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Home My WebLink AboutBPW 01-07-15 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, January 7, 2015 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the December 17, 2014, Regular Meeting 2. BID OPENINGS/AWARDS a. Bid Award for the 2015 Police Vehicles; Don Hinds Ford; This was the lowest and most responsive bid; Chief Tim Green, Carmel Police Department 3. PERFORMANCE RELEASES a. Resolution BPW-01-07-15-01; Legacy Meadows III; Water Main and Sewer; John Duffy, Director of the Department of Utilities b. Resolution BPW-01-07-15-02; Legacy Ridge III; Water Main and Sewer; John Duffy, Director of the Department of Utilities c. Resolution BPW-01-07-15-03; Carmel Seventh Day Church; ROW Construction Phase 2; Vialo Weis, Indiana Association of Seventh Adventists d. Resolution BPW-01-07-15-04; Carmel Seventh Day Church; Parking Lot ROW; Vialo Weis, Indiana Association of Seventh Adventists 4. CONTRACTS a. Request for Purchase of Goods and Services; Additional Services; ($900.00); Stoops Freightliner; Balance of 6th truck; Dave Huffman, Street Commissioner b. Request for Purchase of Goods and Services; Penn Care; ($199,677.00); Ambulance; Chief Matt Hoffman, Carmel Fire Department c. Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department d. Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department 5. USE OF CITY OWNED PROPERTY a. Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. – 9:30 a.m.; Hamilton County Leadership Academy b. Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine Group 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Uniform Conflict of Interest Disclosure Statement; Diana L. Cordray c. Resolution BPW-01-07-15-05; Presentation of Pistol and Badge; Bruce Graham; Chief Tim Green, Carmel Police Department d. Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott; Chief Tim Green, Carmel Police Department e. Request for Variance; 14117 Knightstown Way; Robert Dennis Schrader f. Request for Variance; 5111 Chestnut Circle; John/Jan McCarroll g. Request for Variance; Horizon Bank; James Jaksa, Horizon Bank h. Request for Consent to Encroach; 14117 Knightstown Way; Robert Dennis Schrader i. Request for Consent to Encroach; 13925 Wilmuth Drive; Colin/Stefanie Smith j. Request for Consent to Encroach; 5111 Chestnut Circle; John/Jan McCarroll k. Request for Consent to Encroach; Horizon Bank; James Jaksa, Horizon Bank l. Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue SW/1st Street SW; Danny Whisler, Whisler Excavation m. Request for Stormwater Technical Standards Variance; The Olivia on Main; Ross Nixon, American Structurepoint n. Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2; Gregory IIko, Crossroad Engineers o. Request for Secondary Plat; The Sanctuary at 116th; Pat Shaurette, PRS 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, DECEMBER 17, 2014 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the December 3, 2014 Regular meeting were approved 3-0. BID OPENINGS/QUOTES/AWARDS Bid Opening for 2015 Police Vehicles; Mayor Brainard opened and read the bids aloud; Company Amount Hare Chevrolet $20,725.00 Advantage Ford $24,928.00 Don Hinds Ford $26,506.00 Bloomington Ford $23,382.00 Kelly Chevrolet $32,480.00 The bids were given to James Barlow, Carmel Police Department for review and recommendation. Bid Award for Ambulance; Penn Care-Braun Ambulances; ($199,677.0); explanation of reasons the lowest bid was not accepted; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Bid Award for Rock Salt – Utilities; Compass Minerals ($96.00/ton); This was the lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. PERFORMANCE RELEASES Resolution BPW-12-17-14-01; Legacy Towns and Flats; Storm Sewers and SSD; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-12-17-14-02; Meijer Outlot; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Stoops Freightliner; ($796,175.00); Salt Trucks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Town of Zionsville Fire Department; Mutual Aid Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Pearson Ford; Pick Up Trucks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; ESO Solutions; HIPAA Compliance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Mutual Release and Settlement Agreement; Clay Terrace; ($39,500.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Bartlett Tree Experts; ($10,561.00; Tree Removal and Landscape Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Indiana Historical Society; ($25,000.00); History of Carmel, City Center, Art and Design District and Indiana Design Center; Destination Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Indiana Department of Transportation; Decorative Lighting on US 31; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Anthem Administrative Service Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Anthem Stop Loss Policy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Nextel West Corp; Lease Termination Agreement and General Release; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Church Church Hittle & Antrim; Letter of Engagements; Legal Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Fifteenth Amendment to City of Carmel Employee Health Benefits; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. USE OF CITY OWNED PROPERTY Request to Use Council Chambers/Caucus Room; Meeting; Various Dates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon Uniform Conflict of Interest Disclosure Statement; Kevin Rider Request for Variance; 11900 Dubarry Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variance; 1800 W 106th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk Closure & Variance; 131 1st Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication of Right of Way; Meridian Heights Associates; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication of Right of Way; Playschool at Legacy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 131 1st Avenue NE; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Consent to Encroach; 11900 Dubarry Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Secondary Plat; Inglenook, Section 1C; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON 6 items were presented to add to the agenda; Board Member Burke moved to approve addition. Board Member Watson seconded. Add on’s accepted 3-0. Vive Exterior; Dave Huffman, Street Commissioner Vive Exterior; Dave Huffman, Street Commissioner McAllister Machinery; Chief Matt Hoffman, Carmel Fire Department Crossroad Engineers; Mike Hollibaugh, Director of the Department of Community Service Crossroad Engineers; Mike Hollibaugh, Director of the Department of Community Service Legacy Fund; ($50,000.00); Nancy Heck, Director of the Department of Community Relations Mayor Brainard moved to approve. Board Member Burke seconded. Requests approved 3-0. HEARING Motion to Vacate Structure; 33 Circle Drive; Unsafe Building Hearing; Hearing started at 10:22 a.m.; Ashley Ulbricht, Assistant City Attorney spoke, Brent Liggett, City of Carmel Code Enforcement; Nancy Vance, Property Owner, Mike Stevens, Brother –in-law of Owner; all addressed the Board; There was discussion. Mayor Brainard move to uphold the Motion to Vacate. Board Member Burke seconded. Motion upheld 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 11:42 a.m. _____________________________________ Diana L. Cordray, IAMC – Clerk-Treasurer Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer