241085 1 /13/2015 "pM€� CITY OF CARMEL, INDIANA VENDOR: 368118
ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $****27,707.50*
CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 241085
9z JASPER IN 47546 CHECK DATE: 01/13/15
(TON GO•
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 R4351502 32327 1056278 7,887.50 LINIDESK DESKTOP
1115 R4351502 32330 1056293 19,820.00 HORIZON VIEW
Hewlett Packard• •Microsoft
VMwore• •Aruba
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Cisco Systems• •Juniper
G G`v Mitel•
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Matrix Integration LLC • 417 Main Street,Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
Bill to .Ship to
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order#_`_Acca s erson Ship Via" Terms Invoice# Invoice Date Page
32330 CARMEL BALLINGER DROP SHIP Net 30 INV1056293 12/31/2014 1
Quan Ttem.# Description Serial# Unit Price Extended Pnce
1 HZ-STD-A100-C VMWare-HORIZON VIEW STD ADDON 10OPK CC $15,234.00 $15,234.00
1 HZ-STD-A100-P- SSVMWare-1 YEAR PRODUCTION SUPPORT HORIZ $4,586.00 $4,586.00
's
Card/Check_#
ORA AQ107588 Subtotal $19,820.00
THANK!YOU!! BWL/AJS Misc $0.00
COMMENTS Tax $0.00
Freight $0.00
Due: 1/30/20 5 Total $19,1820.00
Batch ID: 12/31/14AJS Payment Received $0.00
= __ _ _ Invoice__Balance .Due___.___a X19;820.00
Please-pay from this invoice.All"past due charges are. sub ject.to a 13/4% per month penalty.
SAVE THIS RECEIPT IT IS YOURPROOF OF PURCHASE FOR WARRANTY REPAIRS.
Terms and=conditions on the reverse side.
White Copy Customer Yellow Copy-File WWW.MATRIXINTEGRATION.COM PLEASE PAY FROM THIS INVOICE
TERMS AND CONDITIONS
I. ACCEPTANCE,tMODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIIIHTATION.OFLIABILiTY: Matrix shall not under any circumstances be liable to the.
computers,telephone equipment or related products or services,including the installation and Customer,owner'of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modi£tca- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Nla- inability to use the Goods and Services or by any performance or non-performance under,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair,of the Goods and Ser-
2. PAYMENT:Customer agrees to pay deposit or down payment as required by Matrix.Customer vices. Some states do not allow,the exclusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date of damages,so,the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of Matrix as to the Goods or Services delivered hereunder
AFTER DUE DATE STATED ONINVOICE FROM THE DATE OFINVOICEATTHERATE. must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales, ]3. RETUiWS AND ALLOWANCES: Because of the nattrre of Matrix's Goods and Services
will require additional payment arrangements. he Goods and Services shall be sold on consign- and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
co nt to conditional sales basis. Payment for the Goods and Services delivered hereunder shall policy based on delivery date. There shall be a fifteen percent(15%)restocking fee on any
constitute acceptance thereof Until payment is in the prod.p full,all Goods and Services sold to returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
Customer or listed ti Customer's invoices remain the property ofMatrix,and Matrix will hold curred specific to your sale. Any returned Goods must be in new,resalable condition and
title k these items until such time i payment in fill e received se Matrix.In the event ofa returned include original boxes,shrink-wrapped documentation and system software. Any return of
check issued by Customer to Matrix,Customer agrees to pay a service fee not ft exceed the greater Goods must be accompanied by an RMA 9 provided by Matrix.There are no returns or refunds
ofthirty dollars($30.00)or five percent(5/)(but not more than two hundred fifty dollars($ 50.00) of airy kind on any commercial software,opened or unopened, If a software vendor guarantees
of the amount due. In regard to open accounts,lease and sales contracts,property and title shall satisfaction of their product it will be your responsibility to seek a refund du,0 with that
vest in the Customer only when all monies owed by said Customer have been verified by Matrix vendor if you are not satisfied. Matrix does not support money-back guarantees on software.
as having been paid to Matrix in full. Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
ofCustomer. Matrix is not liable for delays or failure to ship due to fire,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
enemy or other causes beyond the control of Matrix. With respect to Matrix,all shipments aree made by non-certified personnel may void your manufacturers warranty. Under those circum-
F.O.B.point of'shipment("Ship To"on reverse side),freight prepaid and allowed: Shipments to'' stances,any repairswould-be classified as for nbrmal-service -----
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work
select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier,storage charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT- Matrix may require and Customer shall grant a security
Invoice"shall"be conclusive. interest'in Goods and Services sold purse int to any'eredit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full potter of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a ments as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer.
specified time required for each vendor or,if no vendor,five(5)days,afler receipt of Goods anti
15. GOVERNING LAW: All disputes between the parties,whether or not arising out o 1.f
Services constitutes acceptance and a,waiver of any such claims
these Ierms and Conditions,will be governed by the laws of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole war an- agrees to submit to the jurisdiction of and agrees all lax suits relating to any disputes between
ties of its Goods and Services,there are no understandingthe Customer and Matrix will be brought.only in a state court located in Dubois County,s,agreements,representations,or war- Indiana or the United States District Court for the Southern District of Indiana THE CUS-
ranties,express or implied(including any regarding the merchantability or fitness f'or a particular TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDING,.CLAIM,ORCOUNTERCLAIM WHETHERIN.CONTRACTORTORT,AT LAW
of Matrix identified in these Terms and Conditions,all risks related to the quality and performance OR IN EOUITY,ARISING OUT OF OR RELATING 1N'ANY WAY TO THESE TERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on.the Cus-
tomer. CONDITIONS AND_ALI,OTHER b1SPUTES`BETWEEN TiIE PARTIES.
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIGATiON:.7f Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND BERVICPS SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix niay sell the Goods and Services, AS IS,
RANTY(IF ANY)WHICH SHALL BE BETWEEN THE b(i1N'UFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale,'and
ONLY WITH AUTHORIZATION FROM MANUFACTURER,WILL MAIRIX ACTAS REFER- 'apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS, REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY THE MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN ANY COMMERCIALLY REASONABLE PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WAIVES ANY NOTICE OF TIME, PLACE AND
PAIRS TO THE EXTENT AUTHORIZED BY THE MANUFACTURER. ANY COST THAT MANNER OF SALE.
MATIZIX'IrvCL IZS-WillrF-t CTINCi'4S S�I7I7 AGENT OR-MfIfi1NG'""S C(1:7 W}1R1�1 t[Y— -
REPAIRS SHALL BE'THE OBLIGATION OF THE CUSTOMER SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terns and Condi-
MENT BY MANUFACTURER. MATRIX MAY AT ANY TIME,DECIDE NOT TO ACT AS tions,along with any Credit Application,Invoice,Acknowledgement,Bill of Lading.(and
SAID AGENT. any exhibits,addenda or amendrrients thereto)'of vihicli this order may be a part,constitutes the
sole and complete agreement between.Matrix'and the.Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of these Terns and.Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT. All orders.will be acknotvfedged promptly,,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations oust be made in writing. Administrative and/or labor the acknowledged strip date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
9. ORDER CHANCES:All changes do an order must be made in writing and are subject to request. Acknowledged shipping dates are contingent upon the force majeure conditions
contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. MATRIX'S PERFORIIIANCE OF iTS OBLIGATIONS: The production and delivery
or further remedies provided in law or equity, No waiver of a breach of any provision of these Terms of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes.lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. INSOLVENCY.Matrix may forthwith cancel this order it the event of the happening of any insurrection,acts of terrorism,war or other reason ofa like nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing ofa voltn- excuse for the period of the delay Matrix's performance and the period for the performance shall
tary petition in bankruptcy,the filing of any involuntary petition to have Customer declared be extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated within thirty(30)days from the date of fling,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within-thirty(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105
C'4 t yl INDIANA RETAIL TAX EXEMPT P1AGE
Carmel®f CERTIFICATE NO:003120155 002 0JJ//l PURCHASE ORDER NUMBER
p= FEDERAL EXCISE TAX EXEMPT �� ®
35-60000972
33
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
..FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1 211 51201 4 VMWare View Support
Matrix Integration Carmel Communication Center
VENDOR Attn: Valerie Lange SHIP 31 1 st Ave NW
TO
417 Main Street Carmel, IN 46032
Jasper, IN 47546 (317)571-2576
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 43-515.02
1 Each Support for Horizon View Siandard Add-on 100 pk $19,820.00 $19,820,00
Sub Total: $19,820.00
fY 777
k 4® ,
Jr-
oxk
IV
Quote No.AE+ukQ 7
Send Invoice To: ✓ r { )
Carmel Communication Center
31 1 st Ave NW
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECTACCOUNT AMOUNT
1115 Communications PAYMENT $19,620.00
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBJ_IGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY,FOR,`THE-ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. / d
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY - /i -•= {_Q t✓`"\
SHIPPING LABELS. -- y�
• tl
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE Director
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO. 3 OG 3 3® A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. _WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
i
PO#or Board Members
DEPT.# INVOICE NO. ACCT#/TITLE AMOUNT I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the I
materials or services itemized thereon for
which charge is made were ordered and
received except
20
i 4 I
Signature
t
Title
I
Cost distribution ledger classification if I
claim paid motor vehicle highway fund 4
i
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Attn: Valerie Lange
IN SUM OF$
417 Main Street
Jasper, IN 47546
$19,820.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel Clay Communications
PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members
Prior Year Encumbered I hereby certify that the attached invoice(s), or
32330 1056293 43-515.02 $19,820.00
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, January 08, 2015
Direct-or
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
12/31/14 I 1056293 I I $19,820.00
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
Hewlett Packard• •Microsoft
VMwore• •Aruba
Cisco Systems• •Juniper
Mitel-
�N
• Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
Bill to: Ship to:
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall 31 1st Ave NW
One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order# Account ID Salesperson- Ship Via. .Terms Invoice# , ;Invoice Date Page
32327 CARMEL BALLINGER DROP SHIP Net 30 INV1056278 12/30/2014 1
Quan Item# Description Serial# 'Unit Price--, Extended Price
50 UN-C-P-L500 UNIDESK - Desktop Image & App Mgmt, St $99.41 $4,970.50
50 UN-C-S-1-L500UNIDESK -.,1-Year of 24/7 Maintence and $24.56 $1,228.00
150 UN-C-S-1-L500 UNIDESK - 1-Year of 24/7 Maintence and ,•< , $11.26 $1,689.00
�u
i
I
Card/Check# ORD# AQ107512 Subtotal $7,887.50
? THANK YOU!! BWL/ENR Misc $0.00
COMMENTS Tax $0.00
Freight $0.00
Due: 1/29/20 Total $7,887.50
_.
;Batch ID 12/30/14ER Payment Received $0.00
_Balance_Due _ _ -.
Please pay from this invoice.All-past due charges are subject to a 13/410 per month penalty.
SAVE THIS RECEIPT.-IT IS YOUR PROOF-OF PURCHASE FOR WA,RRANTY.REPAIR$.
Terms and conditions°on the reverse side:
I
hite Copy Customer Yellow Copy File WWW.MATRIXINTEGRATION.COM PLEASE PAY FROM THIS INVOICE
l — �
TERMS AND CONDITI®NS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT. By placing this order for software, 12. LIMITATION OF LIABILITY: Matrix shall not under anv circumstances'be liable to the
computers,telephone equipment or related products or services,including the installation and Customer,owner of the Goods and Services or any third party For special,indirect;,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss,of profits or revenues,'loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Ma- inability to use title Goods and Service's or by any performance or non-performance under,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
2. PAYMENT:Customer agrees to pay depositor down payment as required by Matrix.Customer vices. Some states do not allow tine'exclusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date:of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of Matrix as to the Goods or'Services delivered hereunder
AFTERDUE DATE STATED ONINVOICE FROM THE DATE OFINVOICEATTRE RATE must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.750/)PER MONTH. International sales 13. RETUR YS ANDALLOWANCF,S:Because ofthe nature of Matrix's Goods and Services
will require additional payment arrangements. Goods and Services shall be sold on consigns- and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day returnconstitu
rent to conditional sales basis. Payment for thhee Goods and Services delivered hereunder shall policy based on delivery date. There shall be a fifteen percent(15%)restocking fee on any
constitute acceptance thereof. Until payment is received in full,all Goods and Servirxs sold to
Customer or listed on Customers invoices remain the property of Matrix,and Matrix will hold returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in Full is received by Matrix.]n the event of a returned
P ) Y ,
check issued by Customer to Matrix,Customer agrees to a•a sen ice fee not to exceed the greater include original boxes,shrink-wrapped documentation and system software. Any return of
0 g pay Goods must be accompanied by an RMA#provided by Matrix. 'There are no returns or refunds
of thirty dollars due.
10)or five percent c/o)(but not more than two hundred fitly dollars title .00) of any kind on any commercial software,opened or unopened. If a software vendor guarantees
vest
the amomri due. In regard n open hies owed
leas said sales contracts,property and title shall satisfaction of their product,it will be your responsibility to seek a refund directly with that
vest in the Customer only when all monies owed by said Customer have been verified by Matrix vendor if you are not satisfied. Matrix does not support money-back guarantees on software.
as having been paid to Matrix in full. Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
ofcustomer. Matrix is not liable for delays or failure to ship due to fire,strike,act of G6d,the public the Customer must provide this invoice as proof of purchase.'Non-authorized installations
enemy or other causes beyond the control of Matrix. With respect to Matrix,all shipments are __ made by tion-certified personnel may void your manufacturer's wanuntyc Under those circum-
P.O.B.point,ol•shipment("Ship To"on-reverse side),freight prepaid and allowed. Shipments =to stances,any r-pairs taould be classified as ant-ofwarranty, and be'charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's Nvork
select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of,micro computers or telephone equipment- Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful after-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrivesshort or damaged,the Customer,must file a rents as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer.
specified time required for each vendor or,if no vendor,five(5)days ager receipt of Goods and
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW. All disputes between the parties,whether or notarising out of
these Terms and Conditions,will be governed by the laws of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole warran- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
ties of its Goods and Services,there are no understandings,agreements,representations,or war- the Customer aimd Matrix will be brought only in a state court located in Dubois County,
ranties,express or implied(inchrdiug any regarding the merchantability or fitness for a particular Indiana or the United States District Court for the Southern District of Indiana. THE CUS-
not specified herein,respecting the Goods and Services. Except for those'obli ttions fON1ER HEREBY WAIVES THE RIGHT TO A"TRIAL BY.TURY 1N ANYACI'fON,PRO-
purpose), p P g p g` CEEDINQ CLAIM,OR COUNTERCLAIM WHETHER 1N CONTRACT ORT•ORT,AT LAW
of Matrix identified in these Terms and Conditions,all risks related to the quality and performance OR IN EQUITY,ARISING OUF OF OR RELATING 1NANY WAY TO THESE'FERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDITIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES.
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. sMITIGATiON: If Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERF,D BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS IS,
RANTY(IFANI)WHICH SHALLBE BETWEEN THE MANUFACTURERAND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale, and
ONLY WITHAUTHORILATiON FROM MANUFACTURER,WILL NIATRIX ACTAS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to-the obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY'.THE MANUFACTURER. DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN ANY COMIYIERCIALLY REASONABLE PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORINI WARRANTY RE- MANNER AND THE CUSTOMER W.AiVES ANY NOTICE OF TIME, PLACE AND
PAIRS TO THE EXTENT AUTHORIZED BY THE MANUFACTURER. ANY COST THAT MANNER OF SALE.
,ViATRtX INCURS-WIT11.-F AYTiNG-PcS-3-AIDitY'f'N1`OR-MAKING"SAID-4VARRAN'TY— -- —`— - — —
REPAIRS SHALL BE THE OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Ternrs and Condi-
MENT•BY MANUFACTURER. MATRIX MAY,AT ANY TIME,DECIDE NOT TO ACT AS tions,along with any Credit Application,Invoice,Acknowledgement,Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a part,,constitutes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
.7. ATTO%NFYS FEES:Customer shall be responsible for all expenses and costs in connection _ the Goods and Services.
with die'enforcement by Matrix of these Terns and Conditions and the:costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys' fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER CHANGES:All changes to an order must be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. MATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or further remedies provided in law or equity. No waiver of a breach of any provision of these'Ferms of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes;lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. LNSOLVENCi':Matrix may forthwith cancel this order in the event of the happening of any ons sriection,acts of'terrurism,-a-m-orother icason of alike nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing of a volun- excuse,for the period of the delay Matrix's performance and the period for the performance shall
tart'petition in bankruptcy,the filing of any involuntary petition to have Ctistomcr declared be extended for a period.equivalent to the period of such delay.
bankrupt provided it is not,vacated within thirty(30)days,frons the dale of tiling,the appointment
of a'receiver or trustee for Customer provided such appointment is not vacated within thirty(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105
INDIANA RETAIL TAX EXEMPT PAGE
Cityo Carmel
CERTIFICATE NO.003120155 002 0 Ji PURCHASE ORDER NUMBER
j. FEDERAL EXCISE TAX EXEMPT 32327
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY'STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1211512014 Unidesk Support
Matrix; Integration Carpel Communications
Attn: Valerie Lange SHIP Terry Crockett
VENDOR 417 Main Street TO 3 Civic Square
Jasper, In 47546 Carmel, IN 46032
(317)571-25167
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 43-515.02
50 Each Support for Unidesk Desktop and App Mgmt $123.97 $6,1913.50
150 Each Co-Term Support for Existing Unidesk Desktop and App Mgmt $11.26 $1,689.00
Sub Total: $7,887.50
en
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Quote N0.RAAOt007512 (1l ,
Send Invoice To:
City of Carmel
Terry Crockett
3 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECTACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $7,$17.50
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPRO_RIATION SU�CIENT TO PAY FORiTHE ABOVE ORDER.
•SHIP REPAID. / z , "' .,) 1. / ,
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL � (
SHIPPING LABELS. �� ' Director
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO. 3 2 3 2 7 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
i
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
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20
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Signature
Title
i
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Attn: Valerie Lange IN SUM OF$
417 Main Street
Jasper, In 47546
$7,887.50
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
Prior Year Encumbered I hereby certify that the attached invoice(s), or
32327 I 1056278 I 43-515.02 I $7,887.50
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, January 08, 2015
Director, IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
i
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
I Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
12/31/14 1056278 $7,887.50
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I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer