The URL can be used to link to this page

Home My WebLink AboutCrossroads Engineer/ENG/Addl Serv 13/5800/guilford pathCross//oa 1 Engineers Engineering Dept. - 2014 Appropriation 1 Guilford road Path Locos Caulroct Not To Exceed $5,800.00 m-Phase 1 P.O. #31920 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and between the City of Carmel and CrossRoad Engineers (the "Vendor'), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B" as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit "C ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: ames Brainard, Presidin Off er late: 2 / A I , � M. Ann :urke. Me b Date: l2 Lori S. Wat Date: ATTEST• Me ber i qr1 Ira/, tykeixt na Cordray, IAMC r Treasurer ate: gal CrossRoad Engineers By: Authorized Sign �1 e CkS C lQs Printed Name pNesv� eK Title FIDfTIN: 3c- In 3-53 Last Four of SSN if Sole Proprietor: Date: V7.- its" '7-0r r December 4, 2014 Mr. David Littlejohn, AICP Alternative Transportation Coordinator Department of Community Services City of Cannel 1 Civic Square Cannel, IN 46032 RE: Fee Proposal Guilford Road Path Extension Project City of Cannel, Indiana David: CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with the extension of the path on the east side of Guilford Road north of 116th Street. The length of this project is approximately 500 feet. The scope of' work described below is intended to include all work to design the above path which will meet current ADA standards. We have based our Fee Proposal on the aforementioned assumptions. The following Scope of Services is designed to assist you in the development of this project: A. TOPOGRAPHIC SURVEY & RESEARCH CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and stone structures, and verification of existing utilities. This survey will also all research, office work, and field work necessary to establish the existing right of way lines for Guilford in the project area. B. DESIGN & CONSTRUCTION DRAWINGS We will design all of the elements of the development necessary to insure the workability of: • Path & Ramps • Drainage and grading as necessary EXHIBIT A Mr. David Littlejohn, AICP City of Carmel December 4, 2014 Page 1 of 4 Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: • • • Construction Details for Path Erosion control plans Maintenance of Traffic Details (minimal) C. QOUTING We will prepare contractor quote packages and perform all coordination necessary to solicit at least three contractor quotes for this project. This work will include all services necessary to facilitate the construction award of the project. Engineers estimates will also be created as part of this process. D. CONSTRUCTION STAKING & ADMINISTRATION Once design is complete, CrossRoad Engineers will provide construction staking and construction administration. This work will include all office work necessary to create the staking data files as well as all field work to complete the construction staking for the project. It will also include any necessary construction administration in order to coordinate with the selected contractor throughout the construction of the project. E. METHOD FOR PAYMENT OF ENGINEERING FEES During the course of this work, progress invoices will be prepared for the portions of the work done to date based on the Fee Schedule included with this document as Attachment "A ". Prior to preparing these invoices, we will contact you to discuss the amount of work that is complete and, therefore, the dollar amount that each invoice will be. These invoices will be submitted by the 5th of each month and will become due by the 30th of that same month. Invoices not paid within 30 days after submission to you will accrue interest at a rate of 1.5% per month. F. UNDERSTANDINGS For additional services not covered herein, the work will be performed as authorized by you at a mutually agreed upon rate. EXHIBIT Mr. David Littlejohn, AICP City of Carmel December 4, 2014 Page 2 of 4 Items not included are acquisition of building permits, sanitary sewer connection pennits, regulatory fees to accompany permit applications, and permits normally obtained by the contractor(s). Payment for these items will not be the responsibility of CrossRoad Engineers. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice - President Please signify your acceptance by signing below: City of Cannel Date EXHIBIT Mr. David Littlejohn, AICP City of Cannel December 4, 2014 Pane 3 of 4 ATTACHMENT "A" FEE SCHEDULE The total hump sum fee is divided into the following work components for billing purposes: PHASE 1 A. TOPOGRAPHIC SURVEY & RESEARCH $ 1,500 B. DESIGN & CONSTRUCTION DRAWINGS C. EASEMENT/RIGHT OF WAY DOCUMENTS PHASE 1 TOTAL FEE PHASE II $ 3,500 S 800 $ 5,800 C. QUOTING $ 1,000 D. CONSTRUCTION STAKING & ADMINISTRATION PHASE 11 TOTAL FEE OVERALL TOTAL FEE $ 2.000 $ 3,000 $ 8,800 Our total proposed fee is divided into the above work components for billing purposes. EXHIBIT Mr. David Littlejohn, AICP City of Cannel December 4, 2014 Page 4 of 4 1 0 City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032 -2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-60000972 PAUL PURCHASE ORDER NUMBER 3182.0 THIS NUMBER MUST APPEAR ON I VOUCHER, DELIVERY MEMO, PAC SHIPPING LABELS AND ANY CORRE (PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12111 I I `} VENDOR Cro sz QOCtd EriS'neers 3411 S6T errnor Drive e, -eec^ Grove, I'- i to CS SHIP TO Depcvtt rnen+ o Cc).YIrThLsnnI k ( S'en ; C'P13l CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTE Send Invoice To: bocs ASA-r3 Con Tact Dcc. -i-c s/. /13 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.0 D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. nnni IMFNT C(1NTRClI N!1 31920 ORDERED BY TITLE CLERK - TREASURER VENDOR COPY PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIJ• NT TO PAY Fp /gyp THE ABOVE ORDER. / /cC: �✓1 ✓per' -"�. LETTER OF TRANSMITTAL Date: December 11, 2014 To: Doug Haney Department of Law From: Jeremy Kashman Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the December 17`h BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #13 — Guilford Road Path Extension — Phase I, On -Call Engineering Vendor: CrossRoad Engineers, P.C. Amount: $5,800 Appropriation: P.O. 31920 — Other Contracted Services Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780 -1555 Fax: 317/780 -6525 Email: ccharles @crossroadengineers.com