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Home My WebLink AboutA&F Engineering/ENG/ADDL SERV 3/25,000/Traffic signal records and on call services A &FEngineering Engineering -2015 Appropriation#2200-4350900; P.O. 1132626 Contract Not To Exceed$25,000.00 '?• �` Jq0 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and A & F Engineering (the "Vendor"), as City Contract dated October 16, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". Furthermore, the terms of the Agreement shall be amended to include the E-verify requirement as stated in Indiana Code§ 22-5-1.7 et seq.,which is attached hereto and incorporated herein as Exhibit "B", as well as the required E-verify Affidavit, attached hereto and incorporated herein as Exhibit "C". Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected.by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARNIEL, INDIANA A& F ENGINEERING by and through its Board of Public Works and Safety By: By C 7/ /✓/ /- i Tkatad— James Brainard, Presiding Officer Authorized Signature Date: 5 es\ 7. ce.\-,c31,n c Printed Name Mary Ann urke ernrher (� Date: / - Di/ - /SJ Sct5tciehi Title Lori S. Watson ember FID/TIN: 3 5-.zo9 344 t Date: I/a]f t S Last Four of SSN if Sole Proprietor: ATTES : e /-/ 2 Date: y 13 l rj ana Cordray, IAMC, Clerk easurer Date: / -3-/- 4Y,rJ,aiaVln,Aga.A('wAl.aaU nbn.nn\ll:\1.CI ln.n"rin_' 15b§t AAl11e,.imJt)411.`.tA(.\'iiJalaur'.-J�-1/I;/"It III lfi.l\II YJ(A&FENGakEmNC ANS DIONENGINEERING STUDIES • TRAFFIC IMPACT ANALYSES STREETKING DESIGN • HIGHWAY• TRANSPORTATION DESIGN • TRAFFICNLAENGINEERINGINGSTUDIES PARKING SIGN • • ONPLAN CONSTRUCTION OBSERVATION • SITE ENGINEERING Transportation & Site Engineering Creating Order Since 1966 REGISTRATION INDIANA M J.FEHRIBACH, P E OF COUNCIL ILLINOIS OF IOWA STEVEN J FEHRIBACH.P.E. KENTUCKY PRESIDENT MICHIGAN OHIO JOSEPH T. RENGEL.P E MISSOURI VICE PRESIDENT FLORIDA R MATTHEW BROWN,P.E VICE PRESIDENT November 24, 2014 Mr. Jeremy Kashman City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 Mr. David Huffman Street Commissioner City of Carmel One Civic Square Cannel, Indiana 46032 Re: Maintain Traffic Signal Records and On-Call Services- 2015 Dear Mr. Kashman and Mr. Huffman, A&F Engineering Co., LLC has established a system for maintaining traffic signal records for the City of Carmel. This service has been provided under an agreement with the City. A&F Engineering now proposes to maintain those records throughout the calendar year of 2015. We will provide the following services: 1. Assist with the administration of the traffic signal maintenance contract. 2. File all maintenance records submitted by the traffic signal maintenance contractor. 3. Issue work orders for signal repairs to the street commissioner. 4. Provide quarterly and annual reports of the work activities by the traffic signal maintenance contractor 5. Assist with quotes from contractors for maintenance contract. Assistance shall include the development of documents for use by the City to solicit quotes from Contractors for the annual maintenance contract. 6. Assist with timing assessment and recommendation for timing changes to address increased efficiency of traffic operation or to address pedestrian concerns. EXHIBIT 8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS, INDIANA 46240 ( Oi TELEPHONE (317) 202-0864 — FACISMILE (317) 202-0908 7. Design additional pedestrian signal heads at existing signalized intersections, if required. 8. Conduct speed studies on existing roadway corridors, if required. The fee to provide Signal Records System Maintenance (services 1-4, as outlined above), is $30.00 per month, per intersection. Invoices will be submitted quarterly. There are currently (53) intersections, (40) signals and (13) flashers in the system. When new signals come on line or there are major modifications to existing signals, A&F Engineering will prepare "as built"plans for each intersection. A maintenance record file will be established for each intersection. The lump sum fee to provide these services is $990.00 per intersection where an electronic design file can be provided. The lump sum fee is $1,690.00 per intersection where A&F must perform field work to establish an as-built. The total cost for this proposal is: Signal records system maintenance $19,080.00 Estimated"as-built plans"with no field work (if required) -2 intersections @$990.00 1,980.00 Estimated"as-built plans"with field work(if required) -2 intersections @$1,690.00 3,380.00 Maintenance Contract Renewal and Evaluation 1,700.00 Estimated Signal Timing Evaluations(if required)—5 occurrences @$1,000.00 5,000.00 Design of Pedestrian Crossing(if required)—2 occurrences cr$1,500.00 3,000.00 Speed Study (if required)— 10 locations @ $795.00 7,950.00 TOTAL $42,090.00 Thank you for the opportunity to submit this proposal. If you have any questions, please give me a call. Sincerely, A&F Engineering Co., LLC / / Steven J. Fehribach, P.E. President EXHIBIT A 2. op? C\Users\klustIg\AppData\Local\Microsoft\Windows\Temporary Internet Ftles\Content Outlook\DO2RFK7I\Maintain Traffic Signal Records and On-Call Services - 2015.docx 9'® IL, o,a a r 8IC D', r.+ January 6, 2015 CITYc.4 QkI MEL NIE' I3RAINARD, MAY( IR William J. Fehribach, Y.E. A&F Engineering 8365 Keystone Crossing, Suite 201 Indianapolis, Indiana 46240 RE: Additional Service Amendment#3, PO#32626 Dear Mr. Fehribach: As we discussed,the City of Carmel has a need for additional professional services and pursuant to our current contract with A&F Engineering, dated February 26, 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#3 — Maintenance of Traffic Signal Records and On-Call Services 2015 Engineering Services Not to Exceed: $25,000 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services"performed on City contracts must be billed separately from the original contract and other additional services. More importantly,the invoice must reference the appropriate Additional Service# and P.O. # shown above. Invoices received without the Additional Service#referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions,please give me a call. Sincerely, Jere Caslunan, P.E. City Engineer EXHIBIT A soR Review d and approved by: S. C. Engelkin I)crv:uu:\i ul Director of Administration Ov (:nir syyma (:ws\Iu. IN 46032 O:IJu 317.571.2-r!1 I \'. 317571 2-(30) E1\LVi IOg fit:Mlle/ i JV N *.: INDIANA RETAIL TAX EXEMPT PAGE City OSCarmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER 17 FEDERAL EXCISE TAX EXEMPT .- 2(4,2 4' 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON I CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PAI SHIPPING LABELS AND ANY CORRE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 ' I I PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO. DESCRIPTION .i Fla F ErNy,h e an ri VENDOR -v) r tOr\eJC i-Gs4,r)t, SHIP r to hE.�s J TO tn�,neEty"1 `J Sx..,4e 201 Inc],CL/IL nIIs , Ind I-IL2•-IO CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT I▪✓• I 1QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTE C O• •1T 0.(,t D 10/1 (AL 113 Asp, tk'3 2015 ..6r cL{'{, c sign( Recc..-ci s C>•1 _C['a. c 0( v? C C: ,,S xd!'y+ • ; , ,,t•' dV 1 F: s%.; ', .- \,. ', $ 25 , c o o ' 12\A$, i, .3,,, s ., litti , ; Ij `. liT ' Sr"» r` 2 C20 �;5-0ri 00 - Send Invoice To- M'.�_�, E n.,i,net,,-u-_' - PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT PAYMENT • AP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE PO. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED SHIPPING INSTRUCTIONS • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN •SHIP REPAID THIS APPROPRIATION SUFFICIENT TO PAY FOR THE WOVE ORDER. •COD SHIPMENTS CANNOT BE ACCEPTED ORDERED BY • , •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ,r) SHIPPING ER ^' •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO CLERK-TREASURER nnriI IIIRCNrr nfIUTneti It In J •)Cr n(2 vrNlnna r^nnv