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HomeMy WebLinkAbout240353 12/16/14 �,q+, CITY OF CARMEL, INDIANA VENDOR: 363109 / `I ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: $*****3,860.00* �' CARMEL, INDIANA 46032 C/o CRC CHECK NUMBER: 240353 '''��ruN CHECK DATE: 12/16/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340303 31558 201412 3,860.00 CONSULTING Michael Lee 3231 E Village Park North Drive Date: 12/1/14 Carmel, IN 46033 Invoice 201412 Date Description of Work Hours 11/3/2014 Attended meeting with Jim Higgins and Corrie Meyer. 1 Discussed CRC items with Corrie Meyer. Reviewed vendor payments and CRC October revenues. 0.75 Prepared CRC claims and delivered them to Clerk- Treasurer's office. 0.5 Reviewed Umbaugh Report. Made revisions to 2015 forecast and budget. 0.5 Updated 2014 forecast sheets and summary. 2 Reviewed bond documents and facilities agreement. 0.5 11/4/2014 Researched project agreements and bond documents RE: parking garages. Created spreadsheet. 3.5 Reviewed emails RE: City Center Phase II bonds. 0.25 Updated forecast sheets and summary. 0.5 Began researching meeting minutes for end of year report RE: project history. 1.5 11/5/2014 Worked on updating budget tabs and added notes. 2.25 Contacted bond trustees RE: available operating funds for trustee fees. 0.5 Reviewed emails RE: City Center Phase ll. 0.25 Researched meeting minutes for end of year report RE: project history. 3 11/6/2014 Reviewed TIF Reports and searched for previous reports. 0.75 Delivered check to Clerk-Treasurer's office. 0.25 Searched for change order for Krieg DeVault. 0.5 Reviewed meeting minutes and resolutions for end of year report. 4 Reviewed invoices and checked purchase order status. 0.5 11/7/2014 Updated expenditure and revenue analyses. Updated forecast. 0.75 Reviewed meeting minutes, resolutions and bond documents for end of year report. 3.25 Reviewed invoices and filled out claims. Reviewed payment history and amounts due for vendor. 0.75 Reviewed documents RE: parking garages. 0.5 11/10/2014 Prepared and delivered claims. Discussed outstanding invoices with Steve Engelking. 0.75 Michael Lee 3231 E Village Park North Drive Date: 12/1/14 Carmel, IN 46033 Invoice 201412 Discussed CRC items with Corrie Meyer and reviewed emails. 0.5 Updated budget tabs and researched resolutions RE: COIT bond. 3 Reviewed Pedcor parking packet. Updated parking garage spreadsheet. 0.5 Continued reviewing resolutions for year end report. 1 Updated summary and Fund Balances sheets. Compared with Clerk-Treasurer balances. 0.5 11/11/2014 Reviewed invoices and filed documents away. 0.75 Reviewed emails RE: City Center Phase II and proposed audit. 0:5 Discussed CRC items with Corrie Meyer. 0.5 11/12/2014 Reviewed and responded to emails RE: vendor payment and utilities. 0.5 Discussed CRC items with Corrie Meyer. 0.5 Reviewed invoices and input into approval sheets. 2.25 Reviewed resolutions for November meeting. Updated agenda and created action items. 1 Discussed Parkwood defeasance with Jim Higgins. Reviewed information and forwarded on to necessary parties. 0.75 Searched for Shapiro's statements. Prepared items for CRC November meeting. 1 11/13/2014 Worked on accounts receivable. 0.5 Updated 2014 forecast sheets and 2015 budget/forecast. 1.75 Discussed CRC items with Corrie Meyer. Reviewed budget and letter. 0.75 Revised 2015 budget and created another action item for November meeting. 0.5 Reviewed and responded to emails. Worked on updating monthly packet items. 1.5 11/14/2014 Worked on items for the agenda and back-up documentation with Megan McVicker. 1 Worked on monthly packet. Reviewed minutes and updated Commissioner's Notes. 3.5 Reviewed invoices and filled out claims. 0.5 Searched for information regarding settlements. Updated agenda. Searched for document RE: outstanding debt. 1.25 11/17/2014 Discussed CRC items with Corrie Meyer. 0.5 Michael Lee 3231 E Village Park North Drive Date: 12/1/14 Carmel, IN 46033 Invoice 201412 Prepared claims and delivered them to Clerk-Treasurer's office. 0.5 Reviewed 2015 budget and tabs and made revisions based on new information and email feedback. 2.5 Reviewed official statements of outstanding debt obligations. 0.5 Reviewed and responded to emails RE: settlement information. 0.25 Worked on 2015 forecast chart and information for Finance Committee presentation. 1.5 Filed away documents. 0.25 11/18/2014 Revised 2015 budget tabs and reviewed presentation. Reviewed invoices. 1.25 Reviewed invoices. 0.5 Responded to email RE: 2006 Parkwood Bond defeasance. 0.25 Reviewed charts and information RE: Umbaught projections. 0.25 Prepared for Finance Committee meeting. 1 Attended Finance Committee meeting and after discussion. 0.75 Discussed budget and policy items with Corrie Meyer and Jim Higgins. 1.25 Began reviewing Council Report. 0.25 11/19/2014 Finished reviewing Council Report. Reviewed final version. Discussed items with Corrie Meyer. 1 Worked on action items and documents for meeting. 0.5 Delivered invoice to City Hall. Mailed out invoice. 0.5 Continued research for year-end report. 1 Filled out claims. 0.25 Reviewed documents and emails and Prepared for CRC monthly meeting. 1.5 Attended CRC monthly meeting. 2 11/20/2014 Researched CRC surveys and older projects. 1 Continued research for year-end report. 1.25 Reviewed invoices and filled out claims. Researched prior vendor payments. Responded to vendor RE: older invoices. 2 Worked on communicating with different parties RE: Parkwood defeasance checks. Responded to emails RE: parking garages. 0.75 11/21/2014 Researched parking garage information. Researched Sophia Square information. 2.25 Reviewed and responded to emails. Reviewed invoices and filled out claims. 1.25 Discussed Tarkington garage information with REI and Corrie Meyer. Responded to email RE: same. 0.5 Michael Lee 3231 E Village Park North Drive Date: 12/1/14 Carmel, IN 46033 Invoice 201412 11/24/2014 Discussed CRC items with Corrie Meyer. 0.75 Prepared claims and delivered them to Clerk-Treasurer's office. 0.5 Worked on preparing invoices for reimbursements. 0.75 Reviewed Carmel Lofts invoices and summary of balances. 2.25 Updated 2014 forecast and 2015 budget. 0.5 Discussed garage information with Tina Shute. Reviewed and responded to emails. 0.5 11/25/2014 Worked on reviewing invoices for meeting and for reimbursement. 0.75 Attended meeting RE: Carmel Lofts invoices. 0.75 Discussed CRC items and budget with Corrie Meyer. 0.5 Responded to emails RE: budget and Parkwood Reserve. 0.25 Worked on creating invoices for reimbursement. 2.25 11/26/2014 Discussed reimbursement check with Cindy and Jim. Delivered check to Clerk-Treasurer's office. 0.5 Worked on creating draft outlines for budget years 2016- 2019. 3.25 Reviewed email RE: Midtown and Old Town. Cross checked all parcels within CRC EDAs with Midtown parcels. Created maps and forwarded them on. Reviewed Old Town Declaratory Resolution legal description. 2.25 Total Hours 96.5 Total Fee $3,860.00 Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,.where performed, dates service rendered, by whom rates per da > number of hours rate Per hour, number of units, price per unit etc. Payee MI &el Le e Purchase Order No. Terms 40-33 Date Due Invoice Invoice Description Amount Date Number ' (or note attached"invoice(s) or bill(s)) Total } SO, 0 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in acc or. dance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 I—ee IN SUM OF $ 32,31. E Y ilUe Yalk MA Dr, hrme� ,-TN �W3 $ ON ACCOUNT OF APPROPRIATION FOR Board Members PO#or D PT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 201 S% na u An Title Cost distribution ledger classification if claim paid motor vehicle highway fund