HomeMy WebLinkAbout240364 12/16/14 ,+ �,q,f CITY OF CARMEL, INDIANA VENDOR: 368118
ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $*****5,41 1.81
=a CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 240364
.y��roN�, JASPER IN 47546 CHECK DATE: 12/16/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 4351502 32167 1055915 1,217.60 VCENTER SERVER
1202 4463202 32167 1055915 4,194.21 VCENTER SERVER
Hewlett Packard• •Microsoft
VMwore• •Aruba
Cisco Systems• •Juniper
N��G Mitel•
• Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
�Ship to
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall Three Civic Square
One Civic Square Carmel City Hall
Carmel IN 46032 Carmel IN 46032
(317) 571-0000 Ext. 0000
Purehase Order# .' Account]D. Salespersonv` Ship Via. Terms 'Invoice# °.:...;invoice Date Page
32167 CARMEL BALLINGER DROP SHIP Net 30 INV1055915 12/5/2014 1
QuanItem# Description Serial# _ . 'UnitPricez Extended Price
1 VCS5-STD-C VMWARE - VCENTER SERVER V5 STANDARD PE $4,194.21 $4,194.21
1 VCS5-STD-P-SS -C VMWARE - PRODUCTION SUPPORT COVERAGE - $1,217.60 $1,217.60'
2-'
v � �
Card/Check# ORD# AQ106593-01 Subtotal $5,411.81
THANK YOU!! BWL Misc $0.00
COMMENTS Tax $o.00
3 Freight $0.00
Due: 1/4/20-5 Total $5,411.81
i
Batch ID: 12/5/14BWL Payment Receive $0.00
Invoice Balance Due $5,411.81
Please pay from this invoice.All past due charges are subject to a 13/.4% per month penalty.
"SAYE THIS RECEIPT.ITIS YOUR PROOF OF PURCHASE FOR WARRANTYREPAIRS.
Terms and conditions on the reverse side.
White Copy Customer Yellow Copy-File WWW.MATRIXINTEGRATION.COM PLEASE PAY FROM THIS INVOICE
TERMS Ah1D'C6NDTi'IONS
1. ACCEPTANCE,MODIFICATION,ASSIGNVIF,NT: .By placing.this order for software, - 12.LIMITATION OFLiABILITY: Matrix shall not under any.circumstances be liable to the..
computers,telephone equipment or related products'br'services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Nfa- inability to use the Goods and Services or by any performance or non-performance wider,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these'Perms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
a. PAYMENT:Customer agrees to pay depositor down payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to Matra the amount indicated on,the Invoice,per terms of,,invoice from date of damages,so the above limitations or exclusion may,norapply to all Customers. Any action
Invoice(U.S:Funds only),for Goods and Services ordered. INTEREST,W ILL BE CHARGED resulting from any breach on the part of;Matrix as to the Goods or Services delivered hereunder
AFTER DUE DATE STATED ONINVOICE FROMTHEDATE OFINVOICEATTHERATE must be commenced within one.vea'raRcrthe cause' ofactionhas occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH..International sales. 13. RETURNS A,YDALLOWANCES; Because ofthe nature ofMatrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign- and Matrix's agreements with vendors,Matrix only provides fora ten(]0)Goodscal'nand S return
meat or conditional sales basis. Payment for the Goods and Services delivered hereunder shall o
constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to Policy,based on delivery date. There shall be a fifteen percent(15/0)restocking fee on any
Customer Or listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in full is received by Matrix.In the event ofa returned curred specific to your sale. Any returned Goods must be in new,resalable condition and
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original boxes,shrink-wrapped documentation and system software. Any return of
of thirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars($250.00) Goods must be accompanied by an RMA#provided by Matrix.There are no returns or refunds
of the amount due. In regard to open accounts,lease and sales contracts,property and title shall of arty kind on any commercial software,opened or unopened. If a software vendor guarantees
vest in the Customer only when all monies owed by said.Customer have been verified by Matrix satisfaction of their product,it will be your responsibility to seek a refund directly with that
as having been paid to Matrix in full. vendor if you are not satisfied. 'Matrix does not support money-back'guarantees on sol3ware.
Matrix will exchange an item purchased from Matrix only if that item is found,to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY. The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the foil owing notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
of Customer. Matrix is not liable for delays or failure to ship due to fire,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
enemy or other causes beyond the control of Matrix. With respect to Matrix,all shipments are made by non-certifted,personnel may vomyour manufacturer's warranty. Under those circum-
F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to stances,any repairs would be classified as out-of-warranty,and be charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work
select the appropriate carrier. ,Special requests including,but not limited to, inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit or carrier storage charges are the responsibility of the protection,suitability and/or rote ofyour data. It is Customer's responsibility to back
P tY f;ntY
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer..
