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Home My WebLink About240959 01/13/15 f. CITY OF CARMEL, INDIANA VENDOR: 355677 ® ONE CIVIC SQUARE ANGELINA CONN CHECK AMOUNT: $*****1,059.19* a° CARMEL, INDIANA 46032 CHECK NUMBER: 240959 CHECK DATE: 01/13/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1192 4343003 1,059.19 TRAVEL & LODGING i American Planning Association ID:133101 (_Og Out Making Gfeat Communities Happen National Conference Seattle Program Planning Expo Register m A a• I +.H Explore the state of planning in one of America's most sustainable cities.See what Conference Sponsor gives Seattle its edge while you sharpen your skills for your career and your community. IN CODE 36W. awst cost cnuuuc �r Whoever you are . . . Where&When Emerging professional.New director.Conference veteran.You'll find scores of sessions that hit your sweet spot.New this year!APA April 1g 2015 introduces its Masters Series for experienced planners. Washingttonon State Conference Sponsor Convention Center Look for details when the full program comes online in January Seattle,-WA 2015. First time at the conference?Get the guide Key Dates i. Gesiri- February 19 •Early registration closes Whatever your focus ... •Speaker registration deadline •Mobile workshop and conference Sponsor Sustainability.Climate change.Transportation.Economic orientation tour discount ends development.What's at the top of your community's planning agenda?Preview the lineup of tracks and symposia. March.19 •Advance registration ends Here's why you need to be there for NPUS •Special hotel rates cutoff N 7 E R N a T o o N A t t d � I January 7, 2015 Re: APA Conference,flight&hotel reimbursement request Lisa - Thank you for reimbursing the registration fee I paid for the National APA Planning Conference. To go along with that, I now request reimbursement for payment of the flight and hotel I have booked. The conference runs from April 18-21. Related to the conference,I will stay in a hotel for three nights (at$232.83 per night, including taxes and fees). Please reimburse me $698.49 for the hotel stay, and please reimburse me$360.70 for the flight, for a total of$1.059.19. Attached are supporting documents showing proof of the flight booking and hotel booking. Thank you very much, Angie Conn,AICP Planning Administrator Hotels.com - Hotel rooms with reviews. Discounts and Deals on 85,000 hotels worldwide Page 1 of 2 mom Your Welcome Rewards membership number is 35905314 Your booking has been paid in full. Your Hotels.com confirmation number:119961334388.Thank you for booking with Hotels.com Booking details Motif Seattle 1415 5th Ave Seattle,WA 98101 US +12069718000 Summary&Room Charges Check in: Saturday,April 18,2015 Check out: Friday,April 24,2015 Duration: 6 nights Room type: Classic Single Room,1 Queen Bed Total rooms: 1 Room 1 Classic Single Room,1 Queen Bed Make changes to room reservation. Number of nights: 6 nights Number of guests: Angie Conn, 2 adults Preferences': Non Smoking,Queen Bed Nightly charges: Saturday,April 18,2015 $199.00 Sunday,April 19,2015 $199.00 Monday,April 20,2015 $199.00 Tuesday,April 21,2015 $199.00 Wednesday,April 22,2015 $199.00 Thursday,April 23,2015 $229.00 Tax recovery charges and service fees $202.92 Total: $1,426.92 Additional fees charged by the hotel $12.00 Total cost for this booking $1,438.92 Please note Room preferences and Special requests cannot be guaranteed.Special requests are subject to availability upon check-in and may incur additional charges. Payment Information Name on card: Angelina Conn Card type: Billing address:46201 US Additional hotel information Checking in: Extra-person charges may apply and vary depending on hotel policy. Government-issued photo identification and a credit card or cash deposit are required at check-in for incidental charges. Special requests are subject to availability upon check-in and may incur additional charges.Special requests cannot be guaranteed. Amenity highlights: Dining is available at one of the hotel's 2 restaurants.Guests can unwind with a drink at one of hotel's 2 bars/lounges.This 4-star property offers access to a 24-hour business center,limo/town car service,and meeting rooms. Public areas are equipped with high-speed wireless Internet access(surcharge).Event facilities measuring 15000 square feet(1394 square meters)include conference space.This business-friendly hotel also offers a fitness center,a rooftop terrace,and multilingual staff.Parking is available onsite for a surcharge. Motif Seattle is a smoke-free property. Notification and fees: Late check-out can be arranged for an extra charge of USD 50 Self parking costs USD 39 per night with in/out privileges(a different rate applies for extended parking) Rollaway beds are available for an additional charge Breakfast is offered for an extra charge of USD 13.95 per person(approximately) Pets are allowed for an extra charge of USD 20 per room,per stay WiFi is available in gueslrooms for USD 12.95 per day(rates may vary) WiFi is available in public areas for USD 12.95 per day(rates may vary) Hotel Terms&Conditions https:HssI.hotels.com/customer_care/booking_details.htmI?itineraryld=8085693745584&surname=... 1/6/2015 Outlook.com Print Message Page 1 of 5 Print Close Your QTS Airways flight From: reservations@email-usairways.com Sent: Tue 1/06/15 10:50 AM To: avictoriabutler@hotmaii.com • Your - o I � I Book travel Travel tools Dividend Miles Specials US Airways Vacations You're confirmed Date issued: Tuesday, January 06, 2015 Scan at any US Airways kiosk to check in Next stop: the airport. See terminal information and find your way. Confirmation code: BZ2SXC — US Airways Need a car? Get your wheels in Seattle, WA Reserve your car now and earn Dividend Miles with Alamo and National. ' Need a hotel? Get a room in Seattle, WA - You're sure to get the best rates here. Passenger summary Passenger name Frequent flyer#(Airline) Ticket number Special needs Bryan D Conn 40073949121 (US) 03723861569982 Angelina V Conn 03723861569993 https://blu 174.mail.live.com/ol/mail.mvc/PrintMessages?mkt=en-us 1/6/2015 Outlook.com Print Message Page 2 of 5 Day of departure phone: (317)403-1585 Email for receipt: avictoriabutler@hotmail.com T2 details i Download to Outlook A @ ® SEA Indianapolis, IN to Seattle, WA N Saturday,April 18, 2015 FLIGHT#560 = Operated by US Airways DEPART 06:00 AM IND AIRCRAFT A320 W ARRIVE 06:42 AM PHX Terminal 4 CABIN Coach TRAVEL TIME 3h 42m MEAL MarketPlaceTM SEATS 12E 12F 0 Flight#560: Stops in PHX: No plane change required j .Stop: Do not change plane ------------------------------------------------------------------------------------------------------ FLIGHT#560 — Operated by US Airways DEPART 07:35 AM PHX Terminal 4 AIRCRAFT A 3 2 0 W I ARRIVE 10:31 AM SEA CABIN Coach TRAVEL TIME 2h 56m MEAL MarketPlaceTM SEATS 12E 12F r i SE /� I ® Seattle, WA to Indianapolis, IN /'"� Friday,April 24, 2015 i FLIGHT#770 = Operated by US Airways DEPART 02:40 PM SEA AIRCRAFT A 3 2 0 W ARRIVE 05:29 PM PHX Terminal 4 CABIN Coach TRAVEL TIME 2h 49m MEAL MarketPlaceTM i SEATS 12E 12F Flight#770: Plane change required in PHX i Stop: Change plane in Phoenix,AZ(PHX) .............................................................................. FLIGHT#500 = Operated by US Airways DEPART 06:40 PM PHX Terminal 4 AIRCRAFT A320 wF1 ARRIVE 01:07 AM IND CABIN Coach TRAVEL TIME 3h 27m MEAL MarketPlaceTM SEATS 12E 12F 0 Flight#500:Arrives next day, Saturday,April 25, 2015 https://blul74.mail.tive.com/ol/mail.mvc/PrintMessages?mkt=en-us 1/6/2015 Outlook.com Print Message Page 3 of 5 Total travel cost (2 passengers) I Your fare(Non-refundable) Adult IND to SEA(EAI4ZNW5) $148.84 SEA to IND(EAI4ZNW5) $148.84 Taxes and fees $63.02 Subtotal $360.70' Number of passengers x 2 Total by passenger type $721.40 Total fare(All passengers) $721.40 " Helpful links Travel tools and tips Trip information Airport information Admirals Club Manage your reservation Change your seats Airport security Seated in an exit row? Join Dividend Miles Baggage policies About Gogo Wi-Fi TSA regulations Buy Gogo Wi-Fi Bags Pay for your checked bags when you check in online or at the airport!Read more about bags. Carry ons* Carry-on bag Personal item All flights Checked bags(each way/per person)** 1 st bag 2nd bag Domestic(U.S.,Puerto Rico, USVI,Canada) Mexico/Caribbean/Central America*** Brazil/South America/Transpacific Transatlantic y *You're allowed 1 CBSry-mb2g up to 45 in/115 cm ora soft-sided garment bag up to 51 in/130 cm,and 1 personal item that's smaller than your carry-on item(for example a purse,small briefcase or laptop bag). **1st&2nd checked bags can be up to 50 lbs and 62 inches except Brazil where you're allowed up to 70 lbs.Europe fees apply lof travel tolfrom Asia through Europe.Baggage fees are non-refundable. ***First bag fee waived for Leon/Guanajuato,Guadalajara,Mexico City and Monterrey,Mexico;Port Au Prince,Haiti;Port of Spain,Trinidad and Tobago;Santo Domingo and Santiago,Dominican Republic;Kingston,Jamaica;Guatemala City, en-us 1/6/2015 COmIO�lma`�m��C�ntMessages`?mkt=. 4 'fj Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 01/07/15 $1,059.19 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Angie Conn IN SUM OF $ C/O One Civic Square Carmel, IN 46032 $1,059.19 ON ACCOUNT OF APPROPRIATION FOR Carmel DOCS PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1192 I 43-430.03 $1,059.19_ I hereby certify that the attached invoice(s), or I bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, January 09, 2015 Director Title Cost distribution ledger classification if claim paid motor vehicle highway fund