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Home My WebLink AboutCRC-01-23-15 CARMEL REDEVELOPMENT COMMISSION AGENDA FRIDAY, JANUARY 23, 2015—8:30 A.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. ELECTION OF OFFICERS 3. APPROVAL OF MINUTES a. December 17, 2014 4. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item#1: Approval of Change Orders 5. EXECUTIVE DIRECTOR REPORT 6. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 7. UPDATE ON PROPERTIES 8. OLD BUSINESS 9. NEW BUSINESS a. Action Item #2: Approval of construction contract for the Reflecting Pond repairs b. Action Item #3: Approval of grant to the City of Carmel for Redevelopment Department expenditures 10.OTHER BUSINESS 11.EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday,February 18, 2015, 6:30 p.m. 12. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION January 23,2015—8:30 a.m. Council Chambers, Second Floor, Carmel City Hall Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Election of Officers 3. Approval of Minutes a. December 17,2014 4. Financial Matters a. Cash Flow Report • The EOM December balance: o Cash -$5,030,468 o Cash and Restricted Funds-$8,860,531 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $112,335.34 • PAC Construction Fund: $46,466.62 d. Special Matter i. Action Item#1: Approval of Change Orders 5. Executive Director Report 6. Committee Reports a. Updates, if applicable, will be presented by the committees at the meeting. Requirements:None at this time. 7. Update on Properties(other than negotiation and litigation matters) a. Please see the attached document for the CRC project updates. 8. Old Business 9. New Business a. Action Item#2: Approval of construction contract for the Reflecting Pool repairs 1 b. Action Item#3: Approval of grant to the City of Carmel for Redevelopment Department expenditures 10. Other Business 11. Execution of Documents a. Next Regular Meeting, Wednesday, February 18,2015, 6:30 p.m. 12. Adjournment 2 CRC Meeting, January 23, 2015 CARMEL REDEVELOPMENT COMMISSION Meeting, Friday, January 23, 2015 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Jeff Worrell Present Treasurer Diana Cordray Not Present Member Bill Brooks Not Present Member Robert Dalzell Present Executive Director Corrie Meyer ':Present Office Manager Michael Lee Present _ Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 8 33 a.m. Mr. Hammer introduced new Commission member Bob Dalzell and'welcomed him to the Commission. The Pledge of Allegiance was said. Election of Officers Oaths of office were administered prior to:the.regular meeting._, Mayoral appointees: Bill Hammer, Jeff Worrell, Bill Brooks City Council appointees David Bowers, Robert Dalzell Mr. Hammer opened,the floor for nominations for President of the`Commission. Mr. Worrell moved to nominate BillHammer for President of the Commission. With no additional nominees submitted for consideration;.Mr Hammer closed nominations for President. Passed unanimously. Discussion ensued Mr. Hammer opened the floor for nominations for Vice President of the Commission. Mr. Worrell moved to nominate Dave Bowers.for Vice President of the Commission. With no additional nominees submitted for consideration, Mr. Hammer closed nominations for Vice President. Unanimously approved. Mr. Hammer opened the floor for nominations for Secretary of the Commission. Mr. Bowers moved to nominate Jeit Worrell for Secretary of the Commission. With no additional nominees submitted for consideration, Mr. Hammer closed nominations for Secretary. Passed unanimously. Approval of Minutes December 17, 2014: Mr. Bowers moved to approve, seconded by Mr. Worrell. Approved unanimously. Financial Matters Mr. Lee stated the end of month December balance of the Commission totaled $5,030,468 and $8,860,531 with restricted funds. 