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Home My WebLink AboutBid Information and PacketsWuse\- q\oaok, Cru,c[rdr� Company Amount Alternative Alternative 49713 S JAMES 13RAINARD, MAYOR LETTER OF TRANSMITTAL Date: June 8, 2010 To: Sandy Johnson Clerk Treasurer's Office From: Mike McBride Dept. of Engineering City of Carmel, Indiana RE: Request for Quotes; West Road Guardrail project, 10 -05 The Engineering Department requests that quotes be received and opened by the BPW for the West Road Guardrail project on June 16, 2010. Invitations to quote were sent to the following qualified contractors. Please find attached copies of the invitation letters sent and the registered mail receipts for the mailings. Trisler Construction Specialties Company James H. Drew Corporation George R. Harvey & Sons Duncan Robertson ONE CIV C S DEPARTMENT OF FNGINEERISG ARE. CARMEI., IN 46032 OFFICE 317.7712441 FAX 317.5712439 I IAII. engineering gi.c iinel.in.gnv Date: June 16, 2010 .411hCiii �� r trIU U Q REP IU r. 'Y rT nMillit nrr CITY Q. A TMEL o JAMES BRAINARD, MAYOR LETTER OF TRANSMITTAL To Sandy Johnson Clerk Treasurers Office From Gary Duncan Dept. of Engineering RE: Bid Packets for West Road Guardrail Project Sandy, enclosed please find one (1) bid for the West Road Guardrail Project James H. Drew Corporation $24,783.00 DIiPAIYI]IEci OF ENGINEERING ONE CIVIC SQUARE. CAI ylel., IN 46032 OFFICE 317571.2441 FAX 317.571.2439 11 IAlI. enginecri ng@ei rmel.i n ,t c IV QUOTE PROPOSAL SUMMARY PAGE Complete the following information and place as the cover page to your quote packet. Insert all documents into an envelope with project name and your company name clearly marked on the outside. Seal the envelope. Company: JAMES H. DREW CORPORATION Project Name: WEST ROAD GUARDRAIL PROJECT Date Submitted: JUNE 16, 2010 *Quote Amount: $24,783.00 * This amount must equal the amount indicated on Part 2 "Quote Proposal" of the contractors lump sum quote and declaration. CONTRACTOR'S LUMP SUM QUOTE AND DECLARATIONS City of Carmel Instructions to Contractors: This form shall be utilized by all Contractors. Except as otherwise specifically provided, all Parts shall be fully and accurately filled in and completed and notarized. Project: West Road Guardrail Project Proposal For Construction of : Date: JUNE 16, 2010 Supply and install guardrail, install pedestrian rail, install compacted aggregate on the roadway shoulder, and install riprap over geotextile on the banks of the stream. To: City of Carmel, Indiana, Board of Public Works and Safety QUOTE -1 PART 2 QUOTE PROPOSAL 2.1 Base Quote The undersigned Contractor proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described Work and Project, including any and all addenda thereto, for the Lump Sum applicable to the Contract as stated in Part 3 hereof, Lump Sum Price totals TWENTY FOUR THOUSAND SEVEN HUNDRED EIGHTY THREE AND 00 /100 Dollars ($ 24, 783.00 ). The Contractor acknowledges that evaluation of the lowest Quote shall be based on such price and further acknowledges that the unit quantities listed in Part 3 of this Proposal are estimates solely for the purpose of Quote evaluation and Contract award, and are not to be construed as exact or binding. The Contractor further understands that all Work which may result on the Contract shall be compensated for on a Lump Sum Price basis and that the OWNER and ENGINEER cannot and do not guarantee the amount or quantity of any item of Work to be performed or furnished under the Contract. QUOTE -3 PART 4 CONTRACT DOCUMENTS AND ADDENDA 4.1 The Contractor agrees to be bound by the terms and provisions of all Contract Documents as defined in the Standard General Conditions and incorporates such Contract Documents herein by reference. 4.2 The Contractor acknowledges receipt of the following addenda: ADDENDUM NUMBER DATE QUOTE -5 Attach ment of Lontractor S tinancial statement is mandatory. Any quote SUUrmttea without said financial statement as required by statute shall thereby be rendered invalid The financial statement provided hereunder to OWNER must be specific enough • detail o that OWNER can make a proper determination of the Contractor's capability for completing the Worlc/Project if awarded. Information on Contractor financial st itement shall be consistent with th information requc.,ted on the State Beard of Accounts Forms #96a and f102, entitled "Standard Questionnaires and Financial Statement for Contractors ". Not Required PART 7 ADDITIONAL DECLARATIONS 7.1 Contractor certifies for itself and all its subcontractors compliance with all existing laws of the United States and the State of Indiana prohibiting the discrimination against any employee or applicant for employment or subcontract work in the performance of the Work contemplated by the Agreement with respect to hire, tenure, terms, conditions, or privileges of employment or any matter directly or indirectly related to employment or subcontracting because of race; religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran status. The City of Carmel reserves the right to collect a penalty as provided in IC 5- 16 -6 -1 for any person discriminated against. 7.2 The Contractor certifies that he /she has thoroughly examined the site of the Project/Work and informed himself/herself fully regarding all conditions under which he /she will be obligated to operate and that in any way affect the Work, and knows, understands and accepts the existing conditions. The Contractor further certifies that he /she has thoroughly reviewed the Contract Documents, including all Addenda, and has had the opportunity to ask questions and obtain interpretations or clarifications concerning Contract Documents. QUOTE -7 CONSENT IN LIEU OF A SPECIAL MEETING OF THE DIRECTORS OF JAMES H. DREW CORPORATION Effective: September 1, 2009 The undersigned, being all of the directors of James H. Drew Corporation, an Indiana corporation (the "Corporation "), existing pursuant to the Indiana Business Corporation Law, as amended, hereby consent to the following actions to be taken in lieu of a special meeting of its directors: WHEREAS, the directors of the Corporation wish to authorize certain officers and /or employees of the Corporation to execute binding agreements on behalf of the Corporation. NOW, THEREFORE BE IT RESOLVED, that any of the following are hereby authorized to execute binding agreements on behalf of the Corporation: John F. Fisbeck Carter M. Fortune Harry K. Oyler III Gregory Peck Ronald E. Lindley BE IT FURTHER RESOLVED, that John F. Fisbeck, Carter M. Fortune, Harry K. Oyler III, Gregory Peck and Ronald E. Lindley are hereby authorized to take all other actions as may be necessary or desirable to accomplish the purpose and intent of the foregoing resolution. BE IT FURTHER RESOLVED, that this written consent shall be in lieu of a special meeting of the Board of Directors of the Corporation and shall be filed in the minute book of the Corporation in place of the minutes of any such special meeting. IN WITNESS WHEREOF, the undersigned director of the Corporation has caused this written consent to be executed as of the I " day of Seto- kmbx -r , 2009. 7 kAftin F. Fisbeck r/ [SIGNATURE PAGE TO JAMES H. DREW CORPORATION WRITTEN CONSENT AUTHORIZING THE EXECUTION OF AGREEMENTS SEPTEMBER 2009] a IN WITNESS WHEREOF, the undersigned director of the Corporation has caused this written consent to be executed as of the / SF day of Lfr� /e rg , 2009. [SIGNATURE PAGE TO JAMES H. DREW CORPORATION WRITTEN CONSENT AUTHORIZING THE EXECUTION OF AGREEMENTS SEPTEMBER 2009]