HomeMy WebLinkAboutBPW-01-07-15Office of the
Clerk - Treasurer
City of C
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BOARD OF ?''UBLIC WORKS AN 1 SAFETY
WEDNES TAY, JANUARY 792015
AT 10:00 A.M.
COUNCIL C AMBERS
CARMEL CITY HAIL.,
ONE CIVIC SQUARE
NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD
OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY,
JANUARY 7, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS,
CITY HALL, ONE CIVIC SQUARE
THE PURPOSE OF THE MEETING IS CITY BUSINESS
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
Office of the
Clerk - Treasurer
City of Carmel
oard of Public Works and Safety Meeting
AGENDA
Wednesday, January 7, 2015 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
1. MINUTES
a. Minutes from the December 17, 2014, Regular Meeting
2. BID OPENINGS /AWARDS
a. Bid Award for the 2015 Police Vehicles; Don Hinds Ford; This was the lowest and
most responsive bid; Chief Tim Green, Carmel Police Department
3. PERFORMANCE RELEASES
a. Resolution BPW- 01- 07- 15 -01; Legacy Meadows 111; Water Main and Sewer; John
Duffy, Director of the Department of Utilities
b. Resolution BPW- 01- 07- 15 -02; Legacy Ridge III; Water Main and Sewer; John
Duffy, Director of the Department of Utilities
c. Resolution BPW- 01- 07- 15 -03; Carmel Seventh Day Church; ROW Construction
Phase 2; Vialo Weis, Indiana Association of Seventh Adventists
d. Resolution BPW- 01- 07- 15 -04; Carmel Seventh Day Church; Parking Lot ROW;
Vialo Weis, Indiana Association of Seventh Adventists
4. CONTRACTS
a. Request for Purchase of Goods and Services; Additional Services; ($900.00);
Stoops Freightliner; Balance of 6th truck; Dave Huffinan, Street Commissioner
b. Request for Purchase of Goods and Services; Penn Care; (5199,677.00);
Ambulance; Chief Matt Hoffman, Carmel Fire Department
c. Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police
Department
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414
d. Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman,
Carmel Fire Department
5. USE OF CITY OWNED PROPERTY
a. Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. —
9:30 a.m.; Hamilton County Leadership Academy
b. Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00
a.m.; Indiana Spine Group
6. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Uniform Conflict of Interest Disclosure Statement; Diana L. Cordray
c. Resolution BPW- 01- 07- 15 -05; Presentation of Pistol and Badge; Bruce Graham;
Chief Tim Green, Carmel Police Department
d. Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott;
Chief Tim Green, Carmel Police Department
e. Request for Variance; 14117 Knightstown Way; Robert Dennis Schrader
f. Request for Variance; 5111 Chestnut Circle; John/Jan McCarroll
g. Request for Variance; Horizon Bank; James Jaksa, Horizon Bank
h. Request for Consent to Encroach; 14117 Knightstown Way; Robert Dennis
Schrader
i. Request for Consent to Encroach; 13925 Wilmuth Drive; Colin/Stefanie Smith
j. Request for Consent to Encroach; 5111 Chestnut Circle; John /Jan McCarroll
k. Request for Consent to Encroach; Horizon Bank; James Jaksa, Horizon Bank
1. Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue
SW /1st Street SW; Danny Whisler, Whisler Excavation
m. Request for Stormwater Technical Standards Variance; The Olivia on Main; Ross
Nixon, American Structurepoint
n. Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2;
Gregory Ilko, Crossroad Engineers
o. Request for Secondary Plat; The Sanctuary at 116th; Pat Shaurette, PRS
7. ADJOURNMENT
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BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTE S
WEDNESDAY, JANUARY 7, 2015 —10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the December 17, 2014 Regular meeting were approved 3 -0.
BID OPENINGS /QUOTES /AWARDS
Bid Award for 2015 Police Vehicles; Don Hinds Ford; ($26,506.00) this was the lowest and most
responsive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3 -0.
PERFORMANCE RELEASES
Resolution BPW- 01- 07- 15 -01; Legacy Meadows III; Water Main and Sewer; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 01- 07- 15 -02; Legacy Ridge III; Water Main and Sewer; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 01- 07- 15 -03; Carmel Seventh Day Church; ROW Construction Phase 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 01- 07- 15 -04; Carmel Seventh Day Church; Parking Lot ROW; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
CONTRACTS
Request for Purchase of Goods and Services; Additional Services; (;900.00); Stoops Freightliner;
Balance of 6`h truck; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3 -0.
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Request for Purchase of Goods and Services; Penn Care; ($199, 677.00); Ambulance; Board Member
Burke moved 10 approve. Board Member Watson seconded. Request approved 3 -0.
TABLED: Request for Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police
Department
TABLED: Request, for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire
Department
USE OF CITY OWNED PROPERTY
Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. — 9:30 a.m.;
Hamilton County Leadership Academy; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request to Use City Streets; Race; Saturday, .Tune 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine
Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3 -0.
OTHER
TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Polokar, HOA
Traditions on the Monon
Uniform Conflict of Interest Disclosure Statement; Diana L Cordray
Resolution BPW- 01- 07- 15 -05; Presentation of Pistol and Badge; Bruce Graham; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Resolution BPW- 01- 07- 15 -06; Presentation of Pistol and Badge; Curtis Scott; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Variance; 14117 Knightstown Way; Board .Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request for Variance; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member -
Watson seconded. Request approved 3 -0.
Request for Variance; Horizon Bank; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 14117 Knightstown Way; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
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Request for Consent to Encroach; 13925 Wilmuth Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; 5111 Chestnut Circle; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3 -0.
Request for Consent to Encroach; Horizon Bcmk; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
Request, for Lane Restriction, Curb Removal, Open Pavement Cut; 1s1 Avenue SW /1 s' Street SW; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Stormwcrter Technical Standards Variance; Blackwell Park Phase 2; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3 -0.
Request for Secondary Plat; The Sanctuary at 116`h; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3 -0.
ADD ON
1 item was presented to add to the agenda; Board Member Burke moved to approve addition. Board
Member Watson seconded. Add on's accepted 3 -0.
Secondary Plat Approval; Carmel Science Technology; Jeremy Kashman, City Engineer; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0.
ADJOURNMENT
Board Member Burke adjourned the meeting al 10:13 a.m.
Diana L. Cordrei, IAMC — Clerk - Treasurer
Clerk „Treasure
Approved
ATTEST:
iana L. Cordray,d
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Mor- James Brainard
iIC - Clerk- Treasurer