1 CRC Meeting, January 23, 2015 Mr. Lee confirmed settlement monies were received before the end of the year and all debt payments were current. Mr. Lee stated there were no outstanding receivables at the present time. Approval of Claims Mr. Lee requested the Commission approve non-operating claims in the amount of$112,335.34. Mrs. Meyer provided an update regarding the Barnes& Thornburg invoice discussed at last month's meeting. Mr. Bowers moved to approve payment of non-operating invoices in the amount of$112,335.34, seconded by Mr. Worrell. Passed unanimously. Mr. Lee requested the Commission approve PAC construction fund claims in the amount of $46,466.62. Discussion ensued. Mr. Bowers moved to approverxdisbursement of PAC funds in the amount of$46,466.62, seconded by Mr. Worrell. Unanimously approved. Approval of Change Orders Mr. Lee and Mrs. Meyer presented a change order for approval withMidwest Constructors relating to Nash streetscape work in the amount of$3,410. Mr. Worrell moved for approval, seconded by Mr. Dalzell. Passed unanimously. Executive Director Report Mrs. Meyer stated a draft of the annual report would be sent to Commissioners by the end of the day. Mrs. Meyer also gave updates regarding City Center.and the 3`d Ave site. Committee Reports Mr. Bowers stated the Finance Committee met briefly to,,discuss template software but determined it was too,cost prohibitive at this time Mr. Worrell stated the Architectural Review committee met with"City department heads to discuss City Center site plans. Mrs. Meyer stated they have asked all departments to provide input to send back to Pedcor. Mr. Hammer asked Mr.,Dalzell to serve on'the Architectural Review committee. Update'on Properties Mrs. MVleyeirstated there was-nothing additional to report at this time. Old Business'= Mrs.Meyer stated there was an action item that was tabled in October to consider at this time relating to conveyance"of four parcels at City Center. Mrs. Meyer stated this is part of a land swap where the CRC would:deed over properties to Pedcor that were unnecessary for CRC redevelopment but necessary'"for Pedcor's. In return, Pedcor would deed the Park East parcel to the CRC. Mrs. Meyer stated the collective value of the CRC owned parcels is $569,500 and the Park East parcel appraised value is$1,400,000 Discussion ensued. Mr. Bowers moved for approval to convey four City Center parcels to Pedcor Companies as they are unnecessary to conduct CRC redevelopment efforts. In return Pedcor, by means of the Conveyance Agreement, will transfer the Park East parcel to the CRC. Seconded by Mr. Worrell and approved unanimously. 2 CRC Meeting, January 23, 2015 New Business Approval of construction contract for the Reflecting Pond repairs Mrs. Meyer gave background on this item and outlined the scope of the work. Mrs. Meyer also noted that she would expect change orders to come before the Commission in the future relating to value engineering and/or additions. Mrs. Meyer noted if this item is approved tonight, it will go to the City Council for resolution at the first Council meeting in February. Discussion ensued regarding the original construction and maintenance of the reflecting pool. Mrs. Meyer noted it was her understanding that the damage being repaired was a result of inadequate concrete and there was nothing maintenance could have done to protect the integrity of that installation. Discussion ensued regarding the value of the change orders to expect in the future. Mr. Worrell moved to approve the contract for the reflecting pool'repairs in the amount of $463,500 with Smock Fansler, seconded by Mr. Bowers.""Brief discussion ensued. Passed unanimously. Approval of grant to the City of Carmel for Redevelopment Department expenditures Mr. Lee gave background on this item, stating$575,000 was granted to the City in 2013 for Redevelopment Department expenditures. Mr Lee.stated only$379,281 was expended that year, resulting in a credit of approximately$195,000 for 2014 Redevelopment Department expenditures. Mr. Lee stated $237,570.94 was expended in 2014'and,taking in mind the of $195,000 credit, proposed approval' a grant to the City for;20%14 Redevelopment Department expenditures in the amount of$41,85211.: Mr. Lee confirmed this amount is within the budgeted amount andthe source of funds would be cash funds from the Redevelopment Commission. Mr. Bowers moved for approval, seconded by"M"r Dalzell Approved unanimously. Brief discussion ensued regarding the,capital improvement project budget and budget for reflecting pool<repairs Mr"•Bowers stated;he wanted to make it clear that it was contemplated in the 2015..budget Other.Business None at this time. Ad journment'4 Mr. Worrell movedthe meeting be adjourned pending the execution of documents and seconded by Mr. Dalzell. Thexmeetingwas'adjourned at 9:16 a.m. The next regularly scheduled meeting is Wednesday, February 18, 2015. 3