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CITY OF CARMEL, INDIANA VENDOR: 366912
ONE CIVIC SQUARE ROB DEROCKER CHECKAMOUNT: $****10,843.52*
CARMEL, INDIANA 46032 3 WARNER LANE CHECK NUMBER: 240972
TARRYTOWN NY 10591 CHECK DATE: 01/13/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 R4340401 31745 10,843.52 PUBLIC RELATIONS
ROB DEROCKER & ASSOCIATES
3 WARNER LANE
TARRYTOWN, NY 10591
917-658-4653
INVOICE
Date: Jan. 1,2015
Client: City of Carmel
For: Public Relations Services, Dec. 1-31, 2014
Professional Fees: $99150.00
Out of Pocket Expenses:
TOTAL: U1,0� 8$3 5a
ROB DEROCKER
EXPENSE REPORT
STAFF NAME: Rob DeRocker DATE : 01/02/15
Expenses for trip to Washington for Mayor's appointments
Expenses for trip to Carmel for appointments and interviews
SUMMARY OF EXP...,ENSES: a. FINANCE USE;ANLY"
VOUCHER#
TOTAL CASH
TOTAL $1,913.58
EXPENSE CREDIT CASH
ACTIVITY DATE EXPENSE DESCRIPTION ACCOUNT# EXPENSE EXPENSE
12/11/14 hotel in DC 191.00
12/10/14 Flights to/from Washington 318.20
12/11/14 Parking at JFK 66.00
12/11/14 Tolls to/from JFK - 11.85
aFte
ro re44 rec. ttov
o e ar ftarpf'
12/10/15 Cab to hotel 17.00
re- P@tie
12/15/14 hotel in Carmel .aA
12/15/14 flights to/from Indianapolis 577.20
dmiral! - 5
—45
12/17/14 snack in Indy 4.49
12/15/14 cab to LaGuardia 30.30
12/17/14 cab from LaGuardia 30.90
12/15/14 Metro North to/from NYC 26.00
12/17/14 Gas for rental car 8.73
12/17/14 cab home from train 6.00
12/17/14 Hertz rental car 92.35
$ .58 $23.00
Robert"Derocker
Confirmation Number
C1190GQT
Room Details
Room Assigned On Check-in 'I
z
A.
l
i
Room Cost
$157.00/per room night
Rooms
1
Nights
Taxes and.Fees
$34-.'
T® I-Chargea
$191.00
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Hotel Contact Information
If you have questions regarding your reservation or general inquiries about the hotel you will be staying at
then please contact the hotel at the number provided below.-
Hotel
elow:Hotel Name
The Liaison Capitol Hill An Affinia Hotel
Phone Number
S
202-638-1616
Confirmation Number
C119000T' s.
Pri-celine Customer Service Information
If you_need assistance with this or any other priceline purchase please contact a customer service
2
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Baggage I,.-,formation_
Baggage charges Tor your itinerary will be governed by=-merit=n Airlines BAG ALLM ANCE-J:KDC?:No free checked bags/American
STCh_^CE i BAG FcF:-JFtCDC -USDQ00/ sne;can
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a ANON-REEUi IDABLE far=_.The itinerary must be canceled before the ticketed departure time of the first unused coupon
_'i:_s no valus.If the fare atlw• s changes,a fee may be assessed for changes and restrictions may apply.
—.wtronic ticket-.are 1.107 TRANSFERABLE. Tickets:^pith nonrestrictive fares are valid for one year from original date of issue. I`you have
cue=_ions regarding our refund policy,please visit vnnv.aa.comlrefunds.
To change your res?,Vation.please call 1-300-433-7300 and refer to your record locator.
{ Check-in times Trill vary by departure location. In order to determine the time you need to check-in at the airport,please visit
YI tiwrw.aa.comlairportexpectations.
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A.ir transportation on American Airlines and the American Eagle carriers D is subject to A nsrcan's conditions of carriage..
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ROBERT IDER®CKER Statement Date : 12/28/14
3 WARNER LN Account'Numnber : 0000000057648526
TARRYTO WN, NY 105913018 Activity For : 1fl/28/14 - 12/27/14
Replenishment AMEX
Method
]Beginning Balance $33.99 Repienishmnent
Tolls, Non-Tolls bpi Fees $42.04 Amount $25.00
Payments/Credits $0.00 Replenishment
Ending]Balance $-8.05 Threshold $10.00
Tag Deposit $0.00
Message
POST TRANS TAG ENTRY E%IT
DATE. DATE NUMBER/ AGENCY PLAZA DATE TIME PLAZA DATE TIME PLAN CL AMOUNT BALANCE
PLATE
11/30/14 11/29/14 00806621866 NYSTA TZ 11/29 16:40 STANDARD 2L $4.75 $29.24
12/Q1/14 11/30/14 00806621865 NYSTA YK 11/30:. 0817 STANDARD.;2L $1.19 $28.05
12/01/14 11/30/14 00806621.865 NYSTA YI{ 11/30 0.9:07 STANDARD 2L $1.19 $26.86
1.2/01/14 11/30/14 008b.6621865 NYSTA YK 1/30. 10,:3,5 STANDAR(.,2L $l,19 $25.6.7
12/03/14111/30/14 NYDTK8414 NYSTA YK 11/30 14:1.6 STANDARD 2L $1.19 $24.48
12/09/14 12/07/14 00806621865 NYSTA YK 1:2/07 08.,1.6. STANDARD 2L $:1.19 $23.29
12/09/14 12/07/14 00806621865 NYSTA YK 12/07 13:30 STANDARD 2L $1.19 $22.10
12/,10/14 12/10/141008066 218 6 5 MTAB&TB..WB 12/1.0 67 20 ; STANDARD 1 $5:33 $16.77
12/11/14 12/11/14 00806621865 MTAB&T TNB 12/11 15:34 STANDARD 1 $5.33 $11.44
12/12/1412/11/14 00806621865 NYSTA., YK 12%11 16:09 STANDARD 2L $1.19 $10.25
12/16/14 12/14/14 00806621865 NYSTA YID 12/14 09:21 STANDARD 2L $1.19 $9.06
408 DEROCKER/ROB/MR 139.95 12[17/14 ,12-,00 7004
Room Name- Rate- Depart ume ACCT#
G1C5 " 12/15/1:4 18.-00
T _ Arrive _ -Time ...
Room ,; MRtit e -=7I25
Clerk Address _ .yme-
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12116 ROOM ,- 40$ I 139 95
12jI6 ST TA-IX 406„ I 9 80 G50
I2 j16 D.CG ZA'x - 408.,. 1 7.00 / �3
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TO- BE SETTLED; T.0 CURRENT BALANCE .00
TUKK_YOU ,FOR CHOOSI_N'G RENAISSANCE
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OUT_ , P_L-EASE_CALL THEFRONT: DESK;. OR P-RISS "-MENV11 ON YOUR
TV REMOTE. CONTRU.L TO`"ACC.ESS VIDEO CHECK-OUT.-
GET ALL.. YO,URLHOTEL BILLS BY EMAILBYUPDATING YOUR
REWARDS,-PREPERENCES. OR., .ASK THE PONT- TO EMAIL YOUR
BILL FOR THIS STAY: SEE "INTERNET PRIVACY STATEMENT" Old
MARR I-OTT COM
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Your Rewards points/miles earned- on- your eligible earnings
will be :-credited to your account. Check your
Rewards Account Statement for updated activity.
1
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Liaison Hotel
415 New Jersey Ave
Washington, DO 20001
Date: 202 638-1616
:McCorti;ck & Schmick's Decll'14 08:,47AM
165ZKIStreet NW Card Type:
Washington, DC 20006 Acct xxxxxxxxxx
(202) 861-2233 Card Entry: SWIPED
Trans Type: PURCHASE
Se.rve,r-- Devin DOB:, 12/10/2014 Auth Code: 986732,
07,48: -PM 12/10 1/2014 Check:
1235
Table_5111 7/70047 Table-! 44p
Server: 608 Janelle
SALE
Subtotal:
19 o 80
6291478
Tip:
Magnetic card present: DEROCKER ROBERT E
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Approval: 52.528.2 'no
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15% Gratuity=$ 4.65
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_ TIME:. 113:57. RECEIPT #: 148485
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HACK # 05061778 !Pa i d:
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THE HERTZ CORPORATION
• Phone:• 800-654-4173 - Rental Agreement Noe 657510851
Web: www.hertz.comDate: 12/17/2014
Document. 409046181411
Direct All Inquiries To: CHARGE DETAIL Renter: ROBERT DERr----
THE'.HERTZ CORPORATION Account No.: +*********
PO BOX 26120 CDP No.: 217692
OKLAHOMA CITY, OK 73126-0120 CDP Name: AMER ADVANTAGE FF DISC #
ROBERT DEROCKER
3 WARNER LN
TARRYTOWN, NY 10591-3018
RENTAL REFERENCE RENTAL DETAILS
Rental Agreement No: 657510851 Rate Plan: IN: TMDD OUT: TMDD
Reservation ID: G4192B44605 Rented On: 12/15/2014 17:12 LOC#97-1711
INDIANAPOLIS, IN
Returned On: 12/17/2014 10:00 LOC#97 1711
INDIANAPOLIS, IN
Car Description: YARIS.SD 227ACL
Veh. No.: 9720251
CAR CLASS Charged: B MILEAGE In: 32,369
Rented: YB Out: 32,282
Reserved: B Driven: 87
MISCELLANEOUS INFORMATION RENTAL CHARGES
CC AUTH: 886452 DATE: 2014/12/15 AMT: 292.00 DAYS 2 @ 33.60 67.20
SUBTOTAL 67.20
DISCOUNT 5.00% -3.36
SUBTOTAL 63.84
CONCESSION FEE RECOVERY 7.09
CUSTOMER FACILITY CHARGE 8_00
TAX 17.0016 13.42
TOTAL CHARGES 92_35 USD
E-RETURN RECEIPT
THANK YOU FOR RENTING FROM HERTZ
ALL CHARGES HAVE BEEN BITTED TO YOUR ACCOUNT. Rental Agreement No: 657510851
Date: 12/17/2014
Document: 409046181411
Direct All Inquiries To: Renter: ROBERT DFAOCKER
THE HERTZ CORPORATION Account No.: *+**•****
PO BOX 26120
OKLAHOMA CITY, OK 73126-0120
UNITED STATES
Phone: 800-654-4173.
Web: www.hartz.com TOTAL CHARGES 92.35 USD
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Baggage Information
3aagage charges for your itinerary:vii.'be governed by American Airlines BAG ALLOWANCE-LGAIND-No free checked bags.'American
irlines BAG ALLOWANCE-INDLGA-No free checked bass!American Airlines ISTCHECKED BAG FEE-LGAIND-USD0.00/American
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2
. �c�b ��ocker v.�o►S
Kibbe, Sharon
From: Kibbe, Sharon re`j�QV►�'Ul � �'eCe� S.
Sent: Friday,January 02, 2015 2:09 PM
To: 'Rob DeRocker'
Cc: Heck, Nancy S
Subject: RE: Receipts -- and amended invoice and expense report
Rob:
The Clerk-Treasurer's Office previously advised they won't reimburse meal expenses without the restaurant receipt
because the need to verify there were no alcoholic beverages included in the reimbursement request. Therefore do
Y fY g q ,
you have the restaurant receipts for the following meals? (You included your credit card receipts but not the restaurant
receipts)
12/10/2014 McCormick&Schmick's in the amount of$40.08
12/10/2014 Liaison Hotel in the amount of$104.03
12/11/2014 Laison Hotel in the amount of$22.80
12/15/2014 American Airlines Admirals Club, Chicago O'Hare in the amount of$15.45
12/15/2014 Grille 39 Renaissance in the amount of$37.70(identified on the Renaissance hotel bill)
If you're unable to provide the restaurant receipts, I won't be able to include the above meal expenses with the
claim. I'm sorry.
Thanks
Sharon M. Kibbe I City of Carmel I Office of the Mayor
One Civic Square,Carmel,Indiana 46032
317-571-2483 Direct 1317-844-3498 Fax I skibbe@carmel.in.gov
From: Rob DeRocker fmailto:RobC&RobDeRocker.coml
Sent: Friday,January 02, 2015 1:39 PM
To: Kibbe, Sharon
Subject: Receipts -- and amended invoice and expense report
I did the math wrong on one item, by a dollar. Here are the corrected versions.
1
CITY OF CARMEL
MONTHLY REPORT - December, 2014
ROB DEROCKER & ASSOCIATES
3 WARNER LANE
TARRYTOWN, NY 10591
917-658-4653
-Public Relations Pro-gram for the City of Carmel, IN
Monthly Report, December, 2014
Media Results
Cumulative Program to Date Ad Equivalency: $820,803
Cumulative Program to Date Editorial Impact: $4,104,015
Activities
• Arranged phone interview with Alan Neuhauser of US News and
World Report for his planned "sprawl" story featuring Carmel
• Reached out, yet again to Steve Inskeep of NPR, and set
appointment in Washington for Mayor Brainard; however, the
Mayor was unable to attend the breakfast
• Arranged and attended lunch appointment for Mayor with
Huffington Post editor Kate Sheppard
• Arranged and attended meeting with Rhode Island Senator
Sheldon Whitehouse to, among other matters, update him on
steps Carmel is taking to combat climate change .
• Traveled to Carmel to meet with the Mayor and staff to discuss
activities for the year ahead, as well as to tour recent
developments in the city
• Pitched roughly one dozen other media outlets in Washington for
appointments with Mayor Brainard, including NPR, Washington
Post, New York Times and Associated Press, among others.
• Wrote to approximately 20 Chicago site selection consultants
with an update on Carmel activities
1
ROB DEROCKER
• Arranged speaking engagement for the Mayor in May 2015 before
the Westchester County, NY officials to promote Carmel
development and encourage them to use Carmel as a model for
their own communities
January Work Plan
• Arrange media appointments for the Mayor during the winter meeting
of the U.S. Conference of Mayors (Jan. 21-23, 2015)
• Further merchandise recent stories on Carmel in attempt to generate
additional media coverage
• Continue outreach to site consultants with Carmel and an invitation
for them to consider Carmel for the corporate expansions and
relocations they are managing.
• Share (with the Mayor and Nancy Heck) appropriate media leads that
come my way; follow up appropriately.
• Continue outreach for potential speaking engagements for the Mayor
in business and economic development forums.
2
VOUCHER NO. WARRANT NO.
ALLOWED 20
Rob DeRocker& Associates
IN SUM OF$
e
3'Warner Lane
Tarrytown, NY 10591
$10,843.52
ON ACCOUNT OF APPROPRIATION FOR
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
31745 Invoice 43-404.01 $10,843.52
I hereby certify that the attached invoice(s), or
I I
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday,Januag 06 2015
Director,Communi elations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
01/01/15 Invoice $10,843.52
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer