency repair, modification or the correct malfunctions.
No change will be made to any traffic signal which will alter its design, phasing or
function operation without the authorization from the Inspector.
In the event that the Owner awards a separate contract to modernize, modify, rebuild or
remove any signal installation covered under this contract, the Owner reserves the right to
determine which Contractor will be responsible for Routine and Non- Routine
Maintenance of the existing and /or temporary signal installation during the term of the
modernization or modification contract.
The Owner will not pay for travel time to and from any intersection. The cost incurred
for travel time will be considered incidental and shall be included in the cost of the
various items.
Unless otherwise directed by the Inspector, it shall be the Contractor's responsibility to
maintain existing signal equipment as long as it is in service, and to assume maintenance
of new signals and equipment after they have been accepted by the Owner and after it is
directed by the Inspector. These additions and deletions may be communicated verbally
by the Owner. A follow up letter will be provided by the Owner within five (5) working
days of the verbal order.
3. Maintenance of Traffic:
Not withstanding prior practice, the provisions of this section shall apply to all work
covered by this contract.
Section 801 of INDOT Standard Specifications - Latest edition shall apply to the work
performed under this contract. The Metric Standard Drawings shall also apply for
appropriate situations. It is understood that unusual working conditions may not be
addressed in any of the traffic control standards provided, or may require some modifi-
cation of those standards. When such situations occur, the Contractor is required to
provide to the Inspector, a proposal for the traffic control measures to be employed, for
the Inspector's approval.
If the Contractor finds it necessary to temporarily occupy any part of the shoulder or the
traveled width of any pavement and restrict traffic, the Contractor shall provide, at his
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own expense, all barricades, lights, flagmen, and such other protection of traffic as may
be deemed necessary by the Inspector and as specified in Section 801, of INDOT
Standard Specifications, Latest Edition.
"Construction Warning Lights ", as specified for this contract, shall be in accordance with
the applicable provisions of 801.12, except that Type II barricades , plastic drums or
construction warning signs used only for maintaining traffic during daylight working
hours will not require a "Type A" low intensity flashing warning light, as set out in
801.12.
Whenever barricades, plastic drums or other channelization devices are used to divert
traffic, the length of the taper (L) shall be determined by the use of a formula. The posted
speed limit governs which formula from a choice of two (2) shall be used.
A. Speed Limit 40 MPH or Less.
The applicable formula shall be the length of the taper (L) shall be equal to
the square of the speed limit (SxS) times the lateral distance the traffic is
being moved (W) and then this product is divided by 60.
L = (SxSxW)
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B. Speed Limit 45 MPH or Greater.
The applicable formula shall be the length of the taper (L) shall be the
speed limit (S) times the lateral distance the traffic is being moved (W).
L =SxW
When used to close a travel lane, the spacing (C), in feet, of these devices shall be the
same as the numerical value of the speed limit.
When used to define the presence of a vehicle or workmen temporarily occupying the
traveled road, without lane closure, (such as for intersection overhead work for a short
duration) these devices shall be appropriately spaced to clearly outline the work area, and
prevent vehicles from entering the area. It shall further be required to place a 48 inch
"MEN WORKING AHEAD" sign just off the shoulder 700 to 800 feet ahead of each
operation. These "MEN WORKING AHEAD" signs are to be removed from view when
o work operations are being conducted.
These specific requirements in no way relieve the Contractor of the requirements of
Section 104.04, 107.08 and 107.12 of the Standard Specifications. Traffic control not
addressed herein shall be governed by the Traffic Sign Detail Sheets. Extended road
work is applied to any on the roadway work over thirty (30) minutes. Temporary repair
activity and temporary repair work refers to work less than thirty (30) minutes.
It should be noted that anytime aerial work is being performed which occupies any
portion of the traveled roadway a minimum of at least one flagman is required. The
traffic control detail sheets may indicate a requirement, or a recommendation, for two
flagmen in some situations.
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All equipment working on or near any traveled roadway shall be equipped with revolving
amber waming lights. These warning lights shall be a minimum of eight (8) inches in
diameter and clearly visible to approaching vehicles through all phases of the equipment
operation for a minimum distance of 500 feet. Strobe warning lights may be used
provided that they output two (2) million candlepower in daylight conditions and one (1)
million candlepower in dark conditions. The Contractor is required to have some type of
identification (i.e. name placards) affixed to all equipment so that police agencies and
Owner personnel will recognize that the Contractor is performing traffic signal
maintenance work.
The longitudinal spacing of multiple construction signs, where needed, is typically 500
feet between signs. However, this distance may require some adjustments based upon
location conditions. Any variation must be presented to, and approved by, the Inspector.
Special traffic control needs may arise as a result of blacked -out traffic signals. Refer to
the information under the section of Emergency Response Maintenance for the re-
quirements of this contract.
No direct payment will be made for maintenance of traffic as set above. The cost thereof
shall be included in the cost of each individual pay item.
4. Emergency Response Maintenance (Bern #1):
Emergency Response Maintenance shall be defined to include, regardless of the time of
day, or the day of the year, the response to a reported or discovered malfunction of all
traffic signals and flashers covered by this contract.
This response shall occur within two (2) hours of notification or discovery of the
malfunction. Response shall be defined as the arrival of a Traffic Signal Technician at
the intersection who immediately upon arrival shall take appropriate corrective actions
necessary to bring the intersection to a safe mode of operation. See section "Making
Intersection Safe" for further details of this term.
This contract requires the Contractor to have a Traffic Signal Technician available at all
time to satisfy the two (2) hour emergency response maintenance requirement.
After the intersection is secured, the Traffic Signal Technician shall then correct the
malfunction if it is reasonably within his power to do so. This corrective action shall
include, but is not limited to the following activities:
A. Replacement of blown fuses or resetting of circuit breakers.
B. Repair or replacement of the traffic signal controller.
C. Repair or replacement of flasher controllers.
D. Replacement of detector amplifiers.
E. Replacement of traffic signal Lamps.
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F. Replacement of load relays.
G. Replacement of conflict monitors.
H. Adjustment or modular component replacement of traffic signal
controllers.
I. Disconnection of traffic signal coordination equipment.
J. Cabinet diagnosis of loop detection systems to identify deficient
components.
Logging of back panel and cabinet equipment status for the purpose of
malfunction diagnosis.
The Contractor shall provide a telephone number for a 24 hour answering
service /dispatcher and two (2) telephone numbers of maintenance personnel that can be
reached in case of answering service failure.
In the event a trouble call is received for a location which is not covered in this contract,
the Contractor's dispatcher is to record the following information:
A. Name of person calling.
B. Phone number of person calling.
C. Location of traffic signal trouble.
D. Time trouble call is received.
E. Exact complaint.
This information is to be forwarded to Carmel police dispatcher.
In the event of a power outage the Contractor is required to make the intersection safe.
The Traffic Signal Technician may leave the site provided he disables the energy source
to prevent the signal from initializing and after making arrangements for stop signs to be
erected. Stop signs shall be placed at approaches according to their preferentially.
Preferentially is shown on each signal drawing found in the controller cabinet of each
signalized intersection. The stop signs shall comply with the IMUTCD manual for size
and placement. These signs shall be at least 30 inches.
The Traffic Signal Technician shall also make provisions with the appropriate utility
company to be informed when power is restored. He shall also check with the utility
hourly to confirm the status of the power source. The Contractor shall restore the traffic
signal(s) to normal operation within one (1) hour of notification that the power is
restored.
Payment for Emergency Response Maintenance will be made as follows:
"Emergency Response Maintenance" shall be paid for at a flat rate per response
for each intersection as listed in the "Location Information" section. The flat rate
per response shall include all labor and equipment used in carrying out
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"Emergency Response Maintenance ". However, should there be an "Emergency
Response" call to replace a traffic signal bulb that has burned out within six (6)
months after the annual replacement of all traffic signal bulbs, there will be no
payment for the "Emergency Response" call.
An authorized Owner's representative may inspect any or all traffic signal
installations associated with this contract and recommend either full payment for
proper completion of Emergency Response Maintenance or a deduction for
unfulfilled Emergency Response.
Payment shall be made after presentation of a monthly invoice. The monthly
invoice shall reflect the number of intersections billed and the unit price.
The Contractor will supply the Owner with monthly dispatcher and answering
service logs to be submitted along with the monthly invoice. The cost for this
service will be included in the cost of the Emergency Response Maintenance
items.
5. Scheduled Maintenance:
Scheduled Maintenance shall be performed by a Traffic Signal Technician on a routine
scheduled basis upon all existing traffic signals in Carmel, Indiana, and any others which
may be installed or taken over by the City during the effective period of this contract.
A. Quarterly Inspections - Signals (Item #2).
The Contractor shall patrol and inspect all traffic signals once each three (3)
months and replace burned out LEDs, all damaged visors, lenses, sockets and
reflectors regardless of the cause.
The Contractor shall keep all pedestals, mast arms and poles, strain poles,
controller housings, and all other associated equipment in proper alignment and
adjustment. All bolts shall be kept tight at all times. All span mounted signals
shall be kept at the proper clearance height above the pavement.
The Contractor shall keep the traffic signal hand holes and covers clean and free
of dirt and other debris.
The Contractor shall check, test and service all of the traffic signal controllers,
relays, detector mechanisms, pre - emptor and all auxiliary controller equipment.
The Contractor shall insure that each component is functioning properly and
performing with the maximum efficiency for which said components were
designed. All necessary repairs and replacements shall be performed. The
Contractor shall maintain proper timing and dial settings of the traffic signal
controller equipment, detector relays and amplifiers. The Contractor shall keep
the interior of the controller housing clean and neat and in a workman -like
condition at all times.
The Contractor shall replace or repair minor items that have been found to be
either missing, broken, or inoperative. The Contractor shall make provisions for
the Inspector to accompany their personnel simultaneously during inspection,
including capability to accompany the Contractor in their aerial truck. All items
located overhead that can be aligned, adjusted, repaired (without need of new
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equipment) or replaced with the use of normal hand tools shall be included in this
item. The Contractor shall make a list of those items requiring repairs or
replacement, not covered under this item, and provide it to the Inspector.
The Inspector will then direct the Contractor to make any and all repairs in
accordance with other sections of this contract.
B. Annual Inspections - Signals (Item #3).
Loop Detection Inspection
The Contractor shall conduct a Megohm, Voltage and Resistance loop test for
each loop detector lead -in at the cabinet terminals of all cabinets with detection.
These tests must be conducted and recorded by a Traffic Signal Teclmician.
These tests are to be performed with a Megohm meter. Only Megohm (Lead -In),
Resistance, and Voltage will be recorded. If loop systems are found defective, the
associated phase may need to be placed on recall and timings adjusted. The
Contractor shall inform the City of loop failure verbally and submit written
notification with the monthly invoice.
Video Detection Inspection
The Contractor shall perform the following video detection checks with the
software being provided by the Owner. The Contractor will provide the laptop
computer to plug into the video unit to perform the checks. The Contractor shall
have training in the operation of the video detection software from the
manufacturer or its representative prior to performing any of the following
checks:
1. Bring up each field of view and check that each detection zone is
in its proper lane and the zones are placing the calls to the proper
controller phases.
2. View each field of view for stability and clarity of video image.
3. View each phase red and green input to the video unit and confirm
that the controller is in that phase and color.
If any of the above operational checks are not correct, then the Contractor shall
determine the reason and correct the problem.
The Contractor shall complete this annual inspection during the third quarter
inspection under this contract.
C. Quarterly Inspections - Flashers (Item #4).
The Contractor shall patrol and inspect all traffic flashers once each three (3)
months and replace burned out LEDs, all damaged visors, lenses, sockets and
reflectors regardless of the cause.
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The Contractor shall keep all pedestals, controller housings and all other
associated equipment in proper alignment and adjustment. All bolts shall be kept
tight at all times.
The Contractor shall keep the traffic signal hand holes and covers clean and free
of dirt and other debris.
The Contractor shall check, test and service all of the flasher controllers and
relays. The Contractor shall insure that each component is functioning properly
and performing with the maximum efficiency for which said components were
designed. All necessary repairs and replacements shall be performed. The
Contractor shall keep the interior of the controller housing clean and neat and in a
workman -like condition at all times.
The Contractor shall replace or repair minor items that have been found to be
either missing, broken, or inoperative. The Contractor shall make provisions for
the Inspector to accompany their personnel simultaneously during inspection,
including capability to accompany the Contractor in their aerial truck. The
Contractor shall make a list of those items requiring repairs or replacement, not
covered under this item, and provide it to the Inspector.
The Inspector will then direct the Contractor to make any and all repairs in
accordance with other sections of this contract.
D. Payment for Scheduled Maintenance will be made as follows:
1. "Quarterly Inspections" shall be paid for at a flat rate per
intersection inspected. The flat rate per intersection shall include
all labor and equipment used in carrying out "Quarterly Scheduled
Maintenance ".
Payment Shall be made after presentation of a monthly invoice. The invoice shall
reflect the number of intersections billed and the unit price for each service.
6. Non - Routine Maintenance:
Non- Routine Maintenance shall include all activities which are not included as
"Emergency Response Maintenance" or "Scheduled Maintenance ".
A description of Non - Routine items are as follows:
A. Anchor Bolt Repair (Item #6) - This item includes all work and material
to repair anchor bolts which have become damaged or broken. This may
get accomplished by welding (by a certified welder) or threaded coupling
to achieve at least the same tensile strength as the existing anchor bolt.
Coupling, studs and patching of the concrete shall be included in the unit
price of this item.
Install Sign (Item #7) - This item includes all necessary work to mount or
remount signs on a signal structure. All hardware, including mid -mast
ann mounting assemblies, will be supplied by the Contractor and these
costs will be included in the unit price of this item.
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C. Install Signal Cable & Detector Lead -In Cable (Item #8, 9, 10, 11 &
- This item includes all labor and materials necessary to replace all
existing cable that has been damaged as well as making all necessary
connections. There shall be no splicing of cable. This will be paid on the
basis of linear feet of cable installed by the type of cable.
D. Loop Installation (Item #13) - This item includes cutting the saw slot and
installing the approved loop wire, 1/2 inch backer rod, splices and loop
sealant. Only diamond blades with water will be permitted when air
temperatures above 40 degrees Fahrenheit. Below 40 degrees Fahrenheit a
carborundum blade may be used. All labor, materials and equipment shall
be provided by the Contractor. Payment shall be based on a per linear foot
of saw slot basis.
Tighten Span & Catenary and Tether (Item #14) - This item includes
all work necessary to remove excess sag in a span wire, catenary cable,
"A" frame wires, down guys and tether cables. This work will be paid for
on a per each span between two (2) vertical uprights.
Install Signal Head (Item #15) - This item includes, if required, the
fabrication of a complete signal indication including wiring, balance
adjusters, weatherheads, pipe arms, rigid brackets, visors, lenses, etc. For
multiple heads with indications facing in different directions, but mounted
on the same assembly, the Contractor shall be paid once for each
assembly. If this item is being used to replace an existing signal indication
assembly, the cost of removal of the existing indication is included in the
cost for installing the new indication. Pedestrian or Optically
Programmed indications shall be treated the same as Signal Indications.
Payment for this work item shall include labor and equipment only and
will be on a per assembly basis. The City will furnish all materials.
G. Adjust Detector Housing to Grade (Item #16) - This item includes all
labor, materials, and equipment required to adjust a detector housing to
grade. Patching material will be included under this item where necessary
and will match the type of surface surrounding the detector housing. This
item is limited to the adjustment of detector housings by the addition of an
adaptor device only. Payment for this work will be on a per unit basis.
H. Installation of Detector Housing (Item #17) - This item includes the
installation of a new detector housing including all conduit connections,
and the splicing of the loop detector lead in cables to the loop detectors.
This item includes all labor materials, and equipment including patching
materials which shall match the type of surface surrounding the housing.
Payment for this work will be on a per detector housing basis.
T. Adjust Handhole to Grade (Item #18) - This item includes all labor,
materials and equipment to adjust a concrete handhole to grade including
patching materials which shall match the type of surface surrounding the
handhole. Payment for this work will be on a per handhole basis.
J. Cabinet Foundation Expansion (Item #19) - This item includes all labor
and materials required to enlarge an existing traffic signal controller
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foundation to accommodate a larger cabinet. This item also includes any
labor and materials required to temporarily maintain the operation of the
existing controller and cabinet until the new cabinet is installed. Payment
for this work will be on a per foundation basis.
K. Install Tether Cable (Item #20) - This item include all labor, materials
and equipment required to install a new or to replace and existing tether
cable. Payment for this work will be on a per each span basis between two
vertical uprights.
L. Install or Replace Traffic Signal Controller Cabinet (Item #21) - This
item includes all labor, incidental materials, and equipment required to ac-
complish the installation or a traffic signal controller cabinet on an
existing foundation, including the wiring of the traffic signal controller
into a complete operation mode. Payment for this item will be on a per
each basis. The City will furnish the controller cabinet and controller.
Install Direct Burial Cable (Item #22) - This item includes the cost of all
materials, equipment, labor, connections, splices, and waterproofing as
required. Payment for this item will be on the basis of per lineal foot of
cable installed.
N. Install Traffic Signal Pole and Mast Arm (Item #23) - This item
includes the cost of labor and equipment to install a traffic signal pole and
mast arm on an existing foundation. Payment for this item will be on a per
each basis for each pole and mast arm combination. The City will furnish
the pole and mast arm.
O. Install Traffic Signal Strain Pole (Item #24) - This item includes the
cost of labor and equipment to install a traffic signal strain pole on an
existing foundation. Payment for this item will be on a per each basis for
each strain pole. The City will furnish the strain pole.
P. Install Traffic Signal Foundations (Item #25, 26, 27, 28, 29 & 30) -
This item includes the cost of all materials including steel and anchor
bolts, labor and equipment to install a traffic signal foundation. Payment
for this item will be on a per each basis for each size of standard signal
foundation.
Install 2 Inch Galvanized Steel Conduit (Item #31) - This item includes
the cost of all materials, labor and equipment to install 2 inch galvanized
steel conduit. Payment for this item will be on a per foot basis for each
foot of conduit installed.
R. Install Wood Traffic Signal Pole (Item #32) - This item includes the cost
of all materials, including down guys and anchors, labor, and equipment to
install Class 2 wood poles 35 feet to 45 feet. Payment for this item will be
on a per pole basis for each pole installed.
S. Install New Handhole (Item #33) - This item includes the cost of all
materials, labor and equipment to install a concrete handhole. Payment
for this item will be on a per handhole basis for each handhole installed.
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T. Install or Replace Electrical Service (Item #34) - This item includes the
cost of all materials (entrance switch, conduit riser, meter base, 1"
weatherhead, 2" to 1" reducer and other incidental items), labor and
equipment to install a service. Payment for this item will be for each
service installed.
U. Install Disconnect Hanger (Item #35) - This item includes the cost of all
materials, labor and equipment to install a disconnect hanger. Payment for
this item will be for each disconnect hanger installed.
V. Install Span, Catenary and Tether with Fittings (Item #36) - This item
includes the cost of all materials, labor and equipment to install a span
wire with a catenary cable and a tether cable including all fittings.
Payment for this item will be for each span wire assembly installed.
W. Fiber Optic Interconnect Cable (Item #37) — This item includes the cost
of all materials, equipment, labor and connections as required. Payment
for this item will be on the basis of per linear foot of cable installed.
Flasher - Strobe Bulb Replacement (Item #38) - This item includes the
cost of the bulb and the labor to install it.
Y. Install Pedestal Mounted Flasher Assembly (Item #39) - This item
includes the cost of labor and equipment to install a pedestal base, pole,
flasher controller -fully wired, up to two flashing beacons and a sign on an
"A" base. Payment for this item will be on a per each basis. The city will
furnish the pedestal base, pole, flasher controller, beacon(s) and sign.
Z. Install Pedestrian Push Button and Sign (Item #40) — This item
includes the cost of labor and equipment to install a pedestrian push button
and sign on a signal pole. Payment for this item will be on a per each
basis. The city will furnish the push button and sign.
AA. Replace Traffic Signal Bulbs with Led's (Item #41) — This item
includes all labor and equipment to remove all traffic signal bulbs and
replace them with LED's. Included are all signal indications for the entire
intersection. The CITY will furnish all LED's.
BB. Hourly Rate for Employees and Equipment (Item #42, 43, 44, 45, 46)
Payment for Non - Routine Maintenance shall be covered by the
appropriate unit prices as listed in the Itemized Proposal. Payment shall
be made after presentation of a monthly invoice. The monthly invoice
shall reflect each activity prefornred and the unit price for that activity.
7. Traffic Signal Technician:
The Contractor shall have on staff a minimum of one Traffic Signal Technician. A
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Traffic Signal Technician is defined as a Skilled Laborer who is familiar with the
operation of and able to diagnosis and repair malfunctions of all traffic control equipment
in Carmel, which includes but not necessarily limited to, Controller Timing Equipment,
Loop Amplifiers, Conflict Monitors, Time Base Coordinators, and any other Accessory
Supplemental Equipment.
Field repairs of solid state equipment will be limited to replacement of faulty equipment
and returning to the City in exchange for replacement equipment.
The Traffic Signal Technician will need to know how to install timing values into the
traffic signal control timers, understand how time base coordinators /dial coordinating
units regulate actuated controllers with background cycles within an interconnected
signal system.
One set of operating manuals will be provided to the Contractor for all existing
equipment. The Contractor is to see that the Traffic Signal Technician, who is
responding to emergency maintenance has a copy of the manuals with him for reference
purposes.
Other models of equipment by other manufactures may be installed at intersections
during the course of this contract. The Contractor will be issued manuals for new equip-
ment and will be expected to become familiar with it.
8. Minimum Crew Size:
Certain operations will require a minimum number of persons to accomplish the work.
Persons in the listing below are not including those persons who are needed to direct
traffic.
A. Loop Cutting
Minimum of 2 persons at least one must be a Skilled Laborer.
Pole & Mast Arm, Strain Pole or Span Knockdown
Minimum of 3 persons at least one must be a Skilled Laborer
C. Pedestal Knockdown
Minimum of 2 persons at least one must be a Skilled Laborer
D. Replacing Signal Cable
Minimum of 2 persons
E. Replacement of "G" & "M" Controller Cabinets
Minimum of 2 persons at least one must be a Traffic Signal Technician
Replacement of "P" Controller Cabinet.
Minimum of 3 persons at least one must be a Traffic Signal Technician
G. Check Loop System at Detector Housing
Minimum of 1 Traffic Signal Technician
F. Loop Testing at Cabinet
Minimum of 1 Traffic Signal Technician
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9. Equipment Requirements:
The following equipment is required as a minimum to complete the operations included
in this contract. They are:
A. Boom Truck
Equipment that is capable of lifting and setting poles and mast arms and
strain poles.
B. Aerial Truck
Equipment capable of lifting one or more workers and materials for the
purpose of overhead work.
10. Manpower Classification:
The following manpower classifications apply to this contract:
A. Skilled Laborer
Foreman, Traffic Signal Technicians, Equipment Operators
B. Unskilled Laborer
Common Laborer, Escort Service
11. Intersections:
The following intersections are included as a part of this contract. Maintenance will be
provided as indicated:
1. 96th Street & College Avenue
2. 96" Street & Aronson Drive
3. 96th Street & Priority Way
4. 96t" Street & Delegates Row
5. 96'" Street & H.H. Gregg Driveway
6. 96th Street & Gray Road
7. 96th Street & Martin Marietta Drive
8. 96th Street & Hazeldell Parkway
9. 106t" Street & Westfield Boulevard
10. 116'h Street & Town Road
11. 116th Street & Pennsylvania Street
12. 116th Street & College Avenue
13. 116th Street & Guilford Avenue
14. 116th Street & Rangeline Road
15. 116th Street & AAA Way
16. 116th Street & Gray Road
17. 116'h Street & Hazeldell Way
18. 116'" Street & River Road
19. Carmel Drive & Pennsylvania Road
20. Carmel Drive & Old Meridian Street
21. Carmel Drive & City Center Drive / 122 1'd Street
22. Cannel Drive & Guilford Road
23. Carmel Drive & 3`d Avenue S.W.
24. Carmel Drive & Rangeline Road
25. Carmel Drive & AAA Way
26. City Center Drive & 3`d Avenue S.W.
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27. City Center Drive & Guilford Road
28. City Center Drive / 126th Street & Rangeline Road
29. 126th Street & Gray Road
30. Main Street & Guilford Road
31. Main Street & Rangeline Road
32. Main Street & 4th Avenue
33. 131st Street & Gray Road
34. 136th Street / Smokey Row Road & Gray Road
35. Rangeline Road & Medical Drive
36. Rangeline Road & Executive Drive
37. Rangeline Road & Gradle Drive
38. Rangeline Road & Clay Terrace Parking Lot Drive
39. Keystone Avenue & 96th Street
40. Keystone Avenue & 98th Street
41. Keystone Avenue & 13151 Street
Additional locations may be added during the life of this contract.
The following flasher locations are included as a part of this contract. Maintenance will
be provided as indicated:
A. 116` Street East of Ditch Road
B. Gray Road & Martin Marrietta Drives
Additional locations may be added during the life of this contract.
12. Inspection Schedule
The schedule for Quarterly Inspections and Annual Inspections is as follows:
A. Week of January 4, 2010 -
B. Week of April 5, 2.010 -
C. Week of July 5, 2010 -
D. Week of October 4, 2010 -
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Quarterly Inspection
Quarterly Inspection
Quarterly & Annual Inspection
Quarterly Inspection
NON - COLLUSION AFFIDAVIT
STATE OF INDIANA
COUNTY OF MARION
The undersigned, being duly sworn on oath says, that he is the contracting party, or, that
he is the representative, agent, member or officer of the contracting party, that he has not, nor has
any other member, representative, agent, or officer of the firm, company corporation or
partnership represented by him, directly or indirectly, entered into or offered to enter into any
combination, collusion or agreement to receive or pay, and that he has not received or paid, any
sum of money or other consideration for the execution of the annexed agreement other than that
which appears upon the face of the agreement.
SIGNAL CONSTRUCTION, INC.
Contractor
-717( v
(Print or Type Name) Michael McGhee, Vice President
Subscribed and sworn to before me this 9th dyy of December 2009.
My Commission Expires:
May 22, 2014
Notary Pb1ic
Suzanne L. Smith
(Print or Type Name)
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SUZANNE L. SMITH
ARY r` Marlon County
My Commission Expires
0.;,,,. May 22, 2014
CONTRACT
THIS CONTRACT, made and entered into by an between the City of Carmel for and on
behalf of the Board of Public Works and Safety, as party of the first part, hereinafter called the City,
and
Signal Construction, Inc.
as party of the second part, hereinafter called the Contractor:
WITNESSETH: That for and in consideration of the mutual covenants herewith
enumerated, the Town does hereby hire and employ the Contractor to furnish materials, equipment
and labor necessary to fully implement the provisions of this contract which is designated as:
Maintenance of Traffic Signals in the City of Carmel according to the Special Provisions outlined in
this Proposal and hereby agrees to pay the Contractor therefore, for the actual amount of work done
and materials in place, as measured by the City, at the unit prices stated in the Contractors
ITEMIZED UNIT PRICE SCHEDULE which sums the Contractor agrees to accept in payment for
such work: and
It is further mutually agreed:
That the accompanying proposal of the Contractor, together with the Standard
Specifications, Miscellaneous Standards, Manual on Uniform Traffic Control Devices and Special
Provisions herein designated and referred to, are hereby made a part of this contract, the same as if
herein fully set forth:
That before any final estimate is paid to the Contractor, he shall furnish receipts for all debts
incurred in the prosecution of such work or satisfactory evidence and assurance that the same have
been paid; or, shall consent to the withholding by the City from his final estimate of sums sufficient
to cover any such indebtedness, which sums may be held until such indebtedness is settled, or until
the expiration of eighteen months, or until the conclusion of any litigation in relation thereto filed
within such period; and
That no monies due on this final estimate shall be paid until the work is fully completed and
accepted as provided in the specifications nor until at least thirty (30) days after the last work and
labor were performed and the last material furnished.
The Contractor, being duly sworn, disposes and says that the answers and statements in the
forms appearing hereinbefore: Proposal, Itemized Proposal, and the latest financial statements on
file with the Indiana Department of Transportation are all true and correct statements.
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Witness our hands this 9th day of December 2009.
CONTRACTOR: SIGNAL CONSTRUCTION, INC.
Signature By:
Printed Name:
Title:
Michael McGhee
Vice President
City of Carmel, Indiana
Signature By:
Printed Name:
Title:
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