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Home My WebLink AboutBPW 12-17-14Office of the Clerk- Treasurer City of Carmel OARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, DECEMBER 17, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, DECEMBER 17, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, December 17, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the December 3, 2014, Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Opening for the 2015 Police Vehicles; Chief Tim Green, Carmel Police Department b. Bid Award for Ambulance; Penn Care; Letter regarding award; Chief' Matt Hoffman, Carmel Fire Department c. Bid Award for Rock Salt — Utilities; Compass Minerals ($96.00Jton); This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution BPW- 12- 17- 14 -01; Legacy Towns and Flats; Storm Sewers and SSD; Timothy Walter, Platinum Properties b. Resolution BPW- 12- 17- 14 -02; Meijer Outlot; Erosion Control; Todd Stacy, Catalyst 4. CONTRACTS a. Request for Purchase of Goods and Services; Stoops Freightliner; (5796,175.00); Salt Trucks; Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; Town of Zionsville Fire Department; Mutual Aid Agreement; Chief Matt Hoffman, Carmel Fire Department c. Request for Purchase of Goods and Sen'ices; Pearson Ford; Pick Up Trucks; Dave 1- Iuffman, Street Commissioner ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/57 L2414 d. Request for Purchase of Goods and Services; ESO Solutions; HIPAA Compliance; Chief Matt Hoffman, Carmel Fire Department e. Request for Purchase of Goods and Services; Mutual Release and Settlement Agreement; Clay Terrace; ($39,500.00); John Duffy, Director of the Department of Utilities t. Request for Purchase of Goods and Services; Bartlett Tree Experts; (510,561.00; Tree Removal and Landscape Maintenance; Mike I- Iollibaugh, Director of the Department of Community Services g. Request for Purchase of Goods and Services; Indiana Historical Society; ($25,000.00); History of Carmel, City Center, Art and Design District and Indiana Design Center; Destination Indiana; Nancy Heck, Director of Community Relations h. Request for Purchase of Goods and Services; Indiana Department of Transportation; Decorative Lighting on US 31; Jeremy Kashman, City Engineer i. Request for Purchase of Goods and Services; Anthem Administrative Service Agreement; Barb Lamb, Human Resource j. Request for Purchase of Goods and Services; Anthem Stop Loss Policy; Barb Lamb, Human Resource k. Request for Purchase of Goods and Services; Nextel West Corp; Lease Termination Agreement and General Release; Steve Engelking, Director of the Department of Administration I. Request for Purchase of Goods and Services; Church Church Hittle & Antrim; Letter of Engagements; Legal Services; Douglas Haney, City Attorney m. Request for Purchase of Goods and Services; Fifteenth Amendment to City of Carmel Employee Health Benefits; Barb Lamb, Human Resource 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Uniform Conflict of interest Disclosure Statement; Kevin Rider c. Request for Variance; 11900 Duharry Drive; Michael /Beth Irizarry d. Request for Stormwater Technical Standards Variance; 1800 W 106th Street; Jacob Hoffman, Banning Engineering e. Request for Stormwater Technical Standards Variance; The Olivia on Main; Ross Nixon, American Structurepoint f. Request for Sidewalk Closure & Variance; 131 1" Avenue NE; John/Deborah Brown g. Request for Dedication of Right of Way; Meridian Heights Associates; David Gabovitch, Meridian Heights Association h. Request for Dedication of Right of Way; Playschool at Legacy; Rejai Zumot, Falcon Nest 11 Request for Consent to Encroach; 131 1St Avenue NE; John /Deborah Brown j. Request for Consent to Encroach; 11900 Duharry Drive; Michael /Beth Irizarry k. Request for Secondary Plat; Inglenook, Section 1C; Casey Land, Land Development & Building NEARING a. Motion to Vacate Structure; 33 Circle Drive; Unsafe Building Hearing; Jim Blanchard; Director of Building and Code Services 7. ADJOURNMENT 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 17, 2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting lo order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; May Ann Burke and Lori Watson, Deputy Clerk Sandy .Johnson MINUTES Minutes for the December 3, 2014 Regular meeting were approved 3 -0. BID OPENINGS /QUOTES /AWARDS Bid Opening for 2015 Police Vehicles; Mayor Brainard opened and read the bids aloud; Company Amount Hare Chevrolet 520, 725.00 Advantage Ford S24,928.00 Don Hinds Parc! 526,506.00 Bloomington Ford 523,382.00 Kelly Chevrolet 532,480.00 The bids were given to Jcnnes Barloti>>, Carmel Police Department for review and recommendation. Bid Award fbr Ambulance; Penn Care -Braun Ambulances; (5199, 677.0); explanation of reasons the lowest bid u'crs not accepted; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Bid Award for Rock Salt — Utilities; Compass Minerals (596.00 /ton); This was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. PERFORMANCE RELEASES Resolution BPW- 12- 17- 14 -01: Legacy Towns and Flats; Storm Sewers and SSD; Board Mernber Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 1 1 Resolution BPW- 12- 17- 14 -02: Meijer Oudot; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Stoops Freightliner; (5796,175.00); Salt Trucks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: 'Town of Zionsville Fire Department; Mutual Aid Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Pearson Ford; Pick Up Trucks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; ESO Solutions; NIPAA Compliance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Mutual Release and Settlement Agreement; Clay Terrace; (539,500.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: Bartlell Tree Experts; (510,561.00; Tree Removal and Landscape Maintenance; Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Indiana Historical Society; (525,000.00): History of Carmel, City Center, Art and Design District and Indiana Design Center; Destination Indiana; Board Member Burke proved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: Indiana Department of Transportation: Decorative Lighting on US 31; Board Member Brake moved lo approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Anthem Adnrinislrative Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Purchase of Goods and Services; Anthem Stop Loss Policy: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Arextel West Corp; Lease Termination Agreement and General Release; Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3 -0. 1 1 1 Request for Purchase of Goods and Services; Church Church Hillle & Antrim; Letter of Engagements; Legal Services; Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Fifteenth Amendment to City of Carmel Employee Health Benefits; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. USE OF CITY OWNED PROPERTY Request to Use Council Chambers /Caucus Roonr: Meeting; Various Dales; Board Member Burke moved to approve. Board Member Watson .seconded Request approved 3 -0. OTHER TABLED 2/6/11: Request fa Dedication of Streets: Traditions on the Monon; Robert Pocokar, . IOA Traditions on the Monon Uniform Conflict of lnlere.st Disclosure Statement: Kevin Rider Request for Variance: 11900 Dubarry Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Storrnwaler Technical Standards Variance; 1800 W 106`x' Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for S/ormu'ater Technical Standards Variance; The Olivia on Alain; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Sidewalk Closure & Variance: 131 1" Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request far Dedication of Right of Way: Meridian Heights Associates: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Dedication of Right of Way; Plcryschool at Legacy; Board Meruber Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent 10 Encroach; 131 1" Avenue NE: Board Member Burke moved to approve. Board Member Watson seconded. Reques! approved 3 -0. Request for Consent' to Encroach; 11900 Dubarry Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 1 1 Request for Secondary flat; Inglenook. Section IC; Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3 -0. ADD ON 6 items were presented to add to the agenda: Board Member Burke moved to approve addition. Board Member Watson seconded Add on's accepted 3 -0. Vive Exterior; Dane Huffmnan, Street Commissioner Vive Exterior; Dave Ilrffnnan, Street Connnissioner McAllister Machinery; Chief Matt Hoffinan, Carmel Fire Department Crossroad Engineers; Mike Hollihaugh, Director of the Department of C01171111,111 fly Service Crossroad Engineers; Mike Hollibaugh, Director of the Department of Community Service Legacy Fund,' (S50, 000.00); Nancy Heck, Director of the Department of Community Relations Mayor Brainard moved to approve. Board Member Burke seconded. Requests approved 3 -0. HEARING Motion to Vacate Structure; 33 Circle Drive; Unsafe Building Hearing: Hearing started a/ 10:22 a.m.; Ashley Ulbricht, Assistant City Attorney spoke, Brent Liggett, City of Camel Code Enforcement: Nancy Vance, Properly Owner, Mike Stevens, Brother —in-law of Owner; all addressed the Board: There was discussion. Mayor Brainard move to uphold the Motion to Vacate. Board Member Burke seconded. Motion upheld 3 -0. ADJOURNMENT Board Member Burke adjourned the meeting at 11 :42 a.m. Approved ATTEST: Diana L. Cordray, IAAjC' — Clerk- Treasurer Clerk-Treasurer GtA Ii vor James Brainard Diana L. Cordray, >vMC - Clerk - Treasurer