Customer irrevocably eonstitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full-power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a merits as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer.
specified time required for each vendor or,if no vendor,five(5)days after receipt of Goods and
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW: All disputes betwvicen-the parties,whether or not:.arising out of
these Terns and Conditions,will be governed by the laws of the Stale of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The e press warranties below are Matrix's sole w'a tun- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
ties of its Goods and Services,,there are no understandings,agreements,representations,or war- the Customer and Matrix will be brought only in a state court located in Dubois County;
ranties,express or implied(including any regarding the merchantability or fitness for articular Indiana or the United States District Court foe the Southern District of Indiana. THE CUS-
P P ( g } g P TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY 1N ANY ACTION,PRO-
purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDiNG CLAIM,OR COUNTERCLAIM WHETHER IN CONTRACT ORTORT,AT LAW
of Matrix identified in these Tetras and Conditions,all!risks related to the quality and performance OR IN EQUITY,ARISING OUT OF OR RELATING INANY WAY TO THESETERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDTTIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES.
6. EXPRESS WARRANTIES: 'file express warranties of Matrix are as follows: 16. MITIGATION: If Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS IS,
RANTY(IF ANY)WHICH SHALL BEBETWEEN THE MANUFACTURER AND CUSTOMER. WHERE IS,tree and clear of all rights of the Customer at either public or private sale, and
ONLY WITH AUTHORIZATION FROM MANUFACTURER,WILL MATRIX ACT AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of-Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY THE MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN ANY COMMERCIALLY REASONABLE PLACE AND
MANUi'ACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WAIVES ANY NOTICE OF TIME, PLACE AND
PAIRS TO THE EXTENT AUTHORIZED BY THE MANUFACTURER. ANY COST THAT MANNER OF SALE.
MATRIX INCURS WHILE.ACTING AS SAID AGENT OR MAKING SAID WARRANTY
REPAIRS SHALL BF.THE OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terns and Condi-
MENT BY MANUFACTURER. MATRIX MAY,AT ANY TIME,DECIDE NOT TO ACT AS tions,along with any Credit Application,Invoice,Acknowledgement,Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a pal-4-constitutes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the'Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm.ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeutre'conditions
9. ORDER CHANGES:All changes to an order must be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. IIIATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or further remedies provided in law or equity. No waiver of a breach of any provision of these Terms of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision.- by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,'
11. INSOLVENCY:Matrix may forthwith cancel this order in the event of the happening of any insurrection,acts of terrorism,war or other reason of a like nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing ofa voltm- excuse for the period of the delay Matrix's performance and the period for the performance shall
tary petition in bankruptcy,the filing of any involuntary petition to have Customer declared be extended for a period equivalent to lite period of such delay.
bankrupt provided it is not vacated within thirty(30)days from the date of filing,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105
4 INDIANA RETAIL TAX EXEMPT PAGE
L
cl-Lyof Carmel CERTIFICATE NO.003120155 002 0
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
35-60000972 32167
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
'URCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11 12612014 VDI vCenter License
Matrix Integration Carmel Communications
Attn: Valerie Lange SHIP Terry Crockett
VENDOR 417 Main Street w' TO 3 Civic Square
Jasper, In 47546 Carmel, IN 46032
(317)571-2557
CONFIRMATION"" B=UNIT
—PAYMENT TERMS FREIGHT
QUANTITY ! DESCRIPTION UNIT PRICE EXTENSION
I.
Account 43-515.02
1 Each VMWare-Prod SNS Vicenter Server V5-1 year VCS5-STD-P-SSS-C $1,217.60 $1,217.60
Sub Total: $1;217.60
Account 44-632.02
1 Each VMWare-Licensing-Vicenter Server V5'VCSS-STu=C--== f $4,194.21 $4,194.21'
IJ- 1`: SIE/!` � w Sub Total: $4,194.21
4
"
Quota No.AA"1,6
Send Invoice To:
City of Carmel
Terry Crockett
3 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $5,411.61
2 A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVITATTjjGHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATt5, NCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR gT ;A136�E� ORDER.
SHIP REPAID. i / -
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY // r�
SHIPPING LABELS. ° ir
De�t�r ///
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE'---'
ITL //
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL No- 32167 A.P.V. COPY-SIGN AND RETURN TO CLERIC'S OFFICE
R - t
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
II
$ II
ON ACCOUNT OF APPROPRIATION FOR
t
J
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
r
20
Signature
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Attn: Valerie Lange IN SUM OF $
417 Main Street
Jasper, In 47546
$5,411.81
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
32167 1055915 43-515.02 $1,217.60 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
32167 1055915 44-632.02 $4,194.21 '
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, December 11, 2014
Dir ,r, IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
i
I
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
I
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
12/05/14 1055915 $1,217.60
12/05/14 1055915 $4,194.21
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer