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Board of Public Works and Safety Meeting
AGENDA
Wednesday, January 7, 2015 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the December 17, 2014, Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Award for the 2015 Police Vehicles; Don Hinds Ford; This was the lowest and
most responsive bid; Chief Tim Green, Carmel Police Department
3. PERFORMANCE RELEASES
a. Resolution BPW-01-07-15-01; Legacy Meadows III; Water Main and Sewer; John
Duffy, Director of the Department of Utilities
b. Resolution BPW-01-07-15-02; Legacy Ridge III; Water Main and Sewer; John
Duffy, Director of the Department of Utilities
c. Resolution BPW-01-07-15-03; Carmel Seventh Day Church; ROW Construction
Phase 2; Vialo Weis, Indiana Association of Seventh Adventists
d. Resolution BPW-01-07-15-04; Carmel Seventh Day Church; Parking Lot ROW;
Vialo Weis, Indiana Association of Seventh Adventists
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Services; ($900.00);
Stoops Freightliner; Balance of 6th truck; Dave Huffman, Street Commissioner
b. Request for Purchase of Goods and Services; Penn Care; ($199,677.00);
Ambulance; Chief Matt Hoffman, Carmel Fire Department
c. Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police
Department
d. Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman,
Carmel Fire Department
5. USE OF CITY OWNED PROPERTY
a. Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. –
9:30 a.m.; Hamilton County Leadership Academy
b. Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00
a.m.; Indiana Spine Group
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Diana L. Cordray
c. Resolution BPW-01-07-15-05; Presentation of Pistol and Badge; Bruce Graham;
Chief Tim Green, Carmel Police Department
d. Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott;
Chief Tim Green, Carmel Police Department
e. Request for Variance; 14117 Knightstown Way; Robert Dennis Schrader
f. Request for Variance; 5111 Chestnut Circle; John/Jan McCarroll
g. Request for Variance; Horizon Bank; James Jaksa, Horizon Bank
h. Request for Consent to Encroach; 14117 Knightstown Way; Robert Dennis
Schrader
i. Request for Consent to Encroach; 13925 Wilmuth Drive; Colin/Stefanie Smith
j. Request for Consent to Encroach; 5111 Chestnut Circle; John/Jan McCarroll
k. Request for Consent to Encroach; Horizon Bank; James Jaksa, Horizon Bank
l. Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue
SW/1st Street SW; Danny Whisler, Whisler Excavation
m. Request for Stormwater Technical Standards Variance; The Olivia on Main; Ross
Nixon, American Structurepoint
n. Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2;
Gregory IIko, Crossroad Engineers
o. Request for Secondary Plat; The Sanctuary at 116th; Pat Shaurette, PRS
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, DECEMBER 17, 2014 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:04 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the December 3, 2014 Regular meeting were approved 3-0.
BID OPENINGS/QUOTES/AWARDS
Bid Opening for 2015 Police Vehicles; Mayor Brainard opened and read the bids aloud;
Company Amount
Hare Chevrolet $20,725.00
Advantage Ford $24,928.00
Don Hinds Ford $26,506.00
Bloomington Ford $23,382.00
Kelly Chevrolet $32,480.00
The bids were given to James Barlow, Carmel Police Department for review and recommendation.
Bid Award for Ambulance; Penn Care-Braun Ambulances; ($199,677.0); explanation of reasons the
lowest bid was not accepted; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Bid Award for Rock Salt – Utilities; Compass Minerals ($96.00/ton); This was the lowest most
responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
PERFORMANCE RELEASES
Resolution BPW-12-17-14-01; Legacy Towns and Flats; Storm Sewers and SSD; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-12-17-14-02; Meijer Outlot; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Stoops Freightliner; ($796,175.00); Salt Trucks; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Town of Zionsville Fire Department; Mutual Aid
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Pearson Ford; Pick Up Trucks; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; ESO Solutions; HIPAA Compliance; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Mutual Release and Settlement Agreement; Clay
Terrace; ($39,500.00); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Experts; ($10,561.00; Tree Removal and
Landscape Maintenance; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Indiana Historical Society; ($25,000.00); History of
Carmel, City Center, Art and Design District and Indiana Design Center; Destination Indiana; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Indiana Department of Transportation; Decorative
Lighting on US 31; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Anthem Administrative Service Agreement; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Anthem Stop Loss Policy; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Nextel West Corp; Lease Termination Agreement and
General Release; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Church Church Hittle & Antrim; Letter of Engagements;
Legal Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Fifteenth Amendment to City of Carmel Employee Health
Benefits; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
USE OF CITY OWNED PROPERTY
Request to Use Council Chambers/Caucus Room; Meeting; Various Dates; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Kevin Rider
Request for Variance; 11900 Dubarry Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; 1800 W 106th Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Sidewalk Closure & Variance; 131 1st Avenue NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Way; Meridian Heights Associates; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Way; Playschool at Legacy; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 131 1st Avenue NE; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 11900 Dubarry Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; Inglenook, Section 1C; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
ADD ON
6 items were presented to add to the agenda; Board Member Burke moved to approve addition. Board
Member Watson seconded. Add on’s accepted 3-0.
Vive Exterior; Dave Huffman, Street Commissioner
Vive Exterior; Dave Huffman, Street Commissioner
McAllister Machinery; Chief Matt Hoffman, Carmel Fire Department
Crossroad Engineers; Mike Hollibaugh, Director of the Department of Community Service
Crossroad Engineers; Mike Hollibaugh, Director of the Department of Community Service
Legacy Fund; ($50,000.00); Nancy Heck, Director of the Department of Community Relations
Mayor Brainard moved to approve. Board Member Burke seconded. Requests approved 3-0.
HEARING
Motion to Vacate Structure; 33 Circle Drive; Unsafe Building Hearing; Hearing started at 10:22 a.m.;
Ashley Ulbricht, Assistant City Attorney spoke, Brent Liggett, City of Carmel Code Enforcement;
Nancy Vance, Property Owner, Mike Stevens, Brother –in-law of Owner; all addressed the Board;
There was discussion.
Mayor Brainard move to uphold the Motion to Vacate. Board Member Burke seconded. Motion
upheld 3-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 11:42 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer