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Home My WebLink AboutBPW-01-07-15Office of the Clerk - Treasurer City of C (o mei BOARD OF ?''UBLIC WORKS AN 1 SAFETY WEDNES TAY, JANUARY 792015 AT 10:00 A.M. COUNCIL C AMBERS CARMEL CITY HAIL., ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JANUARY 7, 2015 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk - Treasurer City of Carmel oard of Public Works and Safety Meeting AGENDA Wednesday, January 7, 2015 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the December 17, 2014, Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Award for the 2015 Police Vehicles; Don Hinds Ford; This was the lowest and most responsive bid; Chief Tim Green, Carmel Police Department 3. PERFORMANCE RELEASES a. Resolution BPW- 01- 07- 15 -01; Legacy Meadows 111; Water Main and Sewer; John Duffy, Director of the Department of Utilities b. Resolution BPW- 01- 07- 15 -02; Legacy Ridge III; Water Main and Sewer; John Duffy, Director of the Department of Utilities c. Resolution BPW- 01- 07- 15 -03; Carmel Seventh Day Church; ROW Construction Phase 2; Vialo Weis, Indiana Association of Seventh Adventists d. Resolution BPW- 01- 07- 15 -04; Carmel Seventh Day Church; Parking Lot ROW; Vialo Weis, Indiana Association of Seventh Adventists 4. CONTRACTS a. Request for Purchase of Goods and Services; Additional Services; ($900.00); Stoops Freightliner; Balance of 6th truck; Dave Huffinan, Street Commissioner b. Request for Purchase of Goods and Services; Penn Care; (5199,677.00); Ambulance; Chief Matt Hoffman, Carmel Fire Department c. Request For Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 d. Request for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department 5. USE OF CITY OWNED PROPERTY a. Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. — 9:30 a.m.; Hamilton County Leadership Academy b. Request to Use City Streets; Race; Saturday, June 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine Group 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Uniform Conflict of Interest Disclosure Statement; Diana L. Cordray c. Resolution BPW- 01- 07- 15 -05; Presentation of Pistol and Badge; Bruce Graham; Chief Tim Green, Carmel Police Department d. Resolution BPW-01-07-15-06; Presentation of Pistol and Badge; Curtis Scott; Chief Tim Green, Carmel Police Department e. Request for Variance; 14117 Knightstown Way; Robert Dennis Schrader f. Request for Variance; 5111 Chestnut Circle; John/Jan McCarroll g. Request for Variance; Horizon Bank; James Jaksa, Horizon Bank h. Request for Consent to Encroach; 14117 Knightstown Way; Robert Dennis Schrader i. Request for Consent to Encroach; 13925 Wilmuth Drive; Colin/Stefanie Smith j. Request for Consent to Encroach; 5111 Chestnut Circle; John /Jan McCarroll k. Request for Consent to Encroach; Horizon Bank; James Jaksa, Horizon Bank 1. Request for Lane Restriction, Curb Removal, Open Pavement Cut; 1st Avenue SW /1st Street SW; Danny Whisler, Whisler Excavation m. Request for Stormwater Technical Standards Variance; The Olivia on Main; Ross Nixon, American Structurepoint n. Request for Stormwater Technical Standards Variance; Blackwell Park Phase 2; Gregory Ilko, Crossroad Engineers o. Request for Secondary Plat; The Sanctuary at 116th; Pat Shaurette, PRS 7. ADJOURNMENT 1 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTE S WEDNESDAY, JANUARY 7, 2015 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the December 17, 2014 Regular meeting were approved 3 -0. BID OPENINGS /QUOTES /AWARDS Bid Award for 2015 Police Vehicles; Don Hinds Ford; ($26,506.00) this was the lowest and most responsive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. PERFORMANCE RELEASES Resolution BPW- 01- 07- 15 -01; Legacy Meadows III; Water Main and Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 01- 07- 15 -02; Legacy Ridge III; Water Main and Sewer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 01- 07- 15 -03; Carmel Seventh Day Church; ROW Construction Phase 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 01- 07- 15 -04; Carmel Seventh Day Church; Parking Lot ROW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase of Goods and Services; Additional Services; (;900.00); Stoops Freightliner; Balance of 6`h truck; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 1 Request for Purchase of Goods and Services; Penn Care; ($199, 677.00); Ambulance; Board Member Burke moved 10 approve. Board Member Watson seconded. Request approved 3 -0. TABLED: Request for Approval of FOP #185 Agreement; Chief Tim Green, Carmel Police Department TABLED: Request, for Approval of Fire Fighters #4444 Agreement; Chief Matt Hoffman, Carmel Fire Department USE OF CITY OWNED PROPERTY Request to Use Council Chambers; Meeting; Tuesday, March 24, 2015; 7:00 a.m. — 9:30 a.m.; Hamilton County Leadership Academy; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Race; Saturday, .Tune 20, 2015; 6:30 a.m. to 10:00 a.m.; Indiana Spine Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Polokar, HOA Traditions on the Monon Uniform Conflict of Interest Disclosure Statement; Diana L Cordray Resolution BPW- 01- 07- 15 -05; Presentation of Pistol and Badge; Bruce Graham; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution BPW- 01- 07- 15 -06; Presentation of Pistol and Badge; Curtis Scott; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; 14117 Knightstown Way; Board .Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member - Watson seconded. Request approved 3 -0. Request for Variance; Horizon Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 14117 Knightstown Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. 1 1 Request for Consent to Encroach; 13925 Wilmuth Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 5111 Chestnut Circle; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; Horizon Bcmk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request, for Lane Restriction, Curb Removal, Open Pavement Cut; 1s1 Avenue SW /1 s' Street SW; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Stormwater Technical Standards Variance; The Olivia on Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Stormwcrter Technical Standards Variance; Blackwell Park Phase 2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Secondary Plat; The Sanctuary at 116`h; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADD ON 1 item was presented to add to the agenda; Board Member Burke moved to approve addition. Board Member Watson seconded. Add on's accepted 3 -0. Secondary Plat Approval; Carmel Science Technology; Jeremy Kashman, City Engineer; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. ADJOURNMENT Board Member Burke adjourned the meeting al 10:13 a.m. Diana L. Cordrei, IAMC — Clerk - Treasurer Clerk „Treasure Approved ATTEST: iana L. Cordray,d 1 Mor- James Brainard iIC - Clerk- Treasurer