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Home My WebLink AboutCrossroad Engineers/ENG/ADDL SERV 15/30,000/Emerson Drive Storm Sewer ProjectCross Road Engineers Engineering Dept. - 20/5 Appropriation 4 Rain' Day Fund, Drainage Inrprnverne'ntc; P.0.1132648 Contract Not To Exceed .$30.000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and between the City of Carmel and CrossRoad Engineers (the "Vendor"), as City Contract dated May 1, 2013 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement shall be amended 10 include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit "0 ", Also, pursuant to I.C. § 5-22-16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety James Brainard, Presiding Officer Date. del_ Mary An :urke, Membgr Date: Lori S. Walston Date: ATTEST.: Lg1/4 41,7/ ,,a00 Diana Cordray, IAMC, Clerk- Treasurer Date: / v ounu.:H..c., c. P.:,.L „r..1. g CrossRoad Engineers By: r721 /� � /v Authorized Signature revt-I' . Nel,Li \;2v Printed Name c cc Pres k-- Title FID/TIN: 5S (mil G 3 33 Last Four of SSN if Sole Proprietor: Date: 1) /271 tc- January 4, 2015 Mr. Jeremy Kashman, P.E. City Engineer City of Cannel 1 Civic Square Cannel, IN 46032 RE: Emerson Drive Neighborhood Storm Sewer Project Fee Proposal Dear Jeremy: CROSSROAD EN6!NEER5 "PC We have prepared this proposal to provide continued professional services for the City of Cannel associated with the Emerson Drive Neighborhood Storm Sewer Project. This project will reroute a portion of this neighborhood drainage to the southeast eventually being integrated into a future old town development project and connecting to the existing drainage network near the Monon Trail. This project is a result of the Drainage Study performed by our office for this area and the unnamed arm of Little Cool Creek between Guilford Road and Wilson Ten-ace crossings. Based on our discussions, the specific services which we expect to provide include: A. TOPOGRAPHIC SURVEY CrossRoad Engineers will perform the field work and office work necessary to complete a Topographic Survey for this site. Included will be information such as one foot contouring, existing street elevations, existing sanitary and storm structures, and verification of existing utilities. This survey will also all research, office work, and field work necessary to re- establish the existing Right -of -Way throughout the length of the project. B. DESIGN AND CONSTRUCTION DRAWINGS We will perform the following design functions: Drainage design Detention design EXHIBIT A too Mr. Jeremy Kashman, P.E. City of Carmel January 4, 2015 Page 1 oft Construction drawings will be prepared in accordance with all state and local laws and ordinances and will include the following: Drainage Details and Miscellaneous Details Erosion control plans Maintenance of Traffic Details C. REGULATORY SUBMITTALS AND BIDDING PHASE We will prepare the necessary applications for submittal and review and /or approval of the construction plans prepared as part of this agreement. This task will include the necessary administration services for preparing the submittals as well as time associated with the coordination efforts with the local regulatory agencies. This work will also include the services necessary to facilitate bidding of the project. Engineer's estimates will also be created as part of this process and CrossRoad Engineers will evaluate the bids and provide a recommendation for awarding the project. D. CONSTRUCTION STAKING, INSPECTION & AS -BUILT PLANS Once design is complete, CrossRoad Engineers will perform construction staking, part - time inspection, and as -built plans as requested by the City of Carmel. This work will include all office work and field work to complete the construction and final record drawings of the project. We will provide all of the above on an hourly basis. We suggest a Not To Exceed amount of $30,000 for work items A through C above. We will provide a Not To Exceed amount for work item D once design is complete and once the level of inspection desired by the City is known. Attached are our 2015 Hourly Billing Rates. We value the City's confidence in our ability to provide engineering services and appreciate the opportunity to continue our involvement in the City's improvements. If you have any questions or need further assistance, please do not hesitate to call me at 730 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice- President EXHIBIT 2oP3 Mr. Jeremy Kashman, P.E. City of Cannel January 4, 2015 Page 2 of 2 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal $ 150.00 Director 140.00 Senior Project Manager 125.00 Project Manager 110.00 Project Engineer 95.00 Assistant Project Engineer 80.00 R/W Manager 90.00 CADD Manager 95.00 CADD Technician 80.00 INSPECTION Director $ 140.00 Resident Project Representative 110.00 Asst Resident Project Representative 100.00 Project lnspector 90.00 Assistant Project Inspector 70.00 SURVEY Survey Manager $ 115.00 Assistant Survey Manager 85.00 Survey Crew — 1 Man 105.00 Crew Chief 85.00 Field Man 65.00 Researcher 80.00 Survey Technician 80.00 MISCELLANEOUS Mileage (per mile) Other Direct Costs $ 0.52 at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2015 EXHIBIT 3v CrossRoad Engineers Engineering Dept. - 2015 Appropriation # Rainy Day Fund, Drainage Improvements; Y.O. #32648 Contract Not To Exceed $30,000.00 EXHIBIT `B" E- verify requirement All terns defined in I.C. § 22 -5 -1.7 et seq are adopted and incorporated into this section of the Amendment Pursuant to I.C. § 22 -5 -1.7 et seq., Vendor shall enroll in and verify the work eligibility status of all of its newly -hired employees using the E- Verify program, if it has not already done so as of the date of this Addendum. Vendor is further required to execute the attached Affidavit, herein referred to as "Exhibit C ", which is an Affidavit affirming that: (i) Vendor is enrolled and is participating in the E- verify program, and (ii) Vendor does not knowingly employ any unauthorized aliens. This Addendum incorporates by reference, and in its entirety, attached "Exhibit C." In support of the Affidavit, Vendor shall provide the City with documentation that it has enrolled and is participating in the E- Verify program. This Agreement shall not take effect until said Affidavit is signed by Vendor and delivered to the City's authorized representative. Should Vendor subcontract for the performance of any work under this Addendum, the Vendor shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is participating in the E- verify program. Vendor shall maintain a copy of such certification for the duration of the tern of any subcontract. Vendor shall also deliver a copy of the certification to the City within seven (7) days of the effective date of the subcontract. If Vendor, or any subcontractor of Vendor, knowingly employs or contracts with any unauthorized aliens, or retains an employee or contract with a person that the Vendor or subcontractor subsequently learns is an unauthorized alien, Vendor shall terminate the employment of or contract with the unauthorized alien within thirty (30) days ( "Cure Period "). Should the Vendor or any subcontractor of Vendor fail to cure within the Cure Period. the City has the right to terminate this Agreement without consequence. The E- Verify requirements of this Agreement will not apply, should the E- Verify program cease to exist. Isrmlfl I PrA % %csS Gw. 11: Ci of Gemmel INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35- 60000972 ONE CIVIC SQUARE CARMEL, INDIANA 46032 -2584 :ORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 rno PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A, VOUCHER, DELIVERY MEMO, PACKING SLIP SHIPPING LABELS AND ANY CORRESPONDENCI RCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR CroSSRoac:l .P J:neers, PC 3'}1- SV+ermc `1 Drives Beecr, Erovi, IN 44tD1- SHIP TO E nos ne eAri :ONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE, DESCRIPTION UNIT PRICE EXTENSION Send Invoice To: Eno•v,een�� PLEASE INVOICE IN DUPLICATE Co,,tract Dcxhe: 511 /13 As w W 15 Erners on N e;,,]hbor1"+Oo CII S torrn 3ew-er Pr 9) N -T E : 130)oo0 C\1 44tpZ300 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.O.D. SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. nnr.1 IMFNT CONTRfI N(l Z A Q ORDERED BY TITLE CLERK - TREASURER VENDOR COPY PAYMENT NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWOR AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE I NOBLIGATED BALANCE I THIS APPROPRIATION SUFFICAI ol,Cf ABOVE 0 EA. January 6, 2015 Mr. Chip Charles, P.E. Mr.Trent Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 CITY O CARMEL JAMES BRAINARD, MAYOR RE: Additional Service Amendment #15, P.O. #32648 Dear Chip and Trent: As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, 1 have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #15 — Emerson Drive Neighborhood Storm Sewer Project Not to Exceed: 530,000 Per our contract procedural requirements, I hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, Jer M. ashman, P.E. City Engineer Revie;- d and approved by: S. C. Engelk Director of Administration DEPARTMENT OF ENGINEERING ONE Chic Spc. w. CA1611iT,. IN 46032 OFFICE. 317$712441 FAN 317.571.2439 EViAII. enginecrinpuvnnel. in goy