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Home My WebLink About241016 01/13/15 '. . CITY OF CARMEL, INDIANA VENDOR: 115100 ONE CIVIC SQUARE DEBRA GRISHAM CHECK AMOUNT: $*****7,452.00* CARMEL, INDIANA 46032 922 E GREYHOUND PASS CHECK NUMBER: 241016 CARMEL IN 46032 CHECK DATE: 01/13/15 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1081 4340000 1214 202.50 LEGAL FEES 1091 4340000 1214 1,829.25 LEGAL FEES 1125 4340000 1214 3,620.25 LEGAL FEES 1125 R4340000 37914 1214 1,800.00 LEGAL SERV DECEMBER JAN 0 Professional Services Invoice 5 2015 BY: FOR SERVICES RENDERED Date: 1/5/2015 FROM 12/1/14 THROUGH 12/31/14 GLAy -rv\r P (-q&) -� I ,55D.5D Provider: Debra M. Grisham, Attorney at Law C'4�OF-CA-RMa-L =,—45,�100- q 00 -.50 Address: 922 E Greyhound Pass `=11rchese Let � s bec'I� Carmel, IN 46032 D-scrip-tion �.0.#_3291`1 Isw- o P Telephone: 317-690-1958 � G.L.# U25•I.01•`F3�FOOOD= 3,(o2U.�5 Email: dgrishamlaw@gmail.com Budget 1081-qq-434-Dorn=a0,;k50 Line Descr_loq l• 4340000= 1�Ra9 a5 Project Name: General Park Legal and Business Services Purchaser If e ApPrcval Date /��/c, Invoice_No::12._14: '-`7"`" Hourly Rate: $135.00 Service Date Description of Service Hours Worked Amount Due 12/1/2014 Prepared for and attended Agenda Setting and 2.4 $324.00 jo I Project Status meeting with Senior management and Park Board President. Met with M Westermeier regarding various park 1.3 $175.50 matters including the Central Park Dog Park gt3A Project ("The Dog Park") and park governance matters. Communications to M Westermeier regarding 0.5 $67.50 1 o waiver needed for all independent contractor program providers. 12/2/2014 Reviewed and updated Certificate of Insurance 1 $135.00 1 review file. Received, reviewed and distributed for filing and tracking, renewed COI for various public works projects. Worked on tort claim PWMCCE1 E2841 and 1 $135.00 i a�t communications to M Westermeier regarding the same. Worked on common construction wage ("CCW") 1.1 $148.50 1 Ztr qi3A matters for the rebid of the Central Park West Commons - Phase I Project (the "CPWCP") and communications to D Stevens regarding Hamilton County Commissioners' 2015 meeting schedule and otherwise reviewed possible common construction wage timelines for member appointments and hearing. 1 Service Date Description of Service Hours Worked Amount Due Reviewed Park Board powers memo for details. 0.7 $94.50 191 12/3/2014 Worked on revisions to Park Board powers memo 1.8 $243.00 l0 1 and communications to M Westermeier, J Klitzing and J Engledow regarding the same. Received, reviewed and otherwise provided 2.4 $324.00 I v l communications to L Russell regarding Affordable Care Act deadlines. Updated the file. Communications with D Stevens regarding the 0.3 $40.50 ► LIS-`t4A Hamilton County Commissioners schedule and updated CPWCP file. 12/4/2014 Finalized the Park Board Powers memo and 2 $270.00 16 1 distributed the same to M Westermeier, M Klitzing and J Engledow. Continued review of ACA issues raised by L 2.3 $310.50 ► d Russell. 12/5/2014 Continued review of ACA issues and prepared for 4.5 $607.50 lo k meeting and discussion with L Russell regarding the same. Noted questions that arose from discussion. Met with M Westermeier regarding personnel 0.5 $67.50 I ► matters. 12/8/2014 Reviewed Tort Claim File PWMCCE1 E2841, 0.5 $67.50 I v 1 communications follow up with Travelers Adjuster. Updated the file. Reviewed Project list and updated the Attorney 1.3 $175.50 10 Report for the 12/9/2014 Park Board Meeting and otherwise prepared for the same. Worked on general filing and organization. 2.3 $310.50 I 12/9/2014 Continued review of ACA application to Park 1 $135.00 1 Board related issues raised during discussion with L Russell. Received, reviewed and responded to request for 1 $135.00 vg I information from a Guardian Ad Litem ("GAL") regarding an ESE participant. Prepared for and attended regular Park Board 1 $135.00 IJ meeting. 12/10/2014 Worked on GAL information request. 3.5 $472.50 I-o?1 12/11/2014 Worked on and completed work on GAL request. 1.5 $202.50 I,)y1 2 Service Date Descriptioln of Service Hours Worked Amount Due Met with M Westermeier regarding MCC HVAC 1.4 $189.00 fai issues and interest in working with T Franklin. Discussed the Conflict of Interest law and the process with M Westermeier and provided pertinent provisions of the applicable law. Contacted W Franklin to discuss the same. 12/12/2014 Worked on ACA review. 0.6 $81.00 1 d ► Communications with M Westermeier and W 0.6 $81.00 > Franklin regarding conflict disclosure I o ► requirements. Participated in call with M Westermeier, W Franklin and T Franklin. 12/15/2014 Received Conflict of Interest Disclosure 0.4 $54.00 i-I► Statement ("COID") from M Snyder and created Z-15-'i 34 file for the same. Provided contract draft as a (&D 7,) template for mark-up for DB Engineering assistance with the CPWCP. Communications with M Westermeier regarding 3.2 $432.00 aS l Integrity Automation work scope. Worked on W Franklin COID Statement. Multiple communications with W Franklin and M Westermeier regarding the same. Reviewed ACA for automatic enrollment 1.1 $148.50 I J I application to CCPR and regulation status. 12/16/2014 Worked with W Franklin on COID Statement and 2.1 $283.50 l U I provided the same to M Westermeier for delivery to the Mayor. Updated the file. Discussed with M Westermeier and inquiry 0.7 $94.50 regarding payment for CPWCP playground equipment. Met with M Westermeier regarding various park 0.6 $81.00 matters including COID and CPWCP matters. OJ 5--\//)4- Worked on ACA matters. 0.4 $54.00 1 d 1 Communications regarding CPWCP playground 0.2 $27.00 Iz�sy equipment purchase. Reviewed files to locate and distribute existing 0.3 $40.50 j2_ S 43+ contract document for conversion to address the CPWCP for DB Engineering assistance. 12/17/2014 Communications with M Snyder regarding COID 0.2 $27.00 d matters and updated M Westermeier and the file. Worked with W Franklin on final COID Statement 1.2 $162.00 tJ and provided the same to M Westermeier for delivery to the Mayor. Updated the file. 3 Service Date Descriptiqn of Service Hours Worked Amount Due Met with M Westermeier and M Klitzing regarding 0.8 $108.00 update on status of the White River Greenway and pedestrian bridge options. Worked on Dog Park change order coversheet 0.8 $108.00 I LiS,yg,4 matters and communications to CCPR management regarding the same. Communications regarding and with Trustee's 0.3 $40.50 office regarding term of Park Board appointment. 12/31/2014 Met with M Snyder and ultimately with M Klitzing 2 $270.00 i 3A- and M Westermeier regarding Owner's Representative Services agreement terms for the CPWCP. Checked communications to confirm receipt of marked document and communications regarding the same. Calendared tasks for Monday follow-up for exhibits. Updated the file. Worked on documents for the 1-13-14 Park Board 0.8 $108.00 )j4,3,.y54 Meeting Packet regarding the CPWCP and distributed to M Klitzing and M Westermeier for review and comment. Communications regarding the Central Park Dog 0.5 $67.50 I2_/5%yam Park contract documents and updated the file. Worked on documents for the 1-13-14 Park Board 1.4 $189.00 Meeting Packet regarding the Integrity Automation, Inc. Worked on draft of engagement letter for Integrity Automation and discussed the same with M Westermeier. Nature of Services FEE Totals 66.7 $9, 4.50 Signature: )elrra.M. Grf;ha.wv - ' +Eg , 06 / L-5 So 5 ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. 115100 Grisham, Debra Terms 922 East Greyhound Pass Date Due Carmel, IN 46032 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 1/5/15 12.14 Legal services Dec'14 $ 1,800.00 1/5/15 12.14 Legal services Dec'14 $ 3,620.25 1/5/15 12.14 Legal services Dec'14 .50 $ 202 1/5/15 12.14 Legal services Dec'14 $ 1,202.25 Total $ 7,452.00 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20_ Clerk-Treasurer Voucher No. Warrant No. 115100 Grisham, Debra Allowed 20 922 East Greyhound Pass Carmel, IN 46032 In Sum of$ $ 7,452.00 ON ACCOUNT OF APPROPRIATION FOR 101 General Fund /108 ESE/109 MCC PO#or INVOICE NO. kCCT#/TITLI AMOUNT Board Members Dept# 37914 F 12.14 4340000 $ 1,800.00 1 hereby certify that the attached invoice(s), or 1125 12.14 4340000 $ 3,620.25 bill(s) is(are)true and correct and that the 1081-99 12.14 4340000 $ 202.50 materials or services itemized thereon for 1091 12.14 4340000 $ 1,829.25 which charge is made were ordered and received except January 8, 2015 Signature $ 7,452.00 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund