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Home My WebLink AboutBPW 12-03-14Office of the Clerk - Treasurer City of c �•l r ei BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 3, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN T1 -IAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 3, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY I3usINESs ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/371 2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, December 3, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the November 19, 2014, Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Opening for Ambulance; Chief Matt Hoffman, Carmel Fire Department 3. PERFORMANCE RELEASES a. Resolution BPW- 12- 03- 14 -01; Wedgewood 32 1' Street NE; ROW improvements, Storm Water; Paul Owen, Wedgewood Building Co. b. Resolution BPW- 12- 03- 14 -02; Village of West Clay Section 10010E; Water Main; John Duffy, Director of the Department of Utilities c. Resolution BPW- 12- 03- 14 -03; Flix Brewhouse; ROW and Storm Water /Erosion Control; Michelle Richards, Knoehcl Construction d. Resolution BPW- 12- 03- 14 -04; Carmel Seventh Day Church; Erosion control & BMP; Vialo Weis, Indiana Association of Seventh Day Church 4. CONTRACTS a. Request for Purchase of Goods and Services; Old Town on the Monon; (51,500.00); Storage Rental /Garage; Nancy Heck, Director of the Department of Community Relations b. Request for Purchase of Goods and Services; Duke; Outdoor Lighting Service Agreement; Dave Huffman, Street Commissioner ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2414 c. Request for Purchase of Goods and Services; Vive Exterior Design; ($56,816.00); Snow Removal — Downtown Sidewalks and Palladium; Dave Huffman, Street Commissioner d. Request for Purchase of Goods and Services; Vive Exterior Design; ($17,754.00); Snow Removal — Tarkington Parking Garage; Dave 1- Iuffman, Street Commissioner e. Request for Purchase of Goods and Services; VS Engineering; Additional Services 11 1; ($7,000.00); Carmel Drive Path Project; Mike Hollibaugh, Director of the Department of Community Services 5. USE OF CITY OWNED PROPERTY a. Request to Use Council Chambers /Caucus Room; Meeting; Various Dates; Connie Titak, Carmel Arts Council 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Stormwater Variances; Jackson' Grant on Williams Creek; Brett Huff, Stocppelwerth & Associates c. Request for Waterline Easement; Duke Realty Limited Partnership; John Duffy, Director of the Department of Utilities d. Request for Right of Entry; St. Vincent Carmel Hospital; Jeremy Kashman, City Engineer e. Request for Right of Entry; Meridian Heights Associates; Jeremy Kashman, City Engineer f Request for Lane Restriction; Roundabout at Westfield 131vd /961h; Indiana Department of Transportation g. Request for Variance; 3767 Shafer Ct; Greg /Susan Goldstein h. Request for Variance; 14104 Ben Kingsley Lane; David /Amy Heidrich i. Request for Variance; 4411 Panthera Leo Drive; Jack Everly /Ty Johnson j. Request for Consent to Encroach; 14285 Oakbrook Ct; James /Virginia Purvis k. Request for Consent to Encroach; 12348 St. Armands Circle; AI /Barbara Temple 1. Request for Consent to Encroach; 4411 Panthera Leo Drive; Jack Everly /Ty Johnson m. Request for Consent to Encroach; 3767 Shafer Ct; Greg /Susan Goldstein n. Request for Consent to Encroach; 14104 Ben Kingsley Lane; David /Amy 1- Ieidrich o. Request for Replat; Lot 1; The Woods at Lions Creek; Josh Werner, Weihe Engineers 7. ADJOURNMENT 1 e BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 3, 2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order al 10:00 a.m MEMBERS PRESENT Mayor .lames Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson M INUTES Minutes for the November 19, 2014 Regular meeting were approved 3 -0. BID OPENINGS /QUOTES /AWARDS Bid Opening for Ambulance: Mayor Brainard opened and read the bids aloud; Company Amount Public Safety Tech S199,677.00 Burgess Ambulance 5205,874.00 Horton 5203,106.00 The bids were given /0 Chief Matt H(ffrnan for review and recommendation. PERFORMANCE RELEASES Resolution BPW- 12- 03- 14 -01; Wedgewood 32 I'' Street NE; ROW improvements, Storm ('eater; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Resolution BPJV- 12- 03- 14 -02; Village of ('Vest Clay Section 100IOE; Water Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPfV 12- 03- 14 -03; Elix Bre +house; ROW and Storm Water /Erosion Control: Board Member Burke moved /o approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 12- 03- 14 -04; Carmel Seventh Day Church; Erosion control & BMP; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. B e CONTRACTS Request for Purchase of Goods and Services; Old Town on the Monon; (51,500.00); Storage Rental /Garage; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Purchase of Goods and Services; Duke; Outdoor Lighting Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request jar Purchase of Goods and Services; Vive Exterior Design; (556.816.00); Snow Removal — Downtown Sidewalks and Palladium; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request. for Purchase of Goods' and Services; Vive Exterior Design; (517,754.00); Snow Removal — Tarkingion Parking Garage; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Purchase of Goods and Services; VS Engineering; Additional Services # 1; (57,000.00); Carmel Drive Path Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY OWNED PROPERTY Request to Use Council Chcnnbers /Caucus Roonl; Meeting; Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 2/6/11; Request far Dedication of Streets; Traditions on the Almon; Robert Potokar•, IJOA Traditions on the Monon Request for Storrnwater Variances; Jackson' Grant on Williams Creek; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Waterline Easement; Duke Realty Limited Partnership; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Right of Emu; St Vincent Carmel Hospital; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Right of Emu; Meridian Heights Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction; Roundabout at Westfield Blvd /96th; Board Member Burke moved to approve. Board Member Watson ,seconded. Request approved 3 -0. e e Request for Variance: 3767 Shafer CI; Board Member Burke moved to approve. Board Mernber Watson seconded. Request approved 3 -0. Request for Variance; 14104 Ben Kingsley Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Reyuesl for Variance: 4411 Panther(' Leo Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 14285 Oakbrook Ct: Mayor Brainard moved to approve. Board Member Watson. seconded. Request approved 3 -0. Request for Consent to Encroach: 12348 St. Armands Circle; Mayor Brainard moved to approve. Board Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 4411 Panthera Leo Drive; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 3767 Shrafer Cl: Mayor Brainard moved to approve. Board Member Watson seconded Request approved 3 -0. Requestfor Consent to Encroach; 14104 Ben Kingsley Lane; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Replat; Lot 1: The Woods at Lions Creek: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Board Member Burke adjourned the /peeling al 10:09 a.m. Approved ATTEST: Diana L. Cordre ; AMC — Clerk-Treasurer Clerk - Treasurer Mayor James Brainard Dana L, Cordray, LASCA- Clerk - Treasurer 29