HomeMy WebLinkAbout241344 01/22/15 u c4NM
CITY OF CARMEL, INDIANA VENDOR: 359064
ONE CIVIC SQUARE OGLETREE DEAKINS CHECK AMOUNT: $*****6,877.00*
r° CARMEL, INDIANA 46032 PO BOX 89 CHECK NUMBER: 241344
COLUMBIA SC 29202 CHECK DATE: 01/22/15
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1120 4341999 1276499 3,438.50 OTHER PROFESSIONAL FE
1201 R4340400 31660 1276499 3,438.50 LEGAL FEES
OGLETREE, DEAKINS, NASH,
Ogletree SMOAK& STEWART, P.C.
Attorneys at Law
Administrative Office
Deakins Patewood Building IV
50 International Drive,Suite 200
Greenville, South Carolina 29615
Telephone: 864.241.1900
September 10, 2014 Facsimile: 864.235.4649
www.ogletreedeakins.com
Douglas C. Haney, Esq.
City of Carmel
Carmel City Hall
One Civic Square
Carmel, IN 46032
PERSONAL AND CONFIDENTIAL
Invoice # 1276499
Matter# 028005-000000
Re: City of Carmel - General Labor and Employment
For professional services rendered through August 31, 2014, in connection with the above-
referenced matter as outlined on the attached detailed billing sheets:
Fees............................................................................................................................:...... $6,732.00
Expenses .............................................................................................................................. $145.00
TotalDue This Invoice....................................................................................................$6,877.00
I
PLEASE REMIT TO: Ogletree, Deakins,Nash, Smoak& Stewart, P.C.
Post Office Box 89
Columbia, SC 29202
Federal ID# 57-1044820
Payable upon receipt.
Direct inquiries to the billing attorney or the Account Services Department(864)241-1900.
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Oletree Page 2
g 09/10/14
Deakins Invoice No. 1276499
028005-000000-JSM
Douglas C. Haney, Esq.
City of Carmel
Carmel City Hall
One Civic Square
Carmel, IN 46032
Re: City of Carmel - General Labor and Employment
For professional services rendered through August 31, 2014:
Date Initials Description Hours Amount
08/01/14 JSM Exchange e-mails with Ashley Ulbright 0.10 36.00
regarding remand of ALJ evidentiary hearing.
08/01/14 JSM Review acknowledgment form and notice of 0.50 180.00
hearing on August 13 and begin to identify
needed documents and witnesses.
08/01/14 JSM E-mails to Ashley Ulbright and Doug Haney 0.30 108.00
regarding strategy for documents and witnesses
to present at ALJ rehearing.
08/04/14 JSM Begin to identify and organize documents to 0.50 180.00
produce to ALJ for use at hearing.
08/05/14 JSM Revise letter and lists to Administrative Law 0.40 144.00
Judge detailing exhibits and witnesses.
08/05/14 JSM Select, review, and prepare all exhibits for 1.40 504.00
submission to ALJ.
08/05/14 JSM Several e-mails to Ashley Ulbricht regarding 0.30 108.00
ALJ hearing.
08/06/14 JSM Complete review and final preparation and 1.60 576.00
organization of all exhibits to send the ALJ
Ferguson.
08/06/14 JSM Finalize acknowledgment form and appearance. 0.20 72.00
08/06/14 JSM Several e-mails to follow up on rules and 0.40 144.00
regulations, phone numbers for hearing, and
witnesses' availability on August 13, 2014.
08/07/14 JSM Follow up to obtain phone number and complete 0.10 36.00
set of rules and regulations of fire department.
- c
OqletreePage 3
09/10/14
Deakins Invoice No. 1276499
028005-000000-JSM
Date Initials Description Hours Amount
08/07/14 JSM Review and revise letter to ALJ regarding list of 0.40 144.00
witnesses and exhibits.
08/07/14 JSM Finalize acknowledgment sheet and appearance, 0.60 216.00
and transmit to ALJ, DWD, and opposing
counsel.
08/07/14 JSM Prepare ALJ and client copies of all proposed 1.10 396.00
exhibits and submit and transmit same.
08/07/14 JSM Review rules and regulations for sections 0.80 288.00
relevant to Barbara Wynn's termination and
prepare as exhibit.
08/11/14 JSM Follow up with Ashley Ulbricht on attendance 0.30 108.00
by firefighter witnesses.
08/11/14 JSM Prepare questions for examination of Barbara 1.20 432.00
Wynn on timing issue and for examination of
City's witnesses on merits of case.
08/12/14 JSM Work on testimony topics for each witness and 1.30 468.00
prepare and transmit individual detailed emails
to each with related exhibits.
08/13/14 JSM Final preparation for ALJ hearing. 0.50 180.00
08/13/14 JSM Meet with witnesses and prepare them on 0.40 144.00
process for hearing.
08/13/14 JSM Await hearing call for 30 minutes past time 0.60 216.00
scheduled and contact unemployment office.
08/18/14 JSM Exchange several emails Barb Lamb and Ashley 0.30 108.00
Ulbricht regarding Unemployment Review
Notice and new materials received from DWD.
08/19/14 JSM Exchange several emails regarding hearing. 0.20 72.00
08/19/14 JSM Prepare request to correct record regarding issues 0.60 216.00
and which party sought continuance.
08/20/14 JSM Review and revise submission regarding 0.90 324.00
correcting record and issues needing resolution
before August 27.
08/21/14 JSM Revise, finalize and transmit request for DWD to 1.10 396.00
correct record via United States mail and fax to
opposing counsel, DWD, and ALJ.
i
d tetree09/10/14
Page 4
`9 09/l 0/14
Deakins Invoice No. 1276499
028005-000000-JSM
Date Initials Description Hours Amount
08/21/14 JSM Finalize and transmit acknowledgment form of 0.30 108.00
attendance at hearing to DWD and ALJ.
08/21/14 JSM Exchange emails regarding conference call in 0.10 36.00
number with Ashley Ulbricht.
08/22/14 JSM Several phone calls DWD (Jessica) regarding 0.40 144.00
issues related to hearing.
08/25/14 JSM Review email from Matt Hoffman regarding 0.40 144.00
status of attendance of fire department witnesses
` and respond to same.
08/25/14 JSM Several phone calls Jessica at DWD regarding 0.30 108.00
second notice issued in appeal and attempt to
obtain same.
08/27/14 JSM Final preparation for and participate in DWD 0.80 288.00
appeal hearing.
08/29/14 JSM Receive ALJ order dismissing appeal and 0.30 108.00
communicate same to Ashley Ulbricht and Doug
Haney.
Total Services 18.70 $6,732.00
Timekeeper Summary
Timekeeper Title Rate Hours Amount
Jan S. Michelsen Shareholder 360.00 18.70 6,732.00
Expenses
Description Amount
Copies 1,305 @ 0.10 ea. 130.50
Delivery Service 14.50
Total Expenses $145.00
TOTAL FEES $6,732.00
TOTAL EXPENSES $145.00
TOTAL THIS INVOICE $6,877.00
INDIANA RETAIL TAX EXEMPT PAGE
CERTIFICATE NO.003120155 002 0 '
City*of C PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 c)
35-60000972
ONE CIVIC SQUARE �HIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 OUCHER, DELIVERY MEMO, PACKING SLIPS,
HPPING LABELS AND ANY CORRESPONDENCE.
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997
PURCHASE ORDER DATE •DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR �J SHIP
T, -�s �� �a\ �viT� 2 TO
Gs V t\lam ; Sc 2�t 15 CGS b X32
CONFIRMATION BLANKET CONTRACT PAYMENTTERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
z -3 S�
CJ�_
p ;r^a 3a i i
Send Invoice To: z
.G:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
PAYMENT,
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
SHIP REPAID.
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•
•C.O.D SHIPMENTS CANNOT BE ACCEPTED. ORDERED BY
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPINGLABELS.
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO. 316 6 O
OFFICE COPY
MEMORANDUM
TO: Barbara Lamb, Director of Carmel Huma Resources
FROM: Douglas C. Haney, City Attorn
RE: Ogletree Deakins Invoice No. 1276499
General Labor and Employment
DATE: November 19, 2014
Barb,
Attached is Ogletree Deakins Invoice No. 1276499 in the amount of $6,877.00 regarding general
labor and employment legal services. Please prepare a purchase order to Ogletree Deakins in the amount
of $3,438.50.00 in payment of half of this invoice. Carmel Fire Department will pay the remaining
$3,438.50 of this invoice.
Please let me know PROMPTLY if you believe that your Department is not responsible for the
payment of the attached invoice or if you have any questions regarding this memorandum.
Thanks.
/ab
Attachment
I I
-p3j3 . s,;
3$ -5-
Submitted
JAN 19 2014
Clerk Treasurer
lrh:nnwwd r\.harrRihem vtfmnrynwcidnvuncrlbFlrnrr d-ki,,V—.1 I,hog @ v gA.rn—I#1276499 d-11/19/141
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
09/10/14 1276499 FIRE $3,438.50
09/10/14 1276499 HR $3,438.50
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Ogletree Deakins
0OX f IN SUM OF $
$6,877.00
ON ACCOUNT OF APPROPRIATION FOR
Carmel HR Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
PriorYear I hereby certify that the attached invoice(s), or
I I O 1276499 9 $3,438.50
aril Yeffl- bill(s) is (are) true and correct and that the
31660 1276499 43-404.00 $3,438.50
materials or services itemized thereon for
which charge is made were ordered and
received except
Tuesday, January 20, 2015
Director, HR
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund