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Home My WebLink AboutCrossroads Engineer/ENG/Addl serv 14/19,000/rangeline road sidewalksCrossRoad Engineers Engineering Dept. - 2014 Appropriation # Rangeline Road Sideuulk Gnprus•entcnls - Phase 1 P.O. #31919 Conti-eta Not To Exceed $19.000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement") entered into by and between the City of Carmel and CrossRoad Engineers (the "Vendor"), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 el seq., which is attached hereto and incorporated herein as Exhibit "B" as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit °C", Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shat( remain in Id force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: James Brainard, Presiding Officer Dale: Lori S. Watsofi, Member Date: r7 .t ana Cordray, I Date: I I% .1.4 12/la,l�1411�5R {..11 CrossRoad Engineers By: Authorized Signal C ^�Q C Maur le S Printed N ame �1restJet&\- Title FIDITIN: 155 -19 (a 333 1 Last Four of SSN if Sole Proprietor: Date: )Z //; II .4 October 7, 2014 Mr. David Littlejohn, AICP Alternative Transportation Coordinator Department of Community Services City of Carmel 1 Civic Square Carmel, IN 46032 RE: Fee Proposal Rangeline Road Sidewalk Improvements City of Carmel, Indiana David: CrossRoad Engineers is pleased to present this Scope of Services and Fee Proposal to provide professional services associated with the re- construction and ADA improvement of the following pedestrian street crossings along the cast side of Rangeline Road: • I st Street Southeast • 2nd Street Southeast • 3rd Street Southeast • 4th Street Southeast • 5d' Street Southeast • 6th Street Southeast The scope of work described below is intended to include all work to improve the above pedestrian crossings to meet current ADA standards. In addition, there are several private drive crossings for the sidewalk within the project limits and these will all be evaluated and improved if necessary. We have based our Fee Proposal on the aforementioned assumptions. The following Scope of Services is designed to assist you in the development of this project: A. TOPOGRAPHIC SURVEY CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and storm structures, and verification of existing utilities. This survey will also all research, office work, and field work necessary to establish the existing right of way lines for Rangeline Road and the above listed intersecting streets. EXHIBIT Mr. David Littlejohn, AICP City of Cannel October 7, 2014 Page 1 of 4 B. DESIGN & CONSTRUCTION DRAWINGS We will design all of the elements of the development necessary to insure the workability of: • Sidewalks, Ramps, street /drive approaches ▪ Drainage and grading as necessary Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: • Construction Details for Sidewalk/street /drive reconstruction • Erosion control plans ▪ Maintenance of Traffic Details (minimal) C. REGULATORY SUBMITTALS & BIDDING PHASE We will prepare the necessary applications for submittal and review and /or approval of the construction plans prepared as part of this agreement. This task will include the necessary administration services for preparing the submittals as well as time associated with the coordination efforts with the local regulatory agencies. This work will also include the services necessary to facilitate bidding of the project. Engineers estimates will also be created as part of this process and will be broken into each intersection in case the City decides to complete them one at a time. D. CONSTRUCTION STAKING & ADMINISTRATION Once design is complete, CrossRoad Engineers will provide construction staking and construction administration. This work will include all office work necessary to create the staking data files as well as all field work to complete the construction staking for the project. It will also include any necessary construction administration in order to coordinate with the selected contractor throughout the construction of the project. EXHIBIT A Mr. David Littlejohn, AICP City of Cannel October 7, 2014 Page 2 of 4 E. METHOD FOR PAYMENT OF ENGINEERING FEES During the course of this work, progress invoices will be prepared for the portions of the work done to date based on the Fee Schedule included with this document as Attachment "A ". Prior to preparing these invoices, we will contact you to discuss the amount of work that is complete and, therefore, the dollar amount that each invoice will be. These invoices will be submitted by the 5th of each month and will become due by the 30th of that same month. Invoices not paid within 30 days after submission to you will accrue interest at a rate of 1.5% per month. F. UNDERSTANDINGS For additional services not covered herein, the work will be performed as authorized by you at a mutually agreed upon rate. Items not included are acquisition of building permits, sanitary sewer connection permits, regulatory fees to accompany permit applications, and permits normally obtained by the contractor(s). Payment for these items will not be the responsibility of CrossRoad Engineers. We are ready to begin and appreciate your allowing CrossRoad Engineers to design this project for you. If you have any questions, please call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice - President Please signify your acceptance by signing below: City of Carmel Date EXHIBIT Mr. David Littlejohn, AICP City of Carmel October 7, 2014 Page3 of ATTACHMENT "A" FEE SCHEDULE The total lump sum fee is divided into the following work components for billing purposes: PHASE I A. TOPOGRAPHIC SURVEY $ 6,500 B. DESIGN & CONSTRUCTION DRAWINGS PHASE 1 TOTAL FEE $12,500 S19,000 PHASE II C. REGULATORY SUBMITTALS & BIDDING PHASE $ 3,500 D. CONSTRUCTION STAKING & ADMINISTRATION $ 5,000 PHASE 11 TOTAL FEE S 8,500 OVERALL TOTAL FEE S27,500 Our total proposed fee is divided into the above work components for billing purposes. EXHIBIT Mr. David Littlejohn, AICP City of Cannel October 7, 2014 Page 4 of 4 O 0 O 0 0 O O 0 pI. O O O C; Ci of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032 -2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-60000972 PAI3t PURCHASE ORDER NUMBER 31x19 THIS NUMBER MUST APPEAR ON I VOUCHER, DELIVERY MEMO, PAI SHIPPING LABELS AND ANY CORRE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION Or Oil. RoCcCI En5ineers VENDOR 34 VI SMe -man p;%re eed-, —rove, I N 41,51 G4 SHIP TO `pepazC rncnt p {- Con- -rnw Scrvl C CA/ CONFIAMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTE Send Invoice To: PLEASE INVOICE IN DUPLICATE p1SA 4tI4 C ontraO Date 5/' / gains 0; en r Road 5; cke Impre -en P 1, as e 1- On- Calk Erw in e'r'r NTE: `}119,000 Ig2—'- 13S Oct 00 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. nnft1MFNT r(1NTR11 N(1 31 91 9 ORDERED BY TITLE CLERK - TREASURER VENDOR COPY PAYMENT • NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS, f= PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CE Y THHATHERE IS AN UNOBLIGATED BALANCE IN THIS APP jl• FFICIENT TO Y FOR THE ABOVE ORDER. December 11, 2014 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 _JAMES BRAINARD• ?MAYOR RE: Additional Service Amendment #14, P.O. #31919 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #14 — Rangeline Road Sidewalk Improvements — Phase 1 On -Call Engineering Not to Exceed: S19,000 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give one a call. Sincerely, Jere M. as unan '.E. City Engineer ONE (;n: Revived and approved by: . C. Engel ing DEvvIcI.vI -r or ENGINEERING Director of Administration SyIFARE., Cni¢alei.. IN /16032 Outer 317.571.24/11 FAN 3175712439 cnginccringC..rarmel_in.gov LETTER OF TRANSMITTAL Date: December 11, 2014 To: Doug Haney Department of Law From: Jeremy Kashman Department of Engineering RE: CrossRoad Engineers Additional Service Amendment An additional service amendment is needed for Crossroad Engineers for the December 17th BPW meeting, please. Attached please find CrossRoad's scope of work and purchase order. Contract Information: Project Name: ASA #14 — Rangeline Road Sidewalk Improvements — Phase I, On -Call Engineering Vendor: CrossRoad Engineers, P.C. Amount: $19,000 Appropriation: P.O. 31919 — Other Contracted Services Signature: Chip Charles Address: 3417 South Sherman Drive Beech Grove, IN 46107 Phone: 317/780 -1555 Fax: 317/780 -6525 Email: ccharles @crossroadengineers